HomeMy WebLinkAbout2003 NS Proposed Addenda to Interlocal Agreement on CHCCS High School #3',
NORTH CAROLINA
ORANGE COUNTY
INTERLOCAL AGREEMENT ADDENDUM "A"
THIS INTERLOCAL AGREEMENT ADDENDUM "A," made and entered
into this day of , 2003 and effective as of the
day of
2003, by and between the CHAPEL HILL-
CARRBORO CITY BOARD OF EDUCATION, a body politic of the State of
North Carolina, hereinafter called the "BOARD OF EDUCATION," and
ORANGE COUNTY, a body politic and corporate of the State of
North Carolina, hereinafter called the "BOARD OF COMMISSIONERS,"
to memorialize an addendum to clarify the scope and define the
terms of the INTERLOCAL AGREEMENT between the parties regarding
approval by the BOARD OF COMMISSIONERS of the amount to be spent
by the BOARD OF EDUCATION for the site of the third high school
in the Chapel Hill-Carrboro City School District, hereinafter
called high school #3, and regarding amounts to be appropriated
by the BOARD OF COMMISSIONERS to the capital outlay fund of the
BOARD OF EDUCATION for high school #3.
NOW THEREFORE, pursuant to North Carolina General Statute
§~ 160A-461 and 115C-431, the BOARD OF EDUCATION and the BOARD
OF COMMISSIONERS further agree as follows:
1. The Interlocal Agreement only applies to the initial
phase of high school #3;
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2. The funding allocation recited in Paragraph 2
constitutes the BOARD OF COMMISSIONERS' approval of the amount
to be spent for the site as required by N.C. Gen. Stat. § 115C-
426(f);
3. Under Paragraph 5, the BOARD OF EDUCATION waives and
relinquishes its rights to legal recourse only as these rights
may pertain to the $27,800,000 appropriation for the initial
phase of high school #3;
4. The BOARD OF COMMISSIONERS agree to propose to the
BOARD OF EDUCATION a list of objective smart-growth targets (see
Addendum "B") for the initial phase of high school #3 that will
allow construction to begin in a timely manner; and
5. If the BOARD OF EDUCATION'S plans for the initial
phase of high school #3 meet said smart-growth targets, the
BOARD OF COMMISSIONERS agrees to approve, by capital project
ordinance, an additional appropriation to the capital expense
fund of the BOARD OF EDUCATION of $2,200,000 more than
$27,800,000 for high school #3. This appropriation shall be
derived from newly-identified funding sources rather than funds
already dedicated to BOARD OF EDUCATION projects, and shall not
require debt service by the BOARD OF EDUCATION.
IN WITNESS WHEREOF the BOARD OF EDUCATION and the BOARD OF
COMMISSIONERS have caused their duly authorized officials to
execute this agreement the day and year first above written,
2
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pursuant to authority duly given and as their respective acts,
intending to be bound thereby.
ATTEST:
By:
Neil G. Pedersen,
Superintendent
ATTEST:
By:
Donna S. Baker, Clerk
CHAPEL HILL-CARRBORO CITY
BOARD OF EDUCATION
By:
Valerie Foushee, Chair
Board of Education
ORANGE COUNTY
By:
3
Margaret Brown, Chair
Board of Commissioners
7
NORTH CAROLINA
ORANGE COUNTY
INTERLOCAL AGREEMENT ADDENDUM "B"
THIS INTERLOCAL AGREEMENT ADDENDUM "B," made and entered
into this day of 2003 and effective as of the
day of
2003, by and between the CHAPEL HILL-
CARRBORO CITY BOARD OF EDUCATION, a body politic of the State of
North Carolina, hereinafter called the "BOARD OF EDUCATION," and
ORANGE COUNTY, a body politic and corporate of the State of
North Carolina, hereinafter called the "BOARD OF COMMISSIONERS,"
to memorialize an addendum to define the terms of the INTERLOCAL
AGREEMENT and INTERLOCAL AGREEMENT ADDENDUM "A" between the
parties regarding approval by the BOARD OF COMMISSIONERS of the
amount to be spent by the BOARD OF EDUCATION for the site of the
third high school in the Chapel Hill-Carrboro City School
District, hereinafter called high school #3, and regarding
amounts to be appropriated by the BOARD OF COMMISSIONERS to the
capital outlay fund of the BOARD OF EDUCATION for high school
#3.
NOW THEREFORE, pursuant to North Carolina General Statute
~~ 160A-461 and 115C-431, the BOARD OF EDUCATION and the BOARD
OF COMMISSIONERS further agree that if the BOARD OF EDUCATION'S
plans for the initial phase of high school #3 meet the following
smart-growth targets, the BOARD OF COMMISSIONERS will approve,
1
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by capital project ordinance, an additional appropriation to the
capital expense fund of the BOARD OF EDUCATION of $2,200,000
more than $27,800,000 for high school #3:
1. Transportation Targets. The building shall be located
within '-~ mile of an existing or planned trail, greenway, bikeway
or bus line. The building shall reduce student parking by 25%
from Orange County Construction Standards, provide bike racks
and storage for 10% of the building occupants and provide
preferred parking for carpools and alternative vehicles;
2. Site Targets. The site shall preserve a minimum of
30% of the site in undeveloped space and shall provide shade on
at least 30% of non-roof impervious surface on the site within 5
years or use an open grid pavement system, with less than 500
impervious surface, for 50% of the parking area. The site shall
comply with the Town of Carrboro's new stream protection plan
and implement a storm management plan that does not increase the
rate or quality of runoff from the site;
3. Building Targets. The building design shall stress
compact design features including multi-story construction. The
physical education and athletic facilities shall be designed to
minimize land disturbance;
4. Water Use Target. Design standards shall have a goal
of aggregate water reduction of 20% of the base, not. including
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irrigation, after meeting EPA 1992 fixture performance
requirements;
5. Shared Use Targets. Design standards shall provide
the public with non-school hour access to exterior spaces, such
as a track, and interior spaces for community use including
common areas, auditoria and meeting rooms; and
6. CHCCS High Performance Targets. Design standards
shall comply with the high performance building design criteria
in School Board Policy 9040 (see attached).
IN WITNESS WHEREOF the BOARD OF EDUCATION and the BOARD OF
COMMISSIONERS have caused their duly authorized officials to
execute this agreement the day and year first above written,
pursuant to authority duly given and as their respective acts,
intending to be bound thereby.
ATTEST:
By:
Neil G. Pedersen,
Superintendent
CHAPEL HILL-CARRBORO CITY
BOARD OF EDUCATION
By:
Valerie Foushee, Chair
Board of Education
ORANGE COUNTY
By:
Margaret Brown, Chair
3
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ATTEST:
Board of Commissioners
By:
Donna S. Baker, Clerk
Document . Page 1 of 8
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Policy Code: 9040 High Performance Building Design Criteria
The Board of Education supports the construction of school facilities that are designed to be cost-
efficient, durable and sensitive to the environment. These criteria can only be met when an integrated
approach to design is used from concept introduction to building commissioning. The Board of
Education takes its role as stewards of taxpayer funds seriously and supports efforts to design and
construct schools that not only are cost efficient to build but will reduce operational expenses over the
life-span of the building.
The Board of Education supports the definition of High Performance Schools provided below and will
incorporate it during the design and construction phases of school development. High Performance
Schools (HPS) are designed to improve the learning environment while saving energy, materials and
natural resources.
The Board desires that the following design characteristics of HPS be incorporated into every school
design to the extent feasible, recognizing constraints associated with budgets, sites and other such
factors.
Develop in an Appropriate and Environmentally Sensitive Manner
Orientation for energy conservation
Conservation of natural areas
Respect for resource conservation districts
Balanced use of fill or excavation
Respect for flood plains and flowage easements
Reduce the Use of Water
Use of low volume toilets, faucets, showerheads and irrigation systems
Monitor water usage
Provide High Efficiency HVAC and Lighting
Install high efficiency boilers and chillers
Install T-8 lighting
Provide solar powered lighting
Provide motion detector lighting
Consider daylighting
Provide adequate insulation
Design 4 pipe HVAC systems
Use Materials That Conserve Raw Resources
Designate area for recyclable materials
Use recycled material in construction where available
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Divert landfill debris from construction sites
Recycle building material to .the next project
Promote Positive Indoor Air Quality
Increase outside air
Reduce pesticide use
Reduce mold and mildew
Reduce or eliminate water infiltration
Provide appropriate HVAC filtering
Install non-toxic building materials
Limit carpet use
Provide Balanced Temperature
Balance delivery of HVAC
Install accurate thermostats
Reduce classroom humidity
Install appropriately sized units
Design the School for Visual Comfort
Increase outside or natural light through daylighting
Design lighting to eliminate glare and distortion
Provide consistency in lighting color
Design connections through windows to the outside
Limits Excessive Noise
Limit excessive exterior noise infiltration
Limit excessive HVAC noise
Limit proximity to excessive interior noise
Limit hallway noise
Appropriately place classrooms that are noisy by their content
Training for All Personnel
Provide training for custodians, teachers and principals
Commission the building (meaning that all systems work as designed)
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Involve maintenance personnel in the final approval and walkthrough stage
Building Commissioning
Review of all operating systems
Review of projected energy use
Collaborative effort with owner, contractor and architect
Designed For Safety
Design allows for observation and entry control
Design allows technology surveillance
Provide single entry points for visitors
Design visible parking areas from administrative offices
Design lock down points for emergencies
Encourage Community Centers
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Design media centers, multi-purpose areas, art rooms and cafeterias that are accessible to the public
Provide adequate parking for visitors
Provide Stimulating Architecture
Create a sense of pride by the school community
Provide a focal point for the community
Lift teacher, student and parent morale
Show concern, value and care for the entire school community
In order to accomplish as many of the desired outcomes as possible, the administration will develop
regulations that will be incorporated from the start of each new school design phase and followed
through to construction completion and building commissioning. Regulations will be derived directly
from or used in combination with the Triangle J High Performance Guidelines.
School Board Policy 902Q speaks to the instructional aspect of school design and the educational
specifications required and should be incorporated in any planning effort with the regulations contained
within.
Adopted: 3/21 /02
Regulations
Site
2.1 Erosion and Sediment control
• Design a system that controls and reduces. the amount of erosion and runoff from the site
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• Stockpile topsoil for later use
• Prevent sedimentation from entering sewers or stream
2.2 Site Selection
• Provide 100 foot buffers from any wetland area and 50 feet from any free flowing water streams
• Building can be sited no lower than 5 feet above the 100 year flood plain
• Avoid agricultural land as defined by the Farmland Trust
• Avoid land with extreme slopes or hill
2.5 Alternative Transportation
• Locate building within 1/2 mile of an existing or planned trail, greenway, bikeway or bus line
• Provide bike racks and storage for 10% of the building occupants if appropriate
• Provide preferred parking for carpools and alternative vehicles
• Provide easy bike and pedestrian access to the building site
2.6 Site Disturbance
• Preserve a minimum of 30% of the site in undeveloped space if possible without reducing
programmatic features of the school
• Ensure that any cultural landmarks as identified by the state or local government remain
undisturbed
2.7 Stormwater Management
• Implement a stormwater management plan that does not increase the rate or quantity of runoff from
the site
2.8 Heat Islands
• Provide shade (within 5 years) on at least 30% of non-roof impervious surface on the site or use an
open grid pavement system, with less than 50% impervious surface, for 50% of the parking area
• Use high reflectance and low emissivity roofing on 75% of the roof area
2.9 Light Pollution
• On school maintained and controlled land, design exterior lighting that the cutoff angle does not
exceed 45%
• Design lighting to prevent reflection onto another property
Water
3.1 Water Efficient Landscaping
• Reduce potable water consumption used for landscape irrigation by 50% by using drip systems,
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well water or storm water runoff.
• Limit landscape irrigation and use drought resistant plants
3.2 Wastewater Technology
• Reduce municipally provided potable water for building sewage flow by using gray water or
waterless fixtures
3.3 Water Use Reduction
• Reduce aggregate water use by a minimum of 20% than the base, not including irrigation, after
meeting EPA 1992 fixture performance requirements. Smith Middle and Scroggs Elementary would
provide baseline use data.
Energy and Atmosphere
4.1 Minimum Energy Performance
• Design building to meet ASHRAE/IESNA 90.1, state or local energy codes, whichever is more
stringent
4.2 CFC Reduction
• Zero use of CFC-based refrigerants in HVAC systems
• Check for other CFC materials, products and systems and make sure that all are CFC-free
4.3 Optimal Energy Efficiency
• Increase energy performance by a minimum of 20% in new buildings and 10% in existing
structures above those described in 4.1. as demonstrated by simulation using Energy Cost Budget
Method described in section 11 of ASHRAE/IESNA 90.1
4.4 Renewable Energy
• During building design, consider the use of high temperature solar or geothermal assisted
technologies to provide a portion of the total energy use of the building
Material and Resources
5.1 Storage and Collection of Recyclables
• Provide an easily accessible location that serves the entire building for the collection, separation
and storage of recyclables
5.3 Construction Waste Management
• During the design process, develop a checklist that focuses on the reduction of construction waste
from a design function
• Develop a waste management plan that includes a reuse area, recycling area for separation, and a
lunch area that provides for recycling
• Recycle or salvage at least 75% of grading and clearing debris by weight
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• Recycle or salvage at least 50% of construction and demolition debris by weight
5.4 Resource Reuse
• Specify salvaged or refurbished materials for a minimum of 2% of the building materials excluding
furniture, fixtures and equipment
5.5 Recycled Content
• Specify that a minimum of 20% of building and site materials contain an aggregate average of 20%
post-consumer content or 40% post industrial content
5.6 Local Materials
• Specify that a minimum of 20% of building and site materials are manufactured regionally within a
500 mile radius
5.9 Durable Materials
• Review materials used in the building for durability to ensure appropriate life cycle costs for roofs,
HVAC, structure systems, finishes, furniture, fixtures and equipment
Indoor Environment
6.1 Minimum Indoor Air Quality
• Meet the minimum requirements of standard ASHRAE 62-1999, Ventilation for Acceptable
Indoor Air Quality
• Explore installation of CO monitoring systems if called for
6.2 Tobacco Smoke Control
• All guidelines met
6.3 C02 Monitoring
• Install a permanent C02 monitoring system with a concentration towards high occupancy areas
with parameters set at no more than 530 parts per million when compared to outside air or 1,000 parts
per million for indoor air
6.4 Ventilation Effectiveness
• For mechanically ventilated buildings, design systems that result in air exchange effectiveness
greater than 0.9 as determined by ASHRAE 129-1997
• In building renovations, continue the same exchange effectiveness
6.5 Construction IAQ Management
• During construction, meet SMACNA IAQ guidelines and protect stored on-site or installed
absorptive materials from moisture damage
• Replace air filters regularly to maintain system cleanliness during construction and just before
occupancy
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• Flush the building with 100% filtered and conditioned air for a period of not less than 30 days prior
to occupancy as schedule permits
6.6 Low-emitting Materials '
• Meet or exceed VOC limits for adhesives, sealants, paints, carpets and composite wood products
using the following guidelines
• South Coast Air Quality Management Rule #1168
• Bay Area Air Resources, Reg.8 Rule 51
• Green Seal requirements
• Carpet and Rug Institute Green Label program
6.7 Indoor Chemical and Pollutants
• Design to minimize cross contamination of regularly occupied areas by using grates and grills for
dirt and particulate
• Separate outside exhausts so that no air recirculation occurs from custodial, laboratory or
copying/printing rooms take place
• Provide appropriate drainage systems for liquid waste
• Implement and insure good housekeeping processes within the building
6.8 System Control
• Provide one operable window and one lighting control panel per 200 square feet for all occupied
areas
• Provide controls for individual airflow, temperature and lighting for regularly occupied areas to
teachers and staff within accepted parameters
6.9 Thermal Comfort
• Comply with ASHRAE Standard 55-1992, addenda 1995 for thermal comfort standards
• Provide permanent temperature and humidity monitoring to allow operators to control and adjust
performance
6.10 Daylighting and Views
• Achieve a minimum Daylight Factor of 2% without creating cooling problems due to excessive
glazing, in 75% of all space occupied for critical visual tasks excluding low occupancy support areas
• Achieve a direct line of sight to the exterior from 90% of all regularly occupied spaces
6.11 Contaminant Monitoring
• Explore installation of independent monitoring systems for ozone, radon, nitric oxide, sulfur
dioxide or fungus and mold
6.12 Acoustic Quality
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• Design and select materials that generate less noise and those that dampen noise during the
construction process
• Reduce noise generating equipment so that the maximum decibel reading level at the property line
is SOdb
• Meet all local noise ordinances
Commissioning
A. Training
• Provide training to all employees about. the systems that exits, these include the following:
• HVAC systems
• Lighting systems
• Plumbing and water conservation systems
• CO2, temperature, and other monitoring systems
• Passive or active solar, geo-thermal or bio mass systems
• Irrigation systems
• Control and management systems
B. Review
• Provide all stakeholders with review opportunities before occupancy of the building
• Provide all stakeholders with an opportunity to review the building after one year of occupancy
• Provide data concerning temperature, humidity and energy consumption to all stakeholders after 1
month, 6 months, 12 months and 24 months
• Require all stakeholders to use HPS features as designed or to report problems immediately to
responsible authorities.
Each architect and contractor employed by the Board of Education shall provide the Board with written
documentation verifying their compliance with the guidelines presented both during the planning and
construction phase of the building. Architects and contractors will provide at the bidding phase their
experience related to high performance school standards. If, due to the issue of excessive costs or site
issues, a guideline cannot be met, the architect or contractor must submit written justification to the
Superintendent or designee as well as any alternative plans to reach the desired outcome. Architects and
contractors are also required to meet the requirements of Policy 9010- Site Selection and Policy 9020-
Facility Design.
Chapel Hill-Carrboro City Schools
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