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Home My WebLink AboutORD-2003-111 Budget Amendment #2SUBJECT: B ()AC -,%°°,�;- p ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 2, 2003 et Amendment #2 DEPARTMENT: Budget ATTACHMENT (S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Letter of Request from Inter -Faith Council for Social Service Action Agenda Item No._ PUBLIC HEARING: (YIN) No INFORMATION CONTACT: Donna Dean, 245 -2151 TELEPHONE NUMBERS: Hillsborough 732 -8181 Chapel Hill Durham Mebane 968 -4501 688 -7331 336- 227 -2031 PURPOSE: To approve budget ordinance amendments for fiscal year 2003 -04. BACKGROUND: Library Services 1. The Hyconeechee Regional Library has received funds totaling $10,500 through donations raised by the "Sprint Children's Classic Golf Tournament" and Sprint employees. These funds are dispersed equally to the Caswell, Person, and Orange Counties' public libraries and are used to assist in funding the Children's Summer Reading Programs in each county. The Orange County Library's allocation is $3,500. This budget amendment provides for the receipt of these funds. (See attachment 1, column #1). Human Services Non - Departmental 2. During the outside agency funding process for the current fiscal year, Orange County received a request from the Inter -Faith Council for Social Service (IFC) for an additional $25,000. These funds were requested to assist with the transitional housing program, "Project Homestart," whose HUD funding had been significantly reduced. In order to address the ongoing needs served by Project Homestart, Orange County issued a challenge grant to IFC. This challenge indicated that if IFC raised an additional $15,000, then Orange County would contribute $10,000. IFC has provided_ documentation of additional funding that has been allocated or committed to IFC's Project Homestart for FY 2003 -04, including $30,000 from the Town of Chapel Hill. (See Attachment 2 for the request letter from Inter - Faith Council). This budget amendment would transfer $10,000 from the Human Services Safety Net and allocate it to IFC, thereby satisfying the challenge grant. (See attachment 1, column #2) Sheriff Department 3. The Sheriff's Department recently received notification of a North Carolina Governor's Highway Safety Program grant award. This grant will enable the department to concentrate efforts on reducing vehicular accidents through increased traffic patrols on rural roads throughout the County. The Sheriff has created the Rural Area Traffic Team (RATT) consisting of four deputies. Grant funds from the State totaling $88,268 will enable the department to equip current vehicles with traffic enforcement equipment such as in -car cameras, radar, and breath testing devices for the detection of those driving while impaired. A speed - monitoring trailer will be purchased to monitor and record speeds of vehicles in strategic locations, such as school zones. Personnel costs of the deputies will serve as the County's match for this grant. This budget amendment provides for the receipt of these grant funds. (See attachment 1, column #3) Emergency Management 4. The Emergency Management Department has received notification from the North Carolina Department of Crime Control and Public Safety of an additional program performance grant award in the amount of $21,390. These grant funds will be used to assist in the cost of developing and maintaining the department's comprehensive Emergency Management Program, and more specifically, to assist with coordination and planning of Homeland Security activities. This budget amendment provides for the receipt of these grant funds. (See attachment 1, column #4) Department of Social Services 5. The Department of Social Services recently received a reimbursement related to a Medicaid overpayment case in the amount of $8,212. Orange County's share is equivalent to the County's Medicaid match of 5.66 percent of the total or $465. The County will forward the remaining $7,747 to the State as reimbursement of its share of the settlement. This budget amendment provides for the receipt of the settlement funds and allows for reimbursement to the State for its respective share of the settlement. (See attachment 1, column #5) Orange Public Transportation (OPT) 6. At its August 19, 2003 meeting, the Board of County Commissioners approved a contract with Wilbur Smith Associates (WSA) to update the County's Community Transportation Improvement Plan (CTIP) at a total costs of $25,992. The majority of the study is funded through Federal Transportation Administration funds ($20,792) and from North Carolina Department of Transportation funds ($2,600). The 10% required local match ($2,600) is included in the Orange Public Transportation budget for FY 2003 -04. This budget amendment provides for the receipt of $23,392 in federal and state funds. (See attachment 1, column #6) Purchasing /Central Services 7. The Purchasing /Central Services Department has received notification from the North Carolina Association of County Commissioners (NCACC) of a Risk Management award in the amount of $5,000 to be used for County risk management initiatives. This budget amendment provides for the receipt of these funds. (See attachment 1, column #7) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners approve the attached budget ordinance amendments. Attachment 1. Orange County Proposed 2003.04 Budget Amendment The 2003 -04 Orange County Budget Ordinance Is amended as follows: General Fund !a IQ Tuss S 18,208,523 S 18,206,521 i S S $ f S S f 10,208,623 License and Permits S 1,J4136S S _ , ,2 f 121,4346L643484 $ $ Imar e $ 1,146,365 Charges mSarvi cs s 0,662,41 19 $ 1 S 88,268 1 f 21,390 6,212 1 f 23,392 S 5.0001 $ 12,586,011 S - I s I s - is - I a - 1 s It - I s 8.662.444 _ a - is - I Is - If - Is amt: lMwan elhNanq enbNrwMM Me M,i„n aarka etiKee4 tllw raub M m #1 Receipt of Orange County IJbrary's agoce6on #2 Appropriation of #3 Recelpt of a North #4 Receipt of an add0lonal program #5 Receipt of a reknburaement by Ora #e Recelpt of federal and #7 Receipt of a NCACC Original Budget Budgst As AmenMd of donated funds hom the $10,000 from Human BaMces Safety CSMU7 GovemoYb periormance grant by Department of.". state Nnds related" Risk Management Award Budget As Amended Through BOA #1 Sprkd Foundatlan Mroupin Not to the Highway Safety Program Emergency Management Swvk, related to a updating iha County's of $5,000 for County risk Through BOA 02 the Hyceneechee Inter -Fafth Council for Grant by tlb Sherkya Department for Homeland Medicaid overpayment Community Transportation management Initiatives Regional library Project Homestart Depa=Snt - Severity efforts case Improvement Plan (CTIP) General Fund !a IQ Tuss S 18,208,523 S 18,206,521 i S S $ f S S f 10,208,623 License and Permits S 1,J4136S S _ , ,2 f 121,4346L643484 $ $ Imar e $ 1,146,365 Charges mSarvi cs s 0,662,41 19 $ 1 S 88,268 1 f 21,390 6,212 1 f 23,392 S 5.0001 $ 12,586,011 S - I s I s - is - I a - 1 s It - I s 8.662.444 _ a - is - I Is - If - Is amt: lMwan elhNanq enbNrwMM Me M,i„n aarka etiKee4 tllw raub M m Board of Directors Natalie Ammarell President Herb Paul Vice President Sherri Toler Murrell Secretary Hugh Tiison Treasurer Susan Anderson Luciat',co1.� Tricia Daisley Ann Henley Jane Humm Cindy Jordan Loy Long Leslie Mackowiak James Pike Miriam Sliflcin Karen Taylor Pat Taylor Susan Worley Honorary Life Board Members Robert Seymour Geraldine Gourley Dee Kiester Executive Director Chris Moran �Q Ye�_ Attachment # 2 p O • o� o Inter4aith Council for Social Service August 5, 2003 John M. Link, Jr., County Manager 200 South Cameron Street Post Office Box 8181 Hillsborough, North Carolina 27278 Dear John, Inter -Faith Council for Social Service (IFC) is very grateful to the Orange County Board of Commissioners and your staff for Orange County's 2003 -2004 Human Services allocation and for approving a $10,00o challenge grant for the continuation of HomeStart services. As you know, IFC has successfully relocated all of our homeless women and children residents from our Community House facility to Homestart . We have also made some major shifts among IFC programs by moving five of our _ employees to the Homestead Road location. Laurie Williamson now serves as IFC's new HomeStart Coordinator, and Rosetta Wash has been appointed to the position of Residential Services Director. Rosetta presently oversees both Community House and HomeStart operations. Ken Chavious of your staff suggested that I send you this letter detailing other additional funding information that has been allocated or committed to IFC for 03 -04 HomeStart services. Ken said the following list of financial resources should be sufficient for IFC's requirement of obtaining an additional $15,000 for your matching grant The new funding opportunities include: 1. The Stewards Fund 25,000 2. Triangle United Way 21,617 3. Town of Chapel Hill 35,000 4. State McKinney Grant 29,808 Total $114,425 John, based on the information I have provided, IFC requests that you help us by processing your $10,00o contribution for HomeStart services as soon as you are able. Please feel free to contact me if you should have any questions. Gratefully, n UL� Chris Moran, Executive Director cc: Ken Chavious Rosetta Wash Giving help and hope to those in need 110 W. Main Street • Carrboro, North Carolina • 27510 0 www.ifcmb.org Phone (919) 929 -6380 • Fax (919) 933 -1112 • E-mail admin @0cmaiibor -org Tcian�re unitedWay 5 VOTE: UNANIMOUS I. Budget Amendment #2 The Board considered approving budget ordinance amendments for fiscal year 2003 -04. Commissioner Jacobs pointed out that item number 2, Human Services and non - departmental, is an application of monies that this Board set aside at the end of last fiscal year for this fiscal year understanding that there would be shortfalls in funding for Human Services. He also pointed out the third item, that the Sheriff's department will now have the capability to catch speeders. He would like the Sheriff to spend more time on Old NC 86, which is a dangerous road when people travel at a speed of 60 -70 miles an hour. A motion was made by Commissioner Halkiotis, seconded by Commissioner Carey to approve the budget ordinance amendments for Library Services, Human Services Non - Departmental, Sheriff's Department, Emergency Management, Department of Social Services, Orange Public Transportation, and Purchasing /Central Services. VOTE: UNANIMOUS L Contract Extension with the APS for Operation of the Orange County Animal Shelter The Board considered authorizing continuation of the current contract with the Animal Protection Society (APS) for operation of the Orange County Animal Shelter until such time as the Board of County Commissioners elects otherwise, acknowledging that this action shall extend the subject contract through, at minimum, October 31, 2003; and authorizing the County Manager to provide written notice to APS of the renewal of the contract with APS as provided in the contract addendum until further action by the Board. Commissioner Carey said that he pulled this to make a suggestion to the Board. He thanked the Board for videotaping the report presentation because he could not attend it. He said that there were some good recommendations made by HSUS, and one was for a task force. He suggested that the Board consider extending the contract to December 31, 2003 instead of October 31, 2003. This comes with the caveat that we expect APS to focus on addressing some of the issues raised in the report as well as before the report. Public Comment: Beverly Rockhill, Professor of Cancer Epidemiology at UNC, said that should the current APS lose its contract with Orange County, there will be volunteers to work with the new organization. She believes that there will be far more volunteers than currently are at APS. She is no longer a volunteer at APS by her own choice. She will not be volunteering at the facility again until it is under new management. She said that the shelter is in disarray and disorganization and that there is apathy and occasional hostility existing among those empowered at APS. She has volunteered for animal organizations for the last 14 years and she is a lifetime member of APS. She asked the Board to keep in mind a statement in the HSUS report regarding the removing of voting rights last November. She quoted from the report as follows: "Several members of the APS Board and staff reported to the HSUS that there had never been active participation by the membership and that the annual meeting was historically attended by the board, staff members, and very few others." She said that voting rights were removed from