HomeMy WebLinkAboutAgenda - 08-23-2011 - 5iORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: August 23, 2011
Action Agenda
Item No. ~- r
SUBJECT• Authorize Piggyback Bid Award: Wheel Loader for Landfill
DEPARTMENT: Financial Services & PUBLIC HEARING: (YIN) No
Solid Waste Management
ATTACHMENT(S): INFORMATION CONTACT:
Gayle Wilson, Solid Waste
Management, 968-2885
David Cannell, Financial Services,
245-2651
PURPOSE: To consider authorizing the purchase of a Wheel Loader for the Landfill via
piggyback bid award from Gregory Poole of Raleigh, North Carolina.
BACKGROUND: A wheel loader was included in the 2011-2012 Solid Waste budget. This
piece of equipment has a bucket on the front and is used in multiple applications around the
Landfill. Among these applications are:
• Loading mulch into trucks for residents and contractors
• Unloading large bulky items
• Loading gravel and other materials on County trucks during the normal operation of the
Landfill
• Pushing yard waste when unloaded
• Pushing clean wood into piles when unloaded and for loading clean wood chips into
trailers for hauling
• Pushing tires
• Pushing clean metal and white goods and loading into trailers for hauling
It is anticipated that utilization of this equipment will not be impacted by the future closure of the
municipal solid waste landfill.
North Carolina General Statute 143-129 allows local governments to use the "piggy-back"
acquisition method to obtain items without a separate bid procedure. If a vendor is willing to
extend the same or more favorable price and other terms to the local government, the law
allows that the acquisition may be made from a contractor that has, within the past 12 months,
contracted to furnish the item to: (1) the federal government or any federal agency; (2) the State
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of North Carolina or any agency or political subdivision of the state; or (3) any other state or
agency or political subdivision of that state. The acquisition contemplated would be "piggy-
backed" on a bid awarded by the United States Defense Supply Center (DSCP) of Philadelphia,
Pennsylvania, (contract number SPM500-01-D-0059 expires on July 1, 2015) to Caterpillar, Inc.
for a Caterpillar 924HZ Wheel Loader. The terms of the contract call for the items to be sold
and serviced through the local Caterpillar dealer. Gregory Poole of Raleigh, North Carolina is
the local dealer. A five (5) year/7500 hour power train warranty is included in submitted price.
The statute that authorizes "piggy-back" bids requires that the entity advertise its intentions ten
(10) days prior to a meeting in which the matter is to be considered. Orange County has
fulfilled that advertising requirement.
FINANCIAL IMPACT: The purchase price of the wheel loader is $134,221. Sufficient funds
were allocated within the adopted FY 2011-2012 Solid Waste budget to purchase the
equipment.
RECOMMENDATION(S): The Manager recommends that the Board award the bid to Gregory
Poole of Raleigh, North Carolina at a cost of $134,221 and authorize the Financial Services
Director to execute the necessary paperwork.