HomeMy WebLinkAboutAgenda - 06-21-2011 - 5oORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 21, 2011
Action Agenda
Item No. ~.
SUBJECT: County Manager Authorit for Efland-Buckhorn Sewer Capital Project Items
DEPARTMENT: County Manager and Planning PUBLIC HEARING: (Y/N) NO
ATTACHMENT(S): INFORMATION CONTACT:
1. Central Efland Phase II Area and Frank W. Clifton, County Manager,
Northern Buckhorn Area Vicinity Map 245-2300
Craig Benedict, Planning Director,
245-2585
Kevin Lindley, Staff Engineer, 245-2583
John Roberts, County Attorney, 245-2318
Michael Talbert, Financial Services,
245-2153
Jeff Thompson, Asset Management
Services, 245-2658
PURPOSE: To authorize the County Manager to execute necessary documents for pre-
construction activities necessary for the Efland-Buckhorn Sewer Capital Project subject to
County Attorney approval.
BACKGROUND: This authority is time-limited and specific to two projects: Several State and
Federal review requirements will be occurring over the next few months related to the Central
Efland Phase II and Northern Buckhorn sanitary sewer projects. Due to the summer break, the
agencies and activities noted below will require certain actions, correspondence, recorded
documents and supporting material.
Orange County staff is preparing to begin construction on the Efland-Buckhorn Sewer Project
during the fall of 2011. Staff will continue to prepare for this construction through the summer
months in the areas of:
1) Railroad and North Carolina Department of Transportation (NCDOT) encroachment
permissions and conditions;
2) Necessary sewer easement transactions;
3) Financing agreements (previously authorized by the BOCC);
4) Other regulatory and municipal agreements, including potential agreements with the City
of Mebane (for the Northern Buckhorn area);
5) Engagement in a Construction Administration and/or Construction Materials Testing
professional services agreement through a request for proposals (RFP) process in
excess of the Manager's approved $90,000 limit;
6) Most acquisition of easements are by agreement. However in a few cases, where
special circumstances arise (such as `through lot' vs. perimeter easement routes), the
approved agreement offer does not comport and an alternate offer may be necessary. In
other cases where an agreement cannot be reached, the BOCC on June 7 authorized
condemnation of the easement(s). The BOCC has also authorized the purchase of
property for the sewage lift station which is a fee simple transfer of ownership. Although
this is intended to be accomplished within required timeframes, there is a remote
possibility that the acquisition of property may also be pursuant to condemnation as a
last resort.
These pre-construction activities will require the need for the County Manager to represent the
County in these types of Agreements.
FINANCIAL IMPACT: Associated costs are appropriated within the Efland Sewer Expansion
Capital Project budget.
RECOMMENDATION(S): The Manager recommends that the Board authorize the County
Manager to execute necessary documents for pre-construction activities necessary for the
Central Efland Phase II -Northern Buckhorn Sewer Capital Project, including authorization to
engage a Construction Administration and/or Construction Materials Testing professional
services firm with costs in excess of $90,000, subject to County Attorney review. This
authorization is specific to these two projects and relates to a three-month time frame.
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Orange County, NC Vicinity Map
Northern Buckhorn /Central Efland Phase 2
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Orange County Planning and Inspections Department
QS Map Prepared by Brian Carson. 6j13/2011