HomeMy WebLinkAbout2011-216 Solid Waste - OE Enterprises for Custodial Services~ ~~6
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[Departmental Use Only]
TITLE
FY
NORTH CAROLINA
SERVICES AGREEMENT UNDER $90,000.00
RFP - NO REIMBURSABLE EXPENSES
ORANGE COUNTY
This Services Agreement (hereinafter "Agreement"), made and entered into this 1st day of
July, 2011, ("Effective Date") by and between Orange County, North Carolina a body politic
and corporate of the State of North Carolina (hereinafter, the "County") and OE Enterprises,
(hereinafter, the "Provider").
WITNESSETH:
That the County and Provider, for the consideration herein named, do hereby agree as
follows:
1. Services
a. Scope of Work.
i) This Services Agreement ("Agreement") is for professional services to be
rendered by Provider to County with respect to (insert type of project): Custodial
Services
ii) By executing this Agreement, the Provider represents and agrees that Provider is
qualified to perform and fully capable of performing and providing the services
required or necessary under this Agreement in a fully competent, professional and
timely manner.
iii) Time is of the essence with respect to this Agreement.
iv) The services to be performed under this Agreement consist of Basic Services, as
described and designated in Section 3 hereof. Compensation to the Provider for
Basic Services under this Agreement shall be as set forth herein.
2. Responsibilities of the Provider
a. Services to be provided. The Provider shall provide the County with all services
required in Section 3 to satisfactorily perform the Basic Services set forth herein and in
accordance with the highest professional standards.
b. Standard of Care.
i) The Provider shall exercise reasonable care and diligence in performing services
under this Agreement in accordance with the highest generally accepted standards
of this type of Provider practice throughout the United States and in accordance
with applicable federal, state and local laws and regulations applicable to the
Revised July 2010
performance of these services. Provider is solely responsible for the professional
quality, accuracy and timely completion and/or submission of all work related to
the Basic Services.
ii) Provider shall be responsible for all errors or omissions, in the performance of the
Agreement. Provider shall correct any and all errors, omissions, discrepancies,
ambiguities, mistakes or conflicts at no additional cost to the County.
iii) The Provider shall not, except as otherwise provided for in this Agreement,
subcontract the performance of any work under this Agreement without prior
written permission of the County. No permission for subcontracting shall create,
between the County and the subcontractor, any contract or any other relationship.
iv) Provider is an independent contractor of County. Any and all employees of the
Provider engaged by the Provider in the performance of any work or services
required of the Provider under this Agreement, shall be considered, employees or
agents of the Provider only and not of the County, and any and all claims that may
or might arise under any workers compensation or other law or contract on behalf
of said employees while so engaged shall be the sole obligation and responsibility
of the Provider.
v) Provider agrees that Provider, its employees, agents and its subcontractors, if any,
shall be required to comply with all federal, state and local antidiscrimination
laws, regulations and policies that relate to the performance of Provider's services
under this Agreement.
vi) If activities related to the performance of this Agreement require specific licenses,
certifications, or related credentials Provider represents that it and/or its
employees, agents and subcontractors engaged in such activities possess such
licenses, certifications, or credentials and that such licenses certifications, or
credentials are current, active, and not in a state of suspension or revocation.
3. Basic Services
a. Basic Services.
i) The Provider shall perform as Basic Services the work and services described
herein and as specified in the County's Request for Proposals (the "RFP") "RFP
Number 1618 for "Custodial Services" issued May 5, 2011, and the Provider's
proposal, which are fully incorporated and integrated herein by reference together
with Attachments :Addendum 1 to the RFP (designate all attachments). In the
event a term or condition in any document or attachment conflicts with a term or
condition of this Agreement the term or condition in this Agreement shall control.
Should such conflict arise the priority of documents shall be as follows: This
Agreement, the County's RFP together with attachments, Provider's Proposal
together with attachments.
ii) The Basic Services will be performed by the Provider in accordance with the
following schedule: (Insert task list and milestone dates)
Revised July 2010 2
Task Milestone Date
1. N/A
2.
3.
4.
5.
6.
7.
8.
9.
10.
iii) Should County reasonably determine that Provider has not met the Milestone
Dates established in Section 3(a)(ii), County shall notify Provider of the failure to
meet the Milestone Date. The County, at its discretion may provide the Provider
seven (7) days to cure the breach. County may withhold the accompanying
payment without penalty until such time as Provider cures the breach. In the
alternative, upon Provider's failure to meet any Milestone Date the County may
modify the Milestone Date schedule. Should Provider or its representatives fail to
cure the breach within seven (7) days, or fail to reasonably agree to such modified
schedule, County may immediately terminate this Agreement in writing, without
penalty or incurring further obligation to Provider. This section shall not be
interpreted to limit the definition of breach to the failure to meet Milestone Dates.
N/A
4. Duration of Services
a. Term. The term of this Agreement shall be from July 1, 2011 to June 30, 2014.
b. Commencement Date. The Commencement Date for the Provider's Basic Services shall
be July 1, 2011.
5. Compensation
a. Compensation for Basic Services. Compensation for Basic Services shall include all
compensation due the Provider from the County for all services under this Agreement.
The maximum amount payable for Basic Services is twelve thousand eight hundred and
fifty Dollars ($12,850 per year). In the event the amount stated on an invoice is
disputed by the County, the County may withhold payment of all or a portion of the
amount stated on an invoice until the parties resolve the dispute.
b. Additional Services. County shall not be responsible for costs related to any services in
addition to the Basic Services performed by Provider unless County requests such
additional services in writing and such additional services are evidenced by a written
amendment to this Agreement.
6. Responsibilities of the County
Revised July 2010
a. Cooperation and Coordination. The County has designated the (Gayle Wilson) to act as
the
County's representative with respect to the Project and shall have the authority to render
decisions within guidelines established by the County Manager and/or the County Board
of Commissioners and shall be available during working hours as often as may be
reasonably required to render decisions and to furnish information.
7. Insurance
a. General Requirements. The Provider shall purchase and maintain and shall cause each of
his subcontractors to purchase and maintain, during the period of performance of this
Agreement:
i) Worker's Compensation Insurance for protection from claims under workers' or
workmen's compensation acts;
ii) Comprehensive General Liability Insurance covering claims arising out of or
relating to bodily injury, including bodily injury, sickness, disease or death of any
of the Provider's employees or any other person and to real and personal property
including loss of use resulting thereof;
iii) Comprehensive Automobile Liability Insurance, including hired and non-owned
vehicles, if any, covering personal injury or death, and property damage; and
iv) Professional Liability Insurance, covering personal injury, bodily injury and
property damage and claims arising out of or related to the performance under this
Agreement by the Provider or his agents, Providers and employees.
v) In addition, the Provider's insurance policy shall include coverage for crimes
committed by their employees on County property.
b. Insurance Rating. The minimum insurance rating for any company insuring the Provider
shall be Best's A. (If the Provider does not meet the insurance requirements the County's
Risk Manager must be consulted prior to finalizing this Agreement).
c. Limits of Coverage. Minimum limits of insurance coverage shall be as follows:
INSURANCE DESCRIPTION
• Worker's Compensation
• Commercial General Liability
• Automobile Liability
• Professional Liability
MINIMUM REQUIRED COVERAGE
Limits for Coverage A -Statutory State of N.C.
Coverage B -Employers Liability
$500,000 each accident and policy limit and disease each
employee
$1,000,000 Each Occurrence; $2,000,000 Aggregate.
Combined Single Limit $500,000
NOTE: Insert coverage limits required by Risk Manama if
applicable. N/A
d. Additional Insured. All insurance policies (with the exception of Worker's
Compensation and Professional Liability) required under this Agreement shall name the
Revised July 2010 4
County as an additional insured party. Evidence of such insurance shall be furnished to
the County, together with evidence that each policy provides the County with not less
than thirty (30) days prior written notice of any cancellation, non-renewal or reduction
of coverage.
8. Indemnity
a. Indemnity. The Provider agrees to defend, indemnify and hold harmless the County
from all loss, liability, claims or expense, including attorney's fees, arising out of or
related to the Project and arising from bodily injury including death or property damage
to any person or persons caused in whole or in part by the negligence or misconduct of
the Provider except to the extent same are caused by the negligence or willful
misconduct of the County. It is the intent of this provision to require the Provider to
indemnify the County to the fullest extent permitted under North Carolina law.
9. Amendments to the Agreement
a. Changes in Basic Services. Changes in the Basic Services and entitlement to additional
compensation or a change in duration of this Agreement shall be made by a written
Amendment to this Agreement executed by the County and the Provider. The Provider
shall proceed to perform the Services required by the Amendment only after receiving a
fully executed Amendment from the County.
10. Termination
a. Termination for Convenience of the County. This Agreement may be terminated without
cause by the County and for its convenience upon seven (7) days prior written notice to
the Provider.
b. Other Termination. The Provider may terminate this Agreement based upon the County's
material breach of this Agreement; provided, the County has not taken all reasonable
actions to remedy the breach. The Provider shall give the County seven (7) days' prior
written notice of its intent to terminate this Agreement for cause.
c. Compensation After Termination.
i) In the event of termination, the Provider shall be paid that portion of the fees and
expenses that it has earned to the date of termination, less any costs or expenses
incurred or anticipated to be incurred by the County due to errors or omissions of
the Provider.
ii) Should this Agreement be terminated, the Provider shall deliver to the County
within seven (7) days, at no additional cost, all deliverables including any
electronic data or files relating to the Project.
d. Waiver. The payment of any sums by the County under this Agreement or the failure of
the County to require compliance by the Provider with any provisions of this Agreement
or the waiver by the County of any breach of this Agreement shall not constitute a
Revised July 2010
waiver of any claim for damages by the County for any breach of this Agreement or a
waiver of any other required compliance with this Agreement.
11. Additional Provisions
a. Limitation and Assignment. The County and the Provider each bind themselves, their
successors, assigns and legal representatives to the terms of this Agreement. Neither the
County nor the Provider shall assign or transfer its interest in this Agreement without the
written consent of the other.
b. Governing Law. This Agreement and the duties, responsibilities, obligations and rights
of respective parties hereunder shall be governed by the laws of the State of North
Carolina.
Dispute Resolution. Any and all suits or actions to enforce, interpret or seek damages
with respect to any provision of, or the performance or non-performance of, this
Agreement shall be brought in the General Court of Justice of North Carolina sitting in
Orange County, North Carolina. It is agreed by the parties that no other court shall have
jurisdiction or venue with respect to such suits or actions. The Parties may agree to
nonbinding mediation of any dispute prior to the bringing of such suit or action.
d. Entire Agreement. This Agreement, together with the RFP and its attachments and the
Proposal and its attachments, represents the entire and integrated agreement between the
County and the Provider and supersedes all prior negotiations, representations or
agreements, either written or oral. This Agreement may be amended only by written
instrument signed by both parties. Modifications may be evidenced by facsimile
signatures.
e. Severability. If any provision of this Agreement is held as a matter of law to be
unenforceable, the remainder of this Agreement shall be valid and binding upon the
Parties.
£ Ownership of Work Product. Should Provider's performance of this Agreement generate
documents, items or things that are specific to this Project such documents, items or
things shall become the property of the County and may be used on any other project
without additional compensation to the Provider. The use of the documents, items or
things by the County or by any person or entity for any purpose other than the Project as
set forth in this Agreement shall be at the full risk of the County.
g. Non-Appro riation. Provider acknowledges that County is a governmental entity, and
the validity of this Agreement is based upon the availability of public funding under the
authority of its statutory mandate.
In the event that public funds are unavailable and not appropriated for the performance of
County's obligations under this Agreement, then this Agreement shall automatically
expire without penalty to County immediately upon written notice to Provider of the
unavailability and non-appropriation of public funds. It is expressly agreed that County
shall not activate this non-appropriation provision for its convenience or to circumvent
the requirements of this Agreement, but only as an emergency fiscal measure during a
Revised July 2010
substantial fiscal crisis.
In the event of a change in the County's statutory authority, mandate and/or mandated
functions, by state and/or federal legislative or regulatory action, which adversely affects
County's authority to continue its obligations under this Agreement, then this Agreement
shall automatically terminate without penalty to County upon written notice to Provider
of such limitation or change in County's legal authority.
h. Notices. Any notice required by this Agreement shall be in writing and delivered by
certified or registered mail, return receipt requested to the following:
Orange County Provider's Name & Address
Attention: Gayle Wilson OE Enterprises
P.O. 17177 Attention: Van Welch
Chapel Hill, NC 27516 ~ 348 Elizbeth Brady Road
Hillsborough, NC 27278
IN WITNESS WHEREOF, the Parties, by and through their authorized agents, have
hereunder set their hands and seal, all as of the day and year first above written.
ORANGE COUNTY: PROVIDER:
..._..
By: - z~ -~~ By:
Fra Tifton, r G ~ it
Printed Name and Title
This instrumentkias been approved as to technical content.
Gayle Wilson, department Director
This instrume~it has been pre-audited in the manner required by the Local Government Budget
and Fiscal Control Act.
Office of the Finance Director
Thi i strum as been approved as to form and legal sufficiency.
Offi e of the unty At orney
Revised July 2010 ~
COUNTY OF ORANGE
FINANCIAL SERVICES -PURCHASING
PO BOX 8181
HILLSBOROUGH, NORTH CAROLINA 27278
ORANGE COUNTY BID NO. 1618
May 5, 2011
ATTENTION:
INTERESTED VENDORS
Orange County requests your competitive quotation to furnish the item(s) listed below for the Orange
County Solid Waste Department, Chapel Hill, NC.
Please transmit this quotation via facsimile or deliver by hand or U.S. Mail, to the Orange County
Purchasing Agent- fax # (919) 644-3324 (NEW!!) 200 South Cameron Street, Hillsborough, NC 27278
by May 18, 2011 at 3:00 PM
ITEM COMMODITIES/GOODS OR SERVICES MONTHLY
COST
MONTHLY COST FOR JANITORIAL SERVICES ON ADMINISTRATION
1 BUILDING (A), 6,500 SQFT PER ATTACHED SPECIFICATIONS $ / O~ ~'`J
2 MONTHLY COST FOR JANITORIAL SERVICES ON MAINTENANCE ONE ~ ~~ v~~
BATHROOM. EST. 90 SQ. FTBUILDING (B) PER ATTACHED SPECIFICATIONS ~
3 MONTHLY COST FOR JANITORIAL SERVICES ON SCALE HOUSE (C) 115 SQ ~,c7
~~
FT PER ATTACHED SPECIFICATIONS $
~
4 MONTHLY COST FOR JANITORIAL SERVICES ON LANDFILL CREW j1 ~, =rJ
BUILDING (D) 650 SQFTPER ATTACHED SPECIFICATIONS $
~°'
5 MONTHLY COST FOR JANITORIAL SERVICES ON RECYCLING/ SANITATION ~, 3 ~ p ~
CREW BUILDING (E} 1,700 SQ FT PER ATTACHED SPECIFICATIONS $
TOTAL MONTHLY COST FOR ALL BUILDINGS (A-E) $- ~~~, ~~~
ADMINISTRATION BUILDING $ ~~• ~"'
LANDFILL CREW BUILDING $ 7~5 `'`'
ONE-TIME CLEANING OF RECYC./SANITATION CREW BUILDING $ ~7,.f' ~'°
EXTERIOR WINDOWS SCALEHOUSE $ a~ uc
Will any people working on this job make less than $10.33 per hour YES
NO If yes, the lowest hour) wage to be.paid an employee shall be: $~a/ HOUR
PLE SE 5EE ATTACHED INSTRUCTIONS TO BIDDERS
EMAILG(lP.~l.•G1 t~ ~ C~~f=~t~~rnr~S~S. C~/~ FIRM NAME ~ ~ r' pS ~'~.
~~~ ~ ~ R~ (Proposal must be signed in writing)
ADDRESS ,~ / jT d C' / ~~ J -' / /~°`~ J FAX: `~%~/- 7q3 t~ ^ ~~0`17 /
- J(t, ~~f.~!'lJG(~iG~ . f/ Co o~Jo~~~~ TELEPHONE: (/l(-~ ~~f'' ~t ~i~'~~
BID 1618 PAGE 1 COMPANY NAME ~j~ ~~~/J~-/S"~S ®/~~ ~-
COUNTY OF ORANGE
FINANCIAL SERVICES -PURCHASING
PO BOX 8181 ^ 200 South Cameron Street
HILLSBOROUGH, NORTH CAROLINA 27278
1.All bids and proposals shall be for furnishing apparatus, supplies, materials, equipment and/or work and
services in accordance with the applicable plans and specifications prescribed by Orange County. Plans
and/or specifications may be obtained at the Orange County Financial Services -Purchasing Division, 200 S
Cameron Street, Hillsborough, North Carolina 27278.
2.Orange County reserves the right to award the bid that is in the best interest of Orange County or to reject any
or all bids, and to waive minor irregularities.
3.The successful bidder shall comply fully with the requirements of General Statutes, Section 143-129 and 143-
131, as amended. This is an informal bid, therefore there will not be a formal opening. Results will be made
available after award.
4.In the event of default by any contractor or vendor Orange County may procure from other sources whatever
service or item is being bid and hold -the contractor responsible for any excess cost occasioned thereby.
S.Payment by check is due thirty days after completion and inspection unless otherwise specifically provided;
subject to any discounts allowed.
6.North Carolina sales and use tax shall not be included in the bid amount.
7.Bids submitted via facsimile shall be accepted.
8.Proposals received after opening date and time shall not be considered.
9.Bids must be signed and submitted on the attached form.
10. All bids must be returned in a sealed envelope with the bid number, opening date and license number
prominently displayed.
11. Orange County supports a living wage of $10.33 per hour. Please indicate on the bid form whether any
workers on this job will make less than $10.33 per hour
12. All contractors are hereby notified that they must have proper license under the State laws governing their
respective trades. Please display license number on your submittal.
13. Please supply a list of 3 commercial references with phone numbers and contact people. If you have not
completed a similar job for Orange County
14. Please direct questions concerning this bid to David Cannell, Purchasing Agent Orange County Financial
Services -Purchasing Division, (919) 245-2651 or via email at dcannell@co.orange.nc.us.
15. A site visit is scheduled for May 12, 2011 @ 3:00 pm. We will meet at 1207 Eubanks Road, Chapel
Hill, NC. This is the only scheduled time for contractors to view the site. By submitting a bid the
contractor acknowledges full comprehension of the scope of this project.
BID 1618 PAGE 2 COMPANY NAME ~~ ~~[~ 7+`/SOS LhC
SPECIAL CONDITIONS
A. Contract: Attached is a copy of the County's standardized contract. All insurance requirements
are contained therein Please read the agreement carefully as that document and this bid shall
constitute the agreement
B. Liability: The Contractor shall assume liability for damage or loss resulting from the wrongful act(s)
and/or negligence of the employees while they are on County premises. The Contractor or his
insurer shall reimburse the County for any such damage or loss within 30 days after a claim is
submitted.
C. Contract Period: The initial term of this contract will be for three (3) years, terminating on June 30,
2014. The contract may be extended for additional periods of two (2) years each, but not more
than four (4) years total. All changes in the terms and conditions of this contract, except those
directly related to frequency or level of service not totaling in excess of $500 annually, must be
confirmed in the form of a written amendment which is to be approved by Orange County. Those
minor changes involving frequency or level of service may be modified by letter from Solid Waste
Management Director.
D. Employees of Contractor:. The County of Orange reserves the right to approve or disapprove any
employees of the Contractor assigned to work in this building. Contractor shall provide copies of
background checks for all individuals performing work under this Agreement. All employees of the
contractor shall carry picture lD's issued by the contractor while at County facilities. The Contractor
shall be responsible for instructing employees as to the rules and regulations governing the
County owned buildings. Employees shall observe only the holidays and observances designated
by the Board of Orange County Commissioners (see Table 1): The Contractor agrees to be
responsible for and shall provide general supervision of all its employees working under this
contract.
The Contractor shall require that all its employees abide by the following rules:
1. They shall be of good integrity and character.
2. They shall not disturb any papers, boxes, or other items or materials except that in trash
receptacles or designated areas for trash or unless such materials are properly identified as
trash.
3. They shall report any property loss or damage to their supervisor immediately. The
supervisor shall report such damage within 24 hours to the County in writing, specifying the
location and extent of the damage and the circumstances surrounding the damage/.
4. They shall not open drawers, file cabinets, read work papers or use any telephone or use
office equipment unless given specific approval by the designated County representative.
5. They shall not leave keys in doors or admit any one into the building or office who is not a
designated employee of the Contractor. All doors which were locked upon entry will be
immediately relocked. All exterior doors shall be locked and lights turned off at the end of
the days cleaning. Keys shall not be duplicated and if additional keys are needed they
shall be provided by Orange County. At the end of the contract period or when employees
are terminated all keys are to be returned to the possession of Orange County. If all keys
BID 1618 PAGE 3 COMPANY NAME ~ ~ ~ rr ~~/~ fds r - ~ c:
are not returned at the end of the contract period, the Contractor shall be responsible for
rekeying any and all doors in the building identified by the County, at the Contractor's
expense. The rekeying Contractor shall be approved by Orange County prior to rekeying.
6. They shall not remove any articles or materials from the premises, regardless of its value or
regardless of any employee's or tenant's permission. This is to include the contents of any
item found in trash containers or in or around the premises. Trash items are to be placed in
dumpsters or trash cans designed for that purpose. Contractor must have a supervisor who
will personally oversee all work performed at Solid Waste facilities. The assigned
supervisor must have the authority to represent the Contractor in dealings with the County
and shall be the County's primary contact with Contractor.
7. The Contractor shall maintain daily work logs containing names and hours of all persons
performing the Custodial Services under the agreement between the Contractor and the
County. This daily long shall be made available to County for review upon request.
8. The Contractor shall not allow its agents or employees to bring children and other persons
who are not paid by Contractor for the performance of Custodial Services into County
facilities during the time the Custodial Services are being performed or any other time after
facility operating hours.
9. Contractor shall obtain County approval before using any subcontractors or subconsultant.
The Agreement between Contractor and County may not be assigned in whole or in part to
Contractor without the prior written consent of the County.
E. Law Governing: It is agreed that the validity, performance, interpretation and effect of this
agreement shall be governed by the laws of the State of North Carolina.
The Contractor shall comply with all laws, ordinances, codes, rules and regulations bearing on the
conduct of the work, including those of the Board of Fire Underwriters, Federal, State, and local
agencies having jurisdiction. This shall include but not be limited to minimum wages, labor and
equal employment opportunity laws.
F. Storage: The County will provide the Contractor with reasonable storage space for supplies and
equipment. The County will also provide reasonable security to protect the Contractor from loss of
equipment and supplies.
The Contractor shall keep all janitor closets, storage rooms, and other spaces assigned to his use
clean, orderly and locked at all times. Material Safety Data Sheets (MSDS) shall be maintained
on-site and a copy provided to Orange County Solid Waste by the contractor for all applicable
products used and/or stored at service locations.
G. Inspection/Work Conference: Prior to beginning work under an agreement for custodial services
the Contractor shall complete a "Site Work Plan" that corresponds to the specifications in
Attachments A-E and submit it to the County for review and comment. The Site Work Plan, at a
minimum, will describe the equipment Contractor will utilize to complete the Custodial Services,
back-up equipment that will be used to the Contractor in case of failure of the primary equipment,
and how many employees Contractor will use to complete the Custodial Services along with a
proposed schedule for all such employees.
BID 1618 PAGE 4 COMPANY NAME ~ ~ t~ s~t~/.~/fr/t&'S ,c,~ ~-L.r"
The Contractor shall, upon request, accompany a designated representative of the County on
Inspection tours during regular business hours of the County. The County reserves the right to
make determination as to whether service is being performed satisfactorily.
The Contractor will provide a checklist for evaluating work performance. The checklist will be
reviewed periodically (at mutually agreed upon intervals) by a county representative and the
successful bidder or his representative.
H: Performance: The County may impose a penalty, as set forth herein, for unsatisfactory
performance of services and/or failure to perform services within the times required by this
Agreement. ~ The County may deduct a penalty of up to three hundred ($300) per monthly invoice
listed herein with respect to services which have not been performed or have been performed
unsatisfactorily.
1. Contractor is to be notified of current problem(s) within two (2) working days of occurrence and
Contractor has two (2) working days to rectify problem.
2. Any deficiencies or problems with the Custodial Services noted by Contractor or County shall be
recorded in a logbook maintained for this purpose, along with corrective action taken. The
logbook shall be made available to the County when requested.
Payment: For furnishing complete and satisfactory maintenance, the County of Orange agrees to
pay the Contractor within thirty days of receipt of an invoice following the completion of one
month's service.
License: The Contractor declares he is duly licensed in the County of Orange. Note:
Authorization signature on the Bid Proposal Form validates this Special Condition.
K. Advertising: In submitting his proposal, the Contractor agrees not to use the results as part of any
commercial advertising without the prior approval of the County.
L. Termination: This contract may be terminated by either party by providing written notification
within thirty days of the termination date. This contract shall be terminated immediately should the
Contractor's insurance lapse or be canceled.
BID 1618 PAGE 5 COMPANY NAME ~~ .~"'~~/Iv~~s x~~'.
SPECIFICATIONS FOR ORANGE COUNTY
GENERAL:
This Contractual Custodial Service is for the Orange County Solid Waste Management
Department.
SCOPE:
The Contractor agrees to furnish all supervision, labor, materials, cleaning supplies and equipment
necessary to provide complete janitorial service: Work will be performed between the hours of
5:00 p.m. and 12:00 midnight.
LOCATION(S):
Custodial services shall be_provided at the Orange County Solid Waste Administration Building
(1207 Eubanks Road) and the following facilities located at 1514 Eubanks Road -Maintenance
Building Restroom, Scalehouse, Landfill Crew Building and the Sanitation/Recycling Crew
Building Figure, (attached) show all buildings in which custodial. services are to be performed.
MATERIALS & EQUIPMENT:
The Contractor agrees not to use any cleaning materials or equipment for work under this contract
which do not meet necessary requirements for the public and County of Orange, of which may
damage or otherwise harm floors, walls, counter tops, furniture, urinals, toilets, basins, waste
receptacles, partitions, etc. Contractor should endeavor to utilize environmentally safe and.
biodegradable cleaning products when possible, when they are comparable in effectiveness and
performance.
FLOOR MAINTENANCE:
The Contractor must maintain highly respectable floors in all locations throughout the buildings.
The Contractor shall clean and treat all hardwood, concrete, linoleum, vinyl tile, resin, and
carpeted floor surfaces at the following buildings in accordance with recognized and
accepted industry practices and standards.
SAFETY:
1. Contractor shall be responsible for providing all applicable/required safety training under local,
state and/or federal statutes for any and all employees used by the contractor during the life of
this contract.
2. Contractor shall ensure that applicable material safety data sheets (MSDS) are maintained on-
site in an agreed upon location at all times, for all chemicals used by the contractor during the
life of this contract.
3. Contractor shall ensure that acceptable signage is used to warn the public, County employees,
etc. of any potential hazards while work is being performed (i.e., wet/slippery floors).
LIMITATIONS/RESTRICTIONS:
All work shall be performed Monday through Friday evenings between _5:00_ PM and _12:00_
AM, except as agreed to in advance by the Solid Waste Management Director. Prefered service
BID 1618 PAGE 6 COMPANY NAME ~ !" Lv~ ~/~ ~-.~ ~1 ~ t ~~
days for Administration Building are mon-wed-fri; The 4 "out" buildings have previously been
cleaned on Tuesday, however County can be flexible on these facilities.
SERVICES TO BE PERFORMED: Please refer to Attachments A-E.
1. Where dusting of furniture is called for -Dust all surfaces of all furniture. Desks will be dusted with
a feather duster when papers are left on top. Wash any desk tops or surfaces when necessary to
remove sticky substances. (Do not disturb papers, personal items, open drawers or use desk
telephones.)
2. Clean and sanitize all drinking fountains with germicidal detergent.
3. Clean fingerprints and smudges from walls and woodwork. Particular attention should be paid to
areas around light switches and doors. The contractor will report any smudges or damage to walls
that cannot be removed through normal cleaning.
4. Thoroughly clean and sanitize all restrooms and toilets. Replenish consumables per Attachments
A-E.
5. Entry doors to facilities that contain glass shall have the exterior glass cleaned at same scheduled
frequency as interior windows, typically once/week.
BID 1618 PAGE 7 COMPANY NAME G~(`, ~ ~,~ ~ r~5"a5 ~„_, GtC"~
MAIN BUILDING - A
s~ ~ ~u~~ Y{r~ #~~- ::box-_ a., ~.s ;' - -°,_.~ -. `~_ - - . S
fT EM~~O BE COMPLETED =
,~ .._ II
:: ~
FLOOF35~~ ~
:
~
~ ~ 2 X
WEEK
-
L
3 X W EEK
-
WEEKLY
- - MONT
H LY
_ ~TRLY
~
6 MOS -_
-
, _~. _._
s
~ ~ :
:._
~
~,~
VACUUM .
X
SPOT CLEAN X
STEAM CLEAN X
~m -
~RETE
FLQOR~ CO~
,~~ -
~•,,~
51e
,
..__., 3 ___v_
,...... SWEEP _-...-.~._ ----~ ---~ X
DUST MOP X
DAMP MOP X
BUFF
SCRUB AND TOP COAT
ND REFINISH
STRIP
_
A
_
~
WOO[#
FLOORS
-
;.
..
-
-
__
,,
..- ..~
SWEEP -DETAIL X
DUST MOP X
DAMP MOP X
s
FL
OORS RESTROOM ~`~" ~`~ ~ ; -3
,:.
~. ..
'~
,,
~ -
...
_
_.._.. _..- --_ _ ...... ..~ .w
SWEEP OR VACUUM
X
SPOT MOP X
DAMP MOP X
SCRUB X
_
SPOT CLEAN X
WIPE DOWN X
WIPE DOWN PAR
S X
x
-WALLS ' ~
- ._
--- .:.... ~~. k -
- ...-,.,.~ -
.
~,-.. _ . -~:, ..: SPOT CLEAN-BE~~ _ w
LOW 70" - - X
CLEAN SWITCH COVERS X _
STAIRWAY~,_
~ _ --
y ~,..
SWEEP/MOP - - -
C~ILII~fGS AGf~L1
1~~ ~ _
~~~ - - --
~
_
,
DUST X
REMOVE COBWEBS P/N
INTERIOR X
On
bid
EXTERIOR-INSIDE form
,:
~~. icm 31 - .. .. - ~ -.. f. IIi ... nn:•.. .i
CLEAN PUSHPLATES, KICKPLATES X
POLISH PUSHPLATES, KICKPLATES X
_ DUST OR WIPE DOOR SURFACES __ X
_. ~ _
.w - _ ~.
7 R7-~EB ARCS ~~H 1 ~ R R-A1LS ETO. ~-- ~ - - -~ r - _- _ _ -
DUST _ ~~ X
.. ............._....,.,....... 2 X MONT OTRL
ITEMS WEEK 3/WEEK WEEKLY HLY Y 6 MOS
DUST X
BID 1618 PAGE 8 COMPANY NAME d ~ C'v1~~rr c ' ~,tiC
TOTAL CLEAN
DUST
VACUUM
STEAM CLEAN __ .
,FURNITURE,, 4~A~#i~ ~URFAGES
DUST
POLISH _. __
EQUIPMENT, ELECTRO_ NlC
DUST
FIXTURES, RESTR,Q01~1 __ ~._
DAMP WIPE BASINS AND COUN
SANITIZE BASINS AND COUNTE
CLEAN TOILETS
SANITIZE TOILET BOWLS
CLEAN URINALS
SANITIZE URINALS
CLEAN CHROME SURFACES
POLISH CHROME SURFACES
EMPTY WASTE RECEPTACLES
DAMP WIPE WASTE RECEPTAC
SANITIZE WASTE RECEPTACLE
EMPTY SANITARY NAPKIN CON
DAMP WIPE NAPKIN CONTAINE
SANITIZE NAPKIN CONTAINER:
CLEAN STALL DIVIDER PARTIT
CLEAN MIRRORS
REPLACE CONSUMABLES Hang
and Toilet Paper~_-
E3REAKf30® ---
CLEAN SINKS AND COUNTERT
DUST APPLIANCES/DRINK MAC
DAMP WIPE APPLIANCES/DRIN
MACHINES
DUST CHAIRS
DAMP WIPE CHAIRS
CLEAN TABLES
EMPTY WASTE RECEPTACLE
DAMP WIPE WASTE RECEPTA~
SANITIZE WASTE RECEPTACL
REPLACE CONSUMABLES
TFIX~'URES, LAC- HTIN~_ =.
DUST COVERS
°fl~AC RILLE~,S ~-~JD~REGISTERS ° u'. _ . -
fTEMS
VACUUM
DAMP WIPE
'G' ~ -
KkTCNN 6'' ~~
SWEEP FLOOR
MOP FLOOR W/DEGREASER
EMPTY TRASH
REPLACE PAPER PRODUCTS
~ENTI:i;A{~CE,WAY~,~?~FEET},- __
BID 1618 PAGE 9 COMPANY NAME C~~`' 1`~~~.~~"~fes ,~. ~ ter;
WFFK :~NVFEK WEEKLY HLY Y 6MOS
CLEAN ENTRANCE GLASS
EMPTY CIGARETTE URNS
POLICE TRASH WITHIN 50 FT.
REMOVE COBWEBS
POLICE SIDEWALKS
WAT~I~FO>v!!~lT~iiV`~~,. u _.~
DAMP WIPE
SANITIZE
P
TRASH OF ES , ' ~ _ ,
EMPTY
WIPE DOWN OUTSIDE
WIPE DOWN INSIDE
PREFERED SERVICE DAYS ARE MON-
WED-FRI
THE 4 "OUT" BUILDINGS WILL BE
CLEANED ON TUESDAY
MAINTENANCE BUILDING B
.~_
-.. -:
E ~-: ,:.
~ _ ITEMS TO! BE COMPLETED '~` l aMES =;
_ LOORS R~STROO~ _ _. w
SWEEP OR VACUUM
SPOT MOP
DAMP MOP
_ SCRUB
V1fALL5'RE~T~Fj4~C?~1 .~:~ ~ . ~ _ __ _ .,
SPOT CLEAN
WIPE DOWN
WIPE DOWN PARTITIONS
DAMP WIPE BASINS AND COUNTERS
SANITIZE BASINS AND COUNTERS
CLEAN TOILETS
SANITIZE TOILET BOWLS
CLEAN URINALS
SANITIZE URINALS
CLEAN CHROME SURFACES
POLISH CHROME SURFACES
EMPTY WASTE RECEPTACLES
DAMP WIPE WASTE RECEPTACLES
SANITIZE WASTE RECEPTACLES
EMPTY SANITARY NAPKIN CONTAINERS
DAMP WIPE NAPKIN CONTAINERS
SANITIZE NAPKIN CONTAINERS
CLEAN STALL DIVIDER PARTITIONS
CLEAN MIRRORS
REPLACE CONSUMABLES Hand Towels
WEEKLY MONTHLY QTRLY 6 P~~1US - -
-~~ _ u ~- ~
X
X
~~~
X
X
~- - _ _-
X
X
X
X
X
X
X
X
X
X
BID 1618 PAGE 10 COMPANY NAME ~~"_ ~ ~ /I.'"il~~ , .~~~~
and Toilet Paper) ~ ~ _ l
SCALEHOUSE - C
. IT~MSTO BE~COMPLETED''" _ __._ _ ._ "'TIMES '"
FLOORS CONCRETE
SWEEP
DUST MOP
DAMP MOP
BUFF
INTERIOR
EXTERIOR-INSIDE
BOORS
CLEAN PUSHPLATES, KICKP
POLISH PUSHPLATES, KICKF
DUST OR WIPE DOOR SURF,
WINDOW TREATMENTS - _
DUST Includes window ledge
__ TOTAL CLEAN
FURNfTURE,_}iARD SURFAC~~s
DUST
POLISH
FI~TURES,'1:fiGHTING''
DUST COVERS _
HVAC GRILLES AND REGIST_ER5
VACUUM
DAMP WIPE
TRASH, OFFtCES~~'~ ~~,~
~~
EMPTY
WIPE DOWN OUTSIDE
WIPE DOWN INSIDE
BID 1618 PAGE 11 COMPANY NAME ~~~' /.~ ~r -~r',~'~'r5~5 ~-~~
LANDFILL CREW BUILDING - D
_ -
.~ z,: _.,
ITEMS `["O BE~COMFLETED ~ : - ~* ~' ?' `- T`il~E
.~,,.. ~.., 7~ ~„„
FLO(7~S, L1~1~,~~1f~ ... _ .... _ ~...m. .. ,
SWEEP
DUST MOP
DAMP MOP
BUFF
~FLQORS REST,-ROOM'
SWEEP
SPOT MOP
DAMP MOP
SCRUB ._~ ,, ,_. _
-- ~-
SPOT CLEAN
WIPE DOWN
WIPE DOWN PARTITIONS
SPOT CLEAN-BELOW 70"~
CLEAN SWITCH COVERS
..
INTERIOR
EXTERIOR INSIDE. _
F1~C'f>:~R ~-Ua
DAMP WIPE BASINS AND COUNTERS
SANITIZE BASINS AND COUNTERS
CLEAN TOILETS
SANITIZE TOILET BOWLS
CLEAN URINALS
SANITIZE URINALS
CLEAN CHROME SURFACES
POLISH CHROME SURFACES
EMPTY WASTE RECEPTACLES
DAMP WIPE WASTE RECEPTACLES
SANITIZE WASTE RECEPTACLES
CLEAN SHOWER
SANITIZE SHOWER
CLEAN STALL DIVIDER PARTITIONS
CLEAN MIRRORS
REPLACE CONSUMABLES Hand Towels and
Talet Paper)
.;GENERAL . ~~ ~~~ ; --- ~~~ f ~ ~ ~ ,.~:o~
CLEAN SINKS AND COUNTERTOPS
DUST APPLIANCES
DAMP WIPE APPLIANCESNVATER FOUNTAIN
DUST OR VACUUM CHAIRS
DAMP WIPE CHAIRS
CLEAN TABLES
EMPTY WASTE RECEPTACLES
DAMP WIPE WASTE RECEPTACLES
V`lEEKLY MONTHLY QTRLY 6 MvS
- ~ ~,~.
~ __ ~ -
X
X
X
..
-
-- _.
x~
X
X
X
X
X
X
-
- ~ - ~
s - , -_ -
X
On bid form
X
X
X
X
X
X
X
X
X
X
X
X
X
X
- ~~
X
X
X
X
X
X
~? / .~'
BID 1618 PAGE 12 COMPANY NAME /'' /"'~ ~e~ f ~'S L-rite
SANITIZE WASTE RECEPTACLES
REPLACE CONSUMABLES (Hand Towels and
Toilet Paper) _ ,
FI}i~URES, ~~.~~~~~~ ~ ~ -~~ ~~c
DUST COVERS s
HVAC:.~Fi,ILLb°~[~L~E~ISTE,~C;,~:_~_~...: _ ~_ - a
VACUUM
DAMP WIPE
RECYCLING CREW BUILDING - E
r. - _. _ - - _ - -
-- ~=~ tTE1U~S~~.~E-COMP~E~ED ~ _ ~"TJTv1E
6ti~FFKI Y MONTHI" GTRLY b' P~1uS
FLC~01~~ Ctl~(7L~~1~ n ~ : ~ _
_..
SWEEP
X ~- -
DUST MOP
DAMP MOP X
BUFF X
_,
M ,:
FLOORS FiITSTROQ
_:
-_
--
;
.
SWEEP X --__-
SPOT MOP
DAMP MOP X
SCRUB X
{~- ..
S=RESTROQM
WAL
-
.
_.
SPOT CLEAN _
X
WIPE DOWN
WIPE DOWN PARTITInNS
WALLS I
_ SPOT CLEAN-BELOW 70" y X
CLEAN SWITCH COVERS X _
_
WWDOWS ,. --_ „
- ~ -
INTERIOR - - X
EXTERIOR-INSIDE On bid
form
,;,
,. ~
hIXTURES~ RESTRQ~M
,
''
__
DAMP WIPE BASINS AND COUNTERS X
SANITIZE BASINS AND COUNTERS X
CLEAN TOILETS X
SANITIZE TOILET BOWLS X
CLEAN URINALS X
SANITIZE URINALS X
CLEAN CHROME SURFACES X
POLISH CHROME SURFACES
EMPTY WASTE RECEPTACLES X
DAMP WIPE WASTE RECEPTACLES X
SANITIZE WASTE RECEPTACLES X
EMPTY SANITARY NAPKIN CONTAINERS
DAMP WIPE NAPKIN CONTAINERS
SANITIZE NAPKIN CONTAINERS
CLEAN STALL DIVIDER PARTITIONS
CLEAN MIRRORS X
REPLACE CONSUMABLES X
BID 1618 PAGE ~13 COMPANY NAME ~~" ~,~r~ SAS ~G~ r ,
___
GENERAL. (in~ludtng.3small morns in_h~lv/ayJ_
CLEAN SINKS AND COUNTERTOPS
DUST APPLIANCES/ Ice machine/water fountain
DAMP WIPE APPLIANCES /Ice machine/water fountain
DUST OR VACUUM CHAIRS
DAMP WIPE CHAIRS
CLEAN TABLES
EMPTY WASTE RECEPTACLES
DAMP WIPE WASTE RECEPTACLES
SANITIZE WASTE RECEPTACLES
REPLACE CONSUMABLES Hand Towels and Toilet
F ~~yP1a er y~ _ _
DUST COVERS
FIVAC=ARIL ~ ~~1s1'1~ RS ~ "~`.~ ~ W ss
VACUUM
DAMP WIPE
Includes three rooms in hallway and exercise room.
BID 1618 PAGE 14 COMPANY NAME ~ ~' ~~~`-fy /~~'T fps ,~"~ C~
ORANGE COUNTY HOLIDAY SCHEDULE
Holida 2011 2012
New Year's Day Friday December 31 Monday January 2
Martin Luther King, Jr.
Day Monday January 17 Monday January 16
Easter Friday Apri122 Friday Apri16
Memorial Day Monday May 30 Monday May 28
Independence Day Monday July 4 Wednesday July 4
Labor Day Monday September 5 Monday September 3
Thanksgiving Thursday
Friday November 24
November 25 Thursday
Friday November 22
November 23
Christmas Friday
Monday
Tuesda December 23
December 26
December 27 Monday
Tuesday
Wednesday December 24
December 25
December 26
~.
~--
QynIP a/ ®`
t 9P
a~
u ~' a
'<<b C~~ylOs
Orange County
Financial Services Department
ADDENDUM #1
May 13, 2011
Bid 1618
CUSTODIAL SERVICE AT S(lLID WASTE
To all Vendors:
Modifications to bid documents for the above named Request for Proposal are made as follows and shall be
included in the proposed amount.
1. The main building will be receive service 3 times per week, the others 1 time per week.
2. Interior windows at the main building will be cleaned. quarterly, not weekly
3. Contractor shall supply consumabies (paper towels and toilet tissue for the restrooms at Administration
Building, Maintenance Building, Landfill Crew Building, and Recycling./Sanitation Crew Building. Countywill
supply hand soap.
4. Staffing at each building (approximately): 6 atthe Maintenance Building, 18-20 at the Recycling/Sanitation
Crew Building, 12 atthe Landfill Crew Building, and 16 in the Admin. Building (with an occasional meeting in
the training room of a variable number of persons).
5. The current monthly rate for current level of service is $1,225.00.
All other terms and conditions shall remain the same
By: David E. Cannell, Purchasing Agent; dcannellC~co.orange.nc.us ~ (919) 245-2651
A signed copy of this addendum shall be included with the bid submitted by your company
Gonapariy Name: =1~. -f~' r ~5 -.-~-n~-.
gy, "~ ~ ~ ~c ~'1
Date Received: ~~/~ (oZt? ~/
P.O. Box 8181 200 South Cameron Street Hillsborough, North Carolina 27278
Telephones: Area Code 919 245-2651 Fax: 919 644-3324
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