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Home My WebLink AboutAgenda - 10-18-2011 - 5eoRp- ao ~ ~~ 035 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 18, 2011 Action Agenda Item No. S - e SUBJECT: Fiscal Year 2011-12 Budget Amendment #3 DEPARTMENT: Financial Services PUBLIC HEARING: (YIN) No ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year-To-Date Budget Summary INFORMATION CONTACT: Clarence Grier, (919) 245-2453 PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2011- 12. BACKGROUND: Department on Aging 1. The Department of Aging has received additional revenue for the following programs: • Eldercare Community Outreach Program funds -North Carolina Division of Aging and Adult Services pass through funds from the Chatham County Council on Aging to purchase supplies and incentives for the Medicare Improvements for Patients and Providers Act (MiPPA). Chatham County will reimburse the Orange County Department on Aging for expenses incurred in community outreach programs held at public locations, such as Wal-Mart and Food Lion stores. Funds available to Orange County for FY 2011-12 from the two-year MIPPA grant is $7,575. • Operation Fan -funds totaling $1,000 for Operation Fan from Duke Power through the Triangle J Council of Governments. This program purchases fans and air conditioners for low-income, older adults in need in Orange County. This budget amendment provides for the receipt of these additional funds for the above stated purposes. (See Attachment 1, column 1) 2. The Department on Aging has received the following revenue related to the Senior Citizen Health Promotion (Wellness) Grant Program: • Fit Feet Clinics -Based on current year collections, the department anticipates receiving $10,000 in fees for this fiscal year from the Fit Feet program, which provides nurses and supplies for the Senior Citizen Health Wellness Program. • Wellness Clinic -The Senior Wellness Clinic is held weekly at the Seymour Center and is offered through a partnership with the UNC School of Medicine. Voluntary contributions will be collected from participants in the Clinic and all donations will be used for its support. At this time $1,000 is anticipated in donations. • Wellness Class Fees -funds totaling $2,000 were received late in FY 2010-11 and earmarked as deferred revenue for use in FY 2011-12 related to wellness classes. • University Mall Walk Program -funds totaling $6,000 from UNC Hospitals in support of the department's University Mall Walk Program. These funds will cover costs of meals served at the Mall walks each month. This budget amendment provides for the receipt of these funds and amends the current Senior Citizen Health Promotion (Wellness) Grant Project Ordinance as follows: (See Attachment 1, column 2) Senior Citizen Health Promotion Wellness Grant ($19,000) -Project # 294303 Revenues for this project: Current FY 2011-12 FY 2011-12 Amendment FY 2011-12 Revised Senior Citizen Wellness Funds $98,604 $19,000 $117,604 Total Project Fundin $98,604 $19,000 $117,604 Appropriated for this project: Current FY 2011-12 FY 2011-12 Amendment FY 2011-12 Revised Senior Citizen Wellness Grant $98,604 $19,000 $117,604 Total Costs $98,604 $19,000 $117,604 Visitors Bureau 3. The Visitors Bureau requests an appropriation of $75,000 from available fund balance of the Visitors Bureau Fund for the following two initiatives: • Tourism Spending Research Study - $50,000 for a research study to determine change in the visitor profile, the non-visitor behavior, gaps in services, migration to Durham and how the Bureau can advertise in a way that engages visitors, brings them to Orange County and supports economic development through tourism spending. This study will be completed with the assistance of the Purchasing staff. 3 • Agri-Tourism Marketing - $25,000 to create a map, brochure and online materials that spotlight the county's agri-tourism offerings including Bed & Breakfast establishments, Pick your Own Stands, Farm Markets, special events, agri-tainment, etc. With this appropriation, approximately $287,000 remains in the Visitors Bureau Fund's available fund balance. This budget amendment provides for the fund balance appropriation of $75,000 from the Visitors Bureau Fund for the above stated purposes. (See Attachment 1, column 3) Health Department 4. During the June 2011 budget work sessions, the Health Department received notification from the Orange County Partnership for Young Children that it would not receive Smart Start funds of $29,950 for the dental services program for FY 2011-12. The Board of County Commissioners approved a fund balance appropriation of $33,000 to sustain the program in the FY 2011-12 Approved Budget. At the time of budget approval, the previously anticipated Smart Start funds of $29,950 were still included in the Approved Budget. This budget amendment provides for the reduction of the budgeted Smart Start funds and leaves $33,000 in County approved funds for continuing this program. (See Attachment 1, column 4) Emergency Management Services 5. At its September 20, 2011 meeting, the Board of County Commissioners approved the location of an Emergency Medical Services (EMS) substation on the UNC-CH campus to provide enhanced service delivery to the campus and the Chapel Hill area. Furniture, as well as maintenance and utilities, have been provided by UNC-CH, while the County will cover the estimated $13,000 in costs for annual parking permits ($3,000) and the installation costs of the shore lines ($10,000) to keep ambulance charging and cooling systems operational. Funds to cover this $13,000 expense will come from a fund balance appropriation from the E-911 Fund. 6. The Department also requests a fund balance appropriation of $3,570 from the E-911 Fund to cover the costs of the master planning phase of a Regional Public Safety Training Center. The center will be used for in-service and specialized training for all fire/rescue, EMS and law enforcement personnel in and around the region. Area agencies and their respective governmental entities are contributing to the planning effort. This budget amendment provides for a fund balance appropriation of $16,570 from the E-911 Fund for the above stated purposes. (See Attachment 1, column 5) 7. The Department has received notification from the State of North Carolina, Department of Crime Control and Public Safety, of additional FY 2011 Emergency Management Performance Grant funds of $15,000. The grant period for the use of these funds continues through September 30, 2012, and thus these funds will be set up for use in a multi-year grant project. The department plans to use these funds to assist in maintaining the comprehensive Emergency Management Program. This budget 4 amendment provides for the receipt of these additional grant funds, and establishes the following grant project ordinance: (See Attachment 1, column 6) Emergency Management Performance Grant ($15,000) -Project # 71049 Ravan~ iac fnr this nrniert Current FY 2011-12 FY 2011-12 Amendment FY 2011-12 Revised EM Performance Grant funds $0 $15,000 $15,000 Total Project Fundin $0 $15,000 $15,000 A ro riated for this ro'ect: Current FY 2011-12 FY 2011-12 Amendment FY 2011-12 Revised EM Performance Grant $0 $15,000 $15,000 Total Costs $0 $15,000 $15,000 Sheriff Department 8. The Orange County Sheriff's Department has received notification from the Department of Justice, Bureau of Justice Assistance of a 2011 Justice Assistance Grant (JAG) award of $15,122. This grant award is a joint venture between Orange County and the Town of Chapel Hill Police Department. The County will serve as the fiscal agent for the grant, and the Town will provide the County with invoices for reimbursement for its portion of the grant. The Sheriffs Department will use $6,048 of the funds to purchase a desk set console for 800 mhz radios that will enable the department to dispatch from the office. The Town of Chapel Hill Police Department will use the remaining funds of $9,074 to purchase the following equipment: a portable Automated External Defibrillator ($1,577) for training and use outside of the department, thus enhancing the ability to provide immediate assistance in a cardiac emergency; a Radar Unit ($2,000) to aid in the enforcement of traffic laws in an attempt to improve safety on highways throughout the town; and Tasers ($5,497) working toward a goal to have each officer individually assigned a Taser. This budget amendment provides for the receipt of these grant funds, and establishes the following grant project ordinance: (See Attachment 1, column 7) FY 2011 Justice Assistance Grant Program ($15,122) -Project # 71043 Ravani iac fnr this nrniprt• Current FY 2011-12 FY 2011-12 Amendment FY 2011-12 Revised Justice Assistance Grant funds $0 $15,122 $15,122 Total Project Fundin $0 $15,122 $15,122 A ro riated for this ro'ect~ Current FY 2011-12 FY 2011-12 Amendment FY 2011-12 Revised FY 2011 Justice Assistance Grant $0 $15,122 $15,122 Total Costs $0 $15,122 $15,122 FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board of County Commissioners approve budget and grant project ordinance amendments for fiscal year 2011-12. Attachment t. Orange County Proposed 2011-12 Budget Amendment The 2011-12 Orange County Budget Ordinance is amended Bs follows: General (vml sdN a'" eswx udse °°~"°"' 1 R/cef t of N2 Receipt M addixorrl mromr N5 Appropde0on o/ N6 Receipt of addlUOnel FY 2017 h Sh M p for Me DepaNnent N7 Appragatbn of Nd RedueOan in hnd balance of Emergency e ar N8 adNtlorW revenue b t On AgBg's Wefne haM balanced budpated Srmrl 576,570 boor the E- Management Depar7meM Me by the Depar cen Grand Pn71rem: FO 575,000 Gom tlta Sian /untls d 871 Fund r oovx Per/ormanca Grant received no8lcatlon °n ABInO ~ Fsst GIINce Ylslrn Bureau Fund !29,850 due l0 9,/ Or web dtlr /urre (515,000) r of a (oiM 21171 Budgel of Amendetl Odpinal Budgel Encumbrance Budgel as Amended Budget as Atmntletl EMSmare (310,000); Wear for two IMfiaOvaa: NeaM DeparhneM fiM5 auMhtlon at aeeiat tlr Juaitoe Aealsnrxr Mrau9h BOA N] Carry Forwards tlrraugh BOA M2C CorrxmMly CWde dontlorr ToWem Spsndrg not racsivbq tlnw UNC-CN ant a departmem in GreM (JAG) award Outreach prnpram (51,000); Wepnea Rexareh 6hMy and dental aeMce maarr plan d a nrinbiMrq the d 515,722 wOh the (!7,575) ant Cuee Fsea Agd-TOUnam program !undo M Rsgiocel Public cempreMnaive Tovm o/Chapel N51 Opsnlbn Fan (52,000); err MarkeSrp FY 2011-12 safely TniMng EmergsncY Pdia Deparhmnt (51,000) WalMnp Pngnm Gnrr Management Revenue S 3 f i f f S 133,471,175 Pro Tales f 177,171,176 S S 137,177 175 f 1JJ,/71,176 f f S S 16,26],790 bales Taxu S 18,263,790 5 s 16,267,790 s 1b,YN,790 S S S S S f S 3 S 117,000 Llttnse end Permits S !17,000 S i 717,000 S flJ 000 f f f f 9 Bb0 t S f f 16,7/0,787 Inter v meniM f 76,118,157 f S 15,96!,/67 S 1e 16216e S 0676 f , S T S - f i i 6,52/ 872 Che ea la service f 9,517172 3 S 9 b17 72 S 9 621,672 f 3 S f S f S //8,880 Inveatmenl Earnin s f 710,086 f f 710006 S 110,000 f S f S f - f - S - f 17]0,162 Mlaeellsne0ua S 1,268,281 S S 7,288265 S 7,770112 S f - S f t f 1'064'917 Transfers boor Other Funds S 7,061817 S S 1,061,917 3 1,064,917 S f i i i i 1,]]],680 Fund Balance S 1,171,117 f 1171 17 5 7,577680 960 S 29 S S S S 160,802,179 Tofd Genald Wntl Rawnusa S 176777,6 T f 5 176,777,522 S 160625661 f 667E S S , Ex ndaure9 S S S f f S 1/,OJ8,9H Gowrntn AMan ement S 14,072,881 S f 1/,072867 f 11076 eel f S - f f S f f 17,5/7,2]5 Ge11Nel bervlcea 17,5/!,275 f 17,b1] 778 f 17 517,276 - 5,78],9H ommunl 8 nV renmant Rumor Bervicea 5,80 , 575 !78 S 72 - S .N S ]2,575,979 b, 1 f ]!,7888/0 S 6,678 f S f 29,860 S f S f ]7,517,485 PuMle 9eh , , S 18 887,!79 f f 19,687,779 f 19,7e6 70] S f f ~ S S S f S S 19,769 207 278 10] f 2 Culturet Recreatlon f .2,218,10] S S 2,717105 7 7778,107 S f S S f f S t f , , S 12,121,b15 Eduoatlon f t7,122,5e5 f f 87127,866 t 67,777,de5 t t f - f S f f 5 780,888 Tranafera Out S 4,19/,502 S f 4,791507 S 5 760 888 S - f 28 850 S - S - S 3 190,602,178 Toftl General WndApproprlatlon f 178,177627 f f 171 7 77 522 S 110,627,6b/ S 8678 S i , f e - S f 3 i. wslMe Bureau Wnd 5 S i f Revences Occe Tax i e11,b8t S 811,896 t 1N,b96 i 111,388 S 7,100 Bales and Feea S 2,500 S ,600 f 2,100 S 717,107 mtn overnmengl t T]SAO7 S 277107 3 167107 S 500 Investment Eamin a S 500 S 500 S 500 f 76,000 A o natetl Fund Balance i - S - S S 75,000 S 71000 f - S S - S - f 1,107,005 ToW Revenuaa S 7,071,005 S f 1,07e 001 S 1,021,006 S - S Expentllturea Common! and EnvlromnMt t 7,076,006 S 1,071 e0b f 1,011,005 S 76000 f 7,10],005 EmergenoY Telephone 9yatem Funtl E% dituna Eme nc Telephone 5 srm FuM f 606,]16 f WB ]N S~ 601 7N S 78,570, f 522,911 Q~ Attachment 1. Orange County Proposed 2011-12 Budget Amendment The 2011-12 Orange County Budge( Ordinance is amended as /ollows: ' ,guar,eav,aem,ra oar ra,w,a....,d4n,d w ~~ a"~°r 62 Receipt N edABOnN rovsmle 5 Appropriatlon N SB Rewipt of add0onal FY 207 t 61 Receipt of lor the DepeNneM 93 Appropntlon of 6d Reductlan In haM wmne. of Emergaroy f6 TM SMriR additional ravsmw an pgkg'a We9nea fund balance N m,ag.md Smart 516,570 ham tlro E- Mem9emeM Department Iaa by ~ DepartrrleM GreM PrplBam: FN 575,000 from tlar 6brt funds N 81 t Fund m cover PsHormance Grant retched notficaSon on Aping mr Fest Clinks V Nmn Buroau Fund !28,950 due m the the coati of tln /undo (f75,000) m of a jdnt 2011 Budget as Amended OdginN Budget Encumbrmw BudOet n Amandad Budaat n AmanMd Eldsrwn (510,000); Wefie for two klBatlwa: Heetlh Department EMS wMbtlon at assist tln Jueltu Aasiamncs mrough BOA 97 Garry Forwards Mrouph BOA 6TC cen6nuMty CSMC dorrtlona Tourlem Spandin9 not recNNnp Brae UNGCH and a daparbrwM In Grant (JAG) award Outroach program (51,000); WNkssa Reeaareh Study and dental asrvke nrNer pmn o/ s mainminlnp Bro of 515,122 wBh the (f7,575) and Cmn Fsn A9d-Toudem pro8nm Nrds in Regional Publk wmprehamive Tovm of Chapel HiN OpsrotlOn Fm (52,000); and Marhatk9 FV 2011-12 Safely Trolnfrp Emergaray Pollee DepaM,eM (51,000) VYaIS51p Program CenW Manapsment funds (58,000) Program GfMf Pro/ect wnd Inmr avemmenml S U2,135 f /12,1Jb S M0,390 S 6000 f 7b,00o S iE,122 f 075,412 Cha as mr Servleea S 24,000 ~ f 24,000 S !1,000 S 11000 f 75,000 f 71,211 Transfer hom GenerN Fund i 71,211 f 71214 f 71,514 000 f ]1 MlseNlaneous i f 30,000 S 1,000 , S Transfer from OtnN FUnds i _ f A ro rtatad Fund Bamnce Toth Rarerwaa f ]7349 S - S - S !77,]48 f S bB!!04 S - f 18,000 f - S 5 - S 15000 S 15,132 f 511,826 Ea n6lNref E S,OW NCACC Em o tie Welkeea Gant f f f - S f - S 5,000 S 5000 i i f - f S - f - f - f 5.889 Oovemin and Mma emmt NPOES GnM - i - S - 3 f 80,525 f ~'~ S ~ ~ G Naw Famnro GnM i - S f 30,000 S f - f i - ' S 90,525 Communl and EnWronmant f - S - f - i p 525 i - i - i f 83800 CNld Caro MeaOh-Smart Smrt 73252 S 73252 S 83 5 Seellered She Roue' GAM 5 Canboro Grov4 HeaIM Nde OroM S 5 - Health Carolinians S f - - S ~ 930 HeaMh 5 Wellness That Gant S 80930 S 90 930 S 90830 f 117804 Senor Citlzan Heallb PromoOo Ilnesa 88601 5 BB 801 95 S 18000 5 Denml HeaIN -Smart Start f - 5 f IMendva Homo NB S 57718 S 57718 S f Human Ri hm 8 Relatlom MUD Grant S - f S _ f SeMOr Citizen HeaBh Promo9on MuIS-Vr S - S f _ S SeraorNetP m MJtl-Near Enhanced CMId Ssrvkes Coord -SS S - S f i S S 5 Dietletec Education Pro m Mul9-Year i - f 3 5 S I Cro OroM i - S S S local Food IMtlatlvae OnM f - S S E E - FV 20D9 Racove Act HPRP HumanBervloea t S 320 501 f - f f J20 604 S f 257,1J/ f - i 19,000 i S - f - f 5 - f 273,7]/ Cominel JUZtlce Partnerahl Pro ram , S 216845 , S 218545 S 276815 f 216845 5 Hazard MiG Son Generator Pro' ct f S ' f Butler Zone Promctlon P 5 S 3 800 MHz CnmmunlcaBOne Transition S S 5 Sewn Our Schoch - OCS Grant S 5 _ S Citlzan Ce Cora it OnM S E f COPS 2008 Technol0 P - E 5 5 - COPS 2009 Tecmrok P ram S f f 15000 f 15000 EM Pertarmance Oront S - S S 15122 S 15122 Justice luNmxe ACt JAG P ro wMl S fe S - S 215 115 f - S 219946 S - 945 S 219 S - S - S S - S S 15,000 f S 15,122 i 244997 c a ToW ErpsrltllNns , i !3T JN f - f b77,]/8 , S 586 501 S - S 18 000 i S - i - f 15,000 S 15122 f 914.526 Year-To-Date Budget Summary Fiscal Year 2011-12 General Fund Budaet Summary Ori final General Fund Budget $178,177,522 Additional Revenue Received Through Budget Amendment #3 (October 18, 2011) Grant Funds $11,560 Non.Grant Funds $2,210,854 General Fund Fund Balance for Anticipated Appropriations (i.e. Encumbrances) General Fund Fund Balance Appropriated to Cover Unanticipated Expenditures $202,243 Total Amended General Fund Budget $180,602,179 Dollar-Change in 2011-12 Approved General Fund Bud et $2,424,657 Change in 2011-12 Approved General Fund Budget 1.36% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 783.925 Original Approved Other Funds Full Time Equivalent Positions 87.750 Position Reductions durin Mid-Year 0.000 Additional Positions Approved Mid-Year 0.000 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2011-12 871.675