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ORANGE COUNTY
BOARD OF COUNTY COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 3, 2003
Action Agenda
Item No.
SUBJECT: Proposed Orange County 2003 - 2004 Secondary Road Improvement Program
DEPARTMENT: Planning and Inspections
ATTACHMENT(S):
1. Proposed Secondary Road Improvement Program
2. Map
3. Arthur Minnis Road Right -of -Way Map
(Under Separate Cover)
PUBLIC HEARING: (YIN) No
INFORMATION CONTACT:
Craig Benedict, ext. 2592
Karen Lincoln, ext. 2594
TELEPHONE NUMBERS:
Hillsborough 732 -8181
Chapel Hill 968 -4501
Durham 688 4331
Mebane (336)227 -2031
PURPOSE: To concur, take no action, or make recommendations for deviations and setting a
public hearing for those recommendations, with respect to the Orange County 2003 — 2004
Secondary Road Improvement Program proposed by North Carolina Department of Transportation
( NCDOT).
BACKGROUND: The Board met with representatives of NCDOT at a public hearing on May 20,
2003 to discuss the proposed Orange County 2003 — 2004 Secondary Road Improvement
Program, and to receive comments from citizens regarding the proposed program. The Board,
after hearing comments from citizens, voted to close the public hearing and defer action to the next
meeting at which the Board would also consider a policy for approving roads in the Secondary
Road Improvement Program.
NC General Statute §136 -44.8 provides that "the board of county commissioners may (i) concur in
the construction program as proposed, or (ii) take no action, or (iii) make recommendations for
deviations in the proposed construction program, except as to paving projects and the priority of
paving projects for which the board in order to make recommendations for deviations, must vote to
consider the matter at a later public meeting ". The referenced public meeting is a public hearing
and requires the same public notification. "Any recommendation made by the board of county
commissioners for a deviation in the paving projects or in the priority for paving projects in the
proposed secondary road construction program shall state the specific reason for each such
deviation recommended."
If the Board wishes to make recommendations for deviations to the proposed 2003 — 2004
Secondary Road Improvement Program, the Board must vote to consider the proposed deviations
at a public hearing, and publish notice of the meeting in a newspaper having general circulation in
the County once a week for two succeeding weeks prior to the meeting. The Board must vote on
the proposed deviations and state the specific reason for each.
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FINANCIAL IMPACT: There is no direct financial impact associated with this decision item.
RECOMMENDATION(S): The Administration recommends that
1. if the Board concurs with the 2003 — 2004 Secondary Road Improvement Program for
Orange County as proposed and presented by NCDOT at the public meeting on May
20, 2003, the Board authorize the Chair to write a letter to NCDOT indicating
concurrence; or
2. if the Board has some reservations regarding the proposed Road Improvement
Program, then the Board take no action, allowing NCDOT to proceed as it determines
appropriate with the Program; or
3. if the Board has definite concerns regarding the Program, identify the specific
concerns and provide direction to staff to schedule a public hearing and to provide
necessary public notification of the hearing at which the concerns will be discussed.
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ORANGE COUNTY
PROPOSED 2003- 2004SECONDARY
ROAD IMPROVEMENT PROGRAM
2003 - 2004 SECONDARY ALLOCATION (ANTICIPATED) $1,432,536.50
MAP PRIORITY SR ESTIMATED
NO. NO. NO. NAME AND DESCRIPTION LENGTH COST
Paving Rural Unpaved Roads
1 1RW 1943 Sesame Road from SR 1005 to End 0.50 100,000
of Maintenance
2 4RW
1561
Lawrence Road from SR 1002 to
0.70
140,000
Begin Pavement
3 8RW
1115
Arthur Minnis Road from SR 1102 to
1.34
268,000
Begin Pavement
4 22RW
1960
Lloydtown Road from SR 1958 to SR 1961
1.94
390,000
5 15
1501
Allison Road from SR 1500 to NC 86
2.20
420,000
6 16
1510
Ormond Road from SR 1001 to
1.90
70,000
SR 1507 (Partial Funding)
Total Rural Road Paving 8.58 $1,388,000
Contingency to be used for Cost Overruns,
Minor Safety Improvements, Addition to $44,536.50
System, Paving and Maintenance of Rural Fire
Department Drives, and Property Owner
Participation Paving.
NOTE: PROGRAM SUBJECT TO AVAILABILITY OF FUNDING, RIGHT -OF -WAY,
ENVIRONMENTAL AND HISTORICAL REVIEW. IF RIGHT -OF -WAY IS NOT AVAILABLE ON
THE ABOVE- UNPAVED ROADS OR ADDITONAL FUNDS ARE ALLOCATED, OTHER ROADS
WILL BE PROGRAMMED IN ORDER OF PRIORITY.