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Home My WebLink About2011-134 Solid Waste - Memorandum of Understanding of Recycling Service for CHCCS Facilities _Please return this copy to the Clerk to the Board's _ office for permanent agenda files all ,S ff North Carolina Memorandum of Understanding Orange County- For Recyclable Materials Collection Services MEMORANDUM OF UNDERSTANDING between The County of Orange and Chapel Hill—Carrboro City Schools For RECYCLING COLLECTION SERVICES This Memorandum of Understanding (MOU), entered into this the 1st day of July 2011, by and between Orange County,North Carolina, on behalf of its Department of Solid Waste Management, (hereinafter "County'), and the Chapel Hill — Carrboro City Schools (CHCCS) for the provision of recycling collection services to public schools and other Chapel Hill— Carrboro City School system facilities located throughout Orange County;NC; WHEREAS, Orange County desires its Department of Solid Waste Management to perform fee- based collection of recyclabes from Chapel Hill—Carrboro City School facilities as defined herein. NOW,THEREFORE,The Orange County and Chapel Hill—Carrboro City Schools do hereby agree as follows: SECTION 1-Term of MOU The term of this MOU will be from July 1,2011 through June 30,2012 and will automatically renew each year unless otherwise agreed in writing by the parties. If either party desires to terminate this MOU,they may do so by providing 30 days written notice to the other party. SECTION 2-Scope of Service The Orange. County Department of Solid Waste Management shall perform Recycling/Bulky item Collection Services as follows: Cart-based Recycling Collection: Weekly collection to the recycling cart sites at the locations indicated on Attachment A. Materials collected in recycling carts shall include aluminum cans, steel cans, aluminum foil, empty aerosol cans, plastic bottles, plastic buckets, all colors of glass bottles and jars, and all clean dry paper including at least newspapers, glossy magazines and catalogues, telephone books, office paper,junk mail,shredded paper,and gable-topped cartons. Chapel Hill — Carrboro City Schools and the Department of Solid Waste Management. As this happens Attachment A and Attachment $shall be revised accordingly. No such revision shall be binding until agreed upon in writing.by the parties. Missed Collections and Inaccessible Service Locations: If collection is ever missed or improperly performed, Chapel Hill—Carrboro City Schools may notify the Department of Solid Waste Management Representative or his designee and the Department of Solid' Waste Management will perform collection by the end of the business day following notification. If a collection location is ever inaccessible at the time service is attempted to be performed, the Department of Solid Waste Management will reattempt service at the earliest practical time with the intention of maintaining weekly .collection frequency. If a second attempt at service provision is made and the collection location remains inaccessible, the Department of Solid Waste Management will notify the Chapel Hill— Carrboro City Schools Representative or his-designee, and service will resume on the next regularly scheduled interval unless otherwise agreed by both parties. Data Reports: The Department of Solid Waste Management shall prepare and provide a monthly data report indicating the weight of material collected from each location plus an annual summary for each year of service. Special Collections/Special Events: The Department of Solid Waste Management may provide carts and collection for recyclables generated at special events on an as needed and as agreed basis, with the intention of supporting waste reduction and recycling efforts at special events. If it is agreed by both parties, and such MOU shall not be unreasonably withheld,that providing these services necessitates an additional charge for the special-service,the cost of the special service shall be negotiated between the two parties and billed with other monthly charges as stipulated in.Section 3. Miscellaneous Bulky Material Collection The Department of Solid Waste Management will collect roll-off containers filled with miscellaneous bulky items from three Chapel Hill—Carrboro City Schools locations; Chapel Hill High School,the Linco-ln-Center,and East Chapel Hill High School. Bulky items include furniture and construction debris. The following materials may not be placed in the roll-off container: corrugated cardboard,metal,whole pallets, clean wood(wood that is not painted,treated, or stained),white goods,yard waste and tires. Each roll-off will be serviced on an"as needed"basis, meaning the school district's representative will contact the Department of Solid Waste Management at 919-968-2788 when a roll-off needs to be serviced and the County will respond within 24 hours of the request. Containers will not be serviced on Wednesdays, Thursdays, Saturdays and Sunday. The County will charge the school for each service,the associated tip fee and any other charges due to being a mixed load. Please see Attachment C regarding details for mixed loads. 3 SECTION 5—Insurance Chapel Hill—Carrboro City Schools shall purchase and maintain insurance necessary to protect its interest and its officers, employees, agents and other individuals and entities deemed to have an insurable interest. SECTION 5-Representatives The-County's Representative,for purposes of this MOU, shall be: Gayle Wilson,Director Orange County Department of Solid Waste Management PO Box 17177 Chapel Hill,NC 27516-7177 Ph. (919)968-278-8 Chapel Hill —Carrboro City Schools Public Schools' representative for purposes of this MOU shall be: Bill Mullin, Director of Facilities Chapel Hill—Carrboro City Schools 750 S.Merritt Mill Road Chapel Hill,NC 27516 Ph. (919)967-8211 Each party to this MOU Contractor shall provide notice to the other of a change in its Representative. SECTION 6—Miscellaneous Relationship of Parties: Orange County is an independent-contractor of the Chapel Hill — Carrboro City-Schools. Neither. the Chapel Hill — Carrboro City Schools nor their employees shall be deemed to employees of Orange County. The Chapel Hill—Carrboro City Schools personnel shall not be employees of or have any contractual relationship with Orange County pursuant to this MOU. Waiver: The failure of Orange County to require compliance by the Chapel Hill — Carrboro City Schools with any provisions of this MOU or the waiver by Orange County of any breach of this MOU shall not constitute a waiver of any claim for damages by Orange County for any breach of this MOU or a waiver of any other required compliance with this MOU or subsequent breach of this agreement. Limitation and Assignment: 5 This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act. Finance Director Approved as to technical_content: v� Department ector Approved as.to form and legal sufficiency: County Atto -ey ATTCHMENT A RECYCLING CART SITES TO BE SERVICED Facility Name Physical Address Carrboro Elementary 400 Shelton Street, Carrboro Ephesus Elementary Estes Hills Elementary 1495 Ephesus Church Road, Chapel Hill Estes Hills Elementary 500 N. Estes Drive, Chapel Hill Glenwood Elementary 2 Prestwick Road, Chapel Hill FP Graham Elementary 101 Smith Level Road, Chapel Hill **McDou le Elementary/ Middle School 890 & 900 Old Fayetteville Road, Chapel Hill Morris Grove Elementary 215 Eubanks Road-, Chapel Hill Rashkis Elementary 601 Meadowmont Lane, C-ha el-Hill Mary Scroggs Elementary 501 Kildaire Road, Chapel Hill Seawell Elementary 9115 Seawell School Road, Chapel Hill Culbreth h-Middle 225 Culbreth Road, Chapel Hill Phillips Middle 606 N. Estes'D rive,-Cha el Hill Smith Middle 9201 Seawell School Road, Chapel Hill Carrboro High 201 Rock Haven Road, Carrboro Chapel Hill High 1709 High School Road, Chapel Hill East Chapel Hill High 500 Weaver Dairy Road, Chapel Hill Transportation Center 1708 High School Road, Chapel Hill Lincoln Center 750 Merritt Mill Road, Chapel Hill 27516 **McDougle Elementary and Middle Schools share facilities 9 f ATTACHMENT B BULK CARDBOARD SITES TO BE SERVICED WEEKLY Facility Name Physical Address Carrboro Elementaa.. 400 Shelton Street, Carrboro Ephesus Elementary Estes Hills Elementary_ 1495 E hesus Church Road, Chapel Hill Estes Hills Elementary 500 N. Estes Drive, Chapel Hill Glenwood Elementary 2 Prestwick Road, Chapel Hill _ FP Graham Elementary 101 Smith Level Road, Chapel Hill **McDou le Elementary/ Middle School 890 & 900 Old Fayetteville Road, Chapel Hill Morris Grove Elementary 215 Eubanks Road, Chapel Hill Rashkis Elementary 601 Meadowmont Lane, Chapel Hill Mary Scroggs Elements -501 Kildaire Road-, Chapel Hill Seawell Eieme-nta 9115 Seawell School Road, Chapel Hill Culbreth Middle 225 Culbreth: Road, Chapel Hill Phillips Middle 606 N. Estes Drive, Chapel Hill _Smith Middle 9201 Seawell School Road, Chapel Hill Carrboro High 201 Rock Haven Road,.Carrboro Chapel Hill High 1709 High School Road, Chapel Hill East Chapel Hill High 500 Weaver Dairy Road, Chapel Hill Transportation Center 1708 High School Road, Chapel Hill Lincoln Center 750 Merritt Mill Road, Chapel Hill 27516 I ** McDougle Elementary andMiddle Schools share Facility 10 ATTACHMENT C MIXED LOAD-PENALTY A Mixed Waste Penalty (MLP) is levied against loads disposed of at the Orange County Landfill that contain clean wood,metal, whole pallets, white goods,tires and/or corrugated cardboard. A MLP is paid at the cost of double tip fee charge. Tickets will be compiled and sent out with monthly statements. 11