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Home My WebLink AboutAgenda - 12-05-2011 - 5kORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 5, 2011 Action Agenda Item No. 5- K SUBJECT: Schools Adequate Public Facilities Ordinance (Schools APFO) -Approval of Membership and Capacity Numbers DEPARTMENT: Planning PUBLIC HEARING: (Y/N) No ATTACHMENT(S): 1. Orange County Schools and Chapel Hill- Carrboro City Schools: Schools APFO Capacity Calculation and Change Request Form (includes Student Membership) for Elementary, Middle, and High School Levels (6 pages total) 2. Chart Depicting LOS, Capacity, Membership, and Membership Increases INFORMATION CONTACT: Shannon Berry, 245-2589 Craig Benedict, 245-2575 PURPOSE: To consider approval of November 15, 2011 membership and capacity numbers for both school districts (Orange County and Chapel Hill-Carrboro City Schools) which will be used in developing 10-year student membership projections and the 2012 SAPFO Technical Advisory Committee (SAPFOTAC) Report. BACKGROUND: In accordance with the Schools APFO MOUs (Memorandum of Understanding), the Board of County Commissioners approve the school districts' November 15th membership and capacity numbers within 15 days after receiving the numbers from the school districts. Both Orange County Schools and Chapel Hill-Carrboro City Schools submitted their membership and capacity numbers in accordance with the MOUs. As per the MOUs, this step of the SAPFO process entails only the approval of the student membership and capacity numbers. The SAPFOTAC, comprised of representatives of both school systems and the Planning Directors of the County and Towns, is tasked to produce an annual report for the governing boards of each Schools APFO partner. The full annual SAPFOTAC report, which will include 10-Year student membership projections, will be completed in early 2012. At the November 15, 2011 meeting, the Board began activities to support SAPFO conditions noted in last year's report regarding Chapel Hill/Carrboro Elementary School #11. Additionally, the CAPS (Certificate of Adequate Public Schools) system is updated with actual membership and capacity figures after the BOCC approves the information submitted by the school districts. The chart in Attachment 2 shows the Capacity and Membership for each school level in both school districts and the increase (or decrease) over the November 15, 2010 membership. It also shows the Allowable Maximum Level of Service (LOS) as was agreed upon as part of the SAPFO MOU process and the Actual LOS based on November 15, 2011 Membership numbers. In recent years, Pre-K enrollment has been a topic of discussion with both school districts. However, SAPFO has .not been amended to include Pre-K in the membership and capacity numbers. Therefore, Pre-K children are not included in the membership and capacity numbers reported. FINANCIAL IMPACT: Precise .financial impacts cannot be determined, but changes in projected growth in student membership for the next ten years is expected to result in higher future operating and capital budget requests. RECOMMENDATION(S): The Manager recommends the Board approve the November 15, 2011 Membership and Capacity numbers as submitted by each school district. 3 Attachment 1 School District: Orange County Schools SAPFO CAPS Year: November 15, 20I I -November 14, 2012 Capacity and Membership Submittal Date: November 15, 2011 Justification: Capacity Certificatio Superintendent Date Membership Certi -cation: i'~- G~~ ~~ 1611 ! Superintendent Date BOCC Chair Date BOCC Chair Date special Note(s): t. For the November 15, 2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by (1) the School C1P or (2) an amended version of this form that is certified by the BOCC. 4 SChoo! District: Orange County Schools SAPFO CAPS Year. November I5, 2011 -November 14, 2012 Capacity and Membership Submittal Date: November ] 5, 20] 1 I I .. 136,000 ~~,. - '? ~ 740 ~~.~ 740 740 %~ '~~`,~~ " . ~ 107,620 ~ • ` _ y ~. 726 z ;~ 726 726 _ 123,000 .~ Y '~ '~ ~ 700 ~. , , 700 700 "~ t.,~~`~ti ~ S^ ,i =fad: ~ ~'cP~.s~~ - ;~.r. 3, ~S - =1 ~ j ~ ~ d/~ :y- m ~~:: -~,.v~;:.y 366,620 _~___ , _, ..~ ~` 2,166 :. ' ~ 2166 ~'`~s~_ `_ apec~at note~s~: t. ror the November 15, 2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report These capacities will remain effective tmtil changed by (i) the School CIP or (2) an amended version of this fomr that is certified by the BOCC. Justification: Capacity Certification: j~d ~-rc Superintendent Date Membership Certification: /c `~~,1~ ~ ~~`/6-t I Superintendent Date BOCC Chair Date BOCC Chair Date 5 School District: Orange County Schools SAPFO CAPS Year: November l5, 2011 -November 14, 2012 Capacity and Membership Submittal Date: November 15, 2011 Justification: Capacity Certification: ~1 ~Cr ,'1l-I~ /~ Superintendent Date Membership Certification: Superintendent Date BOCC Chair Date BOCC Chair Date special Note(s): 1. For the November 15, 2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by (1) the School CEP or (2) an amended version of this form that is certified by the BOCC. School District: Chapel Hill-Carrboro City Schools Capacity and Membership Submittal Date: November 15, 2011 Justification; Ca city Ce ifi atio G!/(5~~~ l ~ Superintendent Date Mem ership ification: Sup rintendent Date BOCC Chair Date BOCC Chair Date Special Note(s): 1. For the Movembea 15, 2002 base year the board accepted the superintendent-cued capacities as pert of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by (I) the School CIP or (2) an amended version of this form that is ceati&ed by the 13000. School District: Chapel Hill-Carrboro City Schools SAPFO CAPS Year: November 15, 2011 -November 14, 2012 Capacity and Membership Submittal Date: November 15, 2011 Justification: Capacity Ce i ~cati t!r(~~~G~ Superintendent Date BOCC Chair Date Membership cat on: 6f~S ~(( Superintendent Date BOCC Chair Date Special Note(s): 1. For the November I5, 2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report These capacities will remain effective unfit changed by (1) the School CIP or (2) an amended version of this form that is certiEed by the 8000. 8 School District: Chapel Hill-Carrboro City Schools SAPFO CAPS Year; November 1S, 2011 -November 14, 2012 Capacity and Membership Submittal Date; November 1S, 2011 Justification: Ca ity Ce if cati l~ /~ Superintendent Date Me, ership C rti ati n: / ~// Lr' l~~l ~t Superintendent ate OCC Chair Date BOCC Chair Date SpeClal Nots(s): 1. For the November 15, 2002 base year the board accepted tha superintraid~t-ceitifiat capacities as part of the School Facilities 'Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report These capacities will remain effective until changed by (1) the School C1P or (2) an amended version ofthis form that is ccrtiSed by the 13000. ~ ~ L .a ,~ ,~ A O V O N ,--, ~ O N U ~ V _ ~ O ~ d •~ ~ L ~ ~' ~ ~ ~, ~ ~ ~ Q ~ ~ ~ ~ C t~ ~ ~ i.. 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