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Home My WebLink About2003 S Solid Waste - Renewal of Contract for Curbside RecyclingRETURN THIS COPY TO THE CLERK'S OFFICE FOR THE PERMANENT AGENDA FILE STATE OF NORTH CAROLINA ADDENDUM TO CURBSIDE ~'9~ I THE COUNTY OF ORANGE RECYCLING AGREEMENT ~~3Ia3 Addendum to that certain Agreement effective July 1, 2001, between The County of Orange, on behalf of its Department of Solid Waste Management, (hereinafter "County"), and Waste Industries, Inc. of Durham, North Carolina, (hereinafter "Contractor") for the provision of residential curbside recycling collection services to single family residents, and adjacent small businesses, schools, churches, and pedestrian recycling stations within residential areas, located within the Town limits of Carrboro, Chapel Hill and Hillsborough, NC; and designated areas outside of Town limits but within unincorporated Orange County. In consideration of the mutual promises and conditions set forth herein, the County and Contractor agree to amend the Agreement as follows: Term of Agreement The term of the contract will be for one (1) year unless otherwise agreed by the parties; the period from July 1, 2003, through June 30, 2004 (hereafter referred to as initial term) assuming that funds are appropriated annually and the performance of the contractor is satisfactory. The level of performance expected is defined in this contract. This contract may be extended and/or expanded following the initial term for a period of one (1) additional year assuming that the project is successful, County recommends continuing the program, and funding is approved annually through the approval of the overall landfill and recycling budget. After one (1) year, contract extension may be negotiated yearly. Certain terms of this contract may be subject to change annually pending notice to the contractor and successful negotiation between the Contractor and County. Costs of Service a) In-Town Curbside Program The cost of service for In-Town Curbside Recycling for July 1, 2003-June 30, 2004 (Fiscal Year 2003-2004) shall be $3.57 per household. Performance Sharing may decrease this cost (see Section 4 of original Agreement). b) Rural Curbside Program The cost of service for Rural Curbside Recycling for July 1, 2003-June 30, 2004 (Fiscal Year 2003-2004) shall be $1.96 per household. c) Recycling Service to Non-Households The cost of providing curbside recycling service to small businesses, churches, and other institutions that are adjacent to a curbside recycling route will be determined as follows: the cost will be equal to the cost of providing service to a household multiplied by the number of bins assigned to the small business, church, or institution. 1 Example 1: During Fiscal Year 2003-2004, to service a preschool which is assigned three (3) curbside recycling bins and located in a residential area within one of the Towns, County will be billed at the rate of 3 x $3.57 per month or $10.71 per month. Example 2: During Fiscal Year 2003-2004, to service a church in unincorporated Orange County which is assigned two (2) curbside recycling bins and located in a residential area, County will be billed at the rate of 2 x $1.96 per month or $3.92 per month. The cost of providing curbside recycling service to pedestrian recycling stations that are nearby or adjacent to a curbside recycling route will be determined as follows: the cost will be equal to five (5) times the cost of providing service to a household. Example 3: During Fiscal Year 2003-2004 for Contractor to service a pedestrian recycling station located at Carrboro Town Hall, County will be billed at the rate of 5 x $3.57 per month or $17.85 per month. d) Cost of Services for Future Fiscal Years If County and Contractor mutually agree to extend this contract into Fiscal Year 2004-2005, the cost of collection per household in 2004-2005 for both In-Town and Rural Curbside shall not exceed the Fiscal Year 2003-2004 cost per household plus the increased cost factor provided from the Bureau of Labor Statistics Consumer Price Index for Transportation for the South Urban region as measured in January 2004 and compared to January 2003. The cost for In- Town Curbside shall be reduced $0.06 per home per month for each increment of 5 homes per hour collection efficiency over 50 stops per hour (see Section 4 of original Agreement). e) Expansion or Reduction in Number of Units Serviced The contract may be expanded or reduced at the option of County to include additional or fewer residential homes and adjacent small businesses, schools, institutions, churches, and pedestrian recycling stations. If legislation or ordinances are passed which significantly impact the participation in either program (Rural or In-Town), the cost of service for that program may be renegotiated between the Contractor and County. County's Representative The County's Representative, for purposes of this Agreement, shall be: Joseph Clayton Solid Waste Management Orange County PO Box 17177 Chapel Hill, NC 27516-7177 Ph. (919) 969-2072 2 Freauency and Time of Collection a) In-Town Curbside Contractor shall pass each household once each week and collect materials set at the curb (or at other agreed upon location in the case of a Handicap /Disabled citizen). Collection shall take place no earlier than 7:00 AM and no later than 7:00 PM. b) Rural Curbside Contractor shall pass each household once every other week and collect materials set at the curb, roadside, or at other agreed upon location in the case of a Handicap /Disabled citizen. Collection shall take place no earlier than 7:00 AM and no later than 7:00 PM. c) Holiday Schedule i. Holiday Schedule for Fiscal Year 2003-2004: Contractor will not provide recycling service on Thanksgiving Day, Thursday November 27, 2003. Those recycling services regularly ~rovided on Thursday will be provided on Saturday November 29t". Friday November 28t will receive collection services as usual. Contractor will not provide recycling service on Christmas Day, Thursday December 25, 2003. Urban and Rural Curbside recycling services normally scheduled for Thursday collection will be rescheduled for service on Saturday December 27t". Recycling will be collected as usual on Wednesday December 24~' and Friday December 26t" Contractor will not provide recycling service on New Years Day, Thursday January 1St, 2004. Those Urban homes schedules for Thursday collection will receive service on Saturday December 27t". Those Rural homes scheduled for Thursday collection will receive service on Saturday January 3, 2004. The rest of the week of New Years Day shall be on regular schedule. This (above) is the holiday schedule for the entire 2003-2004 Fiscal Year, other holidays not listed will not be observed. ii. Holiday Schedule for Future Fiscal Years (beyond 2003-2004) Holiday schedules for future years will be negotiated annually and determined by County and Contractor.. Holidays with no collection may be Independence Day, Labor Day, Thanksgiving Day, Christmas Day, New Year's Day, Martin Luther King Jr. Holiday, Good Friday, and Memorial Day. In case of cancellation, Holiday week schedules may be shifted to have collections a day late following the holiday (i.e., if holiday falls on Thursday, Thursday's collection will be on Friday, Friday's collection will be on Saturday). No changes will occur if a holiday falls on a weekend. iii. Complaint Calls During a Holiday On days when County offices are closed (due to Orange County Government holiday) and Contractor is providing recycling service, County may place the Contractor's office phone 3 number (933-9388 or 596-1363) on its automated telephone system. This will be done in order to allow the citizens of Orange County to contact Contractor directly about issues concerning recycling collection and service. When and if Contractor receives complaint calls, these calls will be logged and handled under the normal complaint procedure (see Section 12 of original Agreement). 4 IN TESTIMONY WHEREOF, the parties have hereunto set their hanSJ„ year first above written. ~c, COUNTY: BY: g et Br wn, Chair CO RACTOR: ~... ~gilature . 'F~•iIL-C~wc e~l• ~~ V~ 5 ~ ~. Printed Name and Title A' Donna S. Baker, the day and to the Board This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act. Fin ce Director /~r~ 5 rrul~eu i~ame ana tlTle STATE OF NORTH CAROLINA ORANGE COUNTY I, , a Notary Public for said County and State, do hereby certify that nna S. Baker personally appeared before me this date and acknowledged that she is the Clerk to the Board of Commissioners of Orange County, and that by authority duly given and as the act of Orange County, the foregoing instrument was signed in its name by Margaret Brown, Chair, sealed with its official seal, and attested by herself as its Clerk. WITNESS my hand and official seal, this the /~ day of ~~is s~ 2003. Notary P lic My Commission expires: /~ "~3 _• Z4d y STATE OF ~ Ali b I'~ ~QYa ~ ~ ~~ COUNTY OF r I, ~/~ ~L ~. ~r,~ 6v~ , a Notary Public, do hereby certify that 6Yi CIS personally appeared before me this day and acknowledged the due execution of the foregoing Agreement. WITNESS my hand and official seal, this the _ ~, day of ~(~, ,t„ 2003. otary Public My Commission expires: -~Q ."Q.S