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HomeMy WebLinkAboutNA ORD-2002-007 Budget Amendment #4O ~.©- ~oa~ - ~a ~ ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 6, 2002 Action Agenda Item No. ~~. SUBJECT: Bud et Amendment #4 DEPARTMENT: Budget Office PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Attachment 1: Budget as Amended Spreadsheet Attachment 2: Community Based Public INFORMATION CONTACT: Donna Dean, 245-2151 Health Initiative Grant TELEPHONE NUMBERS: Project Ordinance Hillsborough 732-8181 Chapel Hill .968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To approve budget ordinance and grant project ordinance: amendments for fiscal year 2001-02. BACKGROUND: 1. Department of Social Services The Department of Social Services has received notification from the State of additional allocation of funds for the following programs: • LIEAP (Energy Administration) -additional funds in the amount of $3,546 will be used to offset costs of staff administering the Crisis Intervention Program. These additional funds bring the current budget for this program to $16,644. (See column #1, attachment 1) • CHORE (EDS) -additional funds in the amount of $18,000 will be used to purchase long-term care medical supplies and equipment to enable clients to remain in their own home instead of being institutionalized. These additional funds bring the current budget for this program to $43,000. (See column #1, attachment 1) • Day Care Funding -additional funds in the amount of $477,784 for Day Care will be used to provide subsidies to low income families for child care. As of the end of January 2002; the Department has served 962 children through this program. These additional funds bring the current budget for this program to $2,984,784. (See column #1, attachment 1) 2. Health Department The Health Department has received notification from the State of an additional allocation of grant funds in-the amount of $10,000 to offset a portion of the permanent staff costs in the Healthy Carolinians program. These additional funds bring the current budget for this project to $44,056. (See Attachment 2) 3. Department on Aging a) Orange Public Transportation (OPT) has received notification from the North Carolina Department of Transportation of an allocation of funds totaling $5,130 to be used for technology upgrades. Referred to as Tier 1, or foundational/baseline technology funding, the upgraded and expansion computers, file servers, software, printers and telephone systems will provide rural and urban transit systems with the foundation upon which to add technology to their operations. The Department will use the funds to replace the Dispatcher and Scheduler's personal computers with GIS-compatible hardware. (See column #3, attachment 1) b) At its January 16, 2002 meeting, the Board of County Commissioners agreed to enter into a contract with Triangle J Council of Governments (TJCOG) -Area Agency on Aging to provide. a Family Caregiver Support Program. The total cost to provide the Respite Program is $39,256. Funding will come from the TJCOG ($30,120) to help offset the cost of the program, $3,000 in grant funds from the Triangle United Way, and $6,136 from in- kind contributions such as office space and staff supervision. This amendment provides for the receipt of the TJCOG funds and the Triangle United Way funds. (See column #4, attachment 1) c) At its October 2, 2001 meeting, the Board of County Commissioners approved the appropriation of $13,500 in Master Aging Plan funds to purchase heavy housecleaning services from a -local vendor. This service will be available for frail older adults who do not need personal care or respite services. This amendment provides for this appropriation. (See column #5, attachment 1) d) At its November 7, 2001 meeting, the Board of County Commissioners approved the release of $25,000 in Master Aging Plan funds for the planning and implementation of the Adult Day Health Center Initiative. An adult day health program was identified in the Master Aging Plan as one of the top priorities for FY 2001-02. This program would provide social and health services to frail, disabled and isolated older adults. It would also provide respite and education for the participant's families and caregivers. This amendment provides for the appropriation of these funds from the Reserve for Board of County Commissioner Action Miscellaneous account. (See column #5, attachment 1) 4. Sheriff Department The Sheriff s Department has received notification from the Federal Marshal's office of an allocation of funds in the amount of $9,475. This is for reimbursement for overtime paid related to deputies having to transport and/or guard federal prisoners who need medical or dental services. This amendment provides for the receipt of these funds. (See column #6, attachment 1) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners adopt the attached budget ordinance amendments and the grant project ordinance amendment. ~ ~ "a "s ~ s a ~ r : ~ a"a ~~ i :e ? ~ ~ ~ ~ ~ ~~ ~ m N $ ~ w M ~ N o ~ ~ ''i~, iY •s y id iYn wu N g •~i S n: ~ 8 ~ '.K4 6N'~ q N 0 m as ^ I H ' : n a°~ a~ m N N N M N M N N N M M M N M M M N N N N N M M ~ ~~~ ~ S~ ~p~~ N M N N N N tr~ ~ $ ~~ g ~~~~ a $ NN NN N N ~5~~~~ ~ ~ ~ o ~ ,a , ti ~~ ~ ~~ ~~ ~~ r-g N N N N NN NN » » ~~ ~ ~ K ~ K ~ K • ~(,,)~~ ~2 s N N N N N M M ~~ ~~ ~~~ s~ ~~ ~ 1 ~ ~ ~r' ~m~ 44444 N N N qq gqqgq ~ V q T `~4' A • y J ..,~YY ff.~~ $ a p S ~ ~~ g » N N N N N» NN N g" ~~ o ~ ~ s ~ ~ v ~ o d ~ " n ~~ ~.d :~ « g ~ ~'. $: - g : K.; n ~ e ~ !!yy 5 °e ao G ~ z P ~F m N M M N N N ^ N h !. O N A A N ~! A A M N f ~ ^ f{ ~ h O Z ry !( ~ ~ „ f.; •TI OOOf`1II A 1Y 1 N O `{ ~ p ~ N I O ~ O ~ ~ •~ ~ N YI ~ ~1 O h N ' ' av g ~ N N N N N » »N N N N N N N Y~ O N w o N •R G 8 P ~1 N N N ' om A ' di Y1 Y N N SN 1 N N ~x'i A f p0 S O ~ 1 Y ^ p N ~ O O ~< ~° v a .; ~ K s ~ s ~ n " ~ a ~ . ~~ n~ ~~ H ~ $e ~ ~: a ~ a m ~ ' a~ ~~ m ~ ~ °s ~ ~ $ ~ . ' ~( ~ n ^ ~ a~ = ~~ ~ ~°s ~a a z ~ ~ ~ „ ~ . .. n ~ e ~ 'e 0 ~ ~ ~ ~ € a ~ E ' E ~ ~ ~~ ~ Y ~ ~ ~ ` ~ • r 3 x E ; ~ ° ' ~ ~ e gy o Y , ~£3 t d ~ o ~ = ~ b o 9 •~ ~ E e ~ x 3 °c u ~ ~ ~ ~~ E ~ ~ x c ~~ YS a o ° a o~ c~ ~ ~ a a ~ ~ ~ $ U• C p N mo J S V C H IC- 4 ~ W V U' r= V S S6 W 2 ti S Attachment 2: Community Based Public Health Initiative Grant Project Ordinance Program Number 11-644 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Community Health Advocacy Program (CHAP) as awarded to the Orange County Health Department by the Kellogg Foundation. The purpose of this four year grant is to improve the health of minority populations in targeted communities. Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document and the rules and regulations of the Kellogg Foundation. Section 3. The following revenue is anticipated to be available to complete this project: 1992-93 Grant Funds -CHAP $52,820 1993-94 Grant Funds -CHAP $93,884 1994-95 Grant Funds -CHAP $93,626 1995-96 Grant Funds -CHAP $82,160 1996-97 Grant Funds -CHAP $33,750 1997-98 Grant Funds -CHAP $11,250 1998-99 Grant Funds -Community Health Initiative $30,028 1999-00 Grant Funds -Community Health Initiative $20,463 2000-01 Grant Funds -Community Health Initiative $46,717 2001-02 Grant Funds- Community Health Initiative $44,056 Total CHAP Grant Funds $508, 7S4 Section 4. The. following amount is appropriated for this project: Human Services -Community Based Public Health Initiative $508, 754 Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 6. Funds maybe advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. __ Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. Positions authorized through this grant project include: 6 0.5 Full-Time Equivalent Office Assistant position. This position is authorized for a period of no longer than four years from the original grant date. Subsequent funding in future years is contingent upon the availability of grant funds. Section 19. -This ordinance, originally adopted December 2~1, 1993, is effective through June 30, 2002. Adopted this 6th day of March 2002. 6 ~~~-~OZ - !tea ~' ~ c., NOW, THEREFORE, BE IT RESOLVED that the Orange County Board of Commissioners endorses the installation of a traffic light at the intersection of New Grady Brown School Road with Orange Grove Road in time for the opening of Cedar Ridge High School in August 2002. This, the 6'h day of March 2002 VOTE: UNANIMOUS 6. SPECIAL PRESENTATIONS -NONE 7. PUBLIC HEARINGS -NONE 8. ITEMS FOR DECISION -CONSENT AGENDA A motion was made by Commissioner Halkiotis, seconded by Commissioner Gordon to approve those items on the consent agenda as stated below: a. Property Tax Refunds The Board approved four requests for property tax refunds in accordance with the resolution incorporated herein by reference. b. Motor Vehicle Proaerty Tax Refunds The Board approved four requests for motor vehicle property tax refunds in accordance with the resolution incorporated herein by reference. c. Budget Amendment #4 This item was removed and placed at the end of the consent agenda for separate consideration. d. Maple View Soccer Field Lease This item was removed and placed at the end of the consent agenda for separate consideration. e. Reappointment to Carrboro Northern Transition Area (NTAI Advisory Committee The Board re-appointed Jean Andrews Earnhardt to the Carrboro NTA Advisory Board for a second term to expire January 31, 2005. VOTE ON THE CONSENT AGENDA: UNANIMOUS ITEMS REMOVED FROM THE CONSENT AGENDA c. Budget Amendment #4 The Board considered budget ordinance and grant project amendments for fiscal year 2001- 2002. Commissioner Brown pointed out the items included in budget amendment #4 noted that all these items pertain to serving citizens. A motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to adopt the budget ordinance amendments and the grant project ordinance amendment as recommended. VOTE: UNANIMOUS d. Maple View Soccer Field Lease The Board considered approving a lease in the amount of $1 per year for the area of Maple View Farms upon which a soccer field is to be developed. Commissioner Brown said that she has had some issues brought to her attention from people who live in this area. They are afraid of the noise that will be created by such a recreational activity. She would like to see some limitations on the field, which wi{I assure the neighbors that they will not lose the tranquility they enjoy. She noted that this has never gone to a public hearing.