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Home My WebLink AboutAgenda - 11-15-2011 - 5hoff- a01 t- c~ 3q ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 15, 2011 Action Agendah Item No. ~_ SUBJECT: Fiscal Year 2011-12 Budget Amendment #4 DEPARTMENT: Financial Services PUBLIC HEARING: (YIN) No ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year-To-Date Budget Summary INFORMATION CONTACT: Clarence Grier, (919) 245-2453 PURPOSE: To approve budget and capital project ordinance amendments for fiscal year 2011- 12. BACKGROUND: Department of Social Services 1. The Department of Social Services has received additional revenue for the following programs: • Second Family Foundation Foster Outcomes Study -receipt of $23,177 from the Second Family Foundation to fund a project that examines the outcomes of former foster youth to assist in improving social work practices. The study will be conducted by part-time social workers at no cost to the county. Community-Based Youth Gang Violence Prevention Program -receipt of $9,799 from the Department of Juvenile Justice and Delinquency Prevention (DJJDP) to provide acommunity-based Youth Gang Violence Prevention Program. This program will target Orange County youth at-risk for delinquency, gang involvement and school drop-out by offering students a positive, supportive environment during out of school time. • Smart Start Enhancement Program - receipt of $720,577 to continue administering the Smart Start Subsidized Child Care program, which .the department began effective February 1, 2011. These enhancement funds will be paid directly to child care providers. General Assistance Donations -receipt of $1,225 given by Orange County citizens to be used for special needs of clients including seniors throughout the year. These funds are budgeted in a special Adoption Enhancement Fund outside of the General Fund. ' This budget amendment provides for the receipt of the above mentioned funds. (See Attachment 1, column #1) Department on Aging 2. The Department on Aging has received the following additional funds: • Health Promotion and Disease Prevention funds -The Department on Aging has received additional State Health Promotion and Disease Prevention funds of $2,792 from the Triangle J Area Agency on Aging to pay for instructors of the Arthritis Foundation Exercise Program at the Seymour and Central Orange Senior Centers. • Sponsorship funds -funds collected of $6,000 from additional sponsors of the 2011 Orange County Community Resource Guide. • State Senior Center General Purpose funds -receipt of $8,138 from the North Carolina Division on Aging to be used for temporary help at the Seymour and Central Orange Senior Centers and to purchase necessary departmental supplies. • Volunteer Income Tax Assistance (VITA) Program -receipt of $4,500 to provide free tax services for low- to moderate-income citizens who cannot prepare their own tax returns. The United Way of the Greater Triangle, through the Orange County Women's Center, has provided $4,500 for a nonpermanent, VITA coordinator and supplies. • Triangle Sportsplex Temporary Hours -receipt of $6,000 from the Triangle Sportsplex to provide front desk staffing so that the Sportsplex can use Central Orange Senior Center classroom space after normal Center business hours two evenings per week and Saturday mornings. This arrangement also allows Senior Center staff to program for evening and Saturday morning events when the Center would be otherwise closed. This budget amendment provides for the receipt of the above mentioned funds. (See Attachment 1, column #2) Health Department 3. The Health Department has received the following additional funds: Tobacco Control Grant Funds - an additional $1,000 from the National Association of Local Boards of Health (NALBOH) and the National Association of City and County Health Officials (NACCHO). The Department will use these funds, along with the $5,000 the Board of Commissioners approved on Budget Amendment #2 (September 20, 2011), to coordinate aone-day planning meeting with a team of 10 community agencies with a resulting action plan for sustaining local tobacco control efforts. • Title X Family Planning Funds - an additional $7,650 for purchasing long-acting reversible contraceptives for family planning, non-Medicaid clients for the prevention of out-of-wedlock births. These funds will help defray the cost of these devices for the department as well as purchase educational materials. This budget amendment provides for the receipt of these additional funds for the above mentioned purposes. (See Attachment 1, column #3) 4. The Orange County Board of Health has approved several fee changes to the Health Department's current fee schedule in response to an upcoming change on the Medicaid Cost Settlement in FY 2012-13. Staff will monitor revenue collections for these fees in the coming months, and, if needed, will come back at a future Board of Commissioner meeting to adjust budgeted revenues for FY 2011-12. The Board of Commissioners amends the County Fee Schedule to include the fee changes listed below: Service Type Existing Fee New Fee Ca ilia Blood Draw $11.00 $15.00 IM Administration $15.70 $18.00 Oral/Intranasal $ 7.47 $18.00 Oral Administration $11.27 $18.00 Glucose Testin 3 Hr N/A $25.00 C oath C/V Auto Fluid Redo $18.38 $35.00 17 Alpha-Hydroxyprogesterone Caproate In'ection N/A $21,00 Influenza Hi h Dose Vaccine 65+ N/A $40.00 Prevenar PCV13 Pneumococcal Vaccine N/A $130.00 Sheriff Department 5. The Sheriff Department has been awarded funds from the U.S. Department of Justice FY 2011 State Criminal Alien Assistance Program (SCRAP) in the amount of $19,011. In June 2000, the Sheriff Department entered into an agreement with Justice Benefits, Inc. (JBI) to secure appropriate Federal financial assistance in recovering federal funds that are due to counties who house federal inmates. Based on their work, Orange County will receive $19,011 from the U.S. Department of Justice for the current fiscal year. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #4) Emergency Services 6. At its October 4, 2011 meeting, the Board of County Commissioners approved an intergovernmental agreement between the North Carolina Department of Crime Control and Public Safety, Division of Emergency Management and Orange County (Emergency Services). Orange. County Emergency Services will receive reimbursement funding up to $5,000 from the State to plan and conduct adiscussion-based exercise that will test the capabilities of all agencies involved in.responding to a Natural Disaster according to the County's Emergency Operation Procedures (EOP). Through this exercise, County partners will have an opportunity to review the EOP to ensure all partners understand 4 their responsibilities, as well as to identify and address training needs. This budget amendment provides for the receipt of reimbursement funds up to $5,000. (See Attachment, column #5) Solid Waste 7. The Landfill Area Well Assistance Procedure (LAWAP) was established to provide remedies through February 2, 2040 for failing drinking water wells serving residential properties located within 3,000 feet of the Orange county Landfill perimeter. This year 12 homes are requiring follow-up action. These actions can range from $400 for chlorination to $5,500 for a well replacement. Solid Waste is requesting an appropriation of fund balance in the amount of $30,000 to provide the necessary well remediation of the 12 identified homes. This budget amendment provides for a fund balance appropriation of $30,000 from the Solid Waste Enterprise Fund for the above mentioned purpose. (See Attachment 1, column #6) Up fit of Link Government Services Center Capital Project 8. The County has been notified by the U.S. Department of Energy of the receipt of additional Federal Energy Efficiency Community Development Block Grant funds of $8,025 for the installation of Geothermal heating and cooling systems within the existing Link Government Services Center. This budget amendment provides for the receipt of these additional Federal EECBG funds for the above stated purpose and amends the Capital Project Ordinance as stated below: Up fit of Link Government Services Center ($8,025) -Project # 30035 Revenues for this project: Through FY 2010-11 FY 2011-12 Amendment FY 2011-12 Revised Alternative Financin $425,000 $0 $425,000 Federal EECBG Funds $177,675 $8,025 $185,700 From General Fund $1,116,962 $0 $1,116,962 Total Pro'ect Fundin $1 719,637 $8,025 $1 727,662 Appropriated for this project: Through FY 2010-11 FY 2011-12 Amendment FY 2011-12 Revised Professional Services $130,000 $0 $130,000 Construction $1,589,637 $8,025 1,597,662 Total Costs $1 719,637 $8,025 $1 727,662 FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board of County Commissioners approve budget and capital project ordinance amendments for fiscal year 2011-12. Attachment 1. Orange County Proposed 2011-12 Budget Amendment The 2011-12 Orange County Budget Ordinance is amended as follows: ,.n•css enwmn,•M• a„r raw•,a• .s •unwtm M b. ••~wi wasN ~a••M• 1 Social Services #2 Aging - Receipt of 52,792 - 3 Health S Emergency Second Family Health Promotion DepenmeM - Services -Receipt Foundation and Disease Receipt of an #4 Sheriff - of 55,000 from (523,177), Prevention, 56,000 addttional 57,000 of Receipt of 519,011 Nodh Carolina #6 Solid Waste DepanmeM of Sponsorship funds, NACCHO funds for from the U.S. Department of Landfill Area Well Original Budget Encumbrance Budget as Amended Budget as Amended Juvenile Justke 58,138 -State one-day planning Department of Come Control end Assistance Budget as Amended Carry Forwards through BOA #3 end Delinquency Senior Center meeting regaMing Jusllce for the 2011 Public Safety to Procedure for through BOA #4 Prevention General Purpose, local tobacco State Criminal plan and contluct a follow-up action on (59,799), and 54,500 -VITA control efforts, and Alain Assistance discucskn based 12 homes Enhanced Soren Program, and 57,6501n Tttk X Program (SCRAP) exercise to mapond Start funding 56,000 - Treingle Famiy Planning to a Nalurel (5720.577) Spodaplex Class funds Disaster Hours Genera! Fund Revenue Pro Taxes S 133,471,175 S S 113,471,175 S 133,471,175 S S S S S ; S 133,471,175 Saks Taxes S 15,283;790 S S 15,283,790 S 15,283,790 S S S S S S S 15,283,790 License and Pennhs S 313,000 S S 313,000 S 313,000 ; - S S S i S S 373,000 IMe ovammental S 15,989,453 S S 15,989,453 S 18,140,783 ; 753,553 S 27,430 S 8,650 S 19,011 S 5,000 S ; 18,954,427 Cha sfor Service ; 8,517,472 S S 9,517,472 S 9,524,672 ; S S S S S S 9,524,672 Investment Eamin a S 140,000 S S 140,000 S 140,000 S S S S S S S 140,000 Mlseelkrreous S 1,256,298 S S 1,288,298 S 1,330,182 S - S - S - S - S - S i 1330,182 Trenakre from Other Funds S 1,084,917 S S 1,064,917 S 1,064,917 S S S S S S - S 1,OW,917 Fund Baknce S 1,131,417 S 1,131,417 S 1,447,233 ; ; S - S - S - S - 5 1,444 233 ota enera un avenues S 178,177,522 S S 178,177,522 S 180,712,752 S 753,553 S 27,430 ; 8,650 S 19,011 S 5,000 ; , S 181 528,396 Expenditures Govemin b Mana ement S 14,072,881 S - S 14,072,881 S 14,036,981 S S S S S S S 14,036 981 Gemrel Services S 17,543,235 S S 17,543,235 S 17,513,235 S S S S S S , S 17 813 235 ommun 8 nv ronmant ,80 ,941 ,8 ,793,9 , , 93, 4 Human Services ; 32,525,818 S S 32,525,916 ; 33,347,485 S 753,553 S 27,430 ; 8,650 S S S S 34,137,098 Public Safe S 19,687,379 S - S 18,887,379 ; 19,878,776 S S - S - S 19,011 S 5,000 S S 19,902,787 CuttureBRecreatlon S 2,219,103 S - S 2,219,103 S 2,229,103 S S S S S S S 2,229,103 Education S 82,122,585 S ' S 82,122,585 S 82,122,585 S S - S S S S S 82,122,585 Transfers Out S 4,194,502 ; S 4,194,502 S 5,760,686 S - S - S - S - S - ; S 5,760 666 stet Genera un pproprtarlon ; 178,177,522 S S 178,177,522 S 180,712,752 S 753,553 S 27,430 S 8,650 S 19,011 S 5,000 S , S 1111,528,396 Solid Wasre Fund Revenues a S ; Sales 8 Fees S 8,648,299 S 8,846,299 S 8,648,299 5 B,W6,299 Inter ovemmeMal S 403,589 S 403,589 S 433,557 S 433,557 Miscelkneous S 79,661 S 79,861 S 79,661 S 79 661 Licenses 8 Permits S 50,000 S 50,000 S 50,000 , S 50,000 Interest on InveslmeMS S 20,000 S 20,000 S 20,000 S 20,000 From General Fund SanNation 0 ere S 1,617,852 S 1,617,852 S 1,617,852 S 1,617,852 A ro rtated Fund Balance S 1,537,108 S 1,537,106 S 1,860,113 S 30,000 f 1,590 113 ota Revenues ; 12,354,807 S S 12,354,507 S 12,407,482 S S 30,000 , ; 12,437,482 Expendhures General Serv sea S 12,354,507 S 72,354,507 S 12,407,482 S 30,000 S 72,437,482 ~-~3~a~hme,~~ a 6 Year-To-Date Budget Summary Fiscal Year 2011-12 General Fund Budget Summary Ori final General Fund Bud et $178,177,522 Additional Revenue Received Through Budget Amendment #4 November 15, 2011 Grant Funds $12,560 Non Grant Funds $3,023,498 General Fund Fund Balance for Anticipated Appropriations (i.e. Encumbrances General Fund Fund Balance Appropriated to Cover Unanticipated Ex enditures $312,816 Total Amended General Fund Budget $181,526,396 Dollar Change in 2011-12 Approved General Fund Bud et $3,348,874 Change in 2011-12 Approved General Fund Budget 1.88% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 783.925 Original Approved Other Funds Full Time Equivalent Positions 87.750 Position-Reductions durin Mid-Year (1.000 Additional Positions A roved Mid-Year 0.000 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2011-12 870.675 $10,000 for the County's share of a vehicle replacement as requested by the U.S. Forest Service (BOA #1); $192,243 to cover funding shortfall of Link Center Geothermal HVAC Project (BOA #1-6); $110,573 in insurance proceeds received in FY 2010-i1 to cover purchase of 3 ambulances (BOA #2-B) loss of Smart Start funds associated with Intensive Home Visiting Grant Program in Health; employee was reassigned to a vacant position within the department in GF