Loading...
HomeMy WebLinkAboutORD-2003-183 - Budget Amendment #7ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 9, 2003 o ~P,d ~ ~o~~ -~~'.~ Action Agenda Item No. ~ - ~ SUBJECT: Budget Amendment #7 DEPARTMENT: Budget ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. OCS Middle School #3 School Capital Project. Ordinance PUBLIC HEARING: (Y/N) No INFORMATION CONTACT: Donna Dean 245-2151 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane .336-227-203.1 PURPOSE: To approve budget ordinance amendments for fiscal year 2003-04. BACKGROUND: Health Department At their December 1, 2003 meeting, the Board of County Commissioners approved the establishment of two new positions within the Health Department related to public health preparedness and emergency response -one Public Health Preparedness Coordinator and one Volunteer Coordinator -effective December 1, 2003. The Public Health Preparedness Coordinator position will be funded through a recurring federal allocation to the State in the amount of $69,.199 for Orange County. The Volunteer Coordinator position will be funded through athree-year federal grant in the amount of $50,000 for each year. The Volunteer Coordinator position funding is for athree-year period, after which time the Board of Health and the Board of Commissioners will evaluate the grant and decide whether the effort merits continuation. There is no County match for the cost of these positions. This budget amendment allows for the receipt of the additional allocation of funds totaling $69,199 from the N.C. Division of Public Health for the. Public Health Preparedness Coordinator position, and the .receipt of the $50,000 grant award for FY 2003-04 from the U.S. Department of Health and Human Services Public. Health Services for the Volunteer Coordinator position. (See Attachment 1, column #1) Planning Department 2. At their December 1, 2003 meeting, the Board of County Commissioners approved the establishment of a new.. Plans Examiner position and a new Code Compliance Officer position effective. January 1, 2004, as well as two additional two-year, time-limited Code Compliance Officer positions effective January 1, 2004 within the Inspector's Division of the Planning Department. The estimated personnel, operating, and one-time start-up costs associated with these four positions are approximately $175,000 for FY 2003-04. This budget amendment allows for an appropriation of $175,000 from the County's General Fund fund balance to pay for these positions. (See Attachment 1, column #2) Orange County Schools Middle School- #3 3. In November 2000, the Board of Commissioners approved a Policy on Planning and Funding School Capital .Projects. That .policy identifies two levels of school construction projects -Level 1 and Level 2. Level 1 projects are those projects that have a relatively small scope of work and can be accomplished using a single prime contractor, in house staff or entail purchasing equipment and vehicles. Level 2 projects are major projects that require several phases,to complete. For these projects, the Commissioners approve project funding in four phases: • Concept/Pre-Planning Phase -includes preliminary programming and design work that would result in conceptual drawings and preliminary cost estimates • Planning Phases -includes siting the facility, construction of infrastructure, and preparation of construction documents in preparation for the bidding process • Design and Construction Phases -includes final design, facility construction and purchase of equipment, furnishings, technology and one time start up costs • Final Accounting Phase - provides a reconciliation of actual project expenditures with approved budget Funds in the amount of $18.5 million were included in the voter approved November 2001 bond referendum for siting and construction of a third middle school in the Orange County School system. On June 26, 2003, the Board of County Commissioners approved "the option purchase price of $38,505 for option to purchase agreements to be executed between the Orange County Schools and the respective property owners for the parcels comprising the proposed site for the OCS middle school. The acreage being considered for purchase is up to 100.62 acres with a total purchase price is $1,283,500. The amount of $38,505 covered the cost of a six-month purchase option for OCS for land located in the Efland area. .While waiting for the land transaction to be completed, Orange County Schools has moved forward with preliminary design and site work for the new middle school. OCS and County staff and attorneys have been collaborating,. along with the designated, project representatives of both governing boards and the OCS-selected architectural firm, to identify and work through land use and utility infrastructure matters related to this project. The Orange County Board of Education recently received a report on the preliminary conceptual site design of the proposed school site. In keeping with the BOCC's Policy on Planning and Funding School Capital Projects Policy, the District pursued a prototypical building. design: The Board of Education has worked with Corley, Redfoot and Zack, Architects, to design a new middle school that, for the. most part, is a prototype of the Chapel Hill-Carrboro City Schools' R. D. and Euzelle Smith Middle School 3 At this time, the. OCS Board of Education is requesting the BOCC to approve $50,000 in voter approved 2001 bond funds to cover the cost of preliminary design work performed by Corley, Redfoot and Zack along with other survey and site work that has been performed. In accordance with the BOCC Policy on Planning and Funding School Capital Projects, the Orange County Schools plans to present the preliminary design to the Commissioners later this winter after the Board of Education has approved it. Commissioner Carey is the BOCC appointed representative to work directly with the Board of Education. FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners approve the attached budget ordinance amendment and capital project ordinance. Attachment 1. Orange County Proposed 2003-04 Budget Amendment The 2003-04 Orange County Budget Ordinance is amended as fbilows: riginal Budget ncumbrance Carry Forwards udget As Amended udget As Amended Through BOA #6 #1 Receipt of retuning federal funds and federal grant funds for the establishment of two new Positions within the Health Department n:lated to public health preparedness and emergency response ~ A r nation of fund balance from the General Fund to cover the costs of four positions within the Inspector's division of the Planning Department fl3 Approval of 2001 bond funds to cover the cost of preliminary design work and other survey and site work at OCS Middle Scholl #3 (See OCS Middle School #3 School Capital Project Ordinance) udget As Amended Through BOA #7 General Fund Revenue Prop Taxes S 83,514,625 S 83,514,625 S 83,514,625 § S S § 83,514,625 Sales Taxes S 19,208,523 ~ S 19,208,523 S 19,208,523 S S S S 19,206,523 License and Permits S 1,348,385 S 1,348,385 S 1,348,385 S S S S 1,348,385 Intergovernmental S 12,438,352 S 12,438,352 S 13,104,239 S 119,199 S S S 13,223,436 Charges for Service S 6,662,444 S 6,662,444 § 6,663,953 S S S S 6,663,953 Investment Earnings S 609,000 S 609,000 609,000 609,000 Miscellaneous S 708,514 § 708,514 S 761,877 S ~ 761,877 Transfers trom Other Funds S 2,383,571 S 2,363,571 S 2,383,571 S 2,383,571 Fund Balance S 2,099,108 S - 653,183 S 2,752,301 S 3,139,355 - 175000 S 3,314,355 Total General Fund Revenues § 128,972,522 § 653,193 S 129,625,715 S 130,733,528. S 119,199 S 175,000 S S 131,027,727 Ex enditures Governing 8: Management S 5,827,659 S 210,317 S 6,037,976 S 8,032,576 S S § S 6,032,576 General Services S 10,774,680 S 113,390 S ~ 10,888,070 S 10,902,855 S S S S 10,902,855 Commun & Environment S 3,093,584 S 40,323 S 3,133,907 S 3,180,907 S S 175,000 S S 3,355,907 Human Services S 29,788,169 S 84,673 S 29,882,842 S 30,478,342 S 119,199 S S S 30,595,541 Public Safe ; 12,562,508 S 84,318 S 12,646,827 S 13,076,255 S S S S 13,078,255 Guitars 8 Recreation S 2,237,506 S 110,172 S 2,347,678 S 2,362,878 S S S S 2,362,676 Eduption S 60,765,972 S 60,765,972 S 60,765,972 S 60,785,972 Transfers Out S 3,922,444 S 3,922,444 S 3,935,944 S 3,935,944 Totat General Fund Appropriation § 126,972,522 S 653,193 S 129,625,715 S 130,733,528 S 119,189 S 175,000 § S 131,027,727 § S e ; o f o f § S S o .. ~. Middle School #3 Orange County Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds for the Orange County Schools to obtain options to purchase property for the ultimate design, construction, and equipping of a new middle school facility. Anticipated revenues for the project consist of 2001 voter approved bond funds. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: oug 2002-03 FY 2003-04 roug 2003-04 Sales Tax $0 $0 $0 School Construction Impact Fees $0 $0 $0 Public School Building Funds $0 $0 $0 2001 Bonds $0 $88,505 $88,505 Other $0 $0 $0 Total Fundin $0 $88,505 $88,505 Section 4. The following amount is appropriated for this project: Through FY 2002-03 FY 2003-04 Through FY 2003-04 Construction $0 $0 ite hon ons to Purchase ' $0 $38,505 $38,505 i on (Soils/Materials Testing, Surv ) $0 $20,000 $20,000 Site Devel $0 $0 Fees (Arc ign $0 $30,000 $30,000 1V~veable t $0 $0 Technolo $0 $0 Construction Contin $0 $0 One-Time Start Costs $0 $0 Total $0 $88,505 $88,505 Section 5. This ordinance will remain in effect from July 1, 2003 through June 30, 2004. Adopted this 9~' day of December, 2003. o~~ - z da 3- / ~.3 is - ~ ~- ~ 3 ~~ The Board authorized the allocation of $27,000 from the Human Services 5;afety Net Reserve to provide a time extension of two months for the In-Home BreastFeeding Support ProgramlExpanded Food and Nutrition Education Program:. VOTE ON CONSENT AGENDA: UNANIMOUS ITEMS REMOVED FROM CONSENT AGENDA:::: 8-e. *Budaet Amendment #T The Board considered approving budget ordinance amendments.:°for fiscal year 2003-04: Commissioner Gordon said that she had a question about the Orange County Schools middle school.#3. She sawthatthe Orange County School Board discussedfhis atthe December 1 ~` meeting. S`he would like this .report. She thought we were at"the site selection stage and that`it would last a little while longer. She thought the County Commissioners were going to discuss which part of the-site would be the school site. She has no problems moving ahead with it. She asked what kind of'engineering and design was going to happen and when. It was her understanding: that the site is not known yet. Assistant County Manager .Rod Visser said that this-discussion is going to come in late January or early February. The OCS ha already engagedan architectural firm. The staff is trying to make sure that there is an appropriation in place and that the OCS has the; money to pay the. architects. There is no building architectural design. going on yet. A motion was made Commissioner Gordon, seconded. by Commissioner Careyto approve-the attached budget ordinance amendment and capital project ordinance for the Health Department, Planning Department, and'Orange County Schools :Middle School #3. VOTE: UNANIMOUS .REPORTS. 10-a. _Whitted Human Services Genter - Update on Renovations and Space Allocation The Board considered updated information on the progress of renovations. at the Whitted Human Services Center (Buildings "A" and "B'~, and a diagram of nteriorspace allocation for when. the center is re- occupied and provided feedback to staff. John Link said that the .Board had asked for an update on the space' allocation that is being. planned-once. renovations are completed. He made reference to the diagrams in the packet with the "before" and wafter" renovations..: He said thatall departments would get more space because the Department on Aging is moving out voluntarily to the Meadowlands. Purchasing and Central Services. Director Pam Jones said that OPT has moved' o the Public Works area na modular unit and the Department on Aging liked their place at the Meadowlands so much that they would like to stay there permanently.. She said'that this frees up the basement in the Whitted Building: These areas have been reallocated to Housing and Community Development. The library wiR' have some staff people in the area that was previously the Nutrition Office,. Departmen# of Social Services will occupy the area that was previously used as the arts_and crafts roam. The family counseling space will. left go of their lease downtown and will move into the basement. The Department of Social. Services will take over the space that was used by Housing and Community Development on the third floor. Commissioner Gordon aid hat there was a concern that the library. space has been reduced..... Pam Jones said that the library space has not:.been reduced. They have picked up 572-square feet downstairs and the area they thought they would lose in the audiovisual room-has not been lost.:.. John Link aid that .until the last week or so, the library was not going to get additional;space until he met with all department heads to discuss space needs.. He made the decision that created space for the library downstairs that was originally planned #or a common area. foremployees to work on projects. {# seemed"the prioritywas higher to provide additional space.for the library. Chair Jacobs said that he go#;an email today from the. Friends of the Library saying that they are losing significant shelf space by the way this is configured. John Link said that as of today, the staff did a walk through: and it was determined that there is certain shelf space that would not meet code.