Loading...
HomeMy WebLinkAboutAgenda - 09-20-2011 - 5io~D -ao~i- oaf ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 20, 2011 Action Agenda Item No.~ SUBJECT: Fiscal Year 2011-12 Bud et Amendment #2 DEPARTMENT: Financial Services PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year-To-Date Budget Summary INFORMATION CONTACT: Clarence Grier, (919) 245-2453 PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2011- 12. BACKGROUND: Department of Social Services 1. The Department of Social Services has received additional revenue for the following programs: . Child Day Care -receipt of $347,322 to provide childcare services and subsidies to low-income families as well as an allocation of $53,087 to cover administration costs. The total additional revenue received is $400,409. • Energy Administration Program -receipt of $15,910 from the Low Income Energy Assistance Program (LIEAP) to help administer the Crisis Intervention Program. • Smart Start Enhancement Program - receipt of $299,423 to continue administering the Smart Start Subsidized Child Care program, which the department began effective February 1, 2011. These enhancement funds will be paid directly to child care providers. . In-Home Services -receipt of an additional $2,436 from the State of North Carolina which will be used to provide additional personal and home management care. This budget amendment provides for the receipt of the above mentioned funds. (See Attachment 1, column 1) Human Resources 2. The Federal Early Retiree Reinsurance Program (ERRP) allows individual claims meeting a cost threshold of $15,000 and a cost limit of $90,000 to be submitted for reimbursement. These funds must be used to defray health insurance premium or benefit costs and cannot be used as a general fund revenue item. This service will be contracted with RDS Services (Retiree Drug Subsidy) who will submit the claims and receive a percentage of the subsidy recovered (see chart below). It is estimated that this could provide $512,200 net the fee charged by RDS, to help offset future health insurance increases. This budget amendment provides for a transfer of $10,000 from currently budgeted funds in the Health Insurance Increase non-departmental account to cover the retainer required by RDS. (See Attachment 1, column 2) ~Subsid Recovered Fee $0 to $100,000 20% $100,001 to $500,000 10% $500,001 to $2,000,000 5% Over $2,000,000 2% • Annual maximum fee shall not exceed $200,000 Visitors Bureau 3. At its August 23, 2011 meeting, the Board of County Commissioners approved the FY 2011-12 Performance Agreement between the Town of Chapel Hill and the Visitors Bureau to receive an allocation of $150,000 from the Town of Chapel Hill. The Visitors Bureau's FY 2011-12 Approved Budget included anticipated revenue of $200,000 from the Town, so this budget amendment provides for the reduction of $50,000 in budgeted revenue and advertising expense within the Visitors Bureau FY 2011-12 budget. (See Attachment 1, column 3) Health Department 4. The Health Department has received notification of the receipt of a $5,000 grant award from the National Association of Local Boards of Health (NALBOH) and the National Association of County and City Health Officials (NACCHO). The Department will use these funds to coordinate aone-day planning meeting with a team of 10 community agencies with a resulting action plan for sustaining local tobacco control efforts. This budget amendment provides for the receipt of these grant funds for the above mentioned purpose. (See Attachment 1, column 4) 5. The Health Department has received notification from the State of reduced funding for FY 2011-12 for the following Smart Start supported grants: Child Care Health Consultant Grant -reduction of $9,652 (from $73,252 to $63,600). The impact of this reduction is nominal. The loss of revenue will be offset by savings as a result of moving a Senior Public Health Educator into this position instead of a higher salaried Public Health Nurse. The Public Health Nurse was reassigned to a vacant position within the department. Intensive Home Visiting Grant -the department will not receive this grant for FY 2011-12 ($57,718). The Social Worker II position assigned to this grant has been reassigned to a vacant position within the Health Department. The impact of losing this grant is that the reassigned Social Worker will mainly focus on high- risk, intensive need families in the new care management model in order to prevent child abuse and neglect, and to promote positive family outcomes (similar to the Intensive Home Visiting goals). This budget amendment provides for the reduction of Smart Start funds and amends the following Grant Project Ordinances: (See Attachment 1, column 5) Child Care Health Consultant Grant (reduction of $9,652) -Project # 294151 Revenues for this proiect: Through FY 2010-11 FY 2011-12 Amendment FY 2011-12 Revised Smart Start Funds $73,252 $9,652 $63,600 Total Project Fundin $73,252 $9,652 $63,600 A ro riated for this ro'ect: Through FY 2010-11 FY 2011-12 Amendment FY 2011-12 Revised Child Care Health Consultant $73,252 $9,652 $63,600 Total Costs $73,252 $9,652 $63,600 Intensive Home Visiting Grant (reduction of $57,718) -Project # 294147 Revenues for this ro'ect: Through FY 2010-11 FY 2011-12 Amendment FY 2011-12 Revised Smart Start Funds $57,718 $57,718 $0 Total Project Fundin $57,718 $57,718 $0 Appropriated for this proiect: Through FY 2010-11 FY 2011-12 Amendment FY 2011-12 Revised Intensive Home Visitin $57,718 $57,718 $0 Total Costs $57,718 $57,718 $0 Register of Deeds 6. The North Carolina General Assembly has approved changes to Registry Fees, effective October 1, 2011. The fee for a Deed of Trust or Mortgage (up to fifteen pages) will be $56.00. All other instruments, including Deeds, (up to fifteen pages) will be $26.00. For any document exceeding fifteen pages, the charge is an additional $4.00 per page beyond fifteen pages. Staff will monitor revenue collections in the coming months, and, if needed, will come back at a future Board meeting to adjust budgeted revenues for FY 2011-12. The Board of County Commissioners amends the County Fee Schedule (see below) to include the above mentioned changes to the Registry Fees, effective October 1, 2011. Current Fee Current Fee New Fee Description New Fee Descri tion Deeds of Trust $28 (1S pg); $3 each Deeds of Trust and/or $56 (up to 15 additional page; $2 Mortgages pages); $4 each verified additional a e Re-recorded instruments $17 (15 pg); $3 each Deeds (and Other $26 (up to 15 (not verified) additional page Instruments) pages); $4 each additional a e Re-recorded instruments $17 (1S pg); $3 each Deeds (and Other $26 (up to 15 (verified) additional page; $2 Instruments) pages); $4 each verified additional a e Assumed names, POA, $12 (1 pg); $3 each Deeds (and Other $26 (up to 15 etc. additional page; $2 Instruments) pages); $4 each verified additional a e Sportsplex Fund 7. The FY 2011-12 approved budget for the Sportsplex included $82,000 in capital reserve funds for future repairs and/or replacement of capital items. Recently, the Sportsplex has experienced a complete condenser coil failure in one of its HVAC units which services office space, the Pro Shop, the IT server room, and a conference room. The unit is approximately 17 years old. The costs to replace the defective condenser is approximately $4,000, but given the age of this unit (estimated life expectancy is 15 years) this does not seem like.a practical or viable option. Staff's recommendation is to replace the entire unit at a cost of $7,434. This budget amendment provides for the allocation of $7,434 from the capital reserve account to a capital equipment expense account to cover the costs. With this allocation, $74,566 remains in Sportsplex capital reserve funds for FY 2011-12. (See Attachment 1, column 6) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The. Manager recommends the Board of County Commissioners approve budget and grant project ordinance amendments for fiscal year 2011-12. CTi ne 2077-72 O 4 ~ ry g ~~~ O/sdedan011.72 Budget A ment range Coun mend ce is amended as lo!lows: Attachment 1. Orange County Proposed 2011-12 Budget Amendment The 2011-12 07ange County Budget 07dinance is amended as Iollows: Genf Ploreef Funtl Revenues romd. r,ww~a~a w e ne,muel wdas ~~ f1 Receipt of adtlltlonal NMS by f{ TM HeaIM f5 TM 17ea0h Ste Ospartrrisnt of f2 TronN11 NMa Dsparbrront has Depar6nent has If6 Sportapfex Sadd Services for from Me Genanl Oscraassd received nOdficadon re<eNed notification roquest b move Drycan Fund b the DerM)1 ~ n rtw from Lhapel of Arent hnda h Me from ate Bhte of 47,434 from cap6al Eneumbrmee Bud6at as Amended (s3n,32z>; FtaM ler tln Hill for Ma Naiton amouttorss,ooD reaetoedfi,ndnehr reserve fundeba Bud6at as Amantlad Ortplnel Bud6et Carry FOrwaros Budget as AmandW Mrou6h BOA M-B Dsycaro admin 087 LIEAP 553 Maher for tlts Bweau Fund in th eaordMwh o one- FY 2071-12 br h l I capihl equipment Mrou6h BOA fI , ); ( 810); (575 ERRP wbsidy amount of 550,000 for day gannut0 setltt for d Laro Hea L i M Co 7hnt O n[ espertee sxouM fa , conMCt wiM RDS FY 2017-12 p m nau re a HVAC SmsrtShrt (5289.423); In- (510000) awhlnln9 bdl tobKw,xntrd (E9,852) ar,d InbnaNa,Hame roplacemant Home care s8ats Ysitirt8 (557,778) (52,436) IntM ovammenhl f M2,733 f M2,175 f 607,880 S 87,979 5 440,280 Cha es for Services f 21,060 f 24000 S 000 S 14,000 Trenefar lrom General Fund S 71,274 3 77,214 S 71,171 f 71,214 MlseNlaneoua j S 70,000 f 911,000 Transfer from OMer Funtls f j A roprlated fund Baianu f 5 j ToW Rewmres 6 d17 Ne S - 6 677,746 f 872,174 6 - f - f - f - f 67,970 f - S 666,601 NCACC E tie Wellness Grant S - S f 3,000 f 5,000 Governln and Mana ement S - f S - S 6000 S S - S - S S f - f 6,000 NPDES GnM f - S - f f BO,d25 S 60,525 Growin New Farmers OnM f f f 717,000 f 30,000 Cammunlty and Environment S S S - f 50,626 i S - S - S - f f - S 80,626 Child Can HeaIM • Smart Start f 73 252 S 73 252 73 251 8852 S 83 WO Spkered SBe Housl Grant S j Cartboro Growl HNIM Wde Grant S f j HeaOh CaMmiane HeaIMB Wellness Tru~tGnnt Senior Citizen HeaIM Promotlon S - S W 30 $ 86 604 f 80930 S 88 801 S t 80830 f 08 804 j S 80930 S 8B 804 Denhl HeaOh - Smart Stan S - S j IMenaNe Home Vi' S 57718 f 57718 f 57718 S 57718 E ' Mwrwn Ri hta 8 RalaOons HUD Cwant S - S f t SeMOr ClBZen HeaIM Promotion Multl-Yr S - f S E BeMorl7etP ram Multl-Year S - S j j Enhanced Child Services CeoM -SS f - f f E Diabetes Edwedon Pro ram Multl-Year 3 - 3 S S 5 Gal Cro OnM S - S S 5 Local Food IM6atlves Gnnt S - f f S FY 2009 Recovery Act HPRP f f f E Human SaMOes S 720,504 S - S ]20 304 f 710 50/ f - S f - S S 67,7711 f f 2d7,174 Criminal Juatlce PeMe P S 218845 E 216845 f 21880.5 f 216845 Hazard Mi Bon Generator Pre' S f 5 Buller Zons Probetlon Pro ram E E E 800 MHz Commudweona Trensition i j Secure Our Sohoola - OCS Gent i S f Citizen C s Council Grant t f S COPS 2(7(18 Tedetol Pro ram S - f S S COPS 2009 Techndo P ram E - E f Juatlce Aasirancn Ibt JAG P m - E S S Public Sah f NB,D/S f i 218,543 S 215546 S f f - S f - S - ! 216,646 To6N ErpM tuna S 677,J4f f - f 817,348 t 831,17{ f - t - f S - S 87,770 S - S 686,604 A+F~.~- a Year-To-Date Budget Summary Fiscal Year 2011-72 General Fund Budget Summary Ori final General Fund Bud et $178,177,522 Additional Revenue Received Through Budget Amendment #2 (Se tember 20, 2011) Grant Funds $11,560 Non Grant Funds $779,863 General Fund Fund Balance for Anticipated Appropriations (i.e. Encumbrances) General Fund Fund Balance. Appropriated to Cover Unanticipated Ex enditures $202,243 Total Amended General Fund Budget $179,171,188 Dollar Change in 2011-12 Approved General Fund Budget $993,666 Change in 2011-12 Approved General and Budget 0.50°I° Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 783.925 Original Approved Other Funds Full Time Equivalent Positions 87..750 Position Reductions Burin Mid-Year 0.000 Additional Positions Approved Mid-Year 0.000 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2011-12 871.675 ~/ $10,000 for the County's share of a vehicle replacement as requested by the U.S. Forest Service (BOA #1); $192,243 to cover funding shortfall of Link Center Geothermal HVAC Project (BOA #1-B)