HomeMy WebLinkAboutAgenda - 05-06-2003 - 6aORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 6, 2003
Action Agen a
Item No. ~-~
SUBJECT: Distinguished Budget Presentation Award
DEPARTMENT: County Manager PUBLIC HEARING: (Y/N) No
ATTACHMENT (S):
February 7, 2003 Letter to Donna Dean
from GFOA
GFOA Press Release
INFORMATION CONTACT:
Rod Visser, extension 2300
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To recognize the staff of the Orange County Budget Office for earning the
Government Finance Officers' Association (GFOA) Distinguished Budget Presentation Award
for the 2002-03 fiscal year budget document.
BACKGROUND:
GFOA is an internationally recognized organization that offers guidance and support to local
and state government budget and finance professionals throughout the United States and
Canada. The GFOA's Distinguished Budget Presentation Award is the highest form of
recognition in governmental budgeting and represents a significant achievement by the
organization. Its attainment represents a significant achievement by a governmental entity and
its. budget team. In order to receive this award, the County's budget and capital-planning
document must meet stringent program criteria as a policy document, an operations document,
a financial plan and a communications device.
The Orange County Budget Office has received the GFOA Distinguished Budget Presentation
Award in eleven out of the last twelve years. Eligibility standards and expectations for the
award become more stringent with each submission. The County commends Budget Director
Donna Dean and her staff for their ability to consistently maintain the high standards required to
attain this esteemed award.
FINANCIAL IMPACT: There is no financial impact of this award.
RECOMMENDATION (S): The Manager recommends that the Board recognize the Budget
Director and her staff for their attainment of the GFOA Distinguished Budget Award and present
the GFOA plaque to them.
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GOVERNMENT FINANCE
OFFICERS ASSOCIATION
203 North LaSalle Street, Suite 2700, Chicago, Illinois 60601-1 2 1 0
312/977-9700 • Fex: 312/977-4806.
February 7, 2003
Ms. Donna H_ Dean
Budget Director
Orange County
208 S. Cameron Street, P.O. Box 8181
Hillsborough, NC 27278
Dear Ms. Dean:
A, Panel of independent reviewers has completed its examination of your budget
document. We are pleased to inform you that the panel has voted to award your budget
docu;inent the Distinguished Budget Presentation Award for the current fiscal period.
This award is the highest form of recognition in governmental budgeting. Its attainment
represents a significant achievement by your organization-
The Distinguished Budget Presentation Award is valid for one year. To continue your
participation in the program, it will be necessary to submit your next annual budget
document to GFOA within 90 days of the proposed budget's submission to the legislature
or within 90 days of the budget's final adoption. Enclosed is an application form to
facilitate a timely submission. This form should be submitted with four copies of your
budget accompanied by the appropriate fee.
Each program participant is provided with confidential cornxnents and suggestions for
possible improvements to the budget document. Your comments are enclosed. We urge
you to carefully consider the suggestions offered by our reviewers as you prepare your
next budget.
When a Distinguished Budget Presentation Award is granted to an entity, a Certificate of
Recognition for Budget presentation is also presented to the individual or department
designated as being primarily responsible for its having achieved the award. Enclosed is
a Certificate of Recognition for Budget Preparation for:
Donna I~. Dean, Budget Director
Your award plaque will be mailed sepazately and should arrive within six weeks.
Enclosed is a camera-ready reproduction of the awazd for inclusion in your next budget.
if you reproduce the camera-ready in your next budget, it should be accompanied by a
staterlcltent indicating continued compliance with program criteria.
The following standardized text should be used:
WASHINGTON OFFICE
1750 K Street, N. W , Suite 350, Washington, DC 20006
202/429-2750 Fax: 202/429-2755
3
Ms. Donna H. Dean
February 7, 2003
Page 2
The Government Finance Officers Association of the United States and
Canada (GFOA) presented a Distinguished Budget Presentation Award to
Orange County, North Carolina for its annual budget for the fiscal year
beginning July )<, 2002. In order to receive this awazd, a governmental
unit must publish a budget document that meets program criteria as a
policy document, as an operations guide, as a financial plan, and as a
communications device.
This award is valid for a period of one yeaz only. We believe our current
budget continues to conform to program requirements, and we are
submitting it to GFOA to determine its eligibility for another award.
Also enclosed is a press release
The Government Finance Officers Association encourages you to make arrangements for
a formal presentation of the award. If you would like the award presented by a member
of your state or provincial finance officers association, we can provide the name of a
contact person for that group.
We appreciate your participation in this program and we sincerely hope that your
example will encourage others in their efforts to achieve and maintain excellence in
govemrnezital budgeting. If we can be of further assistance, please contact the Technuical
Services Center.
Sincerely,
~1..
Stephen J. Gauthier, Director
Technical Services Center
Enclosure
.i
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GOVERNMENT FINANCE
OFFICERS ASSOCIATION
203 North LaSalle Street, Suite 2700, Chicago, Illinois 60601-1 2 1 0
312/977-9700 • Fax: 312/977-4806
February 7, 2003
PRESS RELEASE
For Further Information. Contact
Stephen J. Gauthier (312) 977-9700
Chicago--The Government Finance Officers Association of the United States and Canada
(GFOA) is pleased to announce that Orange County, North Carolina has received the
GFOA's Distinguished Budget Presentation Award for its budget. ,
The award represents a significant achievement by the entity. It reflects the commitment
of the governing body and staff to meeting the highest principles of governmental
budgeting. In order to receive the budget award, the entity had to satisfy nationally
recognized guidelines for effective budget presentation. These guidelines are designed to
assess how well an entity's budget serves as:
^ a policy document
^ a financial plan
^ an operations guide
^ a communications device
Budget documents must be rated "proficient" in all four categories to receive the award.
When a Distinguished Budget Presentation Award is granted to an entity, a Certificate of
Recognition for Budget Presentation is also presented to the individual or department
designated as being primarily responsible for its having achieved the award. This has
been presented to Donna H. Dean, Budget Director.
Since the inception of the GFOA's Distinguished Budget Presentation Awards Program
in 1984, approximately 900 entities have received the Award. Award recipients have
pioneered efforts to improve the quality of budgeting and provide an excellent example
for other governments throughout North America.
The Government Finance Officers Association is a nonprofit professional association
serving 14,000 government finance professionals throughout North America. The
GFOA's Distinguished Budget Presentation Awards Program is the only national awards
program in governmental budgeting.
WASHINGTON OFFICE
1750 K Street, N.W., Suite 350, Washington, DC 20006
202/429-2750 Fax: 202/429-2755