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HomeMy WebLinkAbout2011-219 Solid Waste - Judy D. Brooks for Approval of Food and Organic Waste Collection and Composting Agreement4 [I3epartrnental Use Only] TITLE FY NORTH CAROLINA SERVICES AGREEMENT OVER $90,000.00 RFP - NO REIMBURSABLE. EXPENSES ORANGE COUNTY This Services Agreement (hereinafter "Agreement"), made and entered into this 21 S` day of June, 201 i, ("Effective Date") by and between Orange County, North Carolina a body politic and corporate of the State of North Carolina (hereinafter, the "County") and Judy D. Brooks Contractor, (hereinafter, the "Provider"). WITNESSETH: That the County and Provider, for the consideration herein named, do hereby agree as follows: 1. Services a. Scope of Work. i) This Services Agreement ("Agreement") is for professional services to be rendered by Provider to County with respect to (insert type of project): The scheduled collection of Frood Waste from locations specifically designated by the parties; (b) processing of Food Waste which includes the composting, blending, curing and proper preparation of Food Waste for use as compost; (c) keeping accurate and thorough records of the volume or weight of materials collected weekly, and the number and type of customer complaints; and (d) ensuring that properly separated Food Waste will not be landfilled. Collections may take place anywhere agreed upon by the parties to this Agreement with the cooperation of the Generator; ii) By executing this Agreement, the Provider represents, and agrees that Provider is qualified to perform -and fully capable of performing and providing the services required or necessary under this- Agreement in a fully competent, professional and timely manner. iii) Time is of the essence with respect to this Agreement. iv) The services to be performed under this Agreement~consist of Basic Services, as described and designated in Section 3 hereof. Compensation to the Provider for Basic Services under this Agreement shall be as set forth herein. 2. Responsibilities of the Provider a. Services to be provided. The Provider shall provide the County with all services required in Section 3 to satisfactorily complete the Project within the time limitations set forth herein and in -accordance with the highest professional standards. Revised July 2010 5 b. Standard of Care. i) The Provider shall exercise reasonable care and diligence in performing services under this Agreement in accordance with the highest gener-ally accepted standards of this type of Provider practice throughout the United. States and in accordance with applicable federal, state and local laws and regulations applicable to the performance of these services. Provider is solely responsible for the professional quality, accuracy and timely completion and/or submission of all work related to the Basic Services. ii) Provider shall be responsible for all errors or omissions, in the performance of the Agreement. Provider shall correct any and- all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to the County. iii) The Provider. shall not, except as otherwise provided for in this Agreement, subcontract the performance of any work under this Agreement without prior written permission of the County. No permission for subcontracting shall create, between the County and the subcontractor, any contract or any other relationship. iv) Provider is an independent contractor of County. Any and all employees of the- Provider engaged by the Provider in the performance of any work or services required of the Provider under this Agreement, shall- be considered employees or agents of the Provider only and not of the County, and any and all claims that may or might arise under any wo-rkers compensation or other law or corrtract on behalf of said employees while so engaged shall be the sole obligation and responsibility of the Provider. v) Provider agrees that Provider, its employees, agents and its subcontractors, if any, shall be required to comply with all federal, state and local antidiscrimination laws, regulations and policies that relate to the performance of Provider's- services under this Agreement. vi) If activities related to the performance of this Agreement require. specific licenses, certifications, or related cr-edentials Provider represents that it and/or its employees, agents and subcontractors engaged in such activities possess such licenses, certifications, or credentials and that such licenses certifications, or credentials are current, active, and not in a state of suspension or revocation. 3. Basic Services a. Basic Services. i) The Provider shall perform as Basic Services the work and services described herein and as specified in the County's Request for Proposals (the "RFP") "RFP Number 367-5175 for "Food and Organic Waste Collection" issued April 29, 2011, and the Provider's proposal, which are fully incorporated and integrated herein by reference together with Attachments A and B (designate all attachments). In the event a term or condition in any document or attachment Revised July 2010 2 6 conflicts with a term or condition of this Agreement the term or con-dition in this Agreement shall control. Should such conflict arise the priority of documents shall be as follows: This Agreement, the County's RFP together with attachments, Provider's Proposal together with attachments. ii) The Basic Services will be performed by the Provider in accordance with the following schedule: (Insert task list and milestone dates) Task Milestone Date 1. N/A 2. 3. 4. 5. 6. 7. . 8. 9. 10. iii) Should County reasonably determine that Provider has not met the Milestone Dates established in Section 3(a)(ii), County shall notify Provider of the failure to meet the Milestone Date. The County, at its discretion may provide the Provider seven (7) days to cure the breach. County may withhold the accompanying payment without penalty until such time as Provider cures the breach._ In the alternative, upon Provider's failure to meet any Milestone- Date the County may modify the Milestone Date schedule. Should Provider or its represen+atives fail to cure the breach within seven (7) days, or fail to reasonably agree to such modified schedule, County may immediately terminate this Agreement in writing, without penalty or incurring further obligation to Provider. This section. shall not be interpreted to limit the defmition of breach to the failure to meet Milestone Dates. N/A 4. Duration of Services a. Term. The term of this Agreement shall be from July 1, 2011 to June 30, 2016. b. Scheduling of Services i) The Provider shall schedule and perform his activities in a timely manner so as to meet the Milestone Dates listed in Section 3. ii) Should the County determine that the Provider is behind schedule, it may require the Provider to expedite and accelerate his efforts, including providing additional resources and working overtime, as necessary, to perform his services in accordance with the approved project schedule at no additional cost to the County. iii) The Commencement Date for the Provider's Basic .Services shall be July 1, 2011. Revised July 2010 7 5. Compensation a. Compensation for Basic Services. Compensation for Basic Services shall include all compensation due the Provider from the County for ail services under this Agreement. The maximum amount payable for Basic Services is eighty Dollars ($80 per ton). In the event the amount stated on an invoice is disputed by the County, the County may withhold payment of all or a portion of the amount stated on an invoice until the parties resolve the dispute. Payment for Basic Services shall become due and payable in direct proportion to satisfactory services performed and work accomplished. b. Additional Services. County shall not be responsible for costs related to any services in addition to the Basic Services performed by Provider unless County requests such additional services in writing and such additional services _axe evidenced by a written amendment to this Agreement. 6. Responsibilities of the County a. Cooperation and Coordination. The County has designated the (Recycling Programs Manager) to act as the County's representative with respect to the Project and shall have the authority to render decisions within guidelines established by the County Manager and/or the County Board of Commissioners and shall be available during. working hours as often as may be reasonably required to render decisions and to furnish information. 7. Insurance a. General Requirements. The Provider shall purchase and maintain and shall cause each of his subcontractors to purchase and maintain, during the period of performance of this Agreement: i) Worker's Compensation Insurance for protection from claims under- workers' or workmen's compensation acts; ii) Comprehensive General Liability Insurance covering claims arising out of or relating to bodily injury, including bodily injury, sickness, disease or death of any of the Provider's employees or any other person and to real and personal property including loss of use resulting thereof; iii) Comprehensive Automobile Liability Insurance, including hired and non-owned vehicles, if any, covering personal injury or death, .and property damage; and iv) Professional Liability Insurance, covering personal injury, bodily injury and property damage and claims arising out of or related to the performance under this Agreement by the Provider or his agents, Providers and employees. b. Insurance Rating. The minimum insurance rating for any company insuring the Provider shall be Best's A. (If the Provider does not meet the insurance requirements the County's Risk Manager must be consulted prior to finalizing this Agreement). c. Limits of Covera;?e. Minimum limits of insurance coverage shall be as follows: Revised July 2010 4 INSURANCE DESCRIPTION MINIMUM REQUIRED COVERAGE • Worker's Compensation Limits for Coverage A -Statutory State of N.C. Coverage B -Employers Liability $500,000 each accident and policy limit and disease each employee • Commercial General Liability $1,000;000 Each Occurrence; $2,000,000 Aggregate. • Automobile- Liability Combined Single Limit $500,000 • Professional Liability NOTE: Insert coverage limits required by Risk Manama if applicable. d. Additional Insured. All insurance policies (with the exception of Worker's_ Compensation and Professional Liability) required under this Agreement shall name the County as an additional insured party. Evidence of such insurance shall be furnished to the County, together with evidence that each policy provides the County with not less than thirty (30) days prior-written notice. of any cancellation, non-renewal or reduction of cove-rage. 8. Indemnity a. Indemnity. The Provider agrees to defend, indemnify and hold harmless the County from all loss, liability, claims or expense, including attorney's fees, arising out of or related to the Project and arising from bodily injury including death or property damage to any person or persons caused in whole or in part by the negligence or misconduct of the Provider except to the extent same are caused by the negligence or willful misconduct of the County. It is the intent of this provision to require the Provider to indemnify the County_ to the fullest extent-permitted under North Carolina law. 9. Amendments to the Agreement a. Changes in Basic Services. Changes in the Basic Services and entitlement to additional compensation or- a change in duration of this Agreement shall be made by a written Amendment to this Agreement executed by the County and the Provider. The Provider shall proceed to perform the Services required by the Amendment only after receiving a fully executed Amendment from the County. 10. Termination a. Termination for Convenience of the County. This Agreement may be terminated without cause by the County and for its convenience upon seven (7) days prior written notice to the Provider. b. Other Termination. The Provider may terminate this Agreement based upon the County's material breach of this Agreement; provided, the County has not taken all reasonable Revised July 2010 5 9 actions to remedy the breach. The Provider shall give the County seven (7) days' prior written notice of its intent to terminate this Agreement for cause. c. Compensation After Termination. i) In the event of termination, the Provider shall be paid that portion of the fees and expenses that it has earned to the date of termination, less any costs or. expenses incurred or anticipated to be incurred by the County due to errors or omissions of the. Provider. ii) Should this Agreement be terminated, the Provider shall deliver to the County within seven (7) days, at no additional cost, all deliverables including any electronic data or files relating to the Project. d. Waiver. The payment of any sums by the County under this Agreement or the failure of the County to require compliance by the Provider with any provisions of this Agreement or the waiver by the County of any breach of this Agreement shall not constitute a waiver of any claim for damages by the County for any breach of this Agreement or a waiver of any other required compliance with this Agreement. 11. Additional Provisions a. Limitation and Assi~. The County and the Provider each bind themselves, their successors, assigns and legal representatives to the terms _of this Agreement. Neither the County nor the Provider shall assign or transfer its interest in this Agreement without the written consent of the other. b. Governing. This Agreement and the duties, responsibilities, obligations and rights of respective parties hereunder shall be governed by the laws of the State of North Carolina. c. Dispute Resolution. Any and all suits or actions to enforce-, interpret or seek damages with respect to any provision of, or the performance or non-performance of, this Agreement shall. be brought in the General Court of Justice of North Carolina sitting_ in Orange County, North Carolina. It is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions. The Parties may agree to nonbinding mediation of any dispute prior to the bringing of such suit or action. d. Entire Agreement. This Agreement, together with the RFP and its attachments and the Proposal and its attachments, represents the entire and integrated agreement between the County and the Provider and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both parties. Modifications may be evidenced by facsimile signatures. e. Severability. If any provision of this Agreement is held as a matter of law to be unenforceable, the remainder of this Agreement shall be valid and binding upon the Parties. Revised July 2010 6 io f. Ownershiy of Work Product. Should Provider's performance of this Agreement generate documents, items or things that are specific to this Project such documents, items or things shall become the property of the County and may be used on any other project without additional compensation to the Provider. The use of the documents, items or things by the County or by any person or entity for any purpose other than the Project as set forth in this Agreement shall be at the full risk of the County. g. Non-Ap ropriation. Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its- statutory mandate. - in the event that public funds are unavailable and not appropriated for the performance of County's obligations under this Agreement, then this- Agreement shall_ automatically expire without penalty to County immediately upon written _notice to Provider of the unavailability and non-appropriation of public funds. It is expressly agreed that County shall not activate this non-appropriation provision for its convenience or to circumvent. the requirements of this Agreement, but only as an emergency fiscal measure during a substantial fiscal crisis. In the event of a change in the County's statutory authority, mandate and/or mandated functions, by state and/or federal legislative or regulatory action, which adversely affects County's authority to continue its obligations under this Agreement, then this Agreement shall automatically terminate without penalty to County upon written notice to Provider of such limitation or change in County's legal authority. h. Notices. Any notice required by this Agreement shall- be in writing and delivered by certified or registered mail, return receipt requested to the following: Orange County Provider's Name & Address Attention: Gayle Wilson Judy Brooks P.O. Box 17177 1135 Beal road Cha el Hill, NC 27516 Goldston, NC 27252 IN WITNESS WHEREOF, the Parties, by and through their authorized agents, have hereunder set their hands and seal, all as of the day and year first above written. ORANGE COUNTY: PROVIDER: By: Bernadette Pelissier, Chair Orange County Board of Commissioners Attest: Donna Baker, Clerk to the Board By: Printed Name and Title Revised July 2010 7 11 [SEAL] This instrument has been approved as to technical content. Gayle Wilson, Department Director This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act. Office of the Finance Director This instrument has been approved as to form and legal sufficiency. Office of.the County Attorney Revised July 2010 8 _.... ~ 2 ....:..~ a. Attachment A t"'9t! et v° ,t ~. ~ . .~ r0r~6 tnc o~~ County of orange- Department ofi Financial Services . REQUEST FOR PROPOSALS The County of Orange proposes to purchase the following: FOOD WASTE AND ORGANIC WASTE COLLECTION Pursuant to the Gener-al- Statutes of North Carolina, Chapter 143 as amended, Orange County wilt- receive sealed_ proposals until 5:00-PP1[.-MAY 17, 2Q11, in the office of the Purchasing Agent, Departmenfof Financial Services, 200 S Cameron Street, Hillsborough, North Carolina 27278. Specifications are available at the above address -Monday through Friday, 8:00 A.M. to 5:00 P.M. or, by phoning 245- 2651. The Orange- County Board of Commissioners reserves the right to reject-.any and or--all bids and to accept the_lowest and best bid and to waive minor irregularities. DAVID CANNELL PURCHASING AGENT P.O. Box 8181 20D S Cameron Street Hillsborough, North Carolina 27278 Telephones: Area Code 919 245-2651 Fax: 644-3324 1 13 COUNTY Of ORANGE DEPARTMENT OF FlNAJ~[CIAL SERVICES PO BOX 8181/200 S CAMERON ST HILLSBOROUGH, NORTH CAROLINA 27278 fNSTRUCTIONS TO BIDDERS 1. All proposals shall be for furnishing apparatus, supplies, materials, equipment and/or work and services in accordance with the applicable plans and specifications prescribed by Orange County. Plans and/or specifications may be obtained at the.Orange County Fnancial Services Department, 200 S Cameron Street, Hillsborough, North Carolina 27278. 2. Orange County reserves the right to award the proposal that is in the best interest of Orange County or to reject -any or all proposals and to waive- minor irregularities. 3. The successful bidder steal(comply fully with the requirements of General Statutes, Section 143-129, as amended. 4. In the event of default by any contractor or vendor Orange County may procure from.other sources whatever. service or item- is being proposed and- hold the- contractor responsible for any excess cosf-occasioned thereby. 5: Payment terms are net 30 6. North Carolina sales and use tax shal(not be included in the proposal amount. 7. Proposals submitted vaa facsimile sha[I not be accepted. 8. Proposals received~fter opening date and time shall not be considered. 9. All proposals-must corrtain an authorized original signature. 10. All bids must be returned (n a sealed envelope with the proposal number 387-5175 prominently displayed. 11: Any and alt changes or alterations to this RFP shall be made in the form of written addendum. 12. Please direc# any questions concerning this RFP to David Cannell, Purchasing Agent, 919-245-2651. Email: DCannell~a Co.Orange.NC.US 13. Please be advised that apre-bid conference will be held in the Orange County Solid Waste Administration Building, 1207 Eubanks Road,.Chapel Hill, NC on MAY 6, 2011 at-3:00 pm. Contractors interesting in responding to the attached request#or proposals are. strongly encouraged to have a representative attend the prebid conference. By submitting a bid the contractflr acknowledges he has a complete understanding of the scope of this project. 14. The attached RFP is included to describe the services desired. During the pre-bid conference, county staff will further describe the services..desired and will entertain suggestions, comments and questions. All interested contractors should be prepared to discuss the RFP during the pre-bid conference. If required; an addendum will. be issued to more accurately define the desired services. 15.Orange County supports a living wage of $10.33 per hour. Please indicate on the bid form whether any workers on this job will make less than $10.33 per hour. 14 ORANGE COUNTY REQUEST FOR PROPOSAL FOR FOOD WASTE AND ORGANIC WASTE COLLECTfON The County of Orange, N.C. on behalf of its Department of Solid Waste Management (hereinafter "County") is seeking proposals for collection and disposal services for the County's Food Waste and Organic Waste Collection from selected- businesses or other locations in Orange County, North Carolina, including participating local governments and public school systems. 1. INTRODUCTION, BACKGROUND, AND POTENTIAL PROGRAM CHANGES- Orange County began experimenting with commercial food waste diversion in the mid 1990s, working with two loyal small-scale pig farmers to collect food waste from a few restaurants ahd a few local city elementary schools for cooking and feeding to their hogs. These programs were very constrained because they could accept only food waste, not wet paper or any other `organic waste', only that suitable for cooking and feeding to pigs. Both hog farmers stopped this collection by 1998 for economic reasons. In 1999, the County contracted with a private collector to collect and compost a wider variety of .commercial organic waste that included not only food but also other materials such as wet paper and`floral waste that were readily compostable. Under the current contract material is currently collected from a variety of commercial sources in Orange County, transported to a composting operation and converted to compost. Over time, the County expanded the program- to include ~ variety of higher volume restaurants, grocery stores, institutions and multiple stops on the UNC campus including collection of lab animal bedding. The lower limit for collecting is-set at two tons per month per location. Average collection rate is three times per week and receptacles are washed out as they are collected. County staff identified, contacted, recruited and educater-1 the waste generators, established the program and rESponds to complaints about product quality. As of March 2011 there are 31 customers and collection of UNC lab animal bedding by the County has been eliminated. The County hopes to expand to other locations around the County in the future. Ar. Program- Data: The following- table provides a breakdown of the approximate- amount of organic waste collected by Orange County's current Food -Waste and Organic Waste Collection program from approximately 31 sites including grocery stores, full service restaurants, institutions, retirement homes _and other commercial enterprises. The CDUnty intends to-provide organics collection, service to at least- the current client base and wishes to expand the service to-include more stops. The reporting periods in the chart below are based on County's Fiscal Year (FY). The Fiscal-Year is July 1 through June 30, for example FY 09-10 =July 1, 2009 though June 30,.2010. Fiscal Year Tons -Collected _ 07-08 1,760.57 08-09 1,702.00 09-10 1, 782.62 10-11 (July 10 =January 11 } 1,204.20 B, Considerations for the Future: The decision to make the following changes to County's Food Waste and Organic Waste program is per County's discretion, and is dependant upon approval of the FY 11-12 budget. 15 i. School Food Waste and Organic Waste Collection The County is interested in aotlecting the food and organic waste generated at each school's ca#eteria in the County's two school districts, Orange County Public Schools and Chapel Hill - Carrboro City Schools. Orange County Public Schools have seven elementary schools, three middle schools, and two high schools. Chapel Hill - Garrboro City Schools have t$n elementary schools,-four middle schools, and three high schools. Within the next two years the County may establish a pilot program to determine the capability of a comprehensive schools food waste and organic waste collection program. The details of this pilot program will be- determined with the assistance of the selected service provider. Nevertheless, this program may begin at one or two schools in each district and may include- a combination of elementary, middle and high schools. The. pilot program will evaluate the effectiveness of the overall program including, education and outreach and whether it will include only pre consumer or also post consumer content. LT: SCOPE Of WORK A. Compliance with Law The performance of the selected contractor's services and all _activities related to the selected contractor's provision of service shall be in full compliance with all a{~plicable federal, state and .local laws, rules, regulations, orders: and/or directives. B. Service Area and Location Service area includes all of Orange County and that part of the Town of Chapel Hill that ties within Durham County. The Selected Contractor must be able to collect restaurants, groceries, schools, and other organic waste generators generating over two tons per month in Chapel Hill, Carrboro, Hillsborough and other designated locations in. unincorporated areas of the -county. CoNections may take place anywhere agreed upon by the County and selected contractor with the cooperation of the generator. The contractor must have the ability to incr.-ease by mutual consent with the County the number of sites served above the current service. See Attachment A far a table of cun'ent costumers. In general, a. business in this program is expected to generate a minimum of two tons of food and organic waste per month, though exceptions maybe made based on mutual agreement of County and Contractor. The County and the contractor may mutually agree-to.reduce the_number of service locations, if a site is not performing or repeatedly contaminates the organics stream. C. -Material Collected Materials collected by the contrac#or-must include food waste and any other-organic material that can be separated by the generator for collection except. large amounts of yard waste, industrial waste such as sludges or regulated wastes such as medical wastes. Food Waste may be prep waste or post consumer waste including vegetables, fruits, meats, and grains. Bones, fats and dairy products must 6e accepted as well. Other organic compostable material must be accepted as well including paper products such as paper towels, paper plates, paper napkins, and floral waste Paper coated with plastic or paper products that have been used-with chemicals such as cleaners, solvents, or other chemicals should not be included with organic items. Large volumes of oils and greases typically associated with deep fryers should not be put in with Food Waste. Incidental amounts of food-grade oil and grease should be accepted. Additional items or materials that could be accepted can be included in the proposal and are negotiable. 4 16 b. Container Description Containers must be provided by the selected contractor. The preferred container to be used to collect food and organic waste for this program is properly sealed 65 gallon rolling carts that will not leak liquids and properly sealed six cubic yard front-end-load containers that wilt not leak out liquids. However, the County will consider any suggestions on other containers such as different sized roiling carts, cubic yard boxes, front-load dumpsters, etc. Contractors are to provide a proposal of the type of Service Containers and collection methods that best fit the needs of the program. AN containers must meet and maintain all applicable health codes and.standards and be free of holes and unsealed seams. Each cart may have a liner that should be replaced after cart is serviced.:Cost of.liner should be on bid tally sheet. Contractor shall be responsible #or replacing al! leaking, broken or damaged containers with two working days of notification of problems. Contractor and waste generator shall be responsible for container cleanliness and appearance. County will maintain no responsibility for containers. E. Collection Frequency At a minimum, we .prefer the businesses be serviced three times per week. However, the selected contractor must adjust servicing of the businesses' site if the need arises for a more or less frequent servicing -schedule including, but not limited to, weekend and after hour pick-ups. Collection sites must take place in- such a time and manner as not to disrupt normal business activity, general safety, pedestrian traffic, or vehicular traffic at the collection location. Particular exceptions may-be negotiated for exceptional circumstances. F. Summary of General Responsibilities The selected contractor shall complete the following as part of the services. Meet with- the County and conduct site visits to all current and potential sites to determine service needs; Provide appropriate service containers (type and quantity); iii. Each cart and dumpster st-ould be thoroughly cleaned after each dump to avoid maul odor- and/orsources for vectors. For example each cart could be rinsed out and cleaned with hot water, grease remover, and deodorizer or a similar sanitizing system. Used water should not be discharged onto the ground, into storm drains or.into any open water source. iv. Weigh the total amount of ma#erial from -each location each time the material is collected and provide weights in monthly reports; v. Process, market,. and recover all materials collected;. ensure that the facility chosen for processing, marketing and recovering the materials meets ail federal, state and local regulations and provide proof to the County that the facility meets such regulations annually and provide documentation that any residuals from processing are properly and legally disposed of. vi. Assist County with education and outreach and/or training when establishing new locations to be added to program (i.e. acceptable materials, how to dispose of organics properly, how to manage contamination problems, what types of paper or other non-food items are acceptable, etc.); vii. Provide a program representative to act as a program contact person for questions or problems. The representative must be available every business day from lam to 6pm by either phone, electronically or other means and must respond to calls from the County within one working day of receipt of call or other.communication from County 17 viii. Each service vehicle must not leak collected organic material and/or fluids, and the exterior of vehicles should be reasonably clean and represent the County in a professional. manner; ix. Each -service vehicle must meet all Federal, State and local regulations and be equipped with a spill kit to assist in the cleaning of any fluid leaks or spills including diesel fuel, hydraulic fluid, oil, etc. x. 1~~lork with the County and genera#or to determine the minimum number of service containers needed for collection. ' xi. Guarantee that .properly separated. food waste and organic waste material will .not be landfilled. III. GENERAL REQUIREMENTS FOR SELECTED CONTRACTOR . A. Reporting Beyond those requirements listed in Section II, Subsection F, Contractor shall submit monthly and annual reports to the County. The required- monthly reports shall be submitted with invoice for services, and shall include: • itemization of aN charges fo County for materials used (if applicable),. cost per ton, and total tonnage; • Total weights collected for each collection day for each business; • Total weights collected from each business in the- program for that respective month. Required annual reports are to include summaries of the above information, and are to be submitted by August 1 n of each year. B. Insurance Requirements All insurance requirements are included in the County's Service contract which. is included. The successful contractor shall be-required to enter into the Service Contract Evidence,of insurance must be provided with the proposal. C. Term The term of the Contract shall be for a five (5) year period beginning upon the date of execution of the Contract and terminating five (5) years from the effective date provided-that: • funds are authorized annually by the Board of Orange County Commissioners; • neither County nor the Contractor desire to after the tenons of -the contract during the five year period, and • the Contract is not otherwise terminated through provisions of another clause of the Contract. At the close of the initial five (5) year term the contract may be extended at the option of County and with the agreement of Contractor to include up to two additional two year renewal periods. 1V. PROPOSAL PROCEDURES A. Proposed Timeline The proposed #-meline for the RFP process and program implementation is as follows: April 2.9, 2011.- RFP 367-5175 is issued May 6, 2011 at 3:00 PM -Mandatory Pre-Proposal Meeting May 10, 2011 at 3:00 PM -Deadline for written questions May 17, 2011 at 5:00 PM -RFP submissions are due 18 June 1, 2011 - BOCC approves contract award July 1, 2011:`First day of new Food Waste and Organic Waste Contract B. Contact Persons for questions The contact person is: David Cannel) Purchasing Agent . P.O. Box 8181- Hillsborough, NC 27278 Phone: (919) 245-2651 Fax: (919) 644-3001 Email: dcannellCa~co.orange.nc.us {preferred method) Proposers must include a fax number or email address from which they can receive transmissions from the Gounty. All questions regarding this RFP must be submitted in writing, email or via fax by May 1.Oth. All responses will- be sent in writing via fax or email to. all potential proposers. C. Number of Proposals Firms_should submit ~n original and three (3) copies of their proposal (printed duplex on recycled paper), . with the origina'f copy (clearly marked "Original") signed by an officer who is authorized to bind the Proposer contractually_ Proposal shall- be double-sided and printed on recycled content paper. Also, the name and title , of the individual_ who, signed the proposal should tie typed ~ immediately below the signature. D. Deadline for Proposals Proposals should be received on or before 5 PM, Thursday May 1 Z~', 2011 at the following address: Standard Maif-Services: Orange Count} Financial Services Department RFP 367-5175# Food'JVast~e and Organic V~raste Collection P.O. Box 8181 Hillsborough, NC 27278 Send overnight or hand deliveries to: Orange County Financial Services Department RFP #367-5175 Food Waste and Organic Waste Collection 200"South Cameron-Street Hillsbor-ough, NC 27278 All proposals shall be submitted in a -sealed envelope. The envelope shall be clearly marked. on the outside as follows: "Sealed Proposal for Food and Organic Waste RFP #367-5175°. The County reserves the right to reject consideration of proposals received after the above specified time and date. Faxed proposals will not be accepted. • E. Proposal Evaluations and Selection Proposals will be evaluated and selected according to the Selection Process {see Section IV, Subsection J). The selected firm and the County will negotiate a contract. It is intended that the function of the contract negotiations is to reach agreement on a contract based on the scope of services contained in this RFP and on the information contained in the proposal submitted by selected Proposer. It is anticipated that agreement on Contract terms will be reached by June 2, 2011, so that services may be provided in early July, 2011. The selection committee will submit recommendations to the Board of 19 Orange County Commissioners on the selected- Contractor and Contract. ~ Contractor must sign the contract agreement within twenty (20) days after notification of the Board of Orange County Commissioners approval of said recommendations. If, after approval by the Board of Orange County Commissioners, a contract is not signed within a twenty (20) day period, the County reserves the right to terminate all negotiations and-select one of the other finalists or issue a new RFP. F. Right to Reject Issuance of the "Request fox Proposal° does not commit the County to award a contract, to pay any costs incurred in preparation of a proposal to this request, or to procure or contract for service or supplies. The County reserves the right to reject any and all proposals, and to re-advertise. The County may at its option, perform the services: G. Proposal Requirements,. Format and Content Submitted proposal must follow the following order and format: 1. Introduction - T-his section must inclu~te a brief statement of Proposer's Company .Background, Contact information, and must include the signature of an individual who is authorized to bind the Proposer contractually (see section IV,. subsection C). 2. Statement of Understanding of Services Sought by County -This section must include a.statement of Proposer's understanding of the services tieing sought by the County, and.include a description of Scope of Work for Food Waste and Organic 1Naste Collection Services. 3. Project Personnel -This section must include name and title of the responsible Project Manager in charge of providing -services as described in section 2 of proposal. Due to the scope of the project, County expects that the Project Manager will- be a principal exper-ieneed in food waste. and organic collection. This section must also include a list of any other specific contracts or projects on which-the Project Manager is working, and include assurances that she/he will be able to provide the necessary oversight and attention to this project. 4. Subconsultants and Subcontractors -This -section must include a description of proposed involvement of subconsultants and subcontracto-rs, including potential- uses and .r-esponsibilities and detail their- names, experience and projected Use in this project. specifically. All subconsultants and subcontractors must be-approved by County in Advance. 5. Current and- Past Experience -This- section must include a description of Proposer's current and past experience providing services similar to those County seeks. This section must include a list of clients to whom similar services have been provide-d within the past three (3) years. The fist of clients must be up to date include accurate name, phone number, and email address (when possible) of contact person. Current and / or past clients may be asked by County to provide reference for Proposer. 6-. Technical Expertise -This section must include a description of Proposer's technical expertise in the operation of food waste collection. Include-in this section an explanation of Proposer's knowledge and understanding of applicable laws, rules and regulations and experience working with relevant regulatory agencies. 7. Project Approach -This section must Include -a description of Project Approach, including operational approach to food and organic waste collection. 8. Storage, Disposal, and Composting/Recycling/Digestion/Processing Facilities - In this section the Proposer must provide information regarding how the food waste and organic waste will. be collected, and processed and the type of vehicles and equipment that will be used to collect the material (year, make, and model) and include all back-up capabilities. Provide the location of the processing facility- and the type of process planned to manage the material once collected including how residuals not~.able.to be processed will be managed. Indicate whether there is are any limits to the quantities that can be collected. Please include relevant safety records and listings of all warning notifications, violations, and/or citations, with details explaining each received from pertinent Federal and/or State or local or regional or tribal agencies for the past two years, as well as. any past or pending litigation. 20 9. Pricing -The County prefers that the cost of service be quoted on a price per ton basis. Please consider thatv~e average between 1,750 and 2,000 tons of food waste annually. We hope to expand the number of locations we service slightly each year and we hope to include the collection of up to 29 school cafeterias in the coming years. Please include any other pricing structures for the County's consideration. 10. Financia! Capabii€ty and Insurance -This. section must include an indication of financial capability for handling services to be delivered, including Insurance Coverage 11. Alternative -Proposals (optional) - if desired, this section .may include alternative Proposals for performing Food and Organic Waste collection and processing. H. Proposal Acceptance The County may eliminate from consideration any proposal that is missing a substantial amount of information or which deviates from#he required-format. J. Selection P-rocess A selection committee shall be established- by the County to review responses. The committee- shall screen tfie proposals based on the fol{owing criteria (order of list does not imply rank of importance of criteria): 1. Understanding of and familiarity with services-sought by County 2. Project-personnel, personnel experience, and use of subcontractors 3. Proposer's experience and operation record, including and past experience with providing similar services to ether jurisdictions 4. Proposer's technical expertise, knowledge, and understanding of applicable laws, rules, and regulafions. 5. Proposer's project approach 6. Faculties to be used to process /manage collected waste materials 7. Type of Equipment used for collection and processing 8. End product being produced with organic waste 9. Cost of providing. services (Per collection location, per•ton, etc.) include cost of materials if applicable i.e. compostabie liners. i 0. Financial capacity for handling services, including insurance coverage, and Proposer's ability to protect County from liability associated with-operating the food and organic waste collection program. 11. Refer-ences, including accurate listing of contact -infom~ation for contacts (as indicated= in Section IV, Subsection. G #5). After ranking the firms' proposals based on the- above criteria, interviews may, at the discretion of the County, be conducted with the top ranked firm(s). The committee's recommendation, along with a negotiated contract will be-submittedto the Board of Orange County Commissioners for approval. 21 EXECUTION OF PROPOSAL PROJECT NAME: Food Waste and Organic Waste Collection , PROPOSAL REQUEST NO. 367 5175 THIS PAGE MUST BE FULLY EXECUTED AND SIGNED FOR THE PROPOSAL TO BE CONSIDERED. The person executing the proposal, on behalf of the vendor, being first duly sworn, deposes and says that: {1) He or she is fully informed regarding the preparation- and contents of the attached Proposal and of all pertinent circumstances regarding such Proposal; (2) Neither he/she, nor any official, agent or employee of the vendor has entered Into any agreement, participated In any collusion, or otherwise taken any action which Is in restraint of free competition in- connection with this proposal; and SIGNATURE OF-PROPOSER (Printfull name of corporation) (Address -County- State -Zap Code). Attest (Secretary/Assistant Secretary) By: , President/Vice Pres/Assistant Vice President) -Printed: Title: CORPORATE SEAL: Federal ID. or Social Security Number NOTE -AFFIDAVIT MUST BE NOTARIZED Subscribed and sworn to before me This day of ,2011. Title My Commission Expires io 22 ~. COUNTY OF ORANGE DEPARTMENT OF FINANCIAL SERVICES PO BOX 8181 HILLSBOROUGH, NORTH CAROLINA 27278 FORMAL BID PROPOSAL FORK[ Tyre undersigned declares that they have examined the Notice To Bidders, Instructions To Bidders, and Specifications and is informed fully with regard to all terms and conditions pertaining thereto and agrees that if this proposal is accepted within ninety (90) days, the undersigned will supply and deliver, as ordered, alt equipment as required under .these specmcanons at the prices set forth below: -,...:•.:...:..< :.......:..:...:.;::.':. Description -- _- ,;_; :Un~t'of Measure,::: .. ..Puce '1 Food and Organic Coifection and Disposal Cost- per Ton (compost/dgestor, or other] 2 Compostable Liner (if applicable) Cost per Liner 3 -Price per stop (if applicable) Cost per stop 4 Price per location (if applicable) =Cost per location 5 Additional costs and/or pricing structure for-the County's consideration. (detail- below) 16 17 I 18 9 10 Company, Address By: {Above name printed or typed) Phone: ii 23 Attachment A c~~o ti~.,,o Address Weaver St Market - Carrboro 101 East Weaver Street, Catrboro, NC 27510 411 West Restaurant 411 West Franklin Street, Cha e1 F3"i11, NC 27515 Granville Towers 125 West Franklin Street, Ch el I1ili, NC 27514 To of the Hill Restaurant ~ 100 East Franklin Street, Ch e1 Hi11, NC 27514 IFC Homeless Shelter 110 W. Main Street, Carrboro, NC 27510 Breadmans 324 West-Rosem Street, Cha 1 Frll, NC 27516 Carolina Brewe and Restaurant 460 West Franklin Street, Cha Eiill, NC 27516 Fosters Market 750 MI:K 7r. Boulevard, Ch el, NC 27514 Carol ~iTOOds Retirement Community 750 Weaver Dairy Rd, Ch Fii11, NC 27514 Mazgazet's Cantina l I29 Weaver D ' Road, Cha el Iii1127514 S aids 12D1 Fordham Boulevard, Cha 1 I1ill, NC 27514 Cha el Ht1I Caterin 1322 Fordham Boulevazd,-Cha 1 Hill, NC 27514 K&W Cafeteria 201 South Estes Drive, Cha 1 Hill, NC 27514 Whole Foods Grocery Store 81 South Elliot Road, Ch I Frill, NC 27514 Weaver St Market -Southern Villa e 71-ti Market Street, Cha 1 Hill NC 27516 Mama Di 's Coun Cookin 408 West Rosem Street, Cha el Hill, NC 2751b UNC Lenoir Dining Hall 211 Lenoir Drive, UNC-C$ Cha el' Hil1NC 27514 I7NC Frida Center ~ 100 Friday Center Drive, Cha eI HiIl, NC 27514 UNC Ram's Head Cafeteria 320 Rid a Road, UNC-CH, Cha 1 Hill, NC 27514 UNC Hos ital 10-1 Mannin Drive, Cha 1 Hill, NC 27516 Harris Teeter, CH North i 800 MLK Jr. Boulevard, Cha el F3iI1, NC 27516 Fiarris_Teeter, iZ-Mall 2110 South Estes-Drive, Ch el Hill, NC 27514 The Lantern 423 West Franklin Street, Cha 1 Fail, NC_27516 Oishii 1129 Weaver D ' Road, Cha el Hill, NC X7514 - Rizzo Center 150 Dubose Home Lane, Cha eI Hill, NC 27517 LTNC-The Beach 160 N. Medical Drive, Cha el F3iil, NC 27514 Weaver St Market - Hiilsborou h 228 South Churton Street, Hillsborough NC 27278 Weaver St. Mazket -Food House 437 Dimmocks MiilRnad,-Hillsborough, NC 27278 Carolina Inn 211 Pittsboro Street,. Cha el Hill, NC 27516 Victoria Park Florist l I29 Weaver D ' Road, Cha el Bill, NC 27514 24 ca'Ptt O( 9 6°~ n` • ¢ v sz ~~<<~ Lat O~~P Orange- County financial Services Department ADDENDUM #2 May 6, 2011 RFP 367-5175 FOOD WASTE AND ORGANIC WASTE COLLECTION To all Vendors: Modifications to bid documents for the above named Request for Proposal are made as follows and shalt be included in the proposed-amount. 1. The due date has been extended until May 24, 2011 at 5:00 pm. The first dayof new Food Waste and Organic Waste Contract shall be September i, 2011. 2. A sign in sheet from the-pre proposal is attached 3. All questions- must be submitted before May 17, 2011 at 3:00 pm 4. Page 2 of this addendum contains questions that were submitted ~s well as the County's answers 5. The per-ton cost of serarice for Food Waste Collection-for future Fiscal Years will be negotiated annually, with any_ increase in the per-ton cost not to exceed an inflation factor of three percent (3%) with justification. All other terms and conditions shall remain the same By. David -E. Cannell, Purchasing Agent; dcannell~co.orange.nc.us ~ (91-9) 245-2651 A signed copy of this addendum shalt be included. with the bid submitted by your company Company Name: By: Date Received: P.O. Box 8181 200- South Cameron Street Hillsborough,lVorth Carolina 27278 Telephones: Area Code 919 245-2651 Fax: 919 644-3324 Page 1 of 2 25 Ques#ions and Answers 1. What is the current pricing for the services? Are any fue[/e.nergy surcharges applicable? Can we view a recent invoice? Include any fuel/energy surchages in yout bid. Attached is a copy of an invoice 2. What does it mean under "D. Container- Description" to have a "properly sealed" container? We understand about non-leaking containment, but this seems to be referring to something else. ?The container must have a lid or cover that closes tightly or is #lush with the body of the container to prevent rodents or any other vectors from crawling in. 3. If the carts are required to have liners, vdhy ar-e they also required to be cleaned after each service? Are all containers serviced after each service, uvithout fail? Presently, in what manner are they.cieaned? ?The carts are-not required to have liners. Only a few places use liners. Even in the case of the lined containers, if bags breaks and/or the lids get food waste on them, they are washed out. All containers are currently cleaned after every service. The 65 gallon carts and the 6/8 yard dumpsters. They are sprayed out with a power washer using hot water and degreaser/sanitizer and-then the water is-captured in the truck with the organic waste. 4. In one place under "Proposal Deadline" the RFP referene-es Thursday, May 17th as the submission date, but May 17th is a Tuesday. Is May 17th the correct day? N/A 5Y This RFP could be seen as having a very short turn-around timeframe for responses. is it possble have an extension of one week for praposal submission and one month for service start up? Getting specialized equiprnerrt in place in such alimited- time will be difficult. The- due date has been extended until May 24, 20i~ 1 at 5:00 pm. The first day of new Food.Waste and Organic Waste Contract shall 'be September 1, 2011. 6. While the service locations are listed, is it possible. to expand the list to include the size of containers and- service #r-equencies? Arr.invoice may supply that data:? This information is attached 7. We are interested in more information as to what are meant by "Milestone dates". They appear to be linked to payments, but it is unclear. Milestones not pertinent other than requirement of startup date. Vendor will be paid for service Page 2 of 2 - Site Name ~ Address Container Size Frannpnr_v ' 101 East Weaver Street, Weaver St. Market - Carrbord Carrbom, NC 27510' 8 and FEL 3 d /week • ~ 411 WestFranklin Street, 411 West Restaurant Cha el 1-till, NC 27515 65 on carts 3 da /week • 125 West Franklin Street, Granville Towers Cha el Hill, NC 27514 6S on carts 3 da /week I00 East Franklin Street, To ofthe HiIlRestaurant C e1 Hill, NC 27514 65 on carts 3 d /week 110 W. Main Street, ' IFC Homeless Shelter Catrboro, NC27510 65 on•carts 3 d /week 324 West Rosemary Street,- Breadman's Cha el Hill; NC 27516 65 on carts 3 da /week < 460 West Franklin Street, Carolina Breese and Restaurant Cha eI Hill, NC 27516 65 anon carts 3 day/week 750 MLR Jr. Boulevard, Fosters Market Cha el, NC 27514 65 on carts 3 day/week 750 Weaver Dairy Rd, Carol Woods Retirement Comm Cha el ~ NC 27S 14 65 on carts 3 day/week 1129 ViT-saver Dairy Road, Mar - is Cantina Ch el Ht11.27514 65 allon carts 3 /week 1201 FordhamBoulevard, • S aids Cha el Hill; NC 27514_ 65 on carts 3 da /week 1322 Fordham Boulevard, Cha el I3iIl Cate ' Cha el Hill, NC 27514 • 65 allon carts 3 da /week 201 South Estes Drive, K&W Cafeteria Cha e1 Sill, NC 27514 8 d FEL 3 day/week 81 SouthElliot}toad, Whole Foods Groce Store Ch el NC 27514 8 d FEL 4 da /week •716Market Street, Chapel Weaver St, Market -Southern Villa a Hll.NC 27516 65 allon carts 3 da !week 408 West Rosemary Street, Mama Di 's :Coon Cookin Cha el Fill, NC 27516 6S anon-carts 3 da /week 21I Lenoir DrivE, UNC- I7NC -Lenoir Dining Hall CH, Ch - el $ill NG 27514 65 Ilan carts 6 da /week - 100 Friday Center Drive,- UNC Frida Center Cha el Hill, NC 27514 65 aIlon carts ~ day/week 320 Ridge Raad, i7NC-CH, UNC Ram's Head Cafeteria Cha el Hill, NC 27514 65 gallon carts 4 day/ week 101 Manning Drive,. Chapel iJNC Hos ital Fill, NC 27515 65 on carts 5 da /week 1800 MLg Jr. Boulevard, Harris Teeter, CH North Cha el Hill, NC 27516 6 rd FEL 3 da /week 2110 South Estes Drive, Harris Teeter, U Mall Ch eI Hiil, NC 27514 6 - zrd FEL 3 da /week 423-West Franklin Street, The Lantern Cha el NC 27516 65 Ilon carts 3 day/week 1129 Weaver Dairy Road, Oishii Cha el Hill, NC 27514 65 anon carts 3 da /week 1S0 Dubose Home Lane, Rizzo Center Cha e1 HiI1~ NC 27517 65 gallon carts 3 da /week '160 N. Medical Drive, UNC The Beach el Sit!, NC 27514 65 alIon carts 3 da /week 22$ South Churton St<eet, Weaver St. Market - Hillsboro h HilLsborou hNC 27278 8 and FEL 3 da /week 27 - Weaver St. Market - Food Honse. 437 Dimmocks Nell Road, Hillsboro h, NC 27278 ' 65 alion carts 3 da /week Carolina Inn - 211 Pittsboro Street, Chapel Hill ND 27516 - 65 on carts . 3 da week Victoria Park Florist 1129 Weaver wiry Road, Cha el Hill; NC 27514 65 lon carts 3 d /week Brooks Contractor 1195 Beal Rd Goldston, NC 27252 919-837-5914 919-837-5097 fait Bit!-To Orange County Solid Waste & Recycling PO Box 17 [ 77 CSapel HiIi, NC 27216-t7177 Invfli-G~ Date ln~oice # 3/3.]/2011• 36897 Ship To Brooks Compost Facr`lily 01100419-00 P.O. Number Terms- Rep Ship Via F.O:B. Project 01100419-00 Net 30 3/31/201 ] Quantity .item Code Description Price Each Amount 175.34 food waste -tons food waste 80.00 I4,027.20 1.99 liners-orange co -liners - campostabk I.00 199.OOT 165 cooking oiI gallons. of cooking oil - NO CHARGE `~ ^ _ 0.00 0.00 Sales Tax- effective 9/1/09 7.75% 75.42 CHIP Accf# -ArrI#. Si at re-Pay f Ap oval bate • ~' ~~-rzyl ~ - • • .. S'i~nature - pate • Receipt of goods(s~r~~icas being pgld for 1 1/2 % FINANCE CHARGE BEGINS 30 DAYS FROM INVOICE DATE. PLEASE PAY PROMPTLY TO AVOID FINANCE CHARGE To~a~ $I4,241.62 PRE-PROPOSAL;. FOOD WASTE AND ORGANfC WASTE ~OLLECI"lON RFP 367-5175 May 6, 2011; 3:00 pm . NAME OOMPANY MAILING ADDRESS PHONE/FAX EMAIL r i b ~ Cc~IS ~fri, p v» Jvk ~ ~.~,-.. ~ ...o. ~ a~~ /~ ~~~ls rrrh o~~.a-.. cam. ~~Qn Ked~/ fYk Gr/! ~n>Ayana<l e ,! NG 9io-532 2539' ,~lelk,~{~? tic ;/r ,con,. ~,~' c 1~Ra61[J ,i} ' ,~~I¢~145 C.~jn T~7~.. i/q B~.~a C~c,~s~~, ne a~as"~.- X14-~~~-sgcr ~x~~~br~~~~-.~~~-• ,~ 4~~, ~ 1 ~N~'~P+{~}L.5 Yl~~ ~`I(~~1'CY rf~Y7nZ/~9'11tG~ q~c~~s-F'"'r..0'(°t~ ~~1M^i~7.tiYl'4~i0ri5'cSi~C.~ a1~P00.c.Ti ,1, Il~~,,~ s•~~ ~n 4k~,„ t~~ ~ ~Iz~~,~.,~-,,~~~ ,Z~3~ 3~~ s-t~ y ~ s a,•~~~s<-~2z • P~,~tl~,~~.~ C~p.sd=v~~~.~.~ l , '~ /'~ 919-9 2.~'' • -` ~ ~ ~ ~ ~ ~ ~ ~ ~ f t f ~~~ ~~' G.:JJ~1 ' ~~ N CO n Attachment B May 24, 2oi2 Oi~~1`C~~~'Uf 2195 Beal Raid Galdstan fVC27Z52 (:lffice 919-837-5924 Fax '929-837--5097. :www. brooksco n tracto r.con•i info@braakscantractar.com RFP 367-51.75; OCatlge County, Food Residuals aild (?tganic Waste Cot[ection 1: lntraduction ~Op A11 materials c©ncernisig this: RFP.are.printed on 3QYo post~cansumer recycldd paper Ludy [i. i3raaks Contractor )ne,'"C1BA"~ Broafu Contractor has been-corxtpostitlg organic wastes a:t Brooks: Compost Facility, .Permit ~iumbetSWC°.19=05; a Leve13 NCDBNR Compost Facility for Hearty 20,~sears; Brooks Contractor has 22-years experience colieeting.and composting faatl:l'esiduals at• the.catYimercial level, and was one of ttie first.corripanles in the t1S k~ create a. fleet af. special{y designed ccailectioir.. vehicles for this purpose.l3raoks Contractor has been handling food residuals. coifectlon and cornpnsting since 1999, wish Change Gauttty Solid Waste:as its first customer, The grogram has gtov~ri~ si.gni~icarrtly to include calfection:at.nearly.l.00:focatfons througfiouttfteTriangle-and:Triad, witli expansion rota the Moore County area pfannecl for 2032. Hroaks Cantract4r prides itseif.on.creating nutrient-rich corripostof the ttignest.qualityend formulated. far optimal food production uses. 8rao.ks Contractor providE.s compost to: its in%aste:gertierators.at a discounted rate, and upan.request.dortates,compast to.be utilized in:donafi.iin ariii educafion-gardens, Tire services that Brooks Gc~ntra.ctor.and-Brooks Compost Facility Provide.are focused an strengchening~ the local food system.and providing slmpie yet. effective waste solutions.towetds.the betterment of area communities. - -All correspondence concerning:this RAF shall be handfed through.the.co.ntact information laelaw.. i3rooks.Contrattor 2195 Beal Road Goldstan, IUC 27252 919-837-5914 office 91,9-837-5697 fax info~a hrookscontractor.cam 3Q 31 (tease accept t ature below to contractually bind Brooks Contractor to the scope.of wrn-k and understand rtge County Solid Waste`s service needs within this proposal: ~~~ ~~ p ~ ~ ~ Amy M rooks, Secretary 2. statement of {Inderstanding.of Sertrkes Sought by County Brooks Contractor wilt continue to provide a.ievel of service:thatsuppar-ts the community`s desire to be stewards:of the environment; and shali..provide Services in a fxiendly:and efficient manner that benefits and compliments the.waste generators` efforts to reduce the.amourit of_organics sent. to area `landitifs. in addition; Brooks Contractor wishes to u.tiiizs an-site management far areas.otcancern that can be. , , fiandied thro>agh Brooks' employees acid the Waste generaf~4r's.eniployees in att effort to reduce unnecessary_ off-site time and attention. Areas of concern that can Usually bE handled vn-site without input from the County include time of regular coUect~ons, temporaryscheiiule modifications, contaniinatian issues+.on-site.piacement of carts, and othersite=specific issues in vdli#ch Brooks strives to provide the waste generator with modified or additional. services at nn additlotial charge to.the County. BrooltsContractorundarstands the.iinpartancrr ofworking with waste gerieratars in an effort to provide services fihat dohot hinder daily business aperatiarls of the site,..Brooks .Contractorxncill continue to provide services that increase the quality and effectiveness of food residuals eotfection.& tompvsting for ai{ parties irivoived. if a .particular item number in the: REsP is not addressed, let it be understood that.Bra.oks. Contractor fully recagn.iz~s and complies with the issue athand anti has taken_tiie particular item. not.addressrrd into consideration in the completed cost proposal: Brooks Carltractor wishes.ta utilize ail_containers currently in' use and being serviced:lf carts are damaged or otherwiserendered unusable they:shati_be marked as such and replaced as soon as. passible to avoid.disruptions in service. Waste generators .shall r_ernain o.n the same servlee schedule as fiscai year 291b-2012 unlessall.interested.parties agree tfiat art amended s+arvice scfiedule is to benefit the program. Brooks Contractor weicoines.discus$ion of smaller steps under_the typical 2000 its/n~a frequency, so long as the waste generato{ expi'esses.a willingness to serve the comi~nunity and increase food diversion efforts. Brooks Contractor is enthusiastic about the pos5ible?:expansion within the County's program to include food residuals, from local school systems.'It is our belief that exposing young children early on to waste reduction and utilisation efforts offers impressionaf~le mitids.a clear picture of enviranrnental concerns and-solutions now and for the future. Canimunicatior~ between Brooks' elected contact and Orange County's elected contact shall be such that bath parties are aware of any issues of concern that require iriiniediate attention. Att. tipped containers shah be rinsed with high pressure hotwater, along with degreaser and deodorizer to keep odors at a n--inimum, and maintain serviceability and outside appearance of containers. in the event that truci< inaifunctions prevent the system from working,l3rooks Contractor takes fuli 32 responsibility and will maintain its good faith effort to clean containers as soon as possible. This requires good judgment on part of the food residuals collection manager.as to which locations will require immediate action in-the form of backup equipment, and which locations are not time-sensitive. In the event that a waste generator is not fully satisfied with the condition orappear-ance of carts for reasons including but not limited to appearance, the contractortakes full responsibility in making sure the problem is corrected and the customer is satisfied. Brooks Contractor strives to hold the health and safety standards of applicable local and federal laws with utmost importance in regards to the cleanliness and appearance of Brooks' containers used for food residuals collection. Any fallen foods on the ground are shoveled into the tipper. Liquids (other than water spray) are cleaned with Oil-Dri (see attached MSDSJ, an absorbent powder_ The material isthen shoveled into the truck and hauled with the food waste fo be composted. Brooks' employees will work to reduce excess spray from t-he pressure cleaning of carts_and dumpsters. All excess water resultingfrom the cleaning of carts will be emptied back into the truck and hauled to Brooks Compost Facility and. will be composted along mrith the County=s organic wastes. l.n the event of any fluid spills frorri the truck, fluids wild be contained using an emergency shut-off valve and excess fluids wall be absor-bed using Oil-Dri. As a precaution, Brooks also uses environmenta-Ily-friendly hydraulic oil. • V-600 Vulcan on-board truck scales. are utilized to Provide weights with each.trp. Each stop is weighed individually. This rystem is designed to weigh one dumpster or several'carts together. All weights are stored electronically and downloaded byoffice personnel a-minimum.of twice/week, but can be accessed-and downloaded at any time. Weights are compiled by location in a spreadsheet that includes the date, number of carts or dumpsters tipped, and weight of compostable waste collected. Specific time of collection is not included but is often accessible should it be needed. While a spreadsheet is provided for each month's service, up-to-date weights shall be provided to the customer in a timely manner when requested. After carts are tipped, the waste-will be transported to Brooks Compost Facility (SW-C-19-05) to be received via on-site scales (as another method to check the-accuracy of on-board truck scales).and homogenously mixed with other organics for processing and composting: The finished product is sold at significantly reduced rates to localfarms, in an effort to reduce the cost of critical nutrient and organic matter inputs, as well as increase the economic feasibility of expanding such farms that provide to local communities. 3. Project Personnel Primary contact I Amy Brooks 919-842-6063 amy@brookscontractor.com food Residuals Collection and Composting Program Manager, 6 years experience Current point of contact for Orange County Solid Waste food residuals collection ~ Currently managing nearly 1001ocations participating in the food- collection program 11 year employee and officer of Brooks Contractor 2007, North Carolina State University, B.S. in Natural Resources, Soil & Water Systems 3• 33 Secondary contact and. fleet manager Alan Brooks 919-842-0010 alan@brookscontractor.com General Manager, l3 years experience in compost facility management and fleet management Responsible for truck modifications and overall maintenance of fleet 17 yearemptoyee and officer-of Brooks Contractor Both contacts shalt be available as a 24/7 contact for any emergency issues that should arise. Both contacts will be allotted- a minimum of 12 hours per week to devote to daily operations management of food residuals collection within the county. In addition, Amy Brooks will be allotted a minimum of 40 hours, with more time available if needed, to work with the county on additional signage provided to waste generators in an effort to increase education and outreach and t-educe contamination and other issues associated with the program. Alan Brooks will be available for any modifications or repairs to equipment should-regulations orthe-customer's best wishes require. changes in se:rv~ce or fleet management. 4. Subconsultants and Subcontractors All work performed will be provided solely by Brooks Contractor and Brooks Compost Facility. 5. Current and Past Experience Brooks Contractor provides food waste collection to nearly 100 locations, following the same proxacot and scope of work as included in section two of this proposal. The-program is still expanding to meet the needs of additional clients, and is expected to add at least 10 locations.to the service-route throughout 2011. Program expansion is the result of a continued foeias on customer satisfaction and the Contractor's flexibility to meet the needs of various types of waste generators throughout North Carolina. References Bob- Lyfo rd Angus Barn 919-787-3505 Ryan Moore Foodservice Director Elon University 336-278-5356 Crffi.ce moore-ryan@aramark.com Tammy Hope quality Assurance Manager Duke University Dining Services. 919-660-3926 Tammy.hope@duke.edu~ 4 34 Ron Bold Whole Foods, Raleigh (Wade Avenue location) 919-828-5805 ron.bold@wholefoods.com Mike Salerno Senior Manager Property Administration Biogen Idec RTP 919-993-1440 mike.salerno@biogenidec.com Alan Wood Aramark at EPA in RTP 913-541 5070 Wood-aian@aramark.com Brooks Contractor also encourages the county to consider the input of any managers of waste generators we currently service-within the county. We believe Brooks Contractor has provided exceptional service and showed great willingness to work with our customers. At some sites, we have done this by providing minor modifications to our service that benefit the waste generator greatly, although it may provide more work for Brooks Contr~ctor and its employees. We strive to satisfy the customer's needs and assist in any way possible to lessen the.burden-and create a positive attitude surrounding food-diversion._ 6. Technical. Expertise Brooks Contractor-and- Brooks Compost Facility are in good standing with III local and state regulatory agencies. Brooks Contractor has been responsible for operating afood-collection and composting program for approximately twelve years, and was one of the first in.the country to develop a program of its kind. Through the vision and common-sense approach-of founder Dean Brooks, Orange County Solid Waste found asolution to agr--owing organics recycling need. Together with tfie coun~y, the Brooks team was able to envision a "closed loop" system in which the county's organics waste stream could become a valuable re-introduction to the_county's landscape and farming system and the county's food suppliers. It's a-win-win situation for all parties involved, and everyone has regained a sustainable approach. Brooks Contractor is proud to have provided the county with working solutions then, and would be proud to continue meeting and exceeding theirexpectations in working together towards a common_goal surrounding along-standing relationship. Outside of the county we service nearly 70 locations including several universities, government agencies, large groceries, restaurants, schools, and RTP cafeterias. After joining our food residuals collection, many customers have been able to reduce their total waste stream, as well as divert high percentages of organics from the waste stream. In addition to regularly serviced customers, there has 35 been a rise in the number of special events in which Brooks collects organics from on a one-time basis. As with all customers, Brooks works with the individualized needs of the client to determine the best solution regardless of the amount of waste produced. We see every client, small or large, as a valuable customer that we can help to meet their goals. Brooks Contractor does not limit itself on current collection methods to meet its ever-growing client base. As the needs-of the industry change, we are prepared to offer services outside our current scope of work that may better suit potential clients. This may include but is not limited to innovative equipment designed specifically for optimization of food residuals collection. Brooks Contractor will continue to put the customer first, providing appropriate equipment to handle organic waste streams in a manner that is effective and productive. 7. Project Approach Brooks Contractor wishes to continue providing food residuals collection and composting services to Orange County Solid Waste with a seamless transition into the proposed contracf to collect organics. Brooks Contractor anti Brooks Compost Facility would be pleased to have the opportunity to continue the closed loop system that has addressed.the County's needs since 1999. Please see preceding areas within the proposal for more information-t:oncerning project approach. The following addresses areas of concern not mentioned elsewhere in the contract. B-rooks will provide scheduled services permitting roadways are passable and containers are accessible. During snow and/or ice Brooks may delay scheduled pickups to mid-morningor 12 noon to allow for major roadways to be cleared. Brooks will only proceed with schedule alterations upon discussion with and approval fro.mthe County's designated contact. In the event of predicted severe weather that has the potential to-halt area roadway travel, and upon clearance ofthe-County's point of contact,_BroolCS may_opt to-dispatch an additional truck pri©r to when severe weather conditions are to impact the area in order to avoid dangerous roadway conditions. This insures that serviced containers will not be subject to overflow. Brooks will do all in its power to honor -existing contracts and commitments during severe weather. 8. Storage, Disposal, and Composting/Recycling/Digestion/Processing Facilities TRUCK Number YEAR MAKE MODf1 B-10 1994 ford- LT`L9000 B-15 2000 Volvo WG64 B-22 1995 Volva WG64 B-27 2002 Freightliner FL112 B-30 2008 MACK Granite B-31 2007 MACK Granite 6 3B 8-32 1999 MACK MR688 B-33 1999 MACK MR688 The above lists all trucks available at the contractor's disposal to complete and further expand the county`s program. The above listed includes trucks that will collect on a daily basis, as well as back up • collection vehicles and_other vehicles designed to collect food waste in larger quantities, or otherwise from yearly special events. Other collection methods that utilize larger van trailers (not listed above) are available should the county need to modify collection protocol for new or larger waste generators. AI{trucks carrying incoming waste materials to be composted at Brooks Compost Facility are weighed on- certifiedtruck scales upon entering the•facility with each toad. ALL MATERIALS COLLECTED IN BROOKS CONTRACTOR',S SPECIALLY-DEIGNED FOOD WASTE COLLECTEO-N TRUCKS ARE HAULED TO-BROOKS COMPOST FACILITY FOR COMPOSTING. Understand that other customer's materials may be included with the load. Daily scale tickets pertaining to the county's waste will be provided upon request. Materials received-with the load that are not.compostable may be-sorted and hauled~to a.landfill-or recycled. Please accept the following as a simple description of the daily operations of Brooks Compost Facility. The compost facility is situated on the Brooks family land that was previously utilized for dairy and agriculture purposes. The facility is located on the same tract of land at 1195 E~eal Road in Goldston that Brooks Contractor manages-and operates. [Various wastes-or "feedstocks" enter our facility and are weighed-to track tonnages and for reporting pur-poses. Wood wastes and other "bulking materials" are stored and used as needed, whereas other nitrogenous materials (such as food waste)' are immediately homogenously mixed to.begin the composting process. The mixture will almost immediately begin a.~temperature-rise and the composting_ process begins. "Windrows" (long, narrow piles-or rows) are formed from the mixture and we let Mother Nature do her work. Our goal as-a commercial compost facility is to speed up nature's processes. We do this by making sure the microbes that are responsible for breaking down organics are given an optima.l-environment to work. When the beneficial decomposing microbes are at an optimal tempera-tune range (131-155 F), harmful microbes and pathogens are destroyed. Windrows are monitored closely and aerated with a "windrow turner" which also inverts the windrow to make sure that all materials reach the proper temperature .requirements. Moisture from the fadlity's stormwater pond is added when needed, ail the while abiding by PFRP (Process to Further Reduce Pathogens) standards in the compost industry. The facility is able to utilize the excess stormwater in cooling down windrows; which provides another opportunity to re-introduce nutrients into the.compost. On average, the active composting phase lasts 3-4 months. The windrows are then moved to large curing piles for stabilization, and will remain there for at least ]. year unless a shorter curing time is required by the end user. Screening the compost to Y~' is the last step before marketing and selling the compost. Oversized materials (like larger pieces of wood) will go back through the process, and may take several cycles to break down. Our compost is sold for use in landscaping, food production, athletic fields, erosion control, and generally as an amendment where poor soil hinders plant growth or more nutrient value is needed.] 7 37 Michael Scott Solid Waste Section Chief NC DENR-Division of Waste Management 919-508-8497 ' m ich ae I. scott@ ncd enr.gov Michael Scott is in charge of our permit and operations oversight and will be glad to answer any questions you -may have concerning our permit and operations at Brooks Compost Facility. The facility has had no writtenviolations or citations within the last two years, and does not have any pending litigation. We are in good standing with NCDENR and all local agencies, and serve as a model facility for the compost industry. Brooks Compost Facility believes in working together with state and local officials and surrounding communities to provide real world solutions to a growing population that place a significant value on health and environmental concerns. Brooks Contractor is currently working on a project that would bring ahigh-solids anaerobic digester to Brooks Compost Facility. Proposed project completion date is-currently set for September of 2012. We anticipate this project to bring the company an even stronger commitment to providing services and products at increasingly affordable .prices. As a composter and provider of quality and nutrient-dense soil amendments, we feel an anaerobic digester is the last step in complete utilization ofa waste product. P/ease see attached permit#SWC-19-05 Please see attached haulerrcense 9. Pr"rcing_ Brooks Contractor wishes, for the third fiscal year straight, to maintain their pricing for the food residuals collection contract. Pricing shall maintain as follows: Cost per ton- $80.00 Cost per liner- $L00 Used cooking oil collection is to remain a free service at.the disposal of all food waste generators. No Brooks Contractor~mployees performing work.related to-this RFP will be making less than Orange County's living wage of $10.33 fser hour. 10. Financial Capability and-insurance If chosen to continue providing food residuals collection and composting services to the County, Brooks Contractor will not have to make modifications to equipment or purchase any additional containers for service. The contractor shall have additional replacement containers in storage at all times should they be needed. Financially, Brooks Contractor is fully equipped and eager to respond to the growing needs of the County, and is able to expand its services beyond the scope of work should the County's needs change. 38 Once the County's waste is put into Brooks Contractor's collection containers, the waste is the property and responsibility of Brooks Contractor. Proper measures shall 6e taken to meet or exceed al! applicable regulation within the collection, transport, and composting of organics received. Please see attached insurance cert+~cate 39 EXECUTION OF PROPOSAL PROJECT NAN[E:. fofld Waste and Organic Waste Collection PROPOSAL. REQUEST NO.3ti7-5175 THfS `PAGE MUST BE t=l1i;LY EXEGUI`ED AND 51GNED F'OR TWE PROI?.OSAL TQ BE.CONSl1:3ERE{?. .. r The person $xecutirig-the prbposa), an.behalf of the ;vendor, beliig first duiy:sworn, deposes.and eays:tltet: (1 } He or slie is tally'informed.regarding.the.preparation and can#ents of the :attached.Rraposai and_.of.ail pertinent circumstances regarc{irig'•sii.4ah Proposal; . • {Z) Neither helshe, riot an.y official, agent or employee of the vendor has.eriiered..tnta any_agreement; participated !rt any coiiusion, ar: otherwise taken any action which ls'irrres#raint of free coinpetitioti in . connection with this proposal; and SiGi~fA'fURi=/O~F PROPOSERy ~~`~ '`,~.~ ,~G~,~!~.-yr, •`f.~~a`<f~t-v~ f~ /~~: ~~ ~~~b ile ~/t f`l'A. 'S 'f `~ ~'~Yb r' ~L8i7i ~ / 1f4 I'F ~ 8-)_~~~~~4 .~' ~tf ~ ~7"~C 7~~..I7€ Harr-Re of-corporation} ~,~~' .(A~dresa -County-'State -Zip Cade} • Attest ~ . `~-~ ecr• ryl~tssistant Secretary) ~.- Preside t1Viae~". es/Assistant Vice' Tesident} printed: t..t+C~-•r ~ s`c~ --~ ~~ Tale: ~ "t~~ ~ CORPORATE SEAL: Fecieal iQ, or Social Security Number ~ ~ ° /( /~ NOTE - AFFidAVlT MUST 6E NOTARIZED Subscribed and sworn to before-me This ,_ day of~,2011. _~ r~ 1`~"''~'.~rr~•,~ t -'' h ~ C. Title My Commission Expires C'1s'~,:c~'-~ 1T C.~1~~~ LIRA t:, CAVINtS.~ , Notary Pubato, Nar.th.Cawoiina Chatham Co;utit.y. tVlyCommisnlon.i=xpiras Mash 1 Z',.~O:i.~:- t to 40 GQUNTY ~F GRANGE f~ERARTif1lENT' OF F1I~i}~NCtAE. SERYifvES 1~0 ~QfX 8181 H11~LSi~UR~?UCxH; N~FfTiii CAEtO~,~~tA: 27'278 F{~R#U1~1i* BtD PRC3R'OS~4`I; FQI~M . Tha unders€grtsd .declares that they have examined the Notice To Bidders, instructions To,f3iddsrs,..and ~pec€ficatians and is lnforrned,fwily wltli regardto.ali;tarms.and condttions~pertain€ng €Iiereto:arid:agCees thatlf iiils ptoposai_is.accepted v~+itftin ninety '(90) days, tits urdsrsfgned wli! supply and deliver, as ordered, aif equlprnent as required under these specitlaations at the:priCes set forth. below: ;, . '. D~e~rEptiat~~ `fJBtt of t4l[e~srzre :, : ~Pri~e '.,:, ..:,.., . ,,, .~ t Food acrd (3rganic Gat€ectiort and Qfsposai Cost. per l'ott ;~ (cotnpgst/d€gestor, or other} `'~. ~}c~ 2 Gompostat~io miner (€f applicable) Cost per finer 3 - Price per stop:(lf:appifaabie} Cost per.sfop j ~'f f-~ 4 - Price per location (ff appflcabte} Cost per location ~~ 5 Additional costs -and/or. j~ricin~ structure for the County's. / =consideration. (iietafi.befow} ~! is f7 i;o- Company ;.?~ ~` ~ `~,~'cs~l~'.~ ~.'~''~~~~rx• 'f1t3~y'fSt~~itis ti~s~:{#r~.~--~°~ Address ~ ~~ ~ '~ ~' -La- (Above name panted or {yped;~;`. ', < .: ;; Phone: _~..~~ - ~ 3'~- 5-`~f~ s ~. ~ ~~~ ~~ ^ 1 ~~~ - North Carolina Department of Environment and Natural Resources Division of ullaste Management Beverly Eaves Perdue Dexter R. Matthews Governor Director January 22, 2010 Mr. Dean Brooks Brooks Compost Facility 1195 Beal Rd Goldstvn, NC 2722 Re: Solid Waste Compost Permit SWC-I9-OS Dear Mr. Brooks: Dee Freeman Secretary Enclosed is your permit to operate a Large, Type 3 Salid Waste Compost Facility in Goldston, North Carolina. Please carefully read all permit conditions. The operation manual submitted with your application has been incorporated into your permit. Your permit number is SW-C-19-O5. The permit exp-ira#ion date is Jam~ary 22, 2015. Mr. Robert Hearn, Environmental Senior Specialist, will be-responsible for facility inspections. Mr. Hearn can-be contacted-at 919-508-8533. If you have any questions please feel free to contact our staff engineer Mr. Zi-Qiang Chen, Ph.D. at 919-~08-8523, or myself at 919- 508-5508. Sincerely, ,~~~ - - Michael E: Scott, upervisor Composting & Land Application Branch ce: Robert Hearn, Environmental Senior Specialist, DWM. Zi-Qiang Chen, Ph.D., Composting & Land Ap-plication Branch Central File, Solid Waste Section, Division of Waste Management 1646 Mail Service Center, Raleigh, North Carolina 27699-1646 Phone: 919-508-84001 FAX: 9f 9-733-4810 l Internet www,wastenotnc.org An Equal Opportuaity t Affirmative AcSon Employer NorthCaralina ~1?at~ralft~ 41 42 STATE OF NORTH CAROLINA ^EPARTMENT OF ENVIRONMENTA~ID.N;4TURAL RESOURCES DMSION OF U'JASTE MANAGEMENT 1646 MAIL SERVICE CENTER RALEIGH, N.C. 27689 Broofks Compost Facility is hereby issued a permit to operate a LARGE, TYPE 3 SOLID WASTE COMPaST FACILITY of 11-95 Beal Road in Chatham County Permjt Number: S~11C-1-S-Q5 in-accordance witty Article 9, Chapter 130A, of the General Statutes of North Carolina and all rules promulgated thereunder and subject to the c3nditians set forth in this permit. 1 ?~ !o ;~ Q e Mi I E. Scott, Bran Head alid Waste Secti n 43 Facility: Brooks Compost Facility ~ Page 2 of 3 SWC Permit #: 14-05 County: Chatham Permit Conditions: 1. Operation and maintenance of this facility shall be in accordance with the Solid Waste Compost Rules (1 SA NCAC 13B, Section .1400), the Permit Application and the Operation and Maintenance Manual submitted with the permit application, and these permit conditions. Failure to comply may result in compliance actions or permit revocation by the Division of Waste Management. 2. This facility shall be operated in such a manger that erasion and runoff from the site shall be controIled: Any leachate generated at the facility and any runofffrom the facility shall be managed in such a manner that ground or surface water quality will not be a~verseIy affected. The facility shall be maintained to prevent the. accumulation of stormwa#er er leachate or_-travel areas or active composting sites. 3. An appropriate Division of Water Quality permit for managing any stormwater or wastewater an the facility shall be maintained. 4. Only materials-spec~£ically listed in the permit application may be managed at this facility. ~ Before additional materials may be added,-there must be adequate testing and prior approval by the-Division of Waste Management in writing. 5. Ail compact produced at the facility shall meet the requirements of Rule .1407 of the -Solid Waste Compost Rules and the permit application. 6. Testing_and reporCing shall be conducted in accordance with the requirements of Rule .1408 and the permit application. An annual report of facility activities-for the fiscal year July I to June 30 shall be-sabrnitted to the Division by August 1 of each year on forms provided by the Division. This report shall include the amount of materials composted in tons 7. The compost operation and the -compost pad shall=be operated and maintained with sufficient dust control measures. to minimize airborne emissions and to prevent dust from becoming a nuisance or safety hazard. 8. Windrow data shall be maintained in writing as required to document temperatures, moisture levels and turning intervals. Bulk density and C:N calculations shall be reviewed nv less than every 14 days. - 9. Brooks Compost Facility shall ensure that windrow moisture levels in the compost windrows are maintained in the 40-b0% range for newly created windrows and compost windrows within PFRP. 44 ~;. Facility: Br-ooks Compost Facility SWC Pemut #: 19-05 County: Chatham Page 3 of 3 10: Windrow dimensions for active composting shall belimited to a maximum of 7' high x 20' wide unless otherwise approved by the Division. 11. Windrow turning shall not occur without consulting weather forecasts for favorable conditions inciudingtemperature, wind direction,~temperature inversions, and precipitation. 12. The odor- management plan shall be followed to minimize odors -at the facility boundary. Upon receipt of a facility complaint the facility operator shall investigate and take action as necessary to minimize the cause of the complaint. A copy of all complaints regarding this facility shall be maintained for two yeazs including the operator's actions taken to resolve the complaints. 13... Feedstocks shall not be received that are in an anaerobic state. 14. The facility shall beeper-ated in a manner.that reduces the potential for vector attraction. 15. Stockpiling of finished product shall be limited to a height of 60'. 1-6. The facility operational capacity for this permit shall be limited to 75,000 tons of feedstocks peryear received- for composting. 17. This permit shall expire on January 22, 2015. Changes in ownership, increase in facility capacity, or receiving feed stocks not identified in the permit application. shall require a permit modification. 45 .d ' f 6 f . . - .. .... a - .. .. .. .. daft` tat°~tt ~ ~ ~ ~ ~ ~ ~ - ' J Qrange .County ; ; ... ... . . ~.. , . Fir-anclal Senvtces'Departrrtent. ` ...... ,: f~lai. ;6,.,2011' ... , . RFR:3G7`51:75 ` F'(3pD. WASTE AND~~U1tGAt~I1C'~?VAS`tt~~C~II;~CTIUN~ To alt Vendors: Modifications. to bid .dOc~imera#s~~.:for he,;abpV,e:.natned.:R a st f r, ` . ~ ~ - ~. v :.. , ...:..:.. :. eq . e, ,. , o Prflposal are, made as folloan~s and shah :be included ~n ilt~.pro~osed amount:: . ,. 1,.::.;The °elue~ d ate;:has'been;eztended until: Ma .`24, ~20i i :af '5:00'` nt` tfiefi sf'da~~ ~o Y, .. P : , .... .-.C , ,.., .Y,. f nets 1=oot1 Waste. and Organic Waste Contract shall bQ Se iemfer:i, 201'1: ~: ~ ~=~ P -.. 2._ .-Aaigri.inaheet #rom ttae;pre;proposal~:ie:attacbed. ;. .. 3. All questions must be st~briiftted before.lulay i7, 20:11: at 3:00 nm~ ::.: 4.~ _ Page..2:ot: 5. `the peg=~o ith ariy incr-ea All other terms arid: conditions shall remain the saute ~. ~ - ' ,. By: David E. Canne(t, Purchasing Agent; dcannellfa~co:arange.na.us ~ (9t9j 245-2651 A signed copy of this.attddendum shalt tie in~iuded with the bid submitted by gout company Com any Name: ~J~c1~ - f Date Received: ~~G ,~ `~ P.O. Box 8181 200 South Ca.meron.-Street Hillsborough, North Carolina-27278 Telephones: Area Code 919 245-2651 FaX: 919 64~-3824 Pale 1 of 2 46 Questions and Answers 1. What is the current arictng for the services? Are any fuslferiergy surcharges applicable? Can we view a recent invoice? lnci~-de any fuel/energy surchases 1n yout bid. Attached is a:'copy of an invoice 2. What does it mean under "D. Container Description" to have a "properly sealed" container? UVe understand about non-leaWng containment, but:this seems to be-referring to something else. ? "tie container:mt~sl Have a !ld or cover. that closes tigt'itly or is flush v~ith the body of the container to prevent rodents or any other vectors frorrt crawling .irt. 3. !f the. carts are required to have liners, why.are they also required to be cleaned after each service? Are ail .containers serviced after each service, without fail? Presently, in what manner are tFtey. craned? ?The carts -are not.~equired.to.:have liners: Only a few places use liners. even in the case cif the lined coritair~rs, ~if bags breaks. ancUarthe:lid~.get tood.:waste on them; they are. ~!ashecf otit. Ail .cc~ntairiers are ot~rrentty cleaned after every service, The 65 - gallori cars and the ~t8 yard-ditr~psters. They.are ~prayed~`put wttl a;~pawer:i~asl~er using hot v~iater.and ctegreaserfsanitizer and then the vrater is captured in tho truck with the organic waste. 4. in one..place under "Proposal Deadline" the RFP-references Thursday., May 17"' as the submissiari date, but May 17'"'is a Tuesday: is May 17~'the correct,day? 1VfA 5. This RFP could be seen as having a very short turn-around timeframe.for responses. -!s it passible,have aq.extension of one week for proposal submission and orte month for service start up? Getting specialized equipment in place in such a limited time :irviU be difficult. The•da`e date has been extended.until May 24, 2011 at S:OtJ ern, Tt~ first day:of-new l;crod.:l~laste grid i?rgarzdc Waste Contract shall ,be Septmmber #:*;?011. 6. tNhiie the- service Locations are. fisted, is it possible to.expand..the list to ittciude.the. size of containers. and.service:frequencles? An i~rnrolee may suppiy.that~daia.? phis informatfan~fs attached 7. We are interested in more.information as to what are meant by "Milestone dates". Thep - appear to be linked to payments, but it is uncie~r.::l~liiestohes~not pe~tin~n't i~ther than requireme-~t of startup date. Vendor vkrili be paid for sen,iee Pate 2 of 2 47. ,~co~rA-~ ~Ef~~'~-FIC~;T~ :t7F ~:~I~,;B°lt;t"T~' lt~~t~R~tNC~ L ' DATEIMMfiO/YYYY) am 2/ls/2011 Tti1S :CERTIFICATE IS ISSUED-AS A RLtriTTER"OF INFORMA'TiOt~{ "ONLY AIJl7 :COtJF~fi.S .NO RfGHTS" UPON 7HE CERTIFICATE i90LDER. THfS CERTIFICATE DOES NC!T AFFIRMATIVELY QR IJEGATtVECY AMEWp; EXTEAtR OR ALTER THE COVERAGE"AFFORDED BY THE POLiCfES 'BELOW. THfS. CERTIFICATE OF IN~UI2dNCE DUES NOT CONSTITUTE A CONTRAiC't' f3ETYJEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR F+RODUCER, AND THE CERTIFICATE HOLDER. fMPORTA(JT: if the certificate holder (s an RDDfTfONAI INSURED, the policy(tes) mast ke.endorsed. 1(SUBROGATION tS WAIVED, subject to the terms and conditions 'of th¢ policy, certain policies may require an endorsement A sfatemerst on this certifcate does not confer rights to Ehe certificate holder iri lieu of such endorsement(s). PRODUCER "O~cTJUlie Sizeunoie _ _ _ ._ Pelnik Insurance & E'inancial. ServiCE?9 _ _ =~ PHPNE (919) 459-8000 F'~ N , (819)A59-8019. idd 12idgeview Drive ~p~s; jnlie.sizemore{pelnik,com .. .____-..- .~ --.- - suite iDfl - _.~ . -._ - PRODUCER ooao~soo s~a~ER la#. CarY NC '27511 Y _~_._.._.~..._ tN5t1RERI5i AFFORISINGCOVERAG~ _.____- NAIC it ` INSURfU ~ .w-~~~ INSt1rlERil:EranlCflr77¢Atfl Mutual IAS .Co 39$6 iNSUaER B ~tlildexs Mntual Insurance Ca ~ JUI?Y D BROOKS CONTRACTOR INC. iNSURERC~EssE:x Insurances -Co an _ ~ ___ . 1195 BEAI, RD ~ _ __ . tNSUREao: " -----L--_.._~..,..-ry -_ - INSURER E • GOLDSTON NC 27252-9595 n{suR>tf: `~~" t c..vv ucf-ut~ (:tlill['IL:AT E (1UMBER;L:L,13Y 14utl213 REVISI6N Nt! NIt3ER~ " THIS IS TO CERTIFY THAT THE POLCIES OFiNBURANCE LISTED: BELOW. HAVE BEEN ISSUED TO Ti1E INSUIIED.NAMED ABOVE FOR"TIiE I?gI:ICY PERiOO INR.ICgTEp: NOTWITFiSTAh1DING ANY REQUIREMENT; TERM.OR CONDITIDN pF AN1C CONTRACT IJR OTHER DtSCUMENT ViliTti RESF'EOi"f0 iNHICti THIS CERT1FtCATE MAY BE ISSUED OR MAV PERTAIN; fiHE INSURANCE AFFORDED BY 'fNE POLICIES DESCRIBED- HEREIht tS:SUB:IECT TO ALL 'fltE TERryiS, EXCLUSIONS AND COIdDIT1ONS OF SUCH POllC1ES. LiMtTS SHOWN MAY HAVE BEEN REDUCEb BY .PAID CLAIMS: Il7>t TYPEflF INSURANCE O POLICY NUMBER PMI~O EFF POLICY EXP LlFifiT9 ~ yv riENERAL~tIAelt.lTY EACH ~DURRENC>e S I,"DO,O.;~DbO _ ~ CDMMERGAL GENERAL UABIGTY 0~~~~~~~ ~E;_~[~~4rra ~' 300 000 A _ _~ CLAiMSdd,AD'e ~ DCY:UR P6000154 !18/2011 /18/2012 heED F.xP Erna Ps'~~„_, S 5 , q00 _ _~,...,_ ~_ ..- PER~NAt,}t:AOVINJURY~ S 1,000.,°OOR _, - _. GENERAI.AOGRE GATE _ 5 2;,0'aD:~DQO GFJ7LAGC,REGATtLBdiTAPPLIESPER; _ _ PROOULIS-CDMP:%DP.AGG.. _. • .fi 2.,~DDO;OOb ~ POLICY . ~~ LOC ~ _ . S ASITOMOBNJ: Ll46Tl.lTY % ~, AtITD COMBiNE17 $INGLE'UMIT (Ea accidomf S 1, D 00 , DD D A ALL oWNEp AUTD5 6001?IS4 /18/2011 /181ZO1P ~ILYI~D~~°f~~i - S~ __ SCHEDULE6 kUTQS BOb1LY INJURY (Aor accldarlU S ~_~~~J.YT _ _. X HIRED AUTOS ~ PRDPFDiTY~QAMAGE {PDretspdaiit} _ __ ~ _._, . .. S . . .~ . ~ NON-DWNq] AUTDS _ _ s ~ _ ._. ..__~ }[ UMBRELLA t1A6 _ DCCUR EACH OCCURRENCE S 6,DD0~{ODQ - 17fCE$S tJA6 _.~,„_ ._~ CLAIMS~MAi51: AGIiREGATE g 6,OQ4;000 _ _ _ neaucTJBLE -T ~ ~ ~~~'~~~"` . s A % RETENTlDN S 10 006 P6000YSd !18/toil /18/zo12 $ $ WORKERS COMPFJ{SAT10N AND EMPLDYERS' 1JABILITY Y N WC STATU• OTI{= ~ TSN3Y.LIMI7 _ ~_._...._. - f ANYP(tOPR1ETORlPARTNERIEXECUTIVE EXCLUOED7. ~~ O ~ ~l~ i N /~ E.L-E.4CHACCIOEN7 - $ ~, QQO QQ_a L tAa i F t} 1r d c rCP1000641 ~ ~ /18/2011 /18/2012 EL. DISEASE=~.t.Eblitl.DY 5 1 OOD-a00 a, o alho te+dor ~DE&IXtIPTtONOFOPEiZATIONShefow ~ q EL. DIS(_ASE,POiJCYLltd1T $ i ooD: ~aoD. C Motor Truck Cargo . - 12125 /1/2011 /i/2oi2 LJmlt $25;000 oadlx,9k,;r. $1, 000 DESCRIPTION OF OPERATIONS! LOCA7tONS /VEHICLES {Attach ACORC tDy Addlflahat Romarka~Sehadula, it moro apaw Isrnqutradl { 9I9) 66I-9038 SHOULD ANY OF THE A90YE DESCRIBED POLICIES BECANCELLEtt BEFORE TNE. E!IPIF;4TION PATE THEREOF, NOTICE WILL BE QEUVEREO iN FaCf.rts'Rr.GE WITH THE PIIUCY PROVISItlNS. • AUTI{GRke~:t REPRESENTATiV£ ,7ulie- Sizemore/JSZM ~w='`~~ ACQRD 25 (2DD91a9) O 1988-2a09 ACORD CORPORATION_ AJI rights reserved_ Itv~uzs cryDasos} I ne wt:ue2o name and Togo are registered martcs of ACORD ,. 00 '; ,, ;' .. .' et ~ ~ Material Safety. Data Si~eet +Granular Absorbent (#1003000) CORPORATtOlV OF AMERICA 410 North Michigan Avenue Chicago, IL 60611 ~ (312}321-1.51, Information (800}424-9300, Emergency 1. PRODUCT IDENTIFICATION MSDS Number: 1003000 ' Identity: Granulaz Absorbent Issued: September 24, 2009 Chemical Name Fullers Earth (attapulgite type) or bentonite (montmorillonite type) or amorphous opaline silica 2. COMPOSITION Com onent CAS Number Amount Silica Hydrated (Amorphous Opaline Silica) 7631-86-9 ~ 90-I00% ullers Earth 8031-18-3 80-90% entonite (Montmarillonite type) . I3B2-78-9 90-93% Quartz 14808-60-7 0-20°ln 3. HAZARDS IDENTIFICATION EMERGEATCY OVERVIEW This product is anon-combustible, chemically inert mineral. This mineral sample contains a small amount of naturally-occurring crystalline silica as quartz. Prolongedoverexposure to respirable crystalline silica may cause lung disease (silicosis). IARC, in Monograph 68, has concluded that tryst-alline silica inhaled in the form of quartz from occupational sources is carcinogenic to humans (Group 1); however, ~cazcinogenicity was not detected- in all industrial circumstances studied Because applications and exposure data indicate that exposure to respirable quartz in this product with normal use is well below-the OSHA Permissible Exposure Limit (PEL) and ACGIH Threshold Limit Value (TLV}; and because the company is-not aware of any scientific or medical data -available indicating that exposure to dust from this product under conditions.of normal use will cause silicosis or cancer; adverse effects would not be expected from normal use of this product. ~ALTFI HAZARDS INGESTION: No adverse effects expected with unused material INHALATION: Inhalation of excessive concenixatians of dust may cause irritation of mucous membranes and upper respiratory tract. EyE; Contact may cause mechanical irritation and possible injury. SKIN: No adverse effects expected SENSITIZATION: No adverse effects expected. CHRONIC/CARCINOGENICTTY: Inhalation of excessive concentrations of any dust, including this material, may lead to lung injury. This product contains crystalline silica. Excessive inhalation of respirable crystalline silica may cause silicosis, a progressive, disabling and fatal disease of the lung. Symptoms may include cough, shortness of breath, wheezing and reduced pulmonary function. The International Agency for Research on Cancer (IARC), in Monograph 68 has concluded that crystalline silica inhaled in the form of quartz or cristobalite, from occupational sources is carcinogenic to humans (Group 1). 49 Issued on September 24, 2009 Page I of 6 50 • CORPORATION OF AMERICA 410 North Michigan Avenue Chicago, (L 60611 Material Safety Data Sheet Granular Absorbent (#1003000) ~ (312)321-1515, Information (80024-9300, Emergency However, in making the overall evaluation, the Working Group noted that carcinogenicity was not detected in all industrial circumstances studied Carcinogenicity maybe dependent on inherent characteristics of the crystalline silica or on external factors affecting its biological activity or distribution of its polymorphs. The National Toxicology Program (NIP) classifies crystalline silica as a known carcinogen. Because applications and exposure data indicate that exposure to respirable quartz in this product witfi normal use is well i~elo~v the OSHA Permissible Exposure Limit (PEL) and ACGIH Threshold Limit Value (TLV); and because the company is not aware of any scientific or medical data available indicating that exposure to dust from this product under conditions of normal use will cause silicosis or cancer; adverse effects would not be expected from normal use of this product. MEDICAL CONDITIONS AGGRAVATED BY EXPOSURE: None currently known. 4. FIRST AID MEASURES EYE: Immediately flush eyes with cool running water, lifting upper and lower lids. If irritation persists or four foreign body-in the eye, get immediate medical attention. SKIN: None needed for normal use. INGESTION: If used material is ingested, get medical attention due to possibility of chemical contamination. If large amount of unused material is swallowed, get immediate medical attention. INHALATION: Remove to-fresh air. 5. FIREFIGH'TIl~TG MEASURES FLASH POINT: This product is not combustible. , FLAMMABLE LIIVIITS Not applicable EXTINGIILS~ING MEDIA: Use media that is appropriate for surrounding fire. UNUSUAL FIRE OR EXPLOSION HAZARDS: None SPECIAL FIREFIGHTING INSTRUCTIONS None required HAZARDOUS COMBUSTION PRODUCTS: None Issued on Seplenrber 24, 2009 Page 2 of 6 51 ~ Material Safety Data Sheet Granular Absorbent (#1003000) CORPORATION OF AMERICA 410 North Michigan Avenue Chicago, !L 60611 ~ (312)321-1515, Information {800)424-9300, Emergency 6. ACCIDENTAL RELEASE MEASURES . Sweep uP and collect for reuse or disposal 7. HANDLING AND STORAGE HANDLING: Avoid breathing dust. If clothing becomes dusty, launder before reuse: STORAGE: Store in a dry area. 8. EXPOSURE CONTROLS/PERSONAL PROTECTION EXPOSURE GUIDELINES: Limit Hydrated (Amorphous Opaline Silica) s Earth (Montmorillonite type) PEL - 80 mg/m' f % Si02 PEL - 15 mg/m3 TWA (total dust) PEL - ~ mg/m' TWA (respirable fraction} PEL -15 mg/m3 TWA (total dust) PEL - 5 mg/m3 TWA _(respirable fraction)_ PEL -10 mg/m3/%Si02+2 T-WA TLV - 0.025- mQ/m' TWA ~EL- OSHAPermissible Exposure Limit. TLV-American Coajerence of Governmentallndastrral Hygienists (ACGIfi7 Threshold Limtt Yaltre. TWA- 8 hoar Weighted.4rerage. STEL•Short Tenn Faposure Limit. ENGINEERING CONTROLS: For operations where the exposure limit maybe exceeded, local exhaust ventilation is recommended RESPIRATORY PROTECTION: For operations where the exposure limit may be-exceeded; a NIOSH/MSI-IAapproved- high efficiency particulate respirator is recommended. SKIN PROTECTION: None required for normal use. E_YE PROTECTION: Safety glasses or goggles recommended. OTHER: None required for normal use. ~. PHYSICAL AND CHEMICAL PROPERTIES APPEARANCE AND ODOR: Gray to tan (or red) granules, no odor PHYSICAL STATE: Solid BOILING POINT: Not applicable VAPOR PRESSURE: Not applicable VAPOR DENSITY: Not applicable SOLUBILITY IN WATER Issued on September 24, 2Q09 Page 3 of 6 52 ~ Material Safety Data Sheet Granular Absorbent (#1003000) CORPORATION OF AMERICA 41U North Michigan Avenue Chicago, 1L 50611 ~ {3~2)321-1515, Information {800)424-9300, Emergency Insoluble SPECIFIC GRAVITY: 2.2 gH: Not applicable MELTING POINT: Not applicable OCTANOL/WATER COEFFICIENT: Not available 10. STABILITY AND REACTIVITY STABILITY: Stable INCOMPATIBILTTY: Physical contact between this material and turpentine, hydrofluoric acid, vegetable-oil or other unsaturated organic compounds {such as fish oil) may~enerate heat and/or fire. Do-not use this material with these compounds. FfA7,ARnOU5 DECOMPOSITION PRODUCTS None ,HAZARDOUS POLYMERIZATION: will not occur. 11. TOXICOLOGICAL INFORMATION No data available. 12. ECOLOGICAL INFORMATION No data available.. , . 13. DISPOSAL CONSIDERATIONS Dispose in accordance with local, state and federal environmental regulations. Unused material is suitable for disposal in sanitary landfill. Used material maybe subject to regulation, depending on the nature of the material absorbed. Check with appropriate regulatory authority for used material containing hazazdous waste. i 14. 'TRANSPOR'T INFORMATION -1 SHIPPING NAME: Not regulated UN NUMBER: Not applicable HAZARD CLASS/PACKING GROiJP: Not applicable LABELS REQUIRED: None Lssued ott September 24, 2009 Page 4 of 6 t. ~ Material Safety Data S~ieet Granular Absorb;nt (#10034(30) CORPORATION OF AMERICA 410 NorEh Michigan Avenue Chicago, !L 60671 ~ (312)321-1515, Information (800124-9300, Emergency 15. REGULATORY NFORMATION CERCLA/SUPERFUND None SARA HA7.ARD CATEGORY (311/312): Chronic Health SARA 313: None TSCA: All of the components of this product are listed on the EPA TSCA Inventory or exempt from notification requirements. EINECS: All of the components. of this product are listed on the ETNECS Inventory or exempt from notification requirements EEC R&S Phrases: Xn Harmful, R48/20 Harniful: Danger of serious damage to health by prolonged exposure by inhalation; S22 Do not breath .dust; S38 In case of insufficient ventiration, wear suitable respiratory equipment. JAPAN MITI: All of the components -of this product are existing chemical substances as defined in -the Chemical Substances Control Law. AICS: All of the components of this product are listed .on the AICS Inventory or exempt from notification requirements CANADIAN DSL: All of the components of this product are listed on the Canadian Domestic Substance List or exempt from notification requirements. CA PROPOSITION 65: This product contains respirable crystalline silica which-is known to the State of California to cause cancer. 16: OTI~R INFORMATION NFPA RATING: Heatth=l Fire=O Reactivity HNIIS RATING: Health=l * Fire=O Reactivit}r0 The infoimationin this data sheet is believed to be accurate: however, each purchaser should make its own test to determine the suitability of the product for its purposes. OIL-DRI CORPORATION OF AMERICA MAKES NO WARRANTY, EXPRESSED OR IMPLIED, WITH RESFECT TO THE PRODUCT and assumes no responsibility for anyrisk or liability arising from the use of the information or the product. Statements about the product should not be construed as recommendations to use the product in infringement of any patent. 53 Iscr~ed on September 24, 2009 Page 5 of 6 54 ~ ~ I~Iater~al S-afet_y Data Sheet Granular Absorbent (#1003000) CORPORATION OF AMERICA 410 North Michigan Avenue Chicago, IL 60611 ~ (312)321-1515, Information (80024-9300, ivmergency APPENDIX. ASSOCIATED PRODUCTS This MSDS applies to the following products. Products are listed alphabeticaIly across then down. Absorbs It All Purpose 18/4-0 All Purpose 18/40 2426# Associates Premium Calcine 5/18 Red Concentrate Concept Absorbent ~ DOC Private Dryden Generic Exclusive Flor-Dri GA Generic GA A.P. Private Label Ga Generic Grey Calcined 5/30 Ground Clay 4/20 GV~ Ground Clay 6/30 GB Industrial Quick Sorb Instant Dri Blue Instant Dri Red Japanese Floor Abs. OD Premium Absorb OD Premium Absorbent O-D Sams Premium Poly Off Shore Generic Oil Dri 12/24 LVM Oil Dri Allpurpose Oil Dri Allpurpose 33 1/3 Oil Dri Industrial Oil. Dri Industrial Absorbent Oi1Dri Premium Poly Abs Oil Dri Regular Absorbent Plain Oil Dri IJ.S. Special Oil Zorb ~ Oil Zorb Premium Abs Oil-Dri Automotive Premium 4110 Oil-Dri-Premium Poly Abs Pvl Heavy Duty Generic Quick Sorb Pail SND Standard GB Super Clean AP. 18/40 White Absorbent White Absorbent-Pvl Issued on Seplem6er 24, 2009 Page 6 of 6