HomeMy WebLinkAboutORD-2003-178 Budget Amendment #6ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 1, 2003
G aec~ - ,Zva ~ - J ~'~
Action Agenda
Item No.
SUBJECT: Budget Amendment #6
DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Budget as Amended Donna Dean 245-2151
Spreadsheet
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To approve budget ordinance amendments for fiscal year 2003-04.
BACKGROUND:
Department of Social Services
The Department of Social Services has a contractual agreement with UNC Hospitals to
provide the hospital three full-time Income Maintenance Caseworkers and one part-time
supervisor in connection with the department's Medicaid program. The hospital reimburses
the County for the County share of the salary, benefits, and the indirect costs associated
with these positions. The total cost of this contract for FY 2003-04 is $84,267. The
department budgeted $79,578 for this contract in FY 2003-04. This budget amendment
provides for the receipt of these additional funds. totaling $4,689. (See Attachment 1,
column #1)
The Department of Social Services has received notification from the State of additional funds
for the current fiscal year for the following programs:
2. Emergency Assistance Services - An additional State allocation totaling $1,009 for the
Emergency Food and Shelter Program. These funds will be used for emergency assistance
services for indigent Orange County citizens in crisis. These additional funds bring the
current budget for this program to $9,009 for FY 2003-04. This budget amendment provides
for the receipt of these funds. (See Attachment 1, column #2)
3. Medicaid De-Linking - An additional-State allocation of federal funds totaling $3,501 to
assist with temporary support in reviewing cases terminated from Work First to determine
Medicaid eligibility. The Department did not budget for this program in FY 2003-04, .thus
2
these funds bring the current budget to $3,501 for FY 2003-04. This budget amendment
provides for the receipt of these funds. (See Attachment 1, column #2)
4. Crisis Intervention Prevention - An additional State allocation of federal funds totaling
$35,035 to pay for crisis related heating/living needs for Orange County citizens that are
medically at-risk. Staff estimates that 115 citizens will be served with these additional funds.
This is a mandated program with no County funds required. These additional funds bring
the current budget for this program to $135,035 for FY 2003-04. This budget amendment
provides for the receipt of these funds. (See Attachment 1, column #2)
5. Energy Administration Program - An additional State allocation of federal funds totaling
$1,777 related fo the Low Income Home Energy Assistance Program (LIEAP) Block Grant.
These funds will be used. for temporary staff to interview and determine eligibility for low
income clients for the Public Assistance programs. These additional funds bring-the current
budget for this program to $21,777 for FY 2003-04. This budget amendment provides for
the receipt of these funds. (See Attachment 1, column #2)
Miscellaneous
6. On June 30 of each year, certain designated appropriations are not fully expended. Many of
these relate to outstanding purchase orders where goods and services have been ordered
but not yet received and/or paid. In accordance with the annual budget ordinance, funds for
these outstanding purchase orders. are automatically re-appropriated in the new fiscal year's
budget. On the other hand, there are instances where approved funding for certain
initiatives is not fully expended at the end of the fiscal. year. Funds for these planned, but
unencumbered expenditures, must be re-appropriated from the County's fund balance. An
example of this from last year includes unexpended monies from the Human Services
Safety Net totaling $219,116 that will be added to the funds available in the current fiscal
year of $115,000. In order to carry these funds forward and authorize their expenditure in
fiscal year 2003-04, it is necessary for the Board to approve the attached amendment. (See
Attachment 1, column #3)
Department on Aging
7. The Department on Aging has received donated funds totaling $2,500 from the Carol Woods
F2etirement Community to support 50% of the costs of the public television production In
Praise of Age, which is aired weekly on The Peoples Channel.. ~ These funds will be used to
pay apart-time production manager and purchase supplies necessary for the project.
These additional funds bring the current budget for this production to $5,000 for FY 2003-04.
This budget amendment provides for the receipt of these funds. (See Attachment 1, column.
#4)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners
approve the attached budget ordinance amendments.
Attachment 1. Orange County Proposed 2003.04 Budget Amendment
The 2003-04 Orange County Budget Ordinance !s amended as~(ollows:
#1 Recelptofaddl0onal #2 Recelptofeddl5onal #4 Receipt of donated
Oriplnal Budpat
Encumbrance Carry
Budget Aa Amended
Budgst As Amendsd funds by DSS for
increased conbact State funds far varbus
prognma and services #3 Pdor Year
Carryforwarda and Nrx15 hom Carol Woods
ReOremsnl Cammuniry to
~ Budpat As Amended '
Forwards Through BOA #5
a0reemenl with UNC
within the Department of
Deferted revenues supporttlle Department Through BOA #8
Fbspltala
SoGal Services on AOing's In Prelse or
Aga teleNsbn productbn
Gensra/ Fuad
Revenue
Pro Taxes ; 83,514,825 S 53 514,825 S 53,614 625 S S ; S S 83,514 625
Sales Texas S 19 208 523 S 19 OB 523 ; 19 208,523 S S S ; S 19,208,523
License and Permfts S 1348 385 S 1348 355 S 1348,385 S - S S ; S 7 348,355
Inle dvemmental S 12,438 352 ; 12 438 352 ; 13 058 5 S 4689 S 41 322 S f S 13,104 39
Cha es for Ssrvica S 8,662 444 S 8,882,444 ; 6 862 444 S ; S 1,509 S S 8,883
953
nwatmmt m n a p ,
00
Mlscallanaous S .708514 ; 708,514 ; 759,377 S 2 50o S 781,877
Tnnslen from Other Funds S 2,383,571 S 2,383,571 S 2 383 571 S 2 353,571
Fund Bslanea S 2,099 108 S 853197 S 2,752,301 ; 2 752 301 357,054 S 3139 35S
ota oral Fund Revenues ; 128 972 522 S 853193 ; 129 625,713 S 130 98 454 S 4 859 ; 41 322 ; 355,563 S 2 500 S 130 733 525
Ex endltures
Gowmin !b Mana ement S 5,827,559 ; 210,317 S 8,037 978 S 8,024478 S S ; 8,100 .; S 8,032 578
General 8srvlus ; 10774 880 S 117,390 ; 10 8116,070 S 10 588 070 S S S 14,755 S S 10 902
855
Commun & Environment S 3,093,554 S 40 23 S 3133 907 S 3,178,907 S S f 44,000 S ,
S 3,180 907
Human Services S 29 788,189 S 94 873 S 29,882,842 ; 30,129 853 S 4 889 S 41 322 ; 298178 S . 2 500 S 30,478 342
Public Safe S 12 582,508 S 84,319 S 12 846,827 S 13 078 55 ; ; S - S S 13
076
255
Culture & Recreation ; 2,237,508 S 110,172 S 2347 878 S 2,352,878 ; ; S 10 000 S ,
,
S 2 362
676
Eduptlon ; 80 785,972 ; 80 785,972 ; 811765,972 ,
S 60
785
972
Tnnafen Oul S 3 922,444 S 3 922 444 S 3 922 444 S 13,500 ,
,
; 3,935,944
Total Genanl Fund Approprladon ; 128,972 522 ; 853,193 ; 129 825,715 S 130 98 454 S 4 889 ; 41,322 S 388,583 S 2 500 S 130
733 525
S S O S O S O ; ; ; ; ,
S 0
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A motion was made 'by Commissioner Hakiotis,~ conded by Commissioner Carey to adopt the
resolution, which is incorporated by reference, and authorize the Chair to sign, commending the efforts of
the Hillsborough Town Clock Restoration Committee and others; and authorize a plaque to be located. in a
location mutually acceptable to the. County and Court. officials anal the Clock Committee::
VOTE: UNANIMOUS
6. SPECIAL PRESENTATIONS -NONE
7. PUBLIC HEARINGS.- NONE
8. ITEMS FOR'DECISION--CONSENT AGENDA.
A motion was made by Commissioner Carey, seconded by Commissioner Halkiotis o approve those
items on `the consent agenda as stated below;
a. Minutes
The Board approved the minutes as submitted by the Clerk to the Board as listed.
- August 28, 2003 BOCC Joint' Meeting with the Board of Health and'the APS Board of Directors
- September 30 2003``B000 -Assembly of Governments (AOG) Meeting
- October 15, 2003 BOCC - JPA Meeting
October 23, 2003 BOCC Public Hearing onthe Potential Impact of a Possible School Merger
b Appointments -`None
c. Praoerty Tax Refunds:'
This item was removed'and placed at the end of the consent agenda for eparate consideration.
d. Property Value Chances
The Board was to consider approving value Changes made in property values after the 20Q3 Board
of Equalization and Review has adjourned. -DEFERRED
e. Applications for Property Tax Exemption
The Board approved three (3) "untimely' applications for granting exempt status from ad valorem
taxationfor the 2003 tax year in the amount of $23,299.
f. Budget Amendment #6
'The Board approved budget ordinance amendments for fiscal year 2003-04-for the Department of
Social Services ;(Emergency Assistance Services, Medicaid De-Linking, Crisis Intervention Prevention, and
Energy Administration Program), Miscellaneous, and Department on Aging.
g_ Indirect Cost Allocation Plan Contract
The Board approved and authorized the Chair to sign a contractwith MAXIMUS,INC. forthe
preparation of the- County's Indirect Cost Allocation Plan.
h. Roof-and HVAC Replacements for Fiscal Year 2003-04
This item was removed and placed at the end of the consent agenda for separate consideration':.
i. Orange CauntylHillsborough Courtesy ReviewAgreement
The Board approved the revised courtesy review agreement with the Town of Hillsborough:.
L .Examination of Bands
The Board approved maintaining the bonds at their present: levels, pursuant to G.S. 1.09-5.
'k. Proposed By-Laws Revision -Human Services Transaortatian Advisory Board`
The Board approved proposed revisions: to the by-laws of Orange County Human Services
Transportation-Advisory Board:..
VOTE ON CONSENT AGENDA: UNANIMOUS
ITEMS REMOVED FROM CONSENT AGENDA