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Home My WebLink AboutORD-2003-136 Budget Amendment #4ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 21, 2003 Action Agenda Item No. SUBJECT: Budget Amendment #4 DEPARTMENT: Budget PUBLIC HEARING: (YIN) No ATTACHMENT (S): Attachment 1. Budget as Amended Spreadsheet - Attachment 2. Medicaid Maximization Capital Project Ordinance Attachment 3. Whitted Human Services Center Capital Project Ordinance INFORMATION CONTACT: Donna Dean 245 -2151 TELEPHONE NUMBERS: Hillsborough 732 -8181 Chapel Hill 968 -4501 Durham 688 -7331 Mebane 336 - 227 -2031 PURPOSE: To approve budget ordinance and capital project ordinance amendments for fiscal year 2003 -04. BACKGROUND: Library Services 1. The Orange County Library has received additional literacy grant funds of $500 from the Wal -Mart Foundation. These grant funds will be used to support the department's bilingual (Spanish /English) story time programs by paying a bilingual storyteller to promote reading and to provide books in Spanish and English for children and families. These programs are offered twice per month on Saturdays. There is no County match for the receipt of these funds. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #1). Department of Social Services 2. The Department of Social Services (DSS) has received a reimbursement of $6,723 from the State for a child that was in Orange County DSS custody prior to adoption. A child was discharged from the hospital in March 2002 and placed into foster care. The foster care costs were paid by Title IVB -State and Local funds from March 2002 -April 2003. The Social Security Administration — Supplemental Security Income (SSI) division has just ruled on the case filed by DSS for the child, and it was determined that the child was entitled to the full SSI payments. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #2) 2 3. The Department of Social Services has received notification from the JobLink Regional Partnership Local Area of JobLink Enhancement funds totaling $10,944. These funds will be used for JobLink programs at the County's Skills Development Center. There is no required County match for the receipt of these funds. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #3) Sheriff Department 4. The Sheriff Department has received notification from the Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) of funds totaling $28,469 to be used for the operation of Phase 1 of a gang prevention program called Gang Resistance Education and Training (G.R.E.A.T.). This program originally started as Project Outreach in 1992. G.R.E.A.T. is a project that uses the skills of ATF, State and local law enforcement personnel to develop a program that educates youth about the dangers associated with joining street gangs and engaging in youth violence. The department will arrange with local area middle /junior high schools, to schedule 13 one period classes to instruct students on the dangers of gangs in accordance with the G.R.E.A.T. program lesson plans. Classes will be taught in an appropriate education time slot as determined by local school officials. This budget amendment provides for the receipt -of these funds. (See Attachment 1, column #4) 5. In June 2000, the Sheriffs Department entered into an agreement with Justice Benefits (JBI). JBI "specializes in securing appropriate Federal financial assistance in recovering federal funds that are due to counties who house federal inmates. Based on the work that JBI has performed, Orange County has received an unanticipated $6,311. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #5) Human Rights and Relations Department 6. On October 1, 2003, the Board of County Commissioners ratified a revision of the cooperative agreement between Orange County and the United States Department of Housing and Urban Development (HUD) to include the Partnership Initiative funds for FY 2003 -04. On September 23, Orange County was awarded $60,000 in Partnership Initiative funds to coordinate an education and outreach campaign for the residents of Orange County. This amendment provides for the receipt of these funds. (See Attachment 1, column #6) Health Department 7. The Orange County Health Department has received their Medicaid cost settlement funds for FY 2001 -02 in the amount of $101,012. These Medicaid reimbursement funds are required to be budgeted and expended to further the objectives of the program that generated the receipts, and uses of these funds include, but are not limited to: public information and outreach, automation of administrative operations, capital improvements, expansion of preventive and primary care services to uninsured and under - insured populations, and expansion of program support services. The Orange County Health Department uses these funds for capital improvements. This budget amendment provides for the receipt of these funds. (See Attachment 2, Medicaid Maximization Capital Project Ordinance) Whitted Human Services Center 7. At their October 1, 2003 meeting, the Board of County Commissioners approved the expenditure of an additional $475,000 to cover costs associated with the completion of the Whitted Human Services Center (WHSC) renovation project. This amount, to be obtained through alternative financing, will be included in the updated five year plan for the issuance of County bonds and alternative financing, which will be presented during the October 27, 2003 Capital Investment Plan work session. This budget amendment provides for the additional appropriation of $475,000 to the Whitted Human Services Center Capital Project. (See Attachment 3, Whitted Human Services Center Capital Project Ordinance) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners approve the attached budget ordinance and capital project ordinance amendments. kttachment 1. Orange County Proposed 2003.04 Budget Amendment he 2003 -04 Orange County Budget Ordinance is amended as follows: 4- #8 Additional appropriation of Receipt of Partnership #7 Receipt of e M ,,M $475,000, through #1 Receipt of additional #2 Receipt of Stale #3 Receipt of bk Enhancement funds from federal #4 Receipt of fede funds from the Bureau of #5 Receipt of federal Initiative funds. by the Human Rights and cost fords for alternative financing proceeds, to cover literacy grant funds from reknbureement funds for the JobLMk Regional Alcohol, Tobacco, funds through Justice Relations Department to 2001 -02 by the Health FY 01.02 by Department (see wmpletbn costs of the Budget As Amended Original Budget Budget As Amended #3 the Wal -Mart Foundation to Orange Coon a child that was in Orange Partnership Local Area Firearms and Explosives Benefits, Inc. (JBI) due to for housing coordinate an education Attachment 2, Medicaid Whiffed Human Services Through BOA #4 Through BOA support County DSS custody prior for JobLink programs at to be used by me Sheri#'s the County and outreach campaign Maxi li Capital Center renovation project Lbrar/s bilingual to adoption p the Skills Development p Dept for the G.R.EA.T. p federal Inmates far Orange County ct Or project Ordinance) see Attachment 3, etorytime programs Center program residents Whf0ed Human Services Center Capital Project Ordinance) 9eneraf Fund Revenue S S S $ 83,514,625 Iroperly Taxes $ 83,514 625 $ 83,514,625 $ $ S $ $ $ $ $ S 19 205,523 ;ales Taxes $ 19 ,208,523 $ 19 208,523 f $ $ $ $ $ $ $ $ 1 348,385 .Icense and Permits $ 1,348385 $ 1,345,385 $ $ $ 6,723 $ - $ 10,944 S - $ 28,469 $ f S 6000 f $ $ 12,772,699 me ovemmenlal $ 12438,352 $ 12,666,563 $ f f $ $ 6,662,444 :mar foEService $ 6662,444 $ 6,662,444 $ $ $ 609,000 s narn n e ms 4 609 000 609,000 f $ 71982S #iscellanecus f 708!614 1 $ 713,014 f Soo $ 2 383 571 transfers from Other Funds S 2,383,571 1 $ 2,353571 f 2,099108 =und Balance rota( General Fund Revenues S 2,099,108 $ 128 972,522 1 f 2,099,108 $ 129,205 33 f 500 f 6,723 $ - 10,944 $ 28,469 $ 6,311 $ 60 000 S S f 129'3 ' Ex enditures S f S f 5,832 659 3ovemin 6 Management f 5,827 659 $ 6,532,659 $ $ $ $ f $ S 10774600 S 'enarel Services $ $ f f $ 3,096,584 :ommun 6 En $ 3,09],584 $ 7,098,584 $ $ $ 60,000 $ 29,909 414 4uman Services $ 29,78169 $ 29,631747 $ $ 6723 f 10944 $ $ $ 12,773821 3ublic Safe $ 12,562,508 $ 12739,141 $ $ $ $ 28,469 $ 6,311 $ f f $ 2,242 b08 culture 8 Recreation S 2 37,506 S 2 4T 006 f 600 S S $ f $ $ 60,765,972 Education $ 60,765,972 f 60,765,972 f 3,922444 Transfers Out $ 3,922,444 S 3,922,444 Total General Fund Approprlatlo t f 128,972 522 1 $ 128 205,233 S 500 $ 6.723 $ 10 944 28,469 469 $ 6 311 $ 60,000 S $ $ 1293181 SO $ $ S f S S f 4- 5 Attachment 2: Health Department Medicaid Maximization Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds for the Health Department to purchase capital items and make minor renovations to clinic space. Medicaid maximization funds received by the Health Department finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Section 4. The following amount is appropriated for this project: Through FY 2002 -03 FY 2003 -04 Through FY 2003 04 Sales Tax $0 $0 $0 Bond Funds $0 $0 $0 Private Placement $0 $0 $0 Grant Funds $0 $0 $0 Other $565,125 $101,012 $666,137 Total Funding $565,125 $101,012 $666,137 Section 4. The following amount is appropriated for this project: Section 5. This ordinance supersedes all previous Health Department Medicaid Maximization Capital Project Ordinances for Orange County. Section 6. This ordinance, originally adopted February 16, 1999, shall be in effect until June 30, 2004. Adopted this 21" day of October 2003. Through FY 2002-03 FY 2003 -04 Through FY 2003- 04 Land/Building $0 $0 $0 Design $0 $0 $0 Construction $0 $0 $0 Other $565,125 1 $101,012 $666,137 Total Costs 1 $565,125 1 $101,012 $666,137 Section 5. This ordinance supersedes all previous Health Department Medicaid Maximization Capital Project Ordinances for Orange County. Section 6. This ordinance, originally adopted February 16, 1999, shall be in effect until June 30, 2004. Adopted this 21" day of October 2003. R9 Attachment 3: Whitted Human Services Center — Phase 2 Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1.The project authorized provides funds for major renovation work at the Whiffed Human Services Center in Hillsborough to include HVAC and general interior renovations. Financing for the project includes proceeds from the two- thirds net debt reduction bonds issued in Spring 2000. Section 2.The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3.The following revenue is anticipated to complete this project: Section 4.The following amount is appropriated for this project: Through FY 2002-03 FY 2003 -04 Through FY 2003 -04 Sales Tax $0 $100,000 $100,000 2/3 Net Debt Reduction Bond Funds $2,745,000 $2,745,000 Private Placement $0 $475,000 $475,000 Grant Funds $0 $0 Fees $0 $0 Other $0 $575,0001 1 0 Total Fundingl $2,745,000 1 $575,0001 $3,320,000 Section 4.The following amount is appropriated for this project: Section 5. This ordinance supersedes all previous Whiffed Human Services Center — Phase 2 Capital Project Ordinances for Orange County. Section 6. This ordinance shall remain in effect until June 30, 2004. Adopted this 21 st day of October 2003. Tbrough FY 2002-03 FY 2003-04 Through FY2003- 04 Lmda&diDg $D $0 Des' $0 $0 Construction $2,502,716 $575,000 $3,077,716 Professional Flees - HVAC $191,284 $191284 $51,000 $51,000 Total Costs $2,745,0001 $575,0001 $3,320,000 Section 5. This ordinance supersedes all previous Whiffed Human Services Center — Phase 2 Capital Project Ordinances for Orange County. Section 6. This ordinance shall remain in effect until June 30, 2004. Adopted this 21 st day of October 2003. O ,,f,D - oZao 3 -/.7 e- lo- Z / - azy o3 i Budget Amendment #4 F The Board approved the budget ordinance and capital project ordinance amendments for fiscal year 2003 -04 for Library Services, Department of Social Services, Sheriff Department, Human Rights and Relations Department, Health Department, and Whiffed Human Services Center. k. Confirmation of Funding Commitments for Homestead Aquatics Center and Southern Community Park Projects This item was removed and placed at the end of the consent agenda for separate consideration. I. Piedmont Wildlife Rehabilitation Center — Follow Up to Budget Decision This item was removed and placed at the end of the consent agenda for separate consideration. VOTE ON CONSENT AGENDA: UNANIMOUS ITEMS REMOVED FROM CONSENT AGENDA d. Board of Commissioners Meeting Calendar for Year 2004. The Board considered final approval of the regular meeting schedule for the Board of County Commissioners for calendar year 2004. Commissioner Jacobs suggested on May 20th to add a planning work session following the budget presentation. Commissioner Gordon suggested that on the orange sheet to move the Legislative Breakfast from Friday, March 26th to Monday, March 29th. The Board agreed. Commissioner Jacobs asked about the June 23rd meeting being changed to the 24th and Commissioner Gordon said that it was her suggestion because she had a TJCOG meeting on the 24th. The other Commissioners decided to keep the meeting on June 23`d. A motion was made by Commissioner Jacobs, seconded by Commissioner Gordon to approve the regular meeting schedule for the Board of County Commissioners for calendar year 2004, with suggested changes. VOTE: UNANMOUS R1. Non - Emergency Private Ambulance Franchise Application The Board considered awarding a non - exclusive franchise to provide non - emergency ambulance transportation services to NEMTA, Incorporated of Chapel Hill, North Carolina (NEMTA is the incorporated name of Non - Emergency Medical Transit Authority of the Carolinas, a new corporation based in Chapel Hill). Commissioner Jacobs asked about an update on comprehensive planning on this. Emergency Medical Services Director Kent McKenzie said that they do have it on their work list to put together a comprehensive report on non - emergency transportation. Commissioner Jacobs asked John Link to work with staff to schedule a report. A motion was made by Commissioner Jacobs, seconded by Commissioner Carey to award a non - exclusive franchise to provide non - emergency ambulance transportation services to NEMTA, Incorporated of Chapel Hill, North Carolina. VOTE: UANIMOUS k. Confirmation of Funding Commitments for Homestead Aquatics Center and Southern Community Park Projects