HomeMy WebLinkAboutORD-2011-017 Fiscal Year 2010-11 Budget and Capital Project Ordinance Amendment #10
o~D - ao it- o ~~
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 17, 2011
Action Agenda
Item No. 5 - q
SUBJECT: Fiscal Year 2010-11 Budget Amendment #10 ~~
DEPARTMENT: Financial Services PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
INFORMATION CONTACT:
Clarence Grier, (919) 245-2453
PURPOSE: To approve budget and capital project ordinance amendments for fiscal year 2010-
11.
BACKGROUND:
Orange Public Transportation
Orange Public Transportation has received notification of the receipt of Congestion
Mitigation and Air Quality (CMAQ) grant funds of $9,146 from the North Carolina
Department of Transportation related to the Hillsborough In-town bus route, as
approved by the Board of County Commissioners on September 21, 2010. The in-town
bus route is scheduled to begin on June 6, 2011. This budget amendment provides for
the receipt of these grant funds for FY 2010-11. (See Attachment 1, Column 1)
Department of Social Services
2. The Department of Social Services has received additional Work First transportation
funds totaling $8,874 from the North Carolina Department of Transportation. These
funds will be used to offset operational costs of administering the Wheels-to-Work
vehicle procurement and repair program. This program was previously operated by
Orange Public Transportation until FY 2009-10. This budget amendment provides for
the receipt of these funds. for the above stated purposes. (See Attachment 1, Column 2)
Visitor's Bureau Fund
3. The Visitors Bureau requests an appropriation of $20,000 from available fund balance
of the Visitors Bureau Fund to cover unanticipated advertising and marketing funds
expensed during the current fiscal year. These expenses were related to the addition of
advertising applications placed on Smart Phones, marketing funds used to launch a
Summer 2011 tourism marketing campaign to help fill a sluggish June and July
occupancy rates, and unplanned marketing expenses related to the National Trust for
Historic Preservation award. This budget amendment provides for the fund balance
appropriation of $20,000 from the Visitors Bureau Fund for the above stated purposes.
(See Attachment 1, Column 3)
Emergency Services
4. The Orange County Emergency Services Department requests the appropriation of the
remaining funds of $54,800 within the Emergency Services Reserve Capital Projects for
the following purposes: to purchase scene safety gear for field personnel ($17,700), the
re-striping and marking of administrative vehicles ($3,791), the purchase of Firehouse
and Warehousing Software ($22,044), and upfits needed at the UNC EMS station
($11,265). This budget amendment provides for the transfer of $54,800 from the
Emergency Services Reserve Capital Project to the Emergency Services Department for
the purchase of the above .mentioned items. (See Attachment 7, Column 4), and
amends the Capital Project as stated below:
Emergency Services Reserve Project: (Project #10045)
Revenues for this ro'ect:
FY 2010-11
Current Bud et FY 2010-11
Amendment FY 2010-11
Revised
From E911 Funds $1,200,000 $0 $1,200,000
Total Project Fundin $1,200,000 $0 $1,200,000
Appropriated for this project:
FY 2010-11
Current Budget FY 2010-11
Amendment FY 2010-11
Revised
Reserve $54,800 $54,800 $0
Transfer to General Fund $1,145,200 $54,800 $1,200,000
Total Costs $1,200,000 $0 $1,200,000
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board of County Commissioners
approve budget and capital project ordinance amendments for fiscal year 2010-11.
Attachment 1. Orange County Proposed 2010-11 Budget Amendment
The 2010-11 Orange County Budget Ordinance is amended as follows:
nose:
Roam an<,aawaaa wry
raMad: a: a"nb,ina M #4 Transfer of
de amw weget
ordnaxe $54,800 from the
Emergency Servkes
#1 Orange Public
Transportation receipt #2 Department of
Sodal Servkes #3 Fund Balance Reserve Capital
~
of 59,148 in receipt of addi5onai appropde0on from the Project to the
Original Budget
Encumbrance
Budget as Amended
Budget as Amended Canges8on Mitigation
and Alr Quality Work pirst
lransportatlon tends vsilors Bureau Fund
to cover unexpeded Emergency Services
Department for the
Budget as Amended
Carry Forwards through BOA #9 (CMAQ) grant funds totaling $8,874 from advertising and purchase of scene through BOA #10
related to the the North Carolina marketing safety gear, the re-
Hillsborough In-Town Department of expenditures during sldping and marking o
bus route Trensporta8on ~ 2010.11 vehkles, and the
purchase of Firehouse
and Warehousing
software
General Fund
Revenue
Pro a Taxes ; 132,047,738 S ; 132,047 738 S 132,047,738 S $ S S S 132,047,738
Sales Taxes ; 14,463,000 S S 14,463,000 ; 14 463 000 S S S S S 14
463 000
License and Permits
Into
t
l S 313,000 S S 313 000 S 313,000 S S S S ,
S 313,000
ovemmen
a ; 16 250,267 S S 16,250,287 S 19,833,812 S 9 146 S 8,874 S S S 19,651 632
Cha es for Service S 9,650,831 S S 9,650,631 ; 9 715,551 S S S $ S 9,775
551
Investment Eamin s S 140,000 S S 140,000 j 140 000 S S S S ,
S 140
000
Mlacellaneous S 726 384 S S 726,384 S 841,202 ,
S 841
202
Transfers from Other Funds
Fund Bala S 1,321,227 S S 1,321,227 S 1,334,427 ; S S S 54,800 ,
S 1,389,227
nce S 401,673 ; 1,808 369 S 2,210,042 $ 2,655,089 S 2 655
089
oral General Fund Revenues ; 175,313,920 S 1,808 369 S 177,122,289 S 181,143,819 S 9,146 ; 8 874 ; S 54,800 ,
S 181,216,439
Ex enditurea
Govemtn & Mana amen[
G
l S
i S 13,207,440 $ 216,241 S 13,423,661 S 13,480 489 S S S S S 13,480,469
enera
erv
ces ; 17,476,335 S 85,386 S 17,541,701 S 17,666,371 S S S S S 17
666
371
ommuntt & nv ronment ,89 , 69 99 48 ,891, 1 ,8 5 ,
,
880,6 1
Numan Services ; 32 405 756 S 185,203 S 32,590,961 S 33,634,093 S 9,146 S 8,874 S S 652113
S 33
Public Safe ; 18,198,110 S 1,214,191 S 19,412,301 S 19,693,245 S S S S 54 800 ,
S 19
748
045
Culture 8 Recreat{on S 1,888,580 S 28,320 S 1 924 900 S 7,970,998 S S S S ,
,
S 1
970
998
Education ; 82 095,185 ; S 82,095,195 S 82,095 195 S S S S ,
,
S 82,095,195
Transfers Out S 4,142,033 S - S 4,142,033 S 8,722,597 S - S - S S - 722 597
S 6
ota enere nd Appropr edon ; 175 313,920 ; 1,808,369 S 177 122,289 S 181,143,619 S 9,146 S 8,974 S S 54,800 ,
; 181,216,439
$ $ $ S S S S $ $
Visitors Bureau Fund '
Revenues
Occu ancyTax ; 765,197 S 785,197 ; 785,197
785,197
Sales and Fees S 1,750 S 1,750 S 1 750 S 1,750
Intergovernmental S 185,306 S 185,308 S 185,308 $ 185,308
Investment Earnings S 3,300 ; 3,300 S 3,300 = 3,300
Appropriated Fund Balance ; - $ 265 S 265 S 316,265 $ 20,000 S 336
265
Total Revenues ; 975,555 S 265 S 975,820 S 1,291,820 S - S - S 20,000 S - ,
S 1,311,020
Ex enditures
Comment and Environment ; 975,555 ; 265 S 975,820 S 1,291 820 ; 20 000 ; 1,311,820
w
4 ~
Year-To-Date Budget Summary
Fiscal Year 2010-11
General Fund Budget Summary
Ori final General Fund Budget $175,313,920
Additional Revenue Received Through Budget
Amendment #10 (May 17, 2011)
Grant Funds $73,173
Non Grant Funds $3,575,930
General Fund Fund Balance for
nticipated Appropriations (i.e.
Encumbrances) $1,808,369
General Fund Fund Balance Appropriated
to Cover Unanticipated Expenditures $445,047
Total Amended General Fund Budget $181,216,439
Dollar Change in 2010-11 Approved
General Fund Budget $5,902,519
Change in 2010-11 Approved General
Fund Budget 3.37%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions
773.600
Original Approved Other Funds Full Time
Equivalent Positions
82.600
Position Reductions during Mid-Year (6.000)
Additional Positions Approved Mid-Year 5.000
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2010-11
855.200
~ Encumbrance Carry Forwards of
~ $1,808,369 (as authorized by
the Annual Budget Ordinance)
$26,414 for budget canyfonvards
from FY 2009-10; $40,000 for a
public education campaign related to
Article 46 sales tax (BOA #1);
$192,719 to the School Capital
Project Fund to complete the
funding needed to bring project
funding into alignment (BOA #7-B);
$165,168 from drug funds to the
Sheriff Dept for the purchase of 8
replacement vehicles (BOA #8);
$20,746 from drug funds to the
Sheriff Dept for the purchase of 1
Six (6) Cooperative
Extension employees
' became State employees
as of January 1, 2011
Time-limited Income
'Maintenance position through
September 30, 2011, based on
agreement with MANNA Food
Bank (BOA #7); 3time-limited
CPS Social Workers approved
to begin 3/1/11, as part of
Homelessness Grant
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s-~~-~i
The Board approved the amendment to the Employment Agreement governing the te~rrSs
and conditions of the County Attorney's employment.
~ Link Government Services Center Geothermal HVAC Anal sis/Cost Estimate
The Board considered the analysis and related schematic probable cost estimate for the
installation of geothermal wells and related HVAC equipment of the Ling Government
Services Center and authorized staff to proceed with formal Construction Document
preparation and bidding of the project.
g_ Fiscal Year 2010-11 Budqet Amendment #10
The Board approved budget and capital project ordinance amendments for fiscal year 2010-
11 for Orange Public Transportation, Department of Social Services, Visitor's Bureau Fund,
and Emergency Services.
r. 911 Computer Aided Dispatch Enhancement and Approval of Budaet Amendment
#10-A
The Board approved the addition of Automatic Vehicle Location (AVL) and mapping
capabilities to ten (10) emergency response vehicles to enhance the current 911
Emergency Communications Center dispatch system, and approved Budget Amendment
#10-A appropriating $55,042 of fund balance in the Emergency Telephone System Fund for
this purpose.
s. Hvconeechee Reqional Librarv Contract Renewal and Aqreement Renewal of Term for
Professional Services of Hvconeechee Reqional Librarv Svstem Director
The Board approved and authorized the Chair to sign the annual contract establishing the
operational and financial responsibility for coordinating library services between Orange,
Person, and Caswell Counties; and the renewal of terms of the Agreement between
Hyconneechee Regional Library system and Orange County to provide professional
services for a HRLS Director for a one year period ending June 30, 2012.
t. Dissolution of the Hvconeechee Reaional Librarv Svstem
The Board approved the Hyconneechee Regional Library System Dissolution Plan and
authorized the Chair to sign.
u. OPC Area Propram - Partnership Proposed with Piedmont Behavioral Health LME
(Medicaid Waiver Expansion)
This item was removed and placed at the end of the consent agenda for separate
consideration.
VOTE ON CONSENT AGENDA: UNANIMOUS
6. Items Removed From Consent Aqenda
n. Fox Hill Farm Central - Amendment to the Resolution of Approval
The Board considered a revision to the Resolution of Approval dated December 11,
20111 for the Fox Hill Farm Central Preliminary Plat to address on-site environmental
remediation issues.
Commissioner Yuhasz asked that he be excused from deliberations or voting because
he has had involvement with the applicant.
A motion was made by Commissioner Jacobs, seconded by Commissioner Hemminger
to excuse Commissioner Yuhasz.
VOTE: ALL (6) Commissioner Yuhasz excused
Planning Director Craig Benedict made reference to the resolution on page 3,
Attachment 1, and said that, after review of section f-4, there was something that was double