HomeMy WebLinkAboutAgenda - 06-21-2011 - 5wO~'D -~.oll-oil
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 21, 2011
Action Agenda
Item No. ~ - ~/~/
SUBJECT: Fiscal Year 2010-11 Budget Amendment #11
DEPARTMENT: Financial Services PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
INFORMATION CONTACT:
Clarence Grier, (919) 245-2453
PURPOSE: To approve budget and capital project ordinance amendments for fiscal year 2010-
11.
BACKGROUND:
Department on Aging
1. The Department on Aging has received the following additional funds:
• Chapel Hill Recreation -receipt of additional funds of $3,300 from the Town of
Chapel Hill for senior citizens programs at the Robert and Pearl Seymour Senior
Center.
• Operation Fan -funds totaling $2,344 for Operation Fan from Duke Energy through
the Triangle J Area Agency on Aging. This program purchases fans and air
conditioners for low-income, older adults in need in Orange County.
This budget amendment provides for the receipt of these funds for the above mentioned
purposes. (See Attachment 1, Column 1)
2
Planning & Orange Public Transportation
2. Orange Public Transportation (OPT) has received the following additional funds:
• Orange Public Transportation Charges -additional revenues from Driver Leases
($5,000), Transportation payments for Medical trips ($22,000), and Medical trip
donations ($6,000) during the fiscal year. These funds will be used to cover motor
pool costs.
• OPT Buses -receipt of funds totaling $122,155 from the North Carolina Department
of Transportation for its share (90%) of the cost of two additional buses purchased
this fiscal year. The 10% County match of $13,573 was covered with budgeted
funds within the department's budget.
• Congestion Mitigation and Air Quality (CMAQ) funds -receipt of $20,275 from
North Carolina Department of Transportation (NCDOT). At its September 21, 2010
meeting, the Board of County Commissioners approved a supplemental grant
agreement with NCDOT for it to provide 100% reimbursement for the estimated
$20,275 total cost to purchase and install a transit shelter at the Durham Technical
Community College park and ride lot, and for the purchase and installation of four
bicycle racks on OPT buses.
This budget amendment provides for the receipt of these funds for the above mentioned
purposes. (See Attachment 1, Column 2)
Department of Social Services
3. The Department of Social Services has received additional revenue for the following
programs:
• Child Day Care - an additional State allocation of $226,687. The department plans
to use these funds to continue Agency day care subsidy services.
• Child Safety Grant -receipt of additional $1,200 in grant funds from the North
Carolina Department of Insurance. The department plans to use these funds to
promote bicycle safety for the Safe Kids Program.
This budget amendment provides for the receipt of these funds for the above stated purposes.
(See Attachment 1, Column 3)
Visitor's Bureau (Arts Commission)
4. The Orange County Arts Commission received a decrease of $885 in the State Arts
Grant allocation during FY 2010-11. This change, which represents a 2.5% decrease
than originally budgeted, reduces the amount available for state artist grants from
$35,308 to $34,423, for the remainder of the current fiscal year. (See Attachment 1,
Column 4)
Chapel Hill-Carrboro City Schools Capital Projects
5. The Chapel Hill-Carrboro City Schools (CHCCS) has received approval from the North
Carolina Department of Public Instruction for the use of remaining Qualified School
Construction Bond (QSCB) funds ($70,000) from the Carrboro High School Arts Wing
for bathroom renovations at various schools throughout the CHCCS system. Also,
CHCCS is requesting the use of Sales Tax refunds ($105,000) received from the
Carrboro High School Arts Wing Capital Project to be used for the bathroom renovations
project. This budget amendment provides for the receipt of the Sales Tax refunds, and
the transfer of the QSCB funds and Sales Tax refunds from the Carrboro High School
Arts Wing Project to the Bathroom Renovations Project, and amends the Capital
Projects'as stated below:
Carrboro High School Arts Wing Project: (Project #53052)
Revenues for this ro'ect:
FY 2010-11
Current Bud et FY 2010-11
Amendment FY 2010-11
Amendment FY 2010-11
Revised
QSCB Funds $4,136,434 $0 $70,000 $4,066,434
Sales Tax Refunds $0 $105,000 $105,000 $0
Total Project Fundin $4,136,434 $105,000 $175,000 $4,066,434
Appropriated for this protect:
FY 2010-11
Current Budget FY 2010-11
Amendment FY 2010-11
Amendment FY 2010-11
Revised
Construction $4,136,434 $105,000 $175,000 $4,066,434
Total Costs $4,136,434 $105,000 $175,000 $4,066,434
Bathroom Renovations Project: (Project #54017)
Revenues for this project:
FY 2010-11 FY 2010-11 FY 2010-11
Current Bud et Amendment Revised
QSCB Funds $0 $70,000 $70,000
Sales Tax Refunds (from $0 $105
000 $105
000
Carrboro HS Arts Win , ,
Total Project Fundin $0 $175,000 $175,000
Appropriated for this project:
FY 2010-11
Current Budget FY 2010-11
Amendment FY 2010-11
Revised
Renovations $0 $175,000 $175,000
Total Costs $0 $175,000 $175,000
The Aquatics Center and Southern Community Park
4
6. As part of the 2001 Bonds, the County provided funding jointly with the Town of Chapel
Hill to construct the Aquatics Center and Southern Community Park. Due to the timing
and completion of several items related to both projects, additional payments to
closeout these projects were necessary. Under the terms of the agreement, the Town of
Chapel Hill would pay the invoices and then the County would reimburse the Town of
Chapel Hill for the costs incurred. The County has closed out these projects due to
inactivity. This budget amendment provides fora fund balance appropriation of
$121,542 from the General Fund in order to pay and close out all costs related to these
projects for both the Town of Chapel Hill and the County and amends the Capital
Projects as stated below. The Town of Chapel Hill will sign an acknowledgement that all
costs of the project have been submitted and the projects are closed. (See Attachment
1, Column 5)
The Aquatics Center: (Project #20009)
Revenues for this ro'ect:
FY 2010-11
Current Bud et FY 2010-11
Amendment FY 2010-11
Revised
Transfer From General Fund $0 $83,346 $83,346
Total Pro'ect Fundin $0 $83,346 $83,346
Appropriated for this project:
FY 2010-11
Current Budget FY 2010-11
Amendment FY 2010-11
Revised
Construction $0 $83,346 $83,346
Total Costs $0 $83,346 $83,346
Southern Community Park Project: (Project #20021)
Revenues for this project:
FY 2010-11
Current Bud et FY 2010-11
Amendment FY 2010-11
Revised
Transfer from General Fund $0 $38,196 $38,196
Total Pro'ect Fundin $0 $38,196 $38,196
Appropriated for this project:
FY 2010-11
Current Budget FY 2010-11
Amendment FY 2010-11
Revised
Renovations $0 $38,196 $38,196
Total Costs $0 $38,196 $38,196
5
Health Department -Medicaid Maximization Capital Project
7. The Orange County Health Department has received notification of its FY 2009-10
Medicaid Maximization Cost Settlement funds totaling $492,648. The Board of County
Commissioners established a Medicaid Maximization Capital Project Ordinance in 1998
to allow for the receipt and use of these funds. The intent was to save and utilize the
funds for renovation, capital building, equipment, and furnishings as needed by health
and dental programs, thereby .assisting the County in meeting service obligations to
residents. In accordance with Federal and State regulations, these funds must be
budgeted and expended to further the objectives of the program that generates the
funds.
This budget amendment provides for the receipt of these additional funds and amends
the Medicaid Maximization Capital Project Ordinance as follows:
Medicaid Maximization: (Project #30012)
Revenues for this oroiect~
FY 2010-11 FY 2010-11 FY 2010-11
Current Amendment Revised
Bud et
Medicaid Maximization Funds $2,392,161 $492,648 $2,884,809
Total Pro'ect Fundin $2,392,161 $492,648 $2,884,809
Aoorooriated for this oroiect•
FY 2010-11
Current Budget FY 2010-11
Amendment FY 2010-11
Revised
IT E ui ment $5,000 $0 $5,000
E ui ment $169,988 $0 $169,988
Furnishin s $50,000 $0 $50,000
General Renovations $2,167,173 $492,648 $2,659,821
Total Costs $2,392,161 $492,648 $2,884,809
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board of County Commissioners
approve budget and capital project ordinance amendments for fiscal year 2010-11.
Attachment 1. Orange County Proposed 2010-11 Budget Amendment
The 2010-11 Orange County Budget Ordinance is amended as follows:
a,t,; #2 Orange Public
renecrs ma,mbrance oay #1 Department on Transportation
ram ~ amwri.~a ar Aging receipt of rersipt of additional
~ an'""i °i~
~r"~ addi8onal funds from funds from Driver
the Tawn of Chapel Leases (55
000) #5 F
d B
l
Hili for senior Glizens ,
,
Transportation
#3 Department of un
a
ance
appropriation of
programs ($3,300) payments for Medical SoGal Services
~ Arts Commission $121,542 from the
Original Budget
Encumbrance
C
F
Budget as Amended
Bud et as Amended
9 and funds from Duke
Ener
gY (52,344), td s $22,000 ,and
P ( )
Medical trtp donations recei t of additional
D
Child Day Care funds
decreased alloca8on
of State fu
d
f $885 General Fund to pay
and Gose out all costs
Budget as Amended
arry
orwards through )30A #10 through the Triangle J ($6,000); ($226,687), and n
s o related to the through BOA #11
Area Agency on reimbursement of additional Child in FY 2010.11 for Homestead Aquatics
Aping, for the $122,155 from Safety Grant funds Stale Arts Grants Center and Southern
purchase of fans and NCDOT for two ($1,200) Community Park
air conditioners for buses; and reciept of Capital Projects
low-income, older CMAO grant funds
adults in Orange ($20,275) for a transit
County shelter and four
Genera/Fund bicycle relics
Revenue
Pro art Taxes 5 132,047,738 S S 132,047,738 ; 132,04 ,738 S - S S S
Sales Taxes
S 14,463,000
S
S 14,463,000
S 14,463,000
S
S
S
S S S 132,047,738
License and Permits
S 313,000
j
S 313,000
$ 313
000
S -
S
S
~ S S 14,463,000
Intergovernmental
S 16,250,267
S
S 16,250,267 ,
S 19,651,632
S 5,844
S 148,430 -
S 227
887 S -
S S
S S 13,000
0
Charges for Service
S 9,850,631
5
S 9
650
631
S 9
715
551
S
7
0
S , S 20,
33,593
Investment Earrings
$ 140
000
S ,
,
S ,
, ,
2
00 S S S S 9,742,551
,
140,000 S 140,000
Mi
l S S - S S S S 140
0
scel
aneous $ 726,384 $ - S 726,384 S 841,202 ,
00
Transfers from Other Funds S 7,321,227 $ - S 1,321
227 S 1
369
227 S 847,202
S - $ Nota:
,
,
,
Fund Balance S 401,673 S 1,808,369 S 2,210,042 S 2
655
089 - S S 1,389,227 Incaxks transM of
,
,
Total General Fund Revenues $ 175,313,920 S 1,808,368 S 177,122,289 S 181,216,438 S 121,542 S 2,776,631
S 5,644 S 175
430 S 227
887 S S 121
542 ovrc~l'tg AVent
position horn Asset
,
,
,
$ 181,746,942 Management to Financial
Ex endltures
Servkes (elfectNe
ovemin 8 Mana errant S 13,207,440 S 216,241 S 13,423,881 S 13,460,489
S S $ $ 1!1/]i); the bn[[om liix
h
ta
~ th
a
General Services S 17,476 335 $ 65,368 S 17,541,701 S 17,686,371 S - S 13,480,469
S $ S e
xx
xt
ces not
dtange
Saxe these are
ommunity & Env ronment 2,469 89, ,99 , 1 ,gg , 1 S 17,668,371 ,
oHseltatg entrla within
Human Services 5 32,405,758 S 32,590,981
S 185,203 S 33,652,113
P
bli
5,880,651
S 5,644 S 175,430 S 227887 S S S 34
061
0
the sane ftoutbn
u
c Safety S 18,198,110 S 1,214,181 5 19,412,301 S 19,748,045 ,
,
74
$ $ $ $ $ ~
Culture & Recreation S 1,896,580 S 28,320 S 1, 24,900 S 1
970
988 3 19,746,045
S S note:
,
,
Education S 82,095,185 S - S 82,095,195 S 82,095,195 S S S 1,970,998
j - S - S S S axJudes trarufer of
Sodal worker
osah
Transfers Out S 4,142,033 S - S 4,142,033 S 6 722,597
T
t
l G
l F - S 82,095,195
S 5 - S - S S 121
542 p
n
tr01" ~~ to Salal
o
a
enera
und Appropriation $ 175,313,920 $ 1,808,369 S 177,122,269 S 181,218,439 ,
S 6,844,139
S 5,644 S 175
430 S 227
887 S S 121
542 5prvk:es (eRecttve
S S - S - S ,
,
,
S 181,746,942
S - S S +11e/u); me bottom
S S
- S 0 Ikte of the functbn
Visitors Bureau Fund
~ tloes not change, since
ttttse are oHsettatg
Revenues ehtrirs within Ste
Occu ancy Tax S 785,197 S 785,197 S 785,187
S 785 sace mnctam
Sales and Fees S 1,750 S 1,750 S 1
750 ,197
,
Intergovernmental $ 185,308
S 185
308 S 185
308 S 1,750
,
,
Investment Earnings S 3,300
S 3,300 S 3
300 $ 885) S 184,423
,
Ap roprtated Fund Balance S $ 285 S 265 S 278,265 S 3,300
Total Revenues $ 975,555 S 265 S 975,820 S 1
253
620 S 278,265
$ - S
S
,
, -
- S (885 $ - S 1,252,935 ~.},
Expenditures ^~}~
CommunltyandEnvironment S 975,555 S 265 S 975,820 S 7,253,820 $ 885
S 1,252,935
~i-
N
Q~
p{l~.~~ a
Year-Ta Date Budget Summary
Fiscal Year 2010-11
General Fund Budget Summary
Ori final General Fund -Bud et $175,313,920
Additional Revenue Received Through Budget
Amendment #11 (June 21, 2011
Grant Funds $94,648
Non Grant Funds $3,963,416
General Fund Fund Balance for
Anticipated Appropriations (i.e.
Encumbrances) $1,808,369
General Fund Fund Balance Appropriated
to Cover Unanticipated Expenditures $566,589
Total Amended General Fund Budget. $181,746,942
Dollar Change in 2010-11 Approved
General Fund Budget $6,433,022
Change in 2010-11 Approved General
Fund- Budget 3.67%
Authorized Full Time Equivalent Positions
Original Approved General .Fund Full Time
Equivalent Positions
773.600
Original Approved Other Funds -Full Time
Equivalent Positions
82.600
Position Reductions duran Mid-Year 6.000
Additional Positions Approved Mid-Year 5.000
Total Approved Full-Time-equivalent
Positions for Fiscal Year 2010-11
855.200
Encumbrance Carry Forwards of
/ $1,808,369 (as authorized by
the Annual Budget Ordinance)
$26,414 for budget carryforwards
from FY 2009-10; $40,000 for a
public education campaign related to
Article 46 sales tax (BOA #1);
$192,719 to the School Capital
Project Fund to complete the
funding needed to bring project
funding into alignment (BOA #7-B);
$165,168 from drug funds to the
Sheriff Dept for the purchase of 8
replacement vehicles (BOA #8);
$20,746 from drug funds to the
Sheriff Dept for the purchase of 1
replacement vehicle (BOA #9);
$121,542 to pay and close all costs
assoaated with Homestead Aquatics
Center and Southern Community
Park Capital Projects(BOA #11)
Six (5) Cooperative
Extension employees
- became State employees
as of January 1, 2011
Time-limited Income
Maintenance position through
September 30, 2011, based on
agreement with MANNA Food
Bank (BOA #7); 3time-limited
CPS Social Workers approved
to begin 3/1/11, as part of
Homelessness Grant, and 1
time-limited Community Social
Services Assistant Work First
position
7