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HomeMy WebLinkAboutORD-2003-028 Budget Amendment #12ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 20, 2003 O~~- ~ oa3 --d ~ Action Agen~d, a Item No. SUBJECT• Budget Amendment #12 DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No ATTACHMENT (S): INFORMATION CONTACT: Attachment 1. Budget as Amended Donna Dean 245-2151 Spreadsheet Attachment 2. Northern Human Services TELEPHONE NUMBERS: Capital Project Ordinance Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To approve budget ordinance and capital project amendments for fiscal year 2002- 03. BACKGROUND: Department on Aging The Department. on Aging has been awarded additional Home and Community Care Block Grant federal funds totaling $27,028 for the current fiscal year. These additional funds will be spent printing the Senior Times and purchasing furniture, equipment, and supplies. The required 10% local match is available in-the Department's Community Based Services and Elder Care budgets for FY 2002-03. This budget amendment provides for the receipt of these federal funds. (See Attachment 1, column #1). 2. The Department on Aging has also received notification of State funds totaling $15,261 for Senior Center General Purpose funding for centers throughout the State that provide full- time programs. In Orange County, the three (3) senior centers are eligible for $5,087 each. The required 10% local match is included in the Community Based Services operations budget for the current fiscal year. These funds will be used to purchase and replace equipment at the centers, which are essential in providing quality programming. This budget amendment provides for the receipt of these State funds. (See Attachment 1, column #2) 3. The Department on Aging has received additional National Senior Service Corp federal grant funds totaling $6,129 for its Retired and Senior Volunteer Program (RSVP). These additional funds bring the current budget to .$57,691 for the current fiscal year. The Department has also received additional local support funds totaling $300. This brings the 2 current budget to $13,200 for fiscal year 2002-03. These local support. funds are contributions from the Towns of Chapel Hill and Carrboro for the RSVP program. This budget amendment provides for the receipt of these federal and local funds. (See Attachment 1, column #3) Environment and Resource Conservation 4. On May 6, 2003, the Board of County Commissioners approved the purchase of a 12.2-acre parcel of property located along N.C. 86 North, across from the Northem Human Services Center. This purchase is to provide property that will be ancillary to the planned Cedar Grove Park and Northern Human Services Center. Funds to cover the purchase price of $60,000, including transaction costs, taxes and environmental assessment would come-from the remaining funds in the 1997 Parks Bond ($45,000) and payment-in-lieu funds ($15,000). Closing on the property is scheduled on or before June 30, 2003. This budget amendment provides for the appropriation of the 1997 Bonds and payment-in-lieu monies to fund the land purchase. (See Attachment 2, Northem Human Services Center Capital Project Ordinance) Miscellaneous 5. At its May 6, 2003 meeting, the Board of County Commissioners approved an appropriation of $750 from the Commissioners' Contingency account to the Friends of the Carrboro Branch Library Art Committee. This appropriation will help with the production of photographs, workshops, and presentation of an exhibit entitled "The Landscapes of Orange County". This exhibit will focus on the status of wildlife habitat in Orange County, and will serve to educate the public about our native habitat, to show its fragility and how it can be protected. It will include the County's Department of Environment and Resource Conservation and the work of other environmental groups who are working to preserve land in Orange County. The exhibit will take place from November 2003 through mid January 2004 at the Carrboro Library. This budget amendment provides for the appropriation of $750 from the Commissioners' Contingency. After this appropriation, $41,250 remains in the Commissioners' Contingency for the current fiscal year. (See Attachment 1, column #5) 6. The approved budget for fiscal year 2002-03 included an Emergency Medical Services Transportation reserve account of $516,922 in the miscellaneous function of the budget. This reserve account was established to allow staff to examine options and develop recommendations to the Board of Commissioners for the provision of EMS transportation beyond the contract period with Orange EMS and Rescue Squad. This contract period was initially to terminate on October 1, 2003, but was extended by the Board of Commissioners through June 30, 2003. This appropriation of the budgeted reserve funds totaling $516,922 would be transferred to the EMS Transportation division for payment to Orange EMS and Rescue Squad. This .budget amendment provides for the transfer of funds from the miscellaneous function to the EMS Transportation division budget. -(See Attachment 1, .column #6) 7. At its May 6, 2003 meeting, the Board of County Commissioners agreed to contract with Innovative Designs to conduct an analysis of alternative septic options at the Northem Human Services Center. (NHSC) for an amount not to exceed $3,630 in preparation for submission of a grant to the NC Energy Office. This budget amendment provides the appropriation of $3,630 from the Commissioners' Contingency to the Northern Hurnan Services Center Capital Project Ordinance for this analysis. After this appropriation, $37,620 remains in the Commissioners' Contingency for the current fiscal year. (See Attachment 2, Northern Human Services Capital Project Ordinance) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners approve the attached budget ordinance and capital project ordinances. Attachment 1. Orange County Proposed 2002-03 Budget Amendment The 2tH12-03 Orange County Budget Ordinance is amended as follows: #7 Appropdatlon from #1 Receipt of additional Home and #2 Receipt of Senior #3 Receipt of tl ~ Purchase of 12.2 acre property across ~ Appropdatbn from ' ~ Appropriation from EMS Trensportatlon Commisslonere' Contlnpency to the Orl Inal Bud at 9 9 Budget As Amended Community Care Center General Purpose Sfate hods addi onal Nallonal Senior SeMCe Corp from Norlhsm Human S M t S C Commissbnere Contlnpenry to the reserve account to Northam Human Budpst As Amandsd Through BOA #11 Block Grant funds for th D t for the Count's throe funds and local e ces en er ( ee Northam Human Fdends of The EMS Trensportatlon dlvisbn bud0et for SeMces Capital Protect for feaslbllit Throu h 80A #12 9 e epar ment on Aplnp senior centers support funds for RSVP pro0rem SeMces CapRaf Canboro Branch Llbrory An Committee trensportadon costs y analysis wade of Protect Ordinance) for FY 2002-03 altematlve septlc options GenenlFund Revenue Pro Taxes S 77,904 343 S 77,904,343 S S S ; S S S 77 90 3 Sales Taxes S 75,697,712 S 15,897,772 S S S S S S , 4, 43 License and Permits 1,380,286 1,380,285 S 15,697,712 Intor wemmental - S 17 042,471 ; 12,118,713 S 27,0211 S 75,281 S 8,429 ; 1,380,295 S 12 785 Cha es for Service S b 743,292 S 6 800 792 ; S S , ,431 westme sm n a 0 , , S S S S 5,500,792 Miscellaneous , ; 738,795 S 802,782 8 0 Transfers from Other Funds S 3,438,304 S 3,436,304 S 802,752 Fund Balance S 2,866,008 S 3 290 088 S 3,438,304 ore rat nd Rswnuss ; 119 187,150 , , ; 121,005,999 S 27 028 ; 75 281 S 6 429 S S 3,290,088 , , S S S S 121,057,717 Ex endituras Communl Maintenance S 1,292,542 S 1,316,771 S S S S S S General Adminlstntion ; 4,375,417 S 4,477,093 ; S S S S S 7,318,771 Tax and Records ; 2,615,031 S 2,882,257 S S S S S S S S 4,471,093 Communl Plannin S 2,836 008 ; 2,854,390 ; - ; S S S S 2,882,257 HumanServlces S 26,768,125 S 29,387,1117 ; 27,025 ; 75,281 S 8,429 S S S S s S 2,854,390 Publlc3afa S 70,973273 S 71,205,309 S S S S S S 516 922 S 29,418,335 Public Works S 4,038,7111 ; 4,094,404 , S S 11,722,231 EducaOOn ; 44,750,357 ; 44,150 357 ; 4,094,404 Non De artmsntal: , S 44,750,357 Outside A entice S 7,744,291 ; 7,837,712 ; 750 s Miscellaneous Debt3ervles S 1,023,809 ; 18 229 36 ; 979,705 ; 750 ; 518,922 S 3,830 S 7,837,882 S 458,403 T , , 5 S 78,229,355 S 18 229 355 ronsfsrs Out S 1,941,884 ; 2 076,629 , , S 3,830 S 2,022,259 Total Genan/ Wnd AppropHaOOn S 119,167,150 S 127 008,999 ; 27,028 S 15 261 S 8,429 S S S S s s s s S 721,057,717 s s ~- 5 Attachment 2 Northern Human Services Center Project Capital Project Ordinance Project Number 61-600 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1.The project authorized provides funds for major renovations, including roof repair and septic and HVAC systems upgrades, at the Northern Human Services Center. Financing for the project includes proceeds from the County's portion of the one- half cent sales taxes and the two-thirds net debt reduction bonds issued in May 2000. Section 2.The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3.The following revenue is anticipated to complete this project: Through FY 2001- 02 FY 2002-03 Through FY 2002-03 Sales Tax $90,000 $140,000 $230,000 Bond Funds $0 $0 Private Placement $0 $0 Grant Funds $0 $0 Transfer from General Fund $0 $ 3,630 $3,630 Transfer from Lands Legacy Capital Project $0 $ 60,000 $60,000 2/3 Net Debt Reduction Bonds $0 $ 100,000 $100,000 Total Fundin $90,000 $ 303,630 $393,630 Section 4.The following amount is appropriated for this project: Through FY 2001-02 FY 2002-03 Through FY .2002-03 ~d/B~~ $0 $60,000 $60,000 Desi $0 $0 Construction $90,000 $90,000 S tic System $0 $143,630 $143,630 General Renovations $0 $100,000 $100,000 Total Costs $90,000 $303,630 $393,630 Section 5. This ordinance supersedes all previous Northern Human Services Center Capital Project Ordinances for Orange County. 6 Attachment 2 Section 6. This ordinance shall remain in effect from July 1, 1998 until June 30, 2003. Adopted this 20th day of May 2003. i3 -- aa~ ITEMS REMOVED FROM CONSENT AGENDA: ~~ ~ r o7~dc~ ~~xa ~~3 e. Child Support Attorney Contract ~'-~ The Board considered contracting with Coleman, Gledhill, Hargrave and Peek to provide legal representation for the Child Support Office, and to authorize the Chair to sign the contract. Commissioner Carey would like to know if Jane Sparks has looked into the issue beyond what her note indicated. Jane Sparks said that she is satisfied with the conduct of the attorney and the courts. John Link said that he spoke to the gentleman, Karl Rabe, who was signed up to speak to this item. He had to leave about 9:00 p.m. Commissioner Carey said that he finds this hard to believe also and we need to research the facts. He feels comfortable if the staff has looked into it enough. A motion was made by Commissioner Carey, seconded by Commissioner Jacobs to approve the contract and authorize the Chair to sign. VOTE: UNANMOUS f. Budaet Amendment #12 The Board considered approving the budget ordinance and capital project amendments for fiscal year 2002-2003. Commissioner Gordon said that she wants to finance the Northern Human Services Center project in a way to save a little bit of money which could be put to the rest of the NHSC project. She made reference to page five, Transfer from General Fund, and suggested saving the payment-in-lieu and instead take $15,000 from the County Commissioners' contingency, of which there is over $35,000 left. Commissioner Jacobs said that this is a broader decision and the Board might want to put $15,000 towards one of a number of other projects. Chair Brown suggested approving items 1-3 and to bring #4 back as a discussion item. Rod Visser suggested approving this capital project ordinance and bring it back for amendment or to change the revenue sources. A motion was made by Commissioner Carey, seconded by Commissioner Halkiotis to approve the budget ordinance and capital project ordinances for the Department on Aging, Environment and Resource Conservation, and Miscellaneous with the understanding that they can be brought back for amendment of the revenue sources. VOTE: UNANIMOUS I. Lease Renewal -Alliance for Historic Hillsborouah for Dickson House The Board considered athree-year renewal of the lease with the Alliance for Historic Hillsborough for the Dickson House and associated property and outbuildings for the purposes of continued operation of the Visitor's Center; and authorizing the Chair to sign on behalf of the Board. Commissioner Gordon said that the Alliance does not have sufficient funds to pay and that Orange County will be picking up about $30,000 for this. She wants this to be recognized. A motion was made by Commissioner Gordon, seconded by Commissioner Carey to approve a lease with the Alliance for Historic Hillsborough for the Dickson House, property and associated outbuildings through June 30, 2006; and to authorize the Chair to sign on behalf of the Board. VOTE: UNANIMOUS m. Lease Renewal -Carr Mill Mall The Board considered renewing the lease with Carr Mill Mall for a period from July 1, 2003 through June 30, 2008 for use by the Health Department Dental Clinic and the Public Defender's Office; and authorizing the Chair to sign on behalf of the Board. Commissioner Jacobs asked about the square footage rental and how this might compare to adding space for dental services at Southern Human Services Center. Purchasing and Central Services Director Pam Jones said that the square footage is $17.27 per square foot. This is a full service lease and they take care of cleaning and insurance. The amount of debt service that the $96,000 worth of rent would support is approximately $900,000. This amount would build around 5,000 square feet.