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Home My WebLink AboutORD-2003-035 Budget Amendment #13ORANGE COUNTY, BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 17, 2003 Action Agenda Item No. SUBJECT: Budget Amendment #13 DEPARTMENT: Budget PUBLIC HEARING: (Y /N) No ATTACHMENT (S): Attachment 1. Budget as Amended Spreadsheet INFORMATION CONTACT: Donna Dean 245 -2151 TELEPHONE NUMBERS: Hillsborough 732 -8181 Chapel Hill 968 -4501 Durham 688 -7331 Mebane 336- 227 -2031 PURPOSE: To approve budget ordinance amendments for fiscal year 2002 -03. BACKGROUND: Department on Aging The Department on Aging has established a Frail Elderly Fund for persons who want to make donations to enhance care management services. To date this fiscal year, the department has received approximately $4,000 in donations. It is anticipated that $5,000 will be collected by June 30, 2003. These funds would be used for mobility- related home modifications. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #1). Orange Public Transportation (OPT) 2. Orange Public Transportation (OPT) has received notification of additional funding from the North Carolina Department of Transportation to support rural transportation programs for the current fiscal year. The funds total $133,261 and include monies for the Rural Operating Assistance Program (ROAP) in the amount of $17,077, and the Discretionary Rural General Public Program in the amount of $116,184. Two County transportation programs. benefit from ROAP funds: 1) Elderly and Disabled Transportation Assistance Program — assists residents who are 60 years old and older or disabled in paying for medically necessary transportation 2) Work First Transitional /Employment Transportation Assistance Program — assists former Work First clients and other low- income persons certified for Medicaid and Food Stamps with employment- related transportation. The additional Discretionary Rural General Public Program funds enable OPT to offer three new services: 2 • Hourly Orange Express routes during weekday hours • Midday routes that compliment Triangle Transit Authority's Hillsborough to Durham commute bus service • Establish a Hillsborough inter -city bus route that will connect with service to Durham and Chapel Hill. The required 10 percent local match is included in the current year OPT operating budget. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #2). Miscellaneous 3. The Federal Emergency Management Agency (FEMA) recently approved Orange County's request for reimbursement for costs associated with the December 2002 ice storm. Examples of the types of reimbursements the County is eligible for include debris removal and emergency protective services. The amount to be reimbursed from FEMA totals $183,660. Of this total, $119,992 is for the General Fund, $52,558 for the Solid Waste Enterprise Fund, and $11,110 for Volunteer Fire departments. This budget amendment provides for the receipt of these federal reimbursement funds. (See Attachment 1, column #3). Non - Departmental 4. On February 5, 2002, the Board of County Commissioners approved a County- funded program that would provide grants to property owners in the Rogers Road waterline project target area. Grants cover the costs associated with connecting individual residences to newly constructed water mains. The Board appropriated $156,000 in fund balance from the County's General Fund in FY 2001 -02 to underwrite the anticipated costs of the grant program. There were no expenditures associated with this grant program in FY 2001 -02, so this amount reverted to fund balance on June 30, 2002. For FY 2002 -03, staff anticipates approximately $50,000 of actual expenditures through June 30, 2003. This budget amendment provides for the re- appropriation of $50,000 from the General Fund fund balance to cover expenditures the County has experienced during this current fiscal year related to the Rogers Road Waterline Grant project. (See Attachment 1, column #4) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners approve the attached budget ordinance. 4ttachment 1. Orange County Proposed 2002 -03 Budget Amendment The 2002 -03 Orange County Budget Ordinance is amended as follows: Solid WasteA.andflll Fund 2avanuss :har es for Services Original Budget Budget As Amended Through BOA #12 #1 Receipt of donations made to the Department on Aging's Frail Elderly fund is be used for mobility- related home modifications #2 Receipt of additional funding from the NCDOT to suport rural transportation ra s through programs through the County's OPT department #3 Receipt of reimbursement funds from the Federal Emergency Management Agency (FEMA) for County costs associated with the December 2002 Ice stone #4 Appropriation from General Fund fund balance of $50,000 to cover FY 2002 -03 expenditures of Rogers Rd Waterline Grant project Budget As Amended Through BOA #13 3enenlFund Revenue $ 140,000 $ 140,000 52558 ; 192,558 'roperty Taxes $ 77 904,343 ; S00 ; ; $ $ 77,904 343 Sales Taxes ; 15,697,712 $ k12,165 $ $ $ $ 15,697,712 -Icense and Permits $ 1,360,285 $ 130,000 $ 1 $ ; $ $ 1,360,285 nler ovemmental $ 11 042,411 $ S 133 261 S 119 992 S 12 418,684 ea for Service S S 743 292 S 7,551 187 111 I $ $ $ $ 5 800,702 nws men earnings 00, 0 00,00 Miscellaneous $ 736,796 ; 802,782 $ 5,000 $ 807,782 ransfers from Other Funds ; 3,430,304 S 3,436,304 $ 3,438 304 2und Balance S 2,660,008 ; 3,290,068 i $ 50,000 S 3,340 068 oh General u Revenues ; 119187,150 $ 121,057,717 $ 5,000 $ 133,261 $ 119,992 $ 50 000 ; 121,385,970 Expenditures 'ornmunity Maintenance ; 1,292 542 S 1,318,771 S S $ $ 1 316 771 3eneral Administration ; 4,375,417 S 4,471,093 $ $ 5,319 $ $ 4,476,412 tax and Records S 2,615,031 S 2 682 257 ; $ $ ; 2,682,257 'ommunity Planning ; 2,8311808 S 2 654 390 ; ; S $ 2,854,390 lluman Services S 28166,125 S 29,416,335 ; 5,000 $ 133,261 $ 4,656 ; $ 29,559,252 'ublic Safe ; 10 973 213 ; 11722 231 S $ $ 72,979 $ $ 11 795,210 'ubllc Works ; 4,038,718 S 4 094 404 37038 $ 4131 442 Education ; 44,150,357 $ 44,150 357 $ 44,150 357 Von Departmental: S $ Outside Agencies ; 1 744 291 ; 1,837,8021 $ 1,837,862 Miscellaneous S 1,023,809 ; 458,4031 $ 50,000 $ 508,403 Debt Service S 16,229,355 $ 16,229 355 $ 16 229,355 Transfers Out $ 1,941,684 S 2,022,259 S 2,022 259 rotal Genera/ Fund Appropriation ; 119,187,150 ; 121,057 717 ; 51000 $ 133,261 $ 119,992 $ 50,000 $ 121 365,970 Solid WasteA.andflll Fund 2avanuss :har es for Services ; 3,955,125 $ 3,955,125 1 $ 3,955,125 nter overnmental $ 140,000 $ 140,000 52558 ; 192,558 1111scellansous $ 500 ; S00 $ 500 _icenses & Permits ; 154,587 ; 154,587 $ 154,587 nterest on Investments $ 130,000 $ 130,000 ; 1 $ S 11,110 ; ; 1130,000 kppro dated Reserves S 1,862 484 $ 3,170,955 $ 3,170,955 ota as Dperat Ions Fund Revenue ; 6,242,696 S 7,551 187 ; I $ 1 $ 52 558 $ I $ 7,603 725 Ex endltures Solid Waste/Landfll Operations 1 ; 6,242,698 1 $ 7,551,1671 1 1 $ 52,5581 1 $ 7,603 725 9►e District Funds 4avenues Property Tax $ 1,812,2691 $ 1,8112,269 1 1 812,269 nter ovemmental ; S 11110 $ 11110 nvestment Earnings ; 9,247 S 9 247 ; 9,247 ro raled Fund Balance $ 51,564 $ 51,584 $ 51,564 ta tricM Revenue ; 1,673,0801 $ 1,873,0801 ; 1 $ S 11,110 ; $ 11,884,1190 % eres emr8anndltuce to Fire Districts ; 1,873,080 1 $ 1,873,080 $ 11,110 S 1,884,190 Vv Commissioner Carey asked if Duke Power was asked to bury the line and Kevin Lindley said that the response was the underground burial four -page provision code. It does not seem like there is a provision that would prevent them from burying it. John Link said that staff would write a letter to Duke Power about this issue. VOTE: Ayes, 4; Nay, 1 (Commissioner Halkiotis) w. Rain Barrel Sales The Board considered options for the sale of rain barrels. Commissioner Jacobs said that he asked the people at Growth Smart about the price for the rain barrels with the County and Growth Smart is selling them for less. He encouraged people to use a private vendor if needed for the rain barrels to catch rainwater. Commissioner Halkiotis said that this is a wonderful opportunity to "shop Orange ". He suggested bringing one of the barrels to the next meeting to show to the citizens. A motion was made by Commissioner Jacobs, seconded by Commissioner Halkiotis to endorse the sale of rain barrels in the manner prescribed in the agenda abstract. VOTE: UNANIMOUS x. Budget Amendment #13 The Board considered approving the budget ordinance amendments for fiscal year 2002 -2003. Commissioner Gordon made reference to paragraph two and the Discretionary Rural General Public Program in the amount of $116,184 and the three new services — hourly Orange Express routes, midday routes that complement TTA's Hillsborough to Durham commute bus service, and a Hillsborough inter -city bus route that will connect with service to Durham and Chapel Hill. She suggested a written report in the next week to tell what those three new services would involve and how to interface with TTA. A motion was made by Commissioner Gordon, seconded by Commissioner Jacobs to approve the budget ordinance with the provision that the Department of Aging /OPT staff provide a report within one week on the Rural General Public Program funds and the three new services. Commissioner Jacobs made a spelling correction of the word "complement" on the second page, the second bullet. VOTE: UNANIMOUS Commissioner Jacobs said that it would seem that we are getting money from the State for planning and this should be included in the fax to TTA to show them that we are already building a transportation system with State money around the services that TTA is providing and it is another demonstration that we are counting on this service. Commissioner Gordon said that she does not know how they would interpret it and she would rather have the report to take with her to TTA. 9. ITEMS FOR DECISION - REGULAR AGENDA a. Housing Bond Program The Board considered awarding funding to affordable housing bond projects and authorizing the Manager to issue a Letter of Commitment to each funded agency detailing the conditions of the award. Housing and Community Development Director Tara Fikes said that on May 20th, the Board approved bond funding for EmPowerment, Inc. and Habitat for Humanity and asked that County staff work with OPC Foundation and Affordable Rentals to correct application deficiencies and also asked staff to obtain additional information regarding the supportive services plan contained in the Weaver Community Housing Association application. The