HomeMy WebLinkAboutORD-2003-140 Budget Amendment #5ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: November 5, 2003
~~~- ~~a3. ~5t0
Action Agenda
Item No.
SUBJECT: Budget Amendment #5
DEPARTMENT: Budget
PUBLIC HEARING: (Y/N) No
ATTACHMENT (S):
Attachment 1. Budget as Amended
Spreadsheet
INFORMATION CONTACT:
Donna Dean 245-2151
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To approve budget ordinance amendments for fiscal year 2003-04.
BACKGROUND:
Department of Social Services
The Department of Social Services has received notification from the State of additional funds
for the current fiscal year for the following programs:
Child-Care CCDF Administration - An additional State allocation totaling $6,386 to help
support the administration services of the Day Care program. The new funds bring the
current budget for this program to $135,408 for FY 2003-04. This budget amendment
provides for the receipt of these funds. (See Attachment 1, column #1)
2. Adult Day Care - An additional State allocation totaling $2,578 for adult day care services
provided by the County. These funds will be used for day programs, which supports adults'
personal independence and promotes their well-being. These additional funds bring the
current budget for this program to $7,862 for'FY 2003-04. This budget amendment provides
for the receipt of these funds. (See Attachment 1, column #1)
3. Work First - An additional State allocation of TANF Work First grant funds totaling $38,009.
These funds will be used to expand services to Work First clients through an increased
number of employee related workshops and other skill building activities. These additional
funds bring the current budget to $1,523,503 for FY 2003-04. This budget amendment
provides for the receipt of these funds. (See Attachment 1, column #1)
" 2
4. Title XX DSS Block Grant - An additional State allocation of DSS Block Grant funds totaling
$10,000. These funds will be used to help offset the costs in the interpreting service for
clients.. These additional funds bring the current budget to $123,233 for FY 2003-04. This
budget amendment provides for the receipt of these funds. (See Attachment 1, column #1)
5. Title XX In-Home Aide Services (CHORE) - An additional State allocation of CHORE funds
totaling $10,541. These funds will be used to assist adults, children, and their families with
essential. home management tasks, personal care tasks, and/or supervision, which will
enable them to remain in, and function effectively, in their own homes as long as possible.
These additional funds bring the current budget to $247,578 for FY 2003-04. This budget
amendment provides for the receipt of these funds. (See Attachment 1, column #1)
Department on Aging
6. The Department on Aging has received additional revenues totaling $39,552 from Carol
Woods Retirement Community ($27,500), UNC Hospitals ($10,000), as well as payments
received from private pay participants ($2,052) in support of the Adult Day Health Care
program. These funds are used for temporary salaries, contract personnel, and operating
expenses such as meals and program supplies. This budget amendment provides for the
receipt of these funds. (See Attachment 1, column #2)
Sheriff Department
7. The Sheriff Department has received notification by the U. S. Department of Justice of a
Community Oriented Policing Services (COPS) Homeland Security Overtime Program
Grant. These funds, totaling $32,831, are reimbursable funds related to overtime and
approved fringe benefits expended by the department for non-supervisory sworn personnel
during homeland security training sessions and other activities that are designed to assist in
the prevention of and protection against acts of terrorism and other violent and drug-related
crime. The required 10% local match ($3,283) is included in the department's budget for FY
2003-04. This budget amendment provides for the receipt. of these funds. (See Attachment
1, column #3)
8. At their November 6, 2002 meeting, the Board of County Commissioners approved
acceptance of a three-year grant from the U. S. Department of Justice, Office of Community
Oriented Policing Services .(COPS) for two permanent full-time School Resource Officers
(SRO) to be assigned to Cedar Ridge High School. Orange County's match is included in
the department's budget for FY 2003-04. This budget amendment provides for the receipt
of $58,186 in federal grant funds for FY 2003-04. (See Attachment 1, column #4)
9. At their August 19, 2003 meeting, the Board of County Commissioners approved
acceptance of a three-year grant from the U. S. Department of Justice, Office of Community
Oriented Policing Services (COPS) and authorized four permanent full-time Deputy Sheriff
positions for this COPSFAST program. This program allows for an increased law
enforcement presence and addresses crime issues in communities and neighborhoods
throughout the County. Orange County's match is included in the department's budget for
FY 2003-04. This budget amendment provides for the receipt of $126,998 in federal grant
funds for FY 2003-04. (See Attachment 1, column #5)
3
Non-Departmental
10. At their October 28, 2002 meeting, the Board of County Commissioners (BOCC) discussed
the parameters of the proposed external evaluation of the Orange County animal shelter. It
was decided at that time that the Humane Society of the.-United States would conduct the
study and that the study would be paid out of the BOCC's contingency account or other
account, -and not from the Health Department's budget. This report has been completed
and was presented to the BOCC on August 28, 2003 and, as such, payment is now due.
This budget amendment would release $18,500 from the Commissioner's contingency
account for payment to the Human Society of the United States forthe completed
evaluation. (See Attachment 1, column #6)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners
approve the attached budget ordinance amendments.
The 2003-04 Orange County Budget Ordinance is amended as follows: -
#2 Receipt of revenues #3 Receipt of Homeland
#1 Receipt of additional
from Carol Woods
Security Overtime ~ Receipt of federal
#5 Receipt of federal #6 Release of 518,500
Orl Inal Bud et
8 8
Budget As Amended
Th
Slate funds for various
Programs and services
Retirement Community,
UNC Hospitals
and
Program Grant funds
through the U
S funds from the U. S.
Department of Justice for
funds from the U. S.
D from BOCC Contingency
to pay for HSUS
Budget As Amended
rough BOA #4
within the Department of ,
private pay partidpents in .
.
Department of Justice
the FY 2003-04 COPS in epartment of Justice for
the FY 2003-04
evalua0on report of the
Through BOA #5
Sodal Services support of the Adult Day Community Oriented Schools Program at COPSFAST 5 program Orange County Animal
Health Care program Polidng Services division Cedar Ridge High School Shelter
Genen/Fund
9,208,523
;
19,208,523
S i
S i
S i
S ;
1,348,385
1,346,385
S
S
S
S S
i
2,438,352 12,772,698 S 67,514 S S 32,831 S 58,186 S 128
9!
6,662,444 S 8,662,444 S S S E ,
S
Total General Fund Appropriation I S 128,872,522 ~ S
i6o • a
S i
S S
S S
S
i8a s s s s
114 j 67,514 S 38,552 S S S
921 S S S 32,831 S 58,188 S 126,9!
i06 S S S S S
972
144
180
_ S 87,514
S S 39,552
S _ - S 32,831
i S 58,186
S - S 128,9!
S _
it
~~ I
None
~~
~~
8. ITEMS FOR DECISION--CONSENT AGENDA
A motion was made by Commissioner Halkiotis, seconded by Commissioner Jacobs to
approve those items on the consent agenda as stated below:
a. Minutes
This item was removed and placed at the end of the consent agenda for separate
consideration.
b. Appointments -None
c. Budget Amendment #5
The Board approved budget ordinance amendments for fiscal year 2003-04 for
Department of Social Services, Department on Aging, and the Sheriff's Department.
d. Lease Extension: 110 S. Churton Street
This item was removed and placed at the end of the consent agenda for separate
consideration.
e. Impact Fee Reimbursement
The Board approved an impact fee reimbursement request from Habitat for
Humanity of Orange County, NC, for $12,000 for four new homes.
f. Housing Rehabilitation Contract Award
The Board awarded one housing rehabilitation contract for the CDBG Housing
Rehabilitation Program for $26,870 to Triple J Construction Co.
g; Fees for Weight Management Programs
The Board approved the offering of two weight management programs conducted by
the Health Department and authorized the fees for each program at $10 per class or a total of
$120 for the Healthy Way Program for adults and $100 for the BodyWorks Program for
adolescents.
h. Contract with Leaacy Research Associates, Inc. for a Cultural and
Archaeological Survey of the Northern Human Services Center Park Property
The Board approved a contract for Legacy Research Associates, Inc. for a survey of
cultural and archaeological resources on the 61-acre property acquired by Orange County for
expanding the park facilities at the Northern Human Services Center and authorized the Chair
to sign, subject to final review by staff and county attorney, for completion of a cultural and
archaeological survey of the Northern Human Services Center Park property.
i. FEMA Designation of Applicant's Agent and Disaster Relief Agreement
The Board adopted the resolution, which is incorporated by reference, designating
the Finance Director as the County's Agent; approved the agreement; and authorized the Chair
and the Clerk to execute the documents.
L Approval of Subordination Agreement Related to Hurricane Floyd Mitigation
Program
The Board approved the subordination agreement related to a refinancing of
property acquired by homeowners who participated in the federal Hazard Mitigation Grant
Program (HMGP) following damage to their property during Hurricane Floyd in 1999 and
authorized the Chair to sign.
VOTE ON CONSENT AGENDA: UNANIMOUS
ITEMS REMOVED FROM CONSENT AGENDA
a. Minutes