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HomeMy WebLinkAboutORD-2003-121 2003-04 School Capital Project Ordinances Approval Chapel Hill Carrboro City Schools and Orange County SchoolsORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 1, 2003 SUBJECT: 2003 -04 School Capital Project Approvals DEPARTMENT: Budget ATTACHMENT(S): Table - CHCCS Funding for Level 1 Projects for Fiscal Year 2003 -04 Table - OCS Funding for Level 1 Projects for Fiscal Year 2003 -04 CHCCS Capital Project Ordinances 6) A,0 - Z40,5 - 1a2 ./ Action Agenda Item No. S - n PUBLIC HEARING: (Y /N) No INFORMATION CONTACT: Donna Dean, ext. 2151 TELEPHONE NUMBERS: Hillsborough 732 -8181 Chapel Hill 968 -4501 Durham 688 -7331 Mebane 336- 227 -2031 PURPOSE: To approve Level 1 capital project ordinances for Chapel Hill Carrboro City Schools ( CHCCS) and Orange County Schools (OCS). BACKGROUND: In accordance with the Board of Commissioners approved Policy on Planning and Funding School Capital Projects, approved by the Board in November 2001, school capital projects are defined by "levels ". • Level 1 project are those that involve a relatively small scope of work - thereby allowing the Commissioners to approved the entire project ordinance at one time. • Level 2 projects are major projects that require several phases to complete. For these projects the Board of County Commissioners approves a four -phase appropriation process to include: o Concept/Pre- Planning Phase - includes preliminary programming and design work that would result in conceptual drawings and preliminary cost estimates. o Planning Phase - includes siting and infrastructure o Design and Construction Approval Phase - includes final design, equipment, furnishings, non- recurring start up cost, technology and contingency o Final Accounting Phase - Upon completion of the project, school and county staff will reconcile actual project expenditures with approved budget and provide the BOCC with a "final accounting" of the project. On June 26, 2003, the Board of. County Commissioners approved some Level 1 project for both school systems. Many of those capital project ordinances did not involve new funding appropriations but merely extended the project timelines through June 30, 2004. Other projects received new funding for the current fiscal year and each school system needed funding appropriations in place in order to accomplish work prior to the beginning of the new school year. A list of projects approved by the BOCC in June is included in Columns C and D of Attachments 1 and 2 of this abstract. CHCCS has requested that the BOCC approve the remaining Level 1 projects that were deferred in June (see column E of Attachments 1 and 2 of this abstract). For OCS the only Level 1 project receiving new non -debt funds for this fiscal year is Information Technology. The Board approved funding for that project on June 26, 2003; therefore, Commissioners are not being asked to approve additional pay -as- you -go capital project ordinances for OCS for the current year. As stated earlier, approval of Level 2 projects, those projects that require several phases to complete, will be requested at the appropriated times in accordance with the Board's adopted School Planning and Funding Policy over the life of the major project. Examples of Level 2 projects include OCS Middle School #3 and CHCCS High School #3: FINANCIAL IMPACT: As noted on individual capital project ordinances. RECOMMENDATION (S): The Manager recommends that the Board adopt the accompanying Level 1 capital project ordinances. 3 Attachment 1. Chapel Hill- Carrboro City Schools Capital Investment Plan (CIP) Funding for Level 1 Projects (') For Fiscal Year 2003 -04 Project Title New Funding Requested by CHCCS and Included in County Manager's Recommended 2003 -13 CIP for Fiscal Year 2003 -04 June 26, 2003 BOCC Approved Funding October 1, 2003 CHCCS Requested Funding Americans With Disabilities Compliance $25,000 $0 $25,000 Abatement Projects $25,000 $0 $25,000 Doors/Hardware/Canopies $195,000 $0 $195,000 Fire/Safety/Security Fire/Safety/Security Systems $325,000 $325,000 $0 Indoor Air Quality Improvements $75,000 $0 $75,000 Mechanical Systems $100,000 $0 $100,000 Roofing Projects $175,000 $0 $175,00 Technology $1,125,000 $438,306 $686,694 Window Replacements $415,000 $0 $415,000 Total 2003 -04 un ing or Level 1 Projects (11 $2,460,000 $763,306 $1,696,69 (1) In accordance with the Board of County Commissioners adopted Policy for Planning and Funding Schools, Level 1 projects are defined as those that involve a relatively small scope of work — thereby allowing the Commissioners to approve the entire project ordinance at one time. H Attachment 2. Orange County Schools Capital Investment Plan (CIP) Funding for Level 1 Projects (1) For Fiscal Year 2003 -04 (1) In accordance with the Board of County Commissioners adopted Policy for Planning and Funding Schools, Level 1 projects are defined as those that involve a relatively small scope of work — thereby allowing the Commissioners to approve the entire project at one time. New Funding Requested by CHCCS and Included in October 1, 2003 County Manager's June 26, 2003 CHCCS Recommended 2003 -13 CIP BOCC Approved Requested Project Title for Fiscal Year 2003 -04 Funding Funding Technology A plication Project $625,000 $625,000 $0 Total FY 2003 -04 Funding for Level 1 Projects (' $625,000 $625,000 $0 (1) In accordance with the Board of County Commissioners adopted Policy for Planning and Funding Schools, Level 1 projects are defined as those that involve a relatively small scope of work — thereby allowing the Commissioners to approve the entire project at one time. 6 ADA - Americans with Disabilities Act Compliance Chapel Hill - Carrboro City Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1.The project authorized provides funds to bring the Chapel Hill- Carrboro City Schools system into compliance with the Americans with Disabilities Act (ADA) standards. Proceeds from the Schools' portion of the one -half cent sales taxes finance this project. Section 2.The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3.The following revenue is anticipated to complete this project: Section 4.The following amount is appropriated for this project: Hrougn FT 2002 -03 FY 2003 -04 I nrougn 2003 -04 Sales Tax $238,150 $25,000 $263,150 Iimpact Fees $0 $0 $0 PSBF $0 $0 $0 1992 Bond Funds $0 $0 $0 1997 Bond Funds $0 $0 $0 Other $0 $0 $0 Total Fundingi $238,150 1 $25,000 1 $263,150 Section 4.The following amount is appropriated for this project: Section 5.This ordinance supersedes all previous Americans with Disabilities Act (ADA) Capital Project Ordinances for the Chapel Hill- Carrboro City Schools system. Section 6. This ordinance, originally adopted July 1, 1993, shall remain in effect until June 30, 2004. Adopted this first day of October 2003. Through 2002 -03 FY 2003 -04 Through 2003 -04 Plannin /Arch /E $0 $0 $0 Land /Assoc Fee $0 $0 $0 Construction $238,150 $25,000 $263,150 Equipment/Furni $0 $0, $0 Other $0 $0 $0 Contingency $0 $0 $0 Total Costs $238,150 $25,000 $263,150 Section 5.This ordinance supersedes all previous Americans with Disabilities Act (ADA) Capital Project Ordinances for the Chapel Hill- Carrboro City Schools system. Section 6. This ordinance, originally adopted July 1, 1993, shall remain in effect until June 30, 2004. Adopted this first day of October 2003. [p Abatement Projects Chapel Hill - Carrboro City Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1.The project authorized provides funds for the District to comply with OSHA regulations related to removal of hazardous building materials such as asbestos flooring and ceiling tiles. Proceeds from the Schools' portion of the one -half cent sales taxes finance this project. Section 2.The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3.The following revenue is anticipated to complete this project: Section 4.The following amount is appropriated for this project: nrougn Fy 2002 -03 FY 2003 -04 I nrough 2003 -04 Sales Tax $135,000 $25,000 $160,000 Impact Fees $0 $0 $0 PSBF $0 $0 $0 1992 Bond Funds $0 $0 $0 1997 Bond Funds $0 $0 $0 Other $0 $0 $0 Total Funding $135,000 $25,000 $160,000 Section 4.The following amount is appropriated for this project: Section 5. This ordinance supersedes previous CHCCS Abatement Capital Projects. Section 5. This ordinance remains in effect from July 1, 2002 until June 30, 2004. Adopted this first day of October 2003. Through FY 2002 -03 FY 2003 -04 Through FY 2003 -04 Plannin /Arch /En in $0 $0 $0 Land /Assoc Fees $0 $0 $0 Construction $135,000 $25,000 $160,000 E ui ment/Furnishin $0 $0 $0 Other $0 $0 $0 Contingency $0 $0 1 $0 Total Costs $135,000 $25,000 $160,000 Section 5. This ordinance supersedes previous CHCCS Abatement Capital Projects. Section 5. This ordinance remains in effect from July 1, 2002 until June 30, 2004. Adopted this first day of October 2003. I Doors, Hardware and Canopies Chapel Hill - Carrboro City Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1.The project authorized provides funds for interior and exterior doors, frames, and hardware replacements at Culbreth Middle School, Phillips Middle School, and Chapel Hill High School. Funding for the project comes from the District's share of the one -half cent sales taxes. Section 2.The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3.The following revenue is anticipated to complete this project: Section 4.The following amount is appropriated for this project: nrougn Fy 2002 -03 FY 2003 -04 I nrough 2003 -04 Sales Tax $218,123 $195,000 $413,123 Impact Fees $0 $0 $0 PSBF $0 $0 $0 1992 Bond Funds $0 $0 $0 1997 Bond Funds $0 $0 $0 Other $0 $0 $0 Total Funding $218,123 $195,000 $413,123 Section 4.The following amount is appropriated for this project: Section 5. This ordinance supersedes all CHCCS Doors, Hardware and Canopies Capital Project Ordinances. Section 6. This ordinance remains in effect from July 1, 2002 until June 30, 2004. Adopted this first day of October 2003. Through FY 2002 -03 FY 2003 -04 Through FY 2003 -04 Plannin /Arch /En in $0 $0 $0 Land /Assoc Fees $0 $0 $0 Construction $218,123. $195,000 $413,123 Equipment/Furnishings $0 $0 $0 Other $0 $0 $0 Contingency $0 $0 $0 Total Costs 1 $218,123 $195,000 413,123 Section 5. This ordinance supersedes all CHCCS Doors, Hardware and Canopies Capital Project Ordinances. Section 6. This ordinance remains in effect from July 1, 2002 until June 30, 2004. Adopted this first day of October 2003. I Indoor Air Quality Improvements Chapel Hill - Carrboro City Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section I.The project authorized provides funds for the specialized cleaning of old HVAC equipment, classrooms, offices, and air ducts. Exterior brick pointing and building fagade repairs are also included. Proceeds from the Schools' portion of the one - half cent sales taxes finance this project. Section 2.The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3.The following revenue is anticipated to complete this project: Section 4.The following amount is appropriated for this project: roug 2002 -03 FY 2003 -04 roug 2003 -04 Sales Tax $75,000 $75,000 $150,000 Impact Fees $0 $0 $0 PSBF $0 $0 $0 1992 Bond Funds $0 $0 $0 1997 Bond Funds $0 $0 $0 Other $0 $0 $0 Total Funding, $75,000 $75,000 $150,000 Section 4.The following amount is appropriated for this project: ,Section 5. This ordinance supersedes all CHCCS Fire /Safety /Security Systems Capital Project Ordinances. Section 6. This ordinance remains in effect from July 1, 2002 until June 30, 2004. Adopted this first day of October 2003. Through FY 2002 -03 FY 2003 -04 Through FY 2003 -04 Plannin /Arch/En in $15,000 $15,000 $30,000 Land /Assoc Fees $0 $0 $0 Construction $60,000 $60,000 $120,000 Equipment/Furnishings $0 $0 $0 Other $0 $0 $0 Contingency $0 $0 $0 Total Costs $75,000 $75,000 $150,000 ,Section 5. This ordinance supersedes all CHCCS Fire /Safety /Security Systems Capital Project Ordinances. Section 6. This ordinance remains in effect from July 1, 2002 until June 30, 2004. Adopted this first day of October 2003. I Mechanical Systems Chapel Hill- Carrboro City Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1.The project authorized provides funds to replace obsolete mechanical equipment including boilers and electric heating and cooling systems. Proceeds from the Schools' portion of the one -half cent sales taxes finance this project and transfers from completed projects within the District. Section 2.The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3.The following revenue is anticipated to complete this project: Section 4. The following amount is appropriated for this project: 11 IK FY 2003 -04 11 1 - \`•• �•1 11 111 W i K 1• �•1 Land /Assoc Fees $25,000 $0 $25,000 Construction $860,000 $90,000 $950,000 _ c: • • • _: _• ' =11 95 $0 $648,490 •r. • c • • 1 11 111 1 Section 4. The following amount is appropriated for this project: Section 5.This ordinance supersedes all previous Mechanical Systems Capital Project Ordinances for the Chapel Hill - Carrboro City Schools. Section 6. This ordinance, originally adopted May 21, 1997, shall remain in effect until June 30, 2004. Adopted this first day of October 2003. Through FY 2002 -03 FY 2003 -04 Through FY 2003 -04 Plannin /Arch /En in $112,000 $10,000 $122,000 Land /Assoc Fees $25,000 $0 $25,000 Construction $860,000 $90,000 $950,000 Equipment/Furnishings $648,490 $0 $648,490 Other $0 $0 $0 Contingency $0 $0 $0 Total $1,645,49F $100,000 1,745,490 Section 5.This ordinance supersedes all previous Mechanical Systems Capital Project Ordinances for the Chapel Hill - Carrboro City Schools. Section 6. This ordinance, originally adopted May 21, 1997, shall remain in effect until June 30, 2004. Adopted this first day of October 2003. 10 Roofing Projects Chapel Hill - Carrboro City Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1.The project authorized provides funds to repair and replace roofs at many of the schools in the district. Proceeds from the Schools' portion of the one -half cent sales taxes finance this project and transfers from completed projects within the District. Section 2.The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3.The following revenue is anticipated to complete this project: Section 4.The following amount is appropriated for this project: Through FY 2002 -03 FY 2003 -04 Through FY 2003 -04 Sales Tax 708,626 175,000 883,626 m act Fees 0 0 0 PSBF 0 0 0 1992 Bond Funds 0 0 0 1997 Bond Funds 0 0 0 rans ers trom Completed Projects 1 488,5001 01 488,500 Total Project Funding] 1,197,1261 175,0001 1,372,126 Section 4.The following amount is appropriated for this project: Section 5.This ordinance supersedes all previous Renovations — Roofing Capital Projects for the Chapel Hill - Carrboro City Schools. Section 6. This ordinance, originally adopted July 1, 1998, shall remain in effect until June 30, 2004. Adopted this first day of October 2003. Through FY FY 2003 -04 Through FY 2002 -03 2003 -04 Plan nin /Arch /En in 85,000 17,500 102,500 Land /Assoc Fees 0 0 0 Construction 1,112,126 157,500 1,269,626 Equipment/Furnishings 0 0 0 Other 0 0 0 Contingency 0 1 0 0 Tota 11 1,197,126 1 175,000 1,372,126 Section 5.This ordinance supersedes all previous Renovations — Roofing Capital Projects for the Chapel Hill - Carrboro City Schools. Section 6. This ordinance, originally adopted July 1, 1998, shall remain in effect until June 30, 2004. Adopted this first day of October 2003. Technology Chapel Hill - Carrboro City Schools Capital Project Ordinance Project Number 64- 880 -7111 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1.The project authorized provides funds to upgrade instructional technology and other systems throughout the district. Proceeds from the Schools' portion of the one -half cent sales taxes and transfers from completed projects within the District finance this project. Section 2.The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3.The following revenue is anticipated to complete this project: Section 4.The following amount is appropriated for this project: Through FY 2002 -03 FY 2003 -04 Through FY 2003 -04 Sales Tax 6,133,439 1,125,000 7,258,439 Impact Fees 0 0 0 PSBF 449,063 0 449,063 Trans ter trom omp e e Projects 1,000,000 0 1,000,000 Transfer from East Chapel Hill High Addition Savings 74,180 0 74,180 Transfer from Scroggs Elementary School Construction Savings 175,820 0 175,820 Total Project Funding 7,832,502 1 1,125,000 1 8,957,502 Section 4.The following amount is appropriated for this project: Section 5. This ordinance supersedes all previous Technology Capital Project Ordinances for the Chapel Hill - Carrboro City Schools. Section 6. This ordinance, originally adopted June 29, 1992, shall remain in effect until June 30, 2004. Adopted this first day of October 2003. Through FY 2002 -03 FY 2003 -04 Through FY 2003 -04 Plannin /Arch /En in 0 0 0 Land /Assoc Fees 0 0 0 Construction 0 0 0 Equipment/Furnishings 7,832,502 1,125,000 8,957,502 Other 0 0 0 Contingency 0 0 0 Tot—all 7,832,502 1,125,000 8,957,502 Section 5. This ordinance supersedes all previous Technology Capital Project Ordinances for the Chapel Hill - Carrboro City Schools. Section 6. This ordinance, originally adopted June 29, 1992, shall remain in effect until June 30, 2004. Adopted this first day of October 2003. X11 Window Replacements Chapel Hill - Carrboro City Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds for the replacement of old and inoperable windows at various elementary, middle, and high schools. Funding for the project comes from savings from Public School Building Funds and savings from other projects within the District. Section 2.The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3.The following revenue is anticipated to complete this project: Section 4.The following amount is appropriated for this project: —TWr-0-U--gTFFY 2002 -03 FY 2003 -04 roug 2003 -04 Sales Tax $0 $415,000 $415,000 Impact Fees $0 $0 $0 PSBF $382,725 $0 $382,725 1992 Bond Funds $0 $0 $0 1997 Bond Funds $0 $0 $0 savings trorn Other Projects $72,275 $0 $72,275 Total Funding $455,000 1 $415,000 1 $870,000 Section 4.The following amount is appropriated for this project: Section 5. This ordinance remains in effect from July 1, 2002 until June 30, 2004. Adopted this first day of October 2003. Through FY 2002 -03 FY 2003 -04 Through FY 2003 -04 Plannin /Arch /En in $0 $0 $0 Land /Assoc Fees $0 $0 $0 Construction $0 $0 $0 E ui ment/Furnishin s $455,000 $415,000 $870,000 Other ' $0 $0 $0 Contingency $0 $0 $0 Total Costs $455,000 $415,000 870,000 Section 5. This ordinance remains in effect from July 1, 2002 until June 30, 2004. Adopted this first day of October 2003. vRV - i..j la 4v—'-T gL Criminal Justice Partnership Program Grant Acceptance 8i1 The Board accepted Criminal Justice Partnership Program (CJPP) implementation grant funds totaling $165,221 from the NC Department of Correction, and authorized the Chair to sign contingent upon staff review. h. Criminal Justice Partnership Program 2003 -2004 Contracts The Board approved service delivery contracts for the Criminal Justice Partnership Program (CJPP) and authorized the Chair to sign contingent upon staff review. 1. Agreement Renewal Between UNC Hospitals and Orange County for the Senior Wellness Program The Board approved an agreement renewal to receive $50,000 from the University of North Carolina (UNC) Hospitals for its co- sponsorship of the Department on Aging's Senior Wellness Program from July 1, 2003 through June 30, 2004 and authorized the Chair to sign. L Continuation Agreement with the Town of Chapel Hill for Senior Recreation Services The Board approved a continuation Agreement with the Town of Chapel Hill to provide funding in the amount of $46,697 for senior recreation programs on behalf of the Town's Parks and Recreation Department; and authorized the Chair to sign. k. Joint Planning Area Land Use Plan Amendments to Correspond with the Town of Chapel Hill's Comprehensive Plan The Board adopted the following amendments to the Joint Planning Area Land Use Plan resulting from the Chapel Hill Comprehensive Plan adopted by the Town in May 2000. 1. Changing the designation of the Greene Tract from "Landfill Pending Further Study" to 'Housing /Recreation /Open Space /County Use 2. Changing the designation of land south of Eubanks Road from "Open Space" to "Low Residential." 3. Changing the designation of land north of Eubanks Road, between the existing landfill and Millhouse Road, from "Mixed Use, Office Emphasis" to "Open Space." 4. Changing the designation of parcels between Millhouse Road and Interstate 40 from "Mixed Use, Office Emphasis" to "Rural Residential." 5. Changing the designation of the parcel northwest of the Greene Tract and southeast of the existing landfill (parcel known as the "Neville Tract ") from "Open Space" to "Non- landfill County use." I. Land Use Plan Amendment to Incorporate Water and Sewer Management, Planning and Boundary Agreement and Map This item was removed and placed at the end of the consent agenda for separate consideration. m. Budget Amendment #3 The Board approved budget ordinance amendments for fiscal year 2003 -04 for Department on Aging, Emergency Management, Soil and Water, and Non - Departmental. n. 2003 -04 School Capital Project Approvals The Board approved Level 1 capital project ordinances for Chapel Hill Carrboro City Schools (CHCCS) and Orange County Schools (OCS). o. Whitted Human Services Center Renovation — Progress Report and Request for Authorization for Additional Debt Funding to Complete the Project This item was removed and placed at the end of the consent agenda for separate consideration. p. Percent for Art for Southern Community Park and Homestead Aquatics Center This item was removed and placed at the end of the consent agenda for separate consideration. g Change in BOCC Regular Meeting Schedule The Board amended its regular meeting calendar by adding a meeting on Wednesday, October 15, 2003 starting at 5:00 p.m. at the Southern Human Services Center, Chapel Hill, North Carolina (prior to the JPA meeting at 7:30 p.m.) and to add a meeting on Tuesday, October 21, 2003 at 5:00 p.m. at the Southern Human Services Center in Chapel Hill, North Carolina (prior to the BOCC regular meeting at 7:30 p.m.) and to add a joint meeting with the Town of Hillsborough on Thursday, October 30, 2003 at 7:30 p.m. at the Government Services Center in Hillsborough, North Carolina. r. Revision to HUD Cooperative Agreement for Federal Fiscal Year 2004