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HomeMy WebLinkAboutAgenda - 10-04-2011 - 5jORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 4, 2011 Action Agenda Item No. 5~ SUBJECT: Intergovernmental A reements DEPARTMENT: Various Departments PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Annette Moore, County Attorney's Office, 245-2317 Frank Montes de Oca, Emergency Services, 245-6100 David Stancil, Environment, Agriculture, Parks and Recreation (DEAPR), 245-2522 PURPOSE: To approve various intergovernmental agreements. BACKGROUND: The Board directed that it review all intergovernmental agreements. Provided below are a list of Agreements and brief synopsis of each that have been reviewed by the County Attorney's Office and staff is asking the Board to approve. Parties to Agreement: The North Carolina Department of Crime Control and Public Safety, Division of Emergency Management and Orange County (Emergency Services). a. Services: Pursuant to the Emergency Management Performance Grant Program (the "EMPG"), Orange County Emergency Services will enhance and sustain all- hazards emergency management capabilities. b. Amount: Under the first Cost Report, the County is eligible to receive $35,000 for all Universal activities completed. Additional funding amounts are listed as to be determined for Optional work activities identified in the EMPG Activity Directory completed by Orange County Emergency Services. 2. Parties to Agreement: The North Carolina Department of Crime Control and Public Safety, Division of Emergency Management and Orange County (Emergency Services) a. Services: Orange County Emergency Services will receive funding from the State to plan and conduct adiscussion-based exercise that will test the capabilities of all 2 agencies involved in responding to a Natural Disaster according to Orange County's Emergency Operation Procedures (the "EOP"). Through this exercise, County partners will have an opportunity to review the EOP to ensure all partners understand their responsibilities as well as to identify and address training needs. b. Amount: The State will reimburse Emergency Services for actual eligible costs incurred for this exercise in an amount up to $5,000. 3. Parties to Memorandum of Understanding Addendum: The North Carolina Cooperative Extension Service (North Carolina State University), the North Carolina Cooperative Extension Program (North Carolina A&T State University) and Orange County (DEAPR) a. Updates: The original MOU adopted in 2007 is updated in the following ways: i. The affiliation of the Orange County Center with the Department of Environment, Agriculture, Parks and Recreation in a coordination and liaison function. To facilitate this, the Orange County Extension Director and the DEAPR Director meet periodically to ensure coordination and collaboration on programs and activities. ii. The change in payroll arrangement provision for staff in the Orange County Center as of January 1, 2011 to be classified as "send-in" State employees. iii. The reinstatement of Section 7.3.6 addressing the County proportional share of longevity. b. Amount: There is no financial impact associated with the MOU addendum. 4. Parties to Memorandum of Understanding Addendum: The North Carolina Department of Agriculture and Consumer Services, North Carolina Forest Service and Orange County (DEAPR and Emergency Services) a. Services: Each year, Orange County and the North Carolina Forest Service enter into an agreement to provide for the continued protection, development, reforestation, management and improvement of forestlands in Orange County b. Amount: As is done each year, the anticipated budget for the Forest Service contract is shared with the County prior to budget approval, and amounts budgeted accordingly and approved as part of the County budget in June. The approved FY 2011-12 Forest Service budget is $187,357, with the County's share as per the proposed contract at $74,963. The adopted budget included $64,963, and did not include $10,000 toward vehicle replacement. These funds were subsequently added to the budget in Budget Amendment #1 on August 23, 2011, bringing the County's share to the $74,963 contract amount. FINANCIAL IMPACT: Financial impact is listed in each section above. RECOMMENDATION(S): The Manager recommends that the Board authorize the County Manager to sign the above listed agreements and any amendments or renewals of those Agreements.