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HomeMy WebLinkAboutAgenda - 06-09-2011 - 5ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 9, 2011 Action Agenda Item No. 5 SUBJECT: Discussion of County Department's FY2011 -12 Budget Requests DEPARTMENT: County Manager and Financial PUBLIC HEARING: (Y /N) No Services ATTACHMENT(S): 1. PowerPoint : Mobile Library INFORMATION CONTACT: Frank Clifton, (919) 245 -2300 Clarence Grier, (919) 245 -2453 PURPOSE: For the board to review and discuss the Manager's Recommended FY2011 -12 budget. BACKGROUND: The County Manager released the. FY2011 -12 recommended budget on May 17, 2011. Subsequently, the Board has conducted two public hearings to receive residents' comments regarding the proposed funding plan. On May 26, 2011, the Board heard presentations from the Durham Technical Community College, Chapel Hill - Carrboro City Schools Board of Education and Orange County Schools Board of Education. Additionally, the Board began discussions with County Departments in regards to their departmental budgets. Tonight's work session offers the Board an opportunity to continue discussing the recommended budget proposal directly with County department directors, including department fee schedule change requests and a presentation by the Library Services Director regarding mobile library service in northern Orange County. The following department directors are scheduled to attend tonight's work session to exchange ideas regarding their departmental budgets. • Tax Administration • Register of Deeds • Animal Services (including Fee Schedule change requests) • Asset Management Services (including a Fee Schedule change request) • Cooperative Extension • DEAPR- Department of Environment, Agriculture, Parks and Recreation (including Fee Schedule change requests) • Housing, Human Rights and Community Development • Human Resources • Library Services (including Fee Schedule change requests and a presentation regarding mobile library services) K • Social Services • Board of County Commissioners • County Manager's Office • Financial Services FINANCIAL IMPACT: Included in the Background Section. RECOMMENDATION(S): The Manager recommends that the Board review and discuss the Manager's Recommended FY2011 -12 budget and provide direction to staff, as appropriate. Mobile Library To address Rural Library Services in Orange County Snapshot of Main Library and Cybrary Use by Rural Residents Precinct 2010 Circulation % of Total Circulation Current Users* % of Total Current Users Caldwell 14,005 5.6' 763 5. 2 0 ,, Efland 13,144 715 4,9 "'0 Orange Grove 10,147 4.1 °% 659 4.50,o Tolars 9,668 3.9 °. -„ 519 3.60,b Cedar Grove 7,791 3.1 °'0 522 3.6'),'0 Carr 1,816 0.711-,, 198 \\7vte Cross 1,173 0.-5 130 0.9 11t, Subtotal 57,744 23.1% 3,506 24.1% Urban Users 192,769 76.9') 11,032 75.90.0 OCPL Total 250,513 100 "'„ 14,538 1000: 0 ' lucludc, individual, N�ho haN, used the Gbian ,incc 7/ 1/20111 Rural Options presented in September 2010 Worksession Agenda Item Abstract: RhS / 10 1)1 42. »cI Lj Library hiosks �j Mobile Library Services BOCC Meeting Minutes for further information: htty: /DocN7icit.ashsrid 2030)9 Mobile Services a Public Internet connection N Snapshot of Mobile Unit ® Step -Van Style Book 1\Iol)Ae 20 — 30 feet in length m Approximately 4 public computers ® Book capacity is approximately 2000 volumes o Budget includes a metal carport for storage at the county Public Works site ® Scheduled to make two 2 hour stops 4 afternoons each week and alternating Saturdays, North one day for vehicle maintenance and material updates Standard Mobile Service Criteria Based on ALA 2008 Alobile Ser ices ht ncab...... ircach. urn /?0tl5Bua /.mobi4•Guidrlincs_pdF ® Stop provides ample room to maneuver and park the bookmobile on a level, solid parking area ® Stop provides maximum accessibibtw and safety= for customers and staff; and sufficient parking area for patrons © Provides service to population centers that exist a sigl ificant distance from the Main Library, at least 15 minutes v Mobile Library schedule to be adapted to respond to usage of sen -ice including circulation, door count, reference questions, and other library services © Stop preference is given to visible locations that are con-ununity centers and / or provide other communit�7 services o Available Restroom for bookmobile staff and public use Collaboration E3 A -Tet with and collaborated on service connectivity and locations with the following departments: ii IT u Planning 13 I?'T\IS Possible Mobile Sites o Community Centers Lfland Cheeks Colmnunity Center Schley CommunitST Center L] Cedar Grove Ruritan Club u Fire Stations D, Caldwell hire Station u White Cross lire Station E3 Parks Ul Cedar Grove Park Density Map: Attachment 1 Connectivity Test ® Library staff performed field tests using 4 laptops and mobile hotspot from Sprint and Verizon D Conducted tests using the Sprint hotspot on 5/5 and 5/6 Conducted tests using the Verizon hotspot on 5/_25 and 5/`'6 ® At each site, we tuned the ability of the computer to completely load and /or begin playing: cj The count- lhomepage (co.orange.rrc.us) A count- job posting in PDF format u An archived BOC-C meeting video from -Nh�- 3, 2011 © Testing consisted of completing all three steps on each laptop in succession. ie) When laptop 4 was tested all previous laptops were still connected and attempting to run the granicus video. Connectivity Results ® plain Library wireless was used as a benchmark for test sites because it is designed to handle a large number of users effectively * At certain sites, utilizing the mobile hotspot from both providers yielded: Q Limited and inconsistent connectivity Lviuted ability to stream video 13 Compromised connection xvith the addition of more than one computer ® Verizon hotspot yielded results comparable to the plain Library wireless at 3 of 7 test sites ® Attachments 2 & 3 provide data of testing Connectivity Alternatives based on Collaborative Discussions with IT and Planning a Alternative 1: Create Broadband Wireless Hotpots o Establish business -class broadband connections and wireless routers at select sites throughout rural Orange for $7,200 annually for 6 sites Li Requires existing coverage by service providers and cooperative agreement with facility owners which may include rental fees Connectivity Alternatives based on Collaborative Discussions with IT and Planning a Alternative 2: Encourage Expansion of Private Sector Cellular Service Relies on private providers siting towers iii rural Orange Extent of impact will depend on the location of new towers Additional information presented by Planning at M ay 17, 2011 BOCC meeting: http: / /t\,\v\v.co.oran�-,c.nc.us /OCC1.h.RhS / 1105177 b. adf Connectivity Alternatives based on Collaborative Discussions with IT and Planning m Alternative 3: Expand County Network through Point -to -Point Wireless Cooperative agreements Nkith the NC Highway patrol, "Town of Hillsborough, Hillsborough Historic Commission and other bodies must be established Requires $100h IT capital and $10h in annual IT maintenance per tower, and a minimum of 12 months to implement L, Dovetails with expressed need for improved public safety con-u-nunications Mobile Service Recap a Capital investment for Mobile unit of $266,500 a Limited services and availability ® Consistent connectivity concerns Li Annual investment $128,700 a Additional mobile library photographs & Connectivity detail from testing httt-): / /www.co.oran�c ic.usZEbmn, /mohdclibrarv.asn Attachment 2: Sprint Mobile Connectivity Test Conducted by library staff on 5/5/11 and 5/6/11; Results show amount of time required to fully load each page in minutes:seconds (mm:ss). The following websites were used for each test: Page: County homepage (www.co.orange.nc.us) PDF: Job Description for Health Director (formerly posted at www.co. orange .nc.us /prsnl /openings.asp) Video: May 3, 2011 BOCC Regular Meeting (available at www.co. orange .nc.us /occlerks /granicus.asp) j Used library's wireless internet network; Streaming video worked fine with both audio Main Libra 0:08 0:03 1:10 0:08 0:11 1:15 0:01 0:12 1:17 0:01 0:13 1:13 and video 12 noon Upload only; unable to play granicus. Adding range, rove additional computers degraded the Fire House 0:57 0:07 1:57 1:43 0:08 3:30 1:35 0:11 ' `' :4:201 '2:08 0:11 4:40 performance of loading pages. 1:30 PM Upload only, unable to play granicus. Adding White Cross Fire additional computers degraded the House 5:00 0:03 1:15 1:52 0:29 1:42 1:10 0:14 2:00 1:1010:14 4:401 performance of loading pages 2:30 PM � Streaming videoloaded,.howeverplayback ' Efland Cheeks was disjointed from audio. All video stopped Community and paused as other computers were loading Center ` 0:10 0:04 0:25 1):18 0:03 0:40 0:12 0:03 0:52 0:16 0:04 0:25 pages and materials. 3:30 PM Streaming video loaded, however playback was disjointed from audio. All video stopped Caldwell Fire and paused as other computers were loading House 0:07 0:02 0:25 0:15 0:22 0:50 0:12 0:07 0:40 0:23 0:07 0:27-pages and materials. 11:00 AM Upload only, unable to play granicus. Adding, Cedar'Grove additional computers degraded the N6.2 Fire House 0:10 0:04 1;19 1 :20 0:09 ` `1:50 0:51 0:14 2:00 ` 1:00 0:18 2:51 performance of loading pages 11:45 AM Upload only, unable to play granicus. Adding Cedar Grove additional computers degraded the Ruritan Club 0:10 0:02 0:22 1:04 0:11 1:47 1:18 0:15 2:27 2:15 0:55 2:31 performance of loadin ages 12:15 PM p oa only, unable to p, ay granicus. � A ing Cedar Grove additional computers degraded the ; No:1,Fire, °House 0:29 0:06 0:30 0:30 0:04 1:06 0:22 0:05 !°2:25 3:30 -1:15 4:44 performance of loading pages 1 :00PM The following websites were used for each test: Page: County homepage (www.co.orange.nc.us) PDF: Job Description for Health Director (formerly posted at www.co. orange .nc.us /prsnl /openings.asp) Video: May 3, 2011 BOCC Regular Meeting (available at www.co. orange .nc.us /occlerks /granicus.asp) j Attachment 3:Verizon Mobile Connectivity Test Conducted by library staff nn5/25/11 and 5/26/11; Results show amount of time required to fully load each page in minutes:seconds (mm:ss). The following websitep were used for each test: Page: Countyhomepoge .no.&d PDF: Job Description for Health Director (formerly posted at www.co.orange.nc.us/prsni/openings.asp) Video:May3.2011BOCORegu|ark8ee1|ng(ova||ab|eatvmww.co.onango.no.umboc|erkm/gnan|nue.anp) Streaming video worked fine with both audio 12 noon on Str earning video loadedzild streaming video, - gene occasional', he d Streaming video loaded and played White Cross Fire appropriately. There were slight pauses as House 0:08 0:011 0:25 0:07 0:02 21:00 0:07 0:021 0:23 0:10 0:06, 0:29 other computers were added. 3:00 PM Streaming video loaded and streaming video generally matched audio, Wit, occasiona EflandCheeks st, pa bses�'tand delays. All video paused as oading pages and.', Caldwell Fire streaming video worked fine with both audio Cedar Grove Streaming video worked fine; ith both'audio Streaming video loaded, however playback was disjointed from audio. All video stopped Cedar Grove and paused as other computers were loading Ruritan Club 0:12 0:02. 0:49. 0:24 0:06, 0:58 0:13 0:02 1:00 0:21 0:04 1:25 pages and materials. 11:15 PM d and streaming video: gei ierally matched audio, wit occasional pause All video-paused as ysl Cedar Grove­e other computers were: loading, pages and The following websitep were used for each test: Page: Countyhomepoge .no.&d PDF: Job Description for Health Director (formerly posted at www.co.orange.nc.us/prsni/openings.asp) Video:May3.2011BOCORegu|ark8ee1|ng(ova||ab|eatvmww.co.onango.no.umboc|erkm/gnan|nue.anp) P apulat�on pens su s 2p 1 d Person C° Cen_...o„ Co Cedar Grove Cedar Grove 0 nac 9e Rural 2 Caldwell Eno 2 0 c-� O Prange Grove Chapel N�lt 4 Carrboro 2 Chape► HiU Chape� —� 1Hi11� �� Chape �� Chaps }{t►► 2 Car�oro CarrbOTO mite Cross CH pel tti115 a Chatham Co. 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