HomeMy WebLinkAboutORD-2003-025 Budget Amendment #10ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: April 1, 2003
oaq~D -a~u~'_ oa S
Action Agenda
Item No. ~-q
SUBJECT: Budget Amendment #10
DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No
ATTACHMENT (S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Town of Chapel Hill Park
Projects Capital Project
Ordinance
INFORMATION CONTACT:
Donna Dean 245-2151
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To approve budget ordinance amendments and capital project ordinance for fiscal year
2002-03.
BACKGROUND:
Department of Social Services .
1. The Department of Social Services has received notification from the State of additional funds
totaling .$110,714 for child-care subsidies to low-income families. To date, 1,002 children and
their families have benefited from this program this fiscal year. These additional funds bring the
cun'ent budget for this program to $3,283,169 for FY 2002-03. This budget amendment provides
for the receipt of these additional State funds. (See Attachment 1, column #1)
Southern Community Park
2. The 1997 and 2001 voter-approved bonds included monies that would allow the County and the
Town of Chapel Hill to join forces in building Chapel Hill's Southem~ Community Park. The 1997
bonds provide $1 million for this project while the 2001 bonds offer $2 million for a total County
contribution of $3 million. Prior to the, current fiscal year, the Board of County Commissioners
has appropriated $205,000 from the available bond monies to fund two components of the park:
o Construction of a soccer field adjoining the Scroggs Elementary School property
($105,000)
o Costs associated with the Park's concept plan .($100,000)
On March 5, 2003, the Board of County Commissioners approved the release of $140,000 in
1997 Park bond funds to the Town of Chapel Hill. The funds will enable the Town to move
forward with developing construction drawings that are required in order to obtain a Special Use
Permit. This attached Town of Chapel Hill Park Projects Capital Project Ordinance allows for.the
payment of funds to the Town. (See Attachment 2, Town of Chapel Hill Park Projects Capital
Project Ordinance) The chart below outlines fiscal activity to date for the project.
Available County Funding
1997 VoterA roved Bonds $1,000,000
2001 VoterA roved Bonds $2,000,000
Total County Funding Available $3,000,000
County Allocations to Project
Soccer fields adjoining Scroggs Elementary School
(approved b BOCC in rior fiscal ears)
$105,000
Concept plan and associated costs (approved by
BOCC in riorfiscal ears)
$100,000
Preparation of construction drawings for the Special
Use Permit (action requested by this budget
amendment
$140,000
Total County Allocations to Date $345,000
ema~nmg ounty un s vas a e or out ern
Community Park
$2,655,000
Non-Departmental
3. The County's original 2002-03 budget included a "reserve fund° totaling $300,000 to be used as
a funding °safety net" to cover some of the State budget cuts that County departments may
experience. To date, the Board has allocated $68,235 from this reserve. This allocation
included $61,735 for DSS client emergency energy assistance needs; $5,000 for the Orange
Chatham Alternative Sentencing Program; and $1,500 the County's required match for Volunteer
Families for Children agency.. Other County departments have identified $98,389 in funds
needed to offset State budget cuts. The chart below outlines those identified needs:
$ Impact on
Department. Description 2002-03
Bud et
Local DSS Administration -offsets costs of public
DSS assistance ro rams $15,000
Sub-Total DSS $15,000
State Management Services for Children and Adults
-decrease in Medicaid reimbursment rate $45,000
State Aid to Counties. -offsets overall
de artmental costs $8,740
Health Temporary Assisfance to Needy Families (TANF) -
funding for "Out of Wedlock Births" program
eliminated $10,000
Health Promotions - ro ram fundin reduced $2,500
Increase in lab rates (for pap smears) charged
b State $4, 500
Sub-Total Health $70,740
Department on
Aging "Friend to Friend" r ram $3,000
Libra Further reduction in State Aid to Libraries $9,649
Total Needs Identified $98,389
It is important to note that the list above is a compilation of items that staff is aware of at this point
and is not meant to be an all-inclusive .list. Staff will continue to update the Board as additional
information becomes available regarding additional funding reductions. Should the Board approve
the allocations outlined above, $133,376 would remain in the reserve fund to offset other cuts that
may occur between now-and the end of the fiscal year. (See Attachment 1, column #3)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners
approve the attached budget and capital project ordinance.
Attachment 1. Orange County Proposed 2002-03 Budget Amendment
The 2002-03 Orange County Budget Ordinance is amended as follows:
#2 Release of
$140,000 in 1997
#1 Receipt of Park Bond funds to
the Town of Chapel #3 Appropriation of
Original Budget
Budget As Amended
additional State funds
for child care
Hill for developing
construction drawings Social Safety Net
reserve funds to
Budget As Amende
Through BOA #9 subsidies to low- for Southern offset State budget Through BOA #10
income families Community Park (see cuts to various
Town of Chapel Hill County departments
Park Projects Capital
Project Ordinance)
General Fund
Revenue
Property Taxes $ 77,904,343 $ 77,904,343 $ - $ - $ $ 77,904,343
Sales Taxes $ 15,697,712 $ 15,697,712 $ - $ - $ - $ 15,697,712
License and Permits 1,360,285 $ 1,360,285 - 5 - $ - $ 1,360,285
Intergovernmental $ 11,042,411 $ 11,821,869 $ 110,714 $ - $ - $ 11,932,583
Charges for Service $ 5,743,292 $ 5,800,792 $ - $ - $ - $ 5,800,792
nves ent am ngs
Miscellaneous S 736,795 $ 802,782 $ 802,782
Transfers from Other Funds $ 3,438,304 $ 3,436,304 $ 3,436,304
Fund Balance $ 2,666,008 $ 3,290,068 $ 3,290,068
ota enera un avenues $ 119;187,150 $ 120,714,155 $ 110,714 $ - $ - $ 120,824,869
Expenditures
Community Maintenance $ 1,292,542 $ 1,318,771 S - $ - $ - $ 1,318,771
General Administration $ 4,375,417 $ 4,471,093 $ - $ - $ - $ 4,471,093
Tax and Records $ 2,615,031 $ 2,682,257 $ - $ - $ - $ 2,682,257
Community Planning $ 2,836,608 $ 2,654,390 $ - $ - $ - $ 2,654,390
Human Services $ 28,166,125 $ 28,974,384 $ 110,714 $ - $ 98,389 $ 29,183,487
Public Safety $ 10,973,213 $ 11,205,309 $ - ; - $ - $ 11,205,309
Public Works $ 4,038,718 $ 4,094,404 $ 4,094,404
Education $ 44,150,357 $ 44,150,357 $ 44,150,357
Non Departmental:
Outside Agencies $ 1,744,291 $ 1,837,112 $ 1,837,112
Miscellaneous $ 1,023,809 $ 1,078,094 $ (98,389) $ 979,705
Debt Service $ 16,229,355 $ 16,229,355 S 16,229,355
Transfers Out $ 1,941,684 $ 2,018,629 $ 2,018,629
Total General Fund Appropriation $ 119,187,150 $ 120,714,155 $ 110,714 $ - $ - $ 120,824,869
~:
Attachment 2
Town of Chapel Hill Park Projects
Capital Project Ordinance
Project Number 69-606
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is
hereby adopted.
Section 1. The project authorizes the County to contribute funds to the Town of Chapel Hill
to off set costs of constructing or upgrading parks. Funding is supported by
proceeds from the 1997 Bond Referendum.
Section 2.
Section 3.
Section 4.
Section 5.
The officers of the County are hereby directed to proceed with the project within
the budget contained herein.
The following revenue is anticipated to complete this project:
Through FY
2001-02
FY 2002-03 Through FY
2002-03
Sales Tax $0 $0 $0
1997 Bond Funds $350,000 $140,000 $490,000
Private Placement ~ $0 $0 $0
Fees $0 $0 $0
Other $0 $0 $0
Total Funding $350,000 $140,000 $490,000
The following amount is appropriated for this project:
Through FY
2001-02
FY 2002-03 Through FY
2002-03
Land/Building $0 $0 $0
Design $0 $0 $0
Construction ~ $0 $0 $0
Other $0 $0 $0
Homestead Community Park $145,000 $0 $145,000
Southern Community Park $205,000 $140,000 $345,000
Total Costs $350,000 $140,000 $490,000
This ordinance shall remain in effect from September 5, 2000 until June 30,
2003.
Adopted this 1st day of April, 2003.
This, the;1 ~ day of April, 2003:...
y ~'°3
~~
f, Renewalof consolidated Aareement Between Debartment of Health and
Human Seances and the Health Depar#ment
This item was removed. and placed at the end of the consent agenda forseparate
consideration.
g_ Budget Amendment #10
The;Board;approved the budget and capital project ordinance related to the
Department of Social.Services, Southern Community Park, and the safety net reserve fund.
h'. Acceptance of GrantAllocation for Domestic Preparedness Program from the.
Department of Justice: and Award Bid for Purchase of Protective Breathing Apparatus:
The Board accepted a state. pass-through grant allocation in the amount of $55, 582`-
to purchase equipmenf and pertorm training for local public safety. responders; to authorize the
Manager to sign. the memorandum of agreement and any documents related to reimbursement
of grant-funded expenses from the State of North Carolina; and awarded`a: bid for purchase of
protective breathing.apparatus to Safeca,, Inc. Raleigh, North Carolina in the amount of
$50;540:35; and` authorized the Purchasing Director to sign paperwork to effect-of the purchase:
VOTE ON CONSENT AGENDA:. UNANIMOUS
ITEMSREMOVED.FROM CONSENT AGENDA=
a: Minutes
The Board considered approval and/or correction of minutes from the following
meetings; February 4, 2003 regular meeting; February:-24, 2003 work session; and February 24,,
2003 regular meeting (re-scheduled from February 17,:2003). Corrections were submitted by
Commissioner Gordon (bright green)..
Commissioner Jacobs said that fie remembered. pulling:.: some minutes at the last
meeting, and he hought it was the ,practice to return them to the next meeting agenda:. He:
asked for'these .minutes to come back at the next meeting,
A motion was made by Commissioner Jacobs., seconded by Commissioner Gordon-
to approve, with Commissioner cordon's corrections; minutes from the following meetings;.
February 4, 2003 regular meeting; February 24, 2003 work session; and February 24, 2003
regular meeting (re-scheduled from February 17, 2003),.
VQTE: UNANIMOUS
Renewal of Consolidated Agreement Between DenartmPr-r of 1-taa~rh ~,.~
Human Services and th°e Health DepartmentThe Board considered appcoyat'of the annual
consolidated agreement between the.North Carolina Departrrrent of'Health and Human: Services
and he Orange County Health Department, which provides State and Federal funds to the
Heath Department fo partia{ly support mandated services; and to authorize the Chair o sign the
agreements and assurances pending the :county Attorney's review::
Commissioner Jacobs said thatone of the items in the consent agenda that was;
approved were budget amendments, which moved monies from our Soria Safety Net Reserve
Funds to make up some of the shortfalls in State funding for programs thatwe consider
important. He asked how much money in this program would"'rely... on Smart Start' funds. Health
Director Rosie Summers said that"none of these efforts are funded by Smart Start Funding.. The.
Families in Focus Intensive Home Visiting is funded partially :with Smart'Start Funds and
partially with State funding. They are using the State funding: for this program next year. The
local' Smart Start board has indicated that theywould pick up-,part of`the funding'that we are
losing from the State, as well: as maintaining a constant` level of funding for-this program. There
will still be an overall shortfall. The staff is still looking into making up for this shortfall