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HomeMy WebLinkAboutAgenda - 06-03-2003 - 8iORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 3, 2003 Action Agenda Item No. ICS - ; SUBJECT: Pyrotechnics Permit — Orange Speedway DEPARTMENT: Purchasing & Fire Marshal PUBLIC HEARING: (Y /N) No ATTACHMENT(S): INFORMATION CONTACT: Checklist Pam Jones, 245 -2652 Permit Mike Tapp, 968 -2050 TELEPHONE NUMBERS: Hillsborough 732 -8181 Chapel Hill 968 -4501 Durham 688 -7331 Mebane 336- 227 -2031 PURPOSE: To consider approving a pyrotechnics permit for Orange County Speedway on June 28, 2003. BACKGROUND: Orange County Speedway has requested that the County Commissioners approve a pyrotechnics permit for the fireworks display which is scheduled for June 28, 2003 in conjunction with the regularly scheduled race. GS 14-414 indicates that the Board shall consider a fireworks permit for "any and all kinds of fireworks and explosives, which are used for exhibitions or amusement purposes." GS 14 -413 empowers the Commissioner to authorize and issue permits for the use of pyrotechnics in connection with "...shows of all descriptions ... but only after satisfactory evidence is produced to the effect that said pyrotechnics will be used for the aforementioned purposes and none other." County policy further requires assurance from the sponsoring agency that adequate public safety measures will be exercised; and that the County will be protected as an additional insured on the insurance policy(ies) covering the event. The documents attached indicate satisfactory evidence that these requirements have been met. FINANCIAL IMPACT: There is no financial impact as a result of this action. RECOMMENDATION(S): The Manager recommends that the Board approve a pyrotechnics permit for the Orange County Speedway for June 28, 2003, or rain date as may be set; and authorize the staff to execute permits as needed. PYROTECHNICS PERMIT CHECKLIST - -- ORANGE COUNTY SPEEDWAY 6 -28 -03 North Carolina General Statue 14-413 empowers County Commissioners in the State to issue permits for the use of pyrotechnics in connection with shows of all descriptions after satisfactory evidence is produced to the effect that the pyrotechnics will be used for the aforementioned purposes and no others. 2 The Orange County Commissioners have adopted a policy which cites the completion of the following criteria as prerequisite to the issuance of a pyrotechnics permit. Verification of the receipt of information will be evidenced by the signature of the appropriate official on this form. Only after all criteria listed below have been met will the permit be issued. It should be further noted that all signatures must be written on the face of the permit in order for the permit to be valid. Penalties for use of pyrotechnics without a permit are cited in the North Carolina Building Code, Administration and Enforcement, Volume 1A, Chapter 8.1. CRITERIA APPROVED BY DATE 1. LETTER OF REQUEST RECEIVED FROM SPONSORING AGENCY Mike Tapp 05/06/03 2. FIRE DEPARTMENT CONFIRMED ADEQUATE FIRE PROTECTION Contract with Caldwell Fire 05/06/03 MEASURES WILL BE OBSERVED AT EVENT. Dept to provide fire protection for all race events. (New requirement per Fire Code 3. LAW ENFORCEMENT CONFIRMED THAT ADEQUATE MEASURES Race track security on 05/07/03 WILL BE IN PLACE TO ENSURE PUBLIC SAFETY DURING EVENT. duty during races will handle the crowd control; Sheriff to supplement 4. QUALIFICATIONS /LICENSE SUBMITTED FOR PYROTECHNIC Mike Tapp 05/06103 OPERATOR . 5. SITE LAYOUT SUBMITTED BY THE PYROTECHNIC OPERATOR. Mike Tapp 05/06/03 6. INVENTORY OF PYROTECHNICS TO BE USED SUBMITTED Mike Tapp 05/13/03 7. CERTIFICATE OF INSURANCE FOR GENERAL LIABILITY COVERAGE Pam Jones 05/06/03 RECEIVED; MUST INCLUDE COUNTY AS A NAMED INSURED ON THE FACE OF THE CERTIFICATE; MINIMUM LIMIT $1,000,000 PER PERSON /PER OCCURRENCE. 8. LOCATION OF PYROTECHNIC DISPLAY HAS CURRENT FIRE Mike Tapp 05/02/03 INSPECTION AND IS IN COMPLIANCE WITH THE NORTH CAROLINA FIRE PREVENTION CODE, 2000 INTERNATIONAL FIRE CODE, WITH NORTH CAROLINA AMENDMENTS. 9. SHOW SET UP HAS BEEN APPROVED BY THE FIRE OFFICIAL IN APPROPRIATE JURISDICTION PRIOR TO THE BEGINNING OF SHOW. CERTIFICATION RESPONSIBILITIES: ITEMS 1 -7: ORANGE COUNTY DIRECTOR OF PURCHASING AND CENTRAL SERVICES or ORANGE COUNTY DIRECTOR OF EMERGENCY MANAGEMENT OR DESIGNATE. ITEM 8: JURISDICTION'S FIRE OFFICIAL ITEM 9: ORANGE COUNTY DIRECTOR OF EMERGENCY MANAGEMENT OR DESIGNATE — NOTE: THIS SIGNATURE CERTIFIES THAT THE FIRE OFFICIAL IN THE APPROPRIATE JURISDICTION HAS MADE THE SET -UP INSPECTION. IT IS NOT INTENDED TO INDICATE THAT THE COUNTY'S EMERGENCY MANAGEMENT DIRECTOR MUST INSPECT AND APPROVE SET UP PERSONALLY. FOLLOWING CERTIFICATION OF ITEM 9, PLEASE RETURN THIS FORM TO THE PURCHASING AND CENTRAL SERVICES DIRECTOR. 1.1 FWPMTCKL PYROTECHNICS PERMIT COUNTY OF ORANGE NORTH CAROLINA .0 S; COPY 1 Pursuant to G.S. 14 -413, Commissioners in North Carolina CountiWrre empowered to authorize and issue permits for the use of pyrotechnics in connection with "...shows of all descriptions ... but only after satisfactory evidence is produced to the effect that said pyrotechnics will be used for the aforementioned purposes and none other". On June 4, 2002 Orange County Speedway, Roughmont, NC, was approved for a pyrotechnic permit to be used in association with races on June 28, 2003 at the Orange County Speedway. The approval is granted based on the following assurances from the requestor: Public Safety personnel will be on site during the event to ensure public safety and to provide adequate traffic control; Proof of Liability insurance which includes the County as a named insured, has been submitted to the Orange County Director of Purchasing and Central Services. Limits of liability are no less than $1,000,000 per occurrence. Show setup will be approved by the Orange County Fire Marshal or his designee, prior to the beginning of show. Permitted explosives include those identified in the information submitted by requestor and approved by the Fire Marshal as part of the pyrotechnics approval process. Orange County Speedway has a current fire inspection and is in compliance with the North Carolina Fire Prevention Code, 2000 International Fire Code with North Carolina amendments. Approved by: (All signatures must be affixed for permit to be valid.) John Link, Jr. Orange County Manager Pamela Jones, Director, Orange County Purchasing and Central Services Mike Tapp, Orange County Fire Marshall Nick Waters, Director, Orange County Emergency Management Services HANDLING INSTRUCTIONS: EACH PARTY SIGNS TWO COPIES OF PERMIT 1. Director of Purchasing signs after certification that checklist criteria has been met. 2. Orange County Manager signs. 3. Fire Official signs, upon approval of the site set up prior to the event. 4. Emergency Management Director signs after assurance from Fire Official that requirements of the Standard Fire Prevention Code as it respects the use of pyrotechnics has been met. Emergency Management Director provides one copy of permit to show sponsor and returns one copy to the Director of Purchasing for records maintenance.