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HomeMy WebLinkAboutORD-2003-001 Budget Amendment #8ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 17, 2003 SUBJECT: Budget Amendment #8 DEPARTMENT: Budget ATTACHMENT (S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Senior Citizen Health Promotion Program Grant Project Ordinance Action Agenda Item No. 8- h PUBLIC HEARING: (YIN) No INFORMATION CONTACT: Donna Dean 245 -2151 TELEPHONE NUMBERS: Hillsborough 732 -8181 Chapel Hill 968 -4501 Durham 688 -7331 Mebane 336- 227 -2031 PURPOSE: To approve budget ordinance and grant project ordinance amendments for fiscal year 2002 -03. BACKGROUND: Department of Social Services 1. The Department of Social Services has received notification from the State of additional Crisis Intervention funds totaling $65,798 to be used for crisis related living needs (such as utility bill assistance) by citizens who are "medically at risk". These additional funds bring the current budget for this program to $199,015 for FY 2002 -03. This budget amendment provides for the receipt of these State funds. (See Attachment 1, column #1) 2. The Department of Social Services has also received notification from the State of additional Energy Administration funds totaling $8,570 to be used to offset the costs of staff administering the Crisis Intervention Program. These additional funds bring the current budget for this program to $28,488 for FY 2002 -03. This budget amendment provides for the receipt of these State funds. (See Attachment 1, column #2). Department on Aging 3. The Department on Aging has received grant funds in the amount of $5,000 from Strowd Roses, Inc. to help underwrite the costs of its Fit Feet Foot Health Care Clinic. This Wellness Program was established in 2001 with start-up funds from the Triangle Community Foundation and enables the Department to continue foot care programs for seniors at the Central Orange, Chapel Hill, and Northside Senior Centers. No additional County funds are required for the receipt of these funds. This budget amendment provides for the receipt of these grant funds. (See Attachment 2, Senior Citizen Health Promotion Program Grant Project Ordinance). 4. The Department on Aging has also received additional funds totaling $37,632 from Triangle J Area Agency on Aging and $19,000 from United Way funds to be used for programs in the Wellness . Project. This project develops comprehensive and coordinated County health promotion and disease prevention programs for senior citizens through a partnership of public agencies, University Health Affairs, and private groups. This budget amendment provides for the receipt of these additional funds. (See Attachment 2, Senior Citizen Health Promotion Program Grant Project Ordinance). Emergency Management 5. Orange County has received notification from the Department of Justice (DOJ) of receipt of grant funds totaling $50,610 from the Department of Justice (DOJ) for the purchase of equipment to help protect public safety personnel from terrorism. These are 100% federal funds, and require no matching funds from the County. These funds will be used to outfit all Sheriff and Police Cars, Fire Trucks, both town and volunteer departments, EMS units and the Health Department with gas masks rated to protect personnel from chemical and biological attacks, as well as industrial chemical accidents. This budget amendment provides for the receipt of these grant funds. (See Attachment 1, column #5). 6. At its February 4, 2003 meeting, the Board of County Commissioners approved the purchase of nine (9) workstations as well as upgrading the Computer Aided Dispatch (CAD) system used in the 9 -1 -1 Center and the Sheriff's Office. This budget amendment provides for the transfer of funds totaling $83,685 from the Emergency Telephone System Fund's fund balance to the Emergency Telephone System's operating fund to purchase these workstation upgrades. (See Attachment 1, column #6). Non - Departmental 7. At its February 4, 2003 meeting, the Board of County Commissioners approved a memorandum of agreement with the Orange County Dispute Settlement Center to plan and conduct focus groups for soliciting input on the operation of the Orange County Animal Shelter. The consultation costs for the focus groups /enhanced public input assessment is $7,000. In addition, approximately $1,000 is needed to cover the cost of supplies and other expenses associated with the focus groups. The Board approved the appropriation of $8,000 from the Commissioners Contingency account to cover the total projected cost of the assessment. This budget amendment provides for this appropriation. With this appropriation, budgeted funds totaling $42,000 remain in this contingency account. (See Attachment, column #7). 8. At its January 21, . 2003 meeting, the Board of County Commissioners approved the appropriation of $61,735 from the Human Services Safety Net reserve account to the Department of Social Services for families in need of Emergency Assistance services. This budget amendment provides for this appropriation from the Human Services Safety Net reserve account. With this appropriation, budgeted funds totaling $238,265 remain in this reserve account. (See Attachment 1, column #8). Human Rights and Relations 9. At its February 4, 2003 meeting, -the Board of County Commissioners accepted grant funds totaling $1,500 from the North Carolina Martin Luther King, Jr. Commission on behalf of the Orange County Human Relations Commission and the Department of Human Rights and Relations. These. funds will be used to partially fund events and activities designed to bring together Orange County residents of various racial and ethnic backgrounds, while fostering understanding, acceptance, and a cooperative spirit among them. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #9). FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners approve the attached budget ordinance and grant project ordinance. E N C O N m 9 a � m m E ^ m °o u N w� QO o d ag m 0 C U m A m OO L m 0 N r L gE 8 E H « o 1° e z , C y E a��C4 0 = a' E. E E� its- ME 8 x 8 go< S`s EZ BR `W 9Em =E Eig 3 e21, RN R :r, e Ir 8v Fe- rcyEBB�'E�°� d 5H°E3<�m a ; a2 O 2 .2 E y '�g?g �♦�nSR� Mc �Snn vg ma �< m m me0i in r:n _33 w� OO.e f�f yqep a Rf � n f «.X 0 one $.Ti fO0. .�i O� O.Xn _KO ter! f AIL �Ifj� O �f N PI N�f$ OIV H 8 P m N N N N N N N» N N» M N N N M M M �nyw iY _ :332 't ..� at: :EMgM Aeg s Was ^°,s m t e o` N N M M � E e E o vi`8�S e�ESd —g p 'fie °ei R.�mm cF Fpe2; !ag °fir'= a�C gE 8 E H Attachment 2 Senior Citizen Health Promotion Program Grant Project Ordinance Project Number 11 -671 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. This project authorized is the Senior Citizen Health Promotion Program to develop a comprehensive and coordinated County health promotion and disease prevention program for citizens involving a partnership of public agencies, University Health Affairs and private groups. Section 2.The officers of the County are hereby directed to proceed with the grant project in accordance with the mutual_ cooperation agreement between the County and the University of North Carolina at Chapel Hill, as approved by the Board of County Commissioners on June 30, 1997. Section 3.The following revenue is anticipated to be available to complete this project Grant Funds (1994 -95) Grant Funds (1995 -96) Grant Funds (1996 -97) Grant Funds (1997 -98) Fees for Service (1997 -98) Grant Funds (1998 -99) Fees for Service (1998 -99) Grant Funds (1999 -00) Fees for Service (2000 -01) Grant Funds (2000 -01) Grant Funds (2001 -02) Grant Funds (2002 -03) Total Revenue Section 4. The following amount is appropriated for this project: Human Services - Senior Citizen Health Promotion $32,539 $37,498 $33,779 $52,434 $14,835 $57,645 $12,000 $69,250 $24,000 $49,668 $80,364 $142,588 $606,600 $606,600 Section 5.The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency. Section 6.Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. s Attachment 2 6 Section 7.Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8.Positions authorized through this grant project ordinance include: 1.OFull Time Equivalent Senior Health Public Educator This position is authorized through June 30, 2003. Subsequent funding in future years is contingent upon the availability of grant funds. Section 9.This ordinance supersedes all previous "Senior Citizen Health Promotion" Grant Project Ordinances. Section 10. This project, originally adopted May 2, 1994 and subsequently amended, is in effect through June 30, 2003. Adopted this 17th day of February 2003. h. Budget Amendment #8 The Board approved the budget ordinance and grant project ordinance amendments for the Department of Social Services, Department on Aging, Emergency Management, Human Rights and Relations, and Dispute Settlement Center, for the 2002 -2003 fiscal year. i. School Adequate Public Facilities — Memorandum of Understanding Addendum This item was removed and placed at the end of the consent agenda for separate consideration. L 2002 -2003 Small Business and Technology Development Center (SBTDC) Contract The Board approved a contract in the amount of $10,000 with the Small Business and Technology and Development Center to continue support of small business development services as stated in the Economic Development strategic plan and authorized the Manager and the Clerk to the Board to execute the contract. k. Participation in the National Smallpox Immunization Plan and Protection for Participating Employees This item was removed and placed at the end of the consent agenda for separate consideration. VOTE ON CONSENT AGENDA: UNANIMOUS ITEMS REMOVED FROM CONSENT AGENDA I. School Adequate Public Facilities — Memorandum of Understanding (MOU) Addendum The Board considered approval of an amendment to the Schools Adequate Public Facilities (SAPF) MOU adopted on December 20, 2002 for the Town of Carrboro. The Town of Chapel Hill requested that the same addendum be adopted for Chapel Hill. Commissioner Jacobs said that we received a letter from Carrboro with some concerns about the SAPFO and he asked that this be included in the discussion on the 26th. The concerns were about high school capacity and the letter asked if the Board of County Commissioners would follow the model used with the middle school level in the Orange County system and suspend consideration of the capacity, consider merger, or find other ways to build capacity. Planning Director Craig Benedict said that he attended the February 18th Carrboro work session and Carrboro had issues and questions. The outcome of the work session is the letter and the County staff will be meeting with Carrboro's staff about some technical implementation questions. In the short term we need to address where Carrboro is with this ordinance in order to move forward. Commissioner Gordon said that Roy Williford, the Carrboro Planning Director, was at the recent Schools and Land Use Council (SLUC) meeting, and he explained Carrboro's concerns. She said that she is not sure how the County Manager's office is going to address this because there is no money budgeted for the middle school in 2007 -2008 in the capital improvement program. John Link said that he received a call today from a reporter and he did make a response. He said that we should put this response in writing for both Chapel Hill and Carrboro. The capital improvement plan identifies the major projects in outlying years. He said that 2007 -2008 is beyond the short term financing plan we have for addressing any capital item. It does not mean that the CIP is not totally legitimate and that the planning process is not solid. He also told the reporter that since 1988 this Board of Commissioners and the citizens of Orange County have approved three bond issues, and using pay -as- you -go and State funding, we have addressed over $225,000,000 in school construction. He said that this demonstrates the ability of Orange County and the commitment of Orange County to fund those identified needs — school or County related. The citizens should be confident that Orange County would address the needs of the future. Chair Brown said that she went to the Chapel Hill meeting when the SAPFO was adopted and they had no such questions. She hopes that the questions from Carrboro do not delay the implementation of the SAPFO. Craig Benedict said that as soon as Carrboro's staff is satisfied with the questions then the mayor wants it back on the agenda. The SAPFO can be implemented as late as April with no problem.