HomeMy WebLinkAboutORD-2011-021 Fiscal Year 2010-11 Budget Amendment #11o~~-a~l~_~,a~
ORANGE COUNTY
BOARD OF COMMISS101VERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 21, 2011
Action Agenda
Item No. ~ - N/
SUBJECT: Fiscal Year 2010-11 Budget Amendment #11
DEPARTMENT: Financial Services PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
INFORMATIOPf CONTACT:
Clarence Grier, (919) 245-2453
PURPOSE: To approve budget and capital project ordinance amendments for fiscal year 2010-
11.
BACKGROUND:
Department on Aging
1. The Department on Aging has received the following additional funds:
• Chapel Hill Recreation -receipt of additional funds of $3,300 from the Town of
Chapel Hill for senior citizens programs at the Robert and Pearl- Seymour Senior
Center.
• Operation Fan -funds totaling $2,344 for Operation Fan from Duke Energy through
the Triangle J Area Agency on Aging. This program purchases fans and air
conditioners for low-income, older adults in need in Orange County.
This budget amendment provides for the receipt of these funds for the above mentioned
purposes. (See Attachment 7, Column 7)
Visitor's Bureau (Arts Commission)
4. The Orange County Arts Commission received a decrease of $885 in the State Arts
Grant allocation during FY 2010-11. This change, which represents a 2.5% decrease
than originally budgeted, reduces the amount available for state. artist grants from
$35,308 to $34,423, for the remainder of the current fiscal year. (See Attachment 1,
Column 4)
Chapel Hill-Carrboro City Schools Capital Projects
5. The Chapel Hill-Carrboro City Schools (CHCCS) has received approval from the North
Carolina Department of Public Instruction for the- use of remaining Qualified- School
Construction Bond (QSCB) funds ($70,000) from the Carrboro High School Arts Wing
for bathroom renovations at various schools throughout the CHCCS system. Also,
CHCCS is requesting the use of Sales Tax refunds ($105,000) received from the
Carrboro High School Arts Wing Capital Project to be used_forthe bathroom renovations
project. This budget amendment provides for the receipt of the Sales Tax refunds, and
the transfer of the QSCB funds and Sales Tax refunds from the Carrboro High School
Arts Wing- Project to the Bathroom Renovations Project, and- amends the Capital
Projects'as stated below:
Carrboro High School Arts Wing Project: (Project #53052)
Revenues for this project:
FY 2010-11
Current Bud et FY 2010-11
Amendment FY 2010-11
Amendment FY 2010-11
Revised
QSCB Funds $4,136,434 $0 $70,000 $4,066,434
Sales Tax Refunds $0 $105,000 $105,000 $0
Total Pro'ectfundin $4,136,434 $105,000 $175,000 $4,066,434
Appropriated for this protect:
FY 2010-11
Current Budget FY 2010-11
Amendment FY 2010-11
Amendment FY 2010-11
Revised
Construction $4,136,434 $105,000 $175,000 $4,066,434
Total Costs $4,136,434 $105,000 $175,000 $4,066,434
Bathroom Renovations Project: (Project #54017)
Revenues for this project:
FY 2010-11 FY 2010-11 FY 2010-11
Current Bud et Amendment Revised
QSCB Funds $0 $70,000 $70;000
Sales Tax Refunds {from $0 $105
000 $105
000
Carrboro HS Arts Win , ,
Total Pro"ect Fundin $0 $175,000 $175,000
Appropriated for this project:
FY 2010-11
Current Budget FY 2010-11
Amendment FY 2010-11
Revised
Renovations $0 $175,000 $175,000
Total Costs $0 $175,000 $175,000
Health Department -Medicaid Maximization Capital Project
7. The Orange County Health Department has received notification of its FY 2009-10
Medicaid Maximization Cost Settlement funds totaling $492,648. The Board of County
Commissioners established a Medi-said Maximization Capital Project Ordinance in 1998
to allow for the receipt and use of these funds. The intent was to save and utilize the
funds for renovation, capital building, equipment, and furnishings as needed by health
and dental programs, thereby assisting the County in meeting service obligations to
residents. In accordance- with Federal and State regulations, these funds must be
budgeted and expended to further the objectives of the program that generates the
funds.
This budget amendment provides for the receipt of these additional funds and amends
the Medicaid Maximization Capital Project Ordinance as follows:
Medicaid Maximization: (Project #30012)
Revenues for this project:
FY 2010-11 FY 2010-11 FY 2010-11
Current Amendment Revised
Bud et
Medicaid Maximization Funds $2,392,161 $492,648 $2,884,809
Total Project Fundin $2,392,161 $492,648 $2,884,809
Appropriated for this project:
FY 2010-11
Current Budget FY 2Q10-11
Amendment FY 2010-11
Revised
IT E ui ment $5,000 $0 $5,000
E ui ment $169,988 $0 $169,988
Furnishin s $50,000 $0 $50,000
General Renovations $2,167,173 $492,648 $2,659,821
Total Costs $2,392,161 $492,548 $2,884,809
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board of County Commissioners
approve budget and capital project ordinance amendments for .fiscal year 2010-11.
~^t-~
Year-To-Date Budget Summary
Fiscal Year 2010-11
General Fund Budget Summary
Ori final General Fund -Bud et $175,313,920
Additional Revenue Received Through-Budget
Amendment #11 (June 21, 2011)
Grant Funds $94,648
Non Grant Funds $3,963,416
General Fund Fund Balance far
Anticipated Appropriations (i.e.
Encumbrances) $1,808,369
General Fund Fund Balance Appropriated
to Cover Unanticipated Expenditures $566,589
Total Amended General Fund Budge $181,746,942
Dollar Change in 2010-11 Approved
General Fund- Bud et $6,433;022
Change in 2010-11 Approved General
Fund- Budget - 3.67%
Authorized Full Time Equivalent Positions
Original Approved General -Fund Full Time
Equivalent Positions.
773.600
Original Approved Other Funds Full T+rrre
Equivalent Positions
82.600
Position Reductions during Mid-Year (6.000)
Additional Positions Approved Mid Year 5.000
Total Approved Full-Time-equivalent
Positions for f=iscal Year 2010-11
855.200
Encumbrance Carry Forwards of
/ $1,808,369 (as authorized by
the Annual Budget Ordinance)
$26,414 for budget carryforwards
from FY 2009-10; $40,000 for a
public education campaign related to
IArtide 46 sales tax (BOA #1); -
'$192,719 to the School Capital ~
Project Fund to complete the
funding needed to bring project
funding into alignment (BOA #7-B);
$165,168 from drug funds to the
Sheriff Dept for the purchase of 8
replacement vehides (BOA #8);
$20,746 from drug funds to the
Sheriff Dept for the purchase of 1
replacement vehicie (BOA #9); -
$121,542 to pay and dose all costs
associated with Homestead Aquatics
Center and Southern Community
Park Capital Projects(BOA #il)
Six (6) Cooperative
Extension employees
became State employees
as of January 1, 2011
Time-limited Income
Maintenance position through
September 30, 2011, based on
agreement with MANNA Food
Bank (BOA #7); 3time-limited
CPS Socal lNorkers approved
to begin 3/1/11, as part of
Homelessness Grant, and 1
time-limited Community Social
Services Assistant Work First
7
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5 u.~
The Board approved a contract and accepted a$30,000 grant from the Rural Advancement
Foundation International - USA and Orange County for a 2011 Tobacco Communities
Reinvestment Fund Grant for the PLANT @ Breeze Farm Enterprise Incubator at the WC
Breeze Family Farm Extension & Research Center.
s. Status Update for Oranqe Countv Small Business Loan Proqram Companv
Includinq Updates to `Operatinq Policies and Procedures'
The Board received a status update on recent activities of the Orange County Small
Business Loan Program Company and approved updates to the "Operating Policies and
Procedures as endorsed by the acting Board of Directors of the Loan Program.
t. Potential Expansion of Foreiqn Trade Zone #93
The Board directed staff to gather additional information on the impact of expanding
FTZ#93 to include Orange County; and authorize the BOCC Chair to submit a letter of
support to TJCOG stating Orange County's interest in being included within the Service
Area of FTZ #93.
u. Reconfiguration of Advisorv Board to Oranqe Countv Economic Development
The Board approved the Resolution to Repeal the 1982 Resolution Creating the Orange
County Economic Development Commission, which is incorporated by reference, that
formally dissolves the Economic Development Commission; authorized the Board Chair to
provide written expressions of appreciation to current and past members of the advisory
group to the Orange County Economic Development Commission for their service to the
County; directed staff to develop a proposed reconfigured Economic Development Advisory
Board structure along with recommendations as to the suggested membership categories
and organizational representatives; and encouraged staff to initiate recruitment of qualified
persons to be considered by the Board of County Commissioners for appointment to the
newly constituted Orange County Economic Development Advisory Board.
v. Communitv HOME Trust - Request to Increase Income Requirements
The Board supported the request by the Community HOME Trust to increase the target
population of those served by its programs from 80% of area median income to 115% of
area median income with the following conditions:
1. Community HOME Trust must provide an annual report that includes statistics
regarding the number of families served and their total annual income in relation to
the HUD median income; and
2. No subsidy dollars (federal, state, or local) should be provided for homebuyers with
incomes above 80%.
w. Fiscal Year 2010-11 Budqet Amendment #11
The Board approved budget and capital project ordinance amendments for fiscal year 2010-
11 for Department on Aging, Planning and Orange Public Transportation, Department of
Social Services, Visitor's Bureau, Chapel Hill-Carrboro City Schools Capital Projects, The
Aquatics Center and Southern Community Park, and Health Department - Medicaid
Maximization Capital Project.
x. 2010-11 Countv Emplovee Performance Award
The Board recognized overall County employee performance effort with approval of a"non-
recurring" one-time performance award for all employees actively employed as of June 3,
2011.
a. Full-time permanent employees hired prior to October 1, 2010 will receive a
performance award of $500.
b. Permanent employees hired on or after October 1, 2010 will receive a prorated
amount of the $500 award according to the following criteria:
^ Hired April 1, 2011 through June 3, 2011 -$125