HomeMy WebLinkAboutAgenda - 05-17-2011- 5qof~D- ao~l- o~~
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 17, 2011
Action Agenda
Item No. 5 - q
SUBJECT: Fiscal Year 2010-11 Bud et Amendment #10
DEPARTMENT: Financial Services
PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
INFORMATION CONTACT:
Clarence Grier, (919) 245-2453
PURPOSE: To approve budget and capital project ordinance amendments for fiscal year 2010-
11.
BACKGROUND:
Orange Public Transportation
1. Orange Public Transportation has received notification of the receipt of Congestion
Mitigation and Air Quality (CMAQ) grant funds of $9,146 from the North Carolina
Department of Transportation related to the Hillsborough In-town bus route, as
approved by the Board of County Commissioners on September 21, 2010. The in-town
bus route is scheduled to begin on June 6, 2011. This budget amendment provides for
the receipt of these grant funds for FY 2010-11. (See Attachment 1, Column 1)
Department of Social Services
2. The Department of Social Services has received additional Work First transportation
funds totaling $8,874 from the North Carolina Department of Transportation. These
funds will be used to offset operational costs of administering the Wheels-to-Work
vehicle procurement and repair program. This program was previously operated by
Orange Public Transportation until FY 2009-10. This budget amendment provides for
the receipt of these funds. for the above stated purposes. (See Attachment 1, Column 2)
Visitor's Bureau Fund
3. The Visitors Bureau requests an appropriation of $20,000 from available fund balance
of the Visitors Bureau Fund to cover unanticipated advertising and marketing funds
expensed during the current fiscal year. These expenses were related to the addition of
advertising applications placed on Smart Phones, marketing funds used to launch a
Summer 2011 tourism marketing campaign to help fill a sluggish June and July
occupancy rates, and unplanned marketing expenses related to the National Trust for
Historic Preservation award. This budget amendmen# provides for the fund balance
appropriation of $20,000 from the Visitors Bureau Fund for the above stated purposes.
(See Attachment 1, Column 3)
Emergency Services
4. The Orange County Emergency Services Department requests the appropriation of the
remaining funds of $54,800 within the Emergency Services Reserve Capital Projects for
the following purposes: to purchase scene safety gear for field personnel ($17,700), the
re-striping and marking of administrative vehicles ($3,791), the purchase of Firehouse
and Warehousing Software ($22,044), and upfits needed at the UNC EMS station
($11,265). This budget amendment provides for the transfer of $54,800 from the
Emergency Services Reserve Capital Project to the Emergency Services Department for
the purchase of the above mentioned items. (See Attachment 1, Column 4), and
amends the Capital Project as stated below:
Emergency Services Reserve Project: (Project #10045)
Revenues for this project:
FY 2010-11
Current Bud et FY 2010-11
Amendment FY 2010-11
Revised
From E911 Funds $1,200,000 $0 $1,200,000
Total Project Fundin $1,200,000 $0 $1,200,000
Appropriated for this project:
FY 2010-11
Current Budget FY 2010-11
Amendment FY 2010-11
Revised
Reserve $54,800 $54,800 $0
Transfer to General Fund $1,145,200 $54,800 $1,200,000
Total Costs $1,200,000 $0 $1,200,000
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board of County Commissioners
approve budget and capital project ordinance amendments for fiscal year 2010-11.
Attachment 1. Orange County Proposed 2010-11 Budget Amendment
The 2010-11 Orange County Budget Ordinance Is amended as follows:
Neta:
r lleds ein,mhrMCe u,ry
rm~artls asaWiorizmW #4 Transfer of
tl1e i"'"'a t*+~
obs~ $54,800 from the
Emergency Services
#1 Orange Public
Trensporta0on receipt #2 Department of
Social Services #3 Fund Balance Reserve Capital
of 59,148 in
receipt of additional appropria0on from the Project to the
Original Budget
Encumbrance
Budget as Amended
Bud etas Amended
9
Congestion Mitigation
and Air Qualit
Work First
Vans
orta0on funds Visitor's Bureau Fund
to rover unexpected Emergency Services
Department for the
Budget as Amended
Carry Forwards through BOA #9 y
(CMAQ) grant funds p
totaling $8,874 from advertising and purchase of scene through BOA #10
related to the the North Carolina marke8ng safety gear, the re-
Hillsborough In-Town Department of expenditures during striping and marking o
bus route Transportation ~ 2010.11 vehlGes, and the
purchase of Firehouse
and Warehousing
software
General Fund
Revenue
Property Taxes S 132,047,738 S S 132,047,738 S 132,047,738 S - S S S S 132,047,738
Sales Taxes S 14,463,000 S S 14,483,000 S 14 463,000 S S S S S 14,463,000
License and Perrn(ts S 313,000 S S 313,000 S 313,000 S S S S S 313,000
Intergovernmental S 18,250,267 $ S 16,250,267 S 19,833,612 S 9,146 S 8,874 S S S 19,651,632
Cha es for Service S 8,650,631 S $ 9 650,631 S 9,715,551 S S S S S 9,715,551
Investment Eamings S 140,000 S S 140,000 $ 140,000 S S - S S S 740,000
Miscellaneous S 726,384 S S 728,384 S 841,202 S 841,202
Transfers from Other Funds S 1,321,227 S S 1,321,227 S 1,334,427 S S $ S 54,800 S 1,389,227
Fund Balance $ 401-,673 S 1,608,369 S 2,210,042 S 2,655,089 655
089
S 2
Total enerel Fund Revenues j 175,313,920 S 7,808,369 S 177,122,289 S 181,143,619 S 9,146 S 8,874 S S 54,800 ,
,
S 181,216,439
Ex enditures
Govemin 8 Marva ement $ 13,207,440 S 218,241 S 13,423,881 $ 13,480,469 S S S S S 13,480,469
General Services S 17,476,335 S 85,366 S 17,541,701 S 17,666,371 S S S S - S 17,666,371
ommunity8: Environment 5,89 , 9 8,048 ,991,51 5,88 , ,880,6 1
Human Services S 32,405,758 S 185,203 S 32,590,961 S 33,(134,093 S 9,146 S 8,874 S S S 33,652,113
Public Safe S 18,198,110 $ 1,214,191 S 19,412,301 S 19,893,245 S - S S S 54,800 S 79,748,045
Culture 8 Recreation $ 1,898,580 S 28,320 S 1,824,900 S 1,970,998 S S S $ S 1,970,998
Education S 82,095,195 S S 82,095,195 S 82,095,195 S S S $ S 82,095,195
Transfers Out S 4,142,033 S - S 4,142,033 S 8,722,597 S - S - S - S S 6,722,597
Total General Fund Approprlatlon S 175,313,920 S 1,808,369 S 177,122,289 S 181,143,619 S 9146 S 8,874 S S 54,800 S 181,216,439
S S S - $ S S S $ S
Vlskors Bureau Fund
Revenues
Occupancy Tax S 785,197 S 785,197 S 785,187
S 785,197
Sales and Fees S 1,750 $ 1,750 $ 1,750 S 1,750
Intergovernmental S 185,308 S 185,308 S 185,308 $ 185,308
Investment Eamings S 3,300 $ 3,300 S 3,300 S 3,300
Appropriated Fund Balance S - $ 265 S 265 S 316,265
$ 20,000
S 336,265
Tota/Revenues $ 975,555 $ 265 S 975,820 $ 1,291,820 j - $ - S 20,000 S - S 1,311,820
Ex enditures
CommunityandEnvlronment S 975,555 S 265 S 975,820 S 1,291,820 S 20,000 S 1,311,820
W
4
Year-To-Date Budget Summary
Fiscal Year 2010-11
General Fund Budget Summary
Ori final General Fund Bud et $175,313,920
Additional Revenue Received Through Budget
Amendment #10 (Ma 17, 2011
Grant Funds $73,173
Non Grant Funds $3,575,930
General Fund Fund Balance for
Anticipated Appropriations (i.e.
Encumbrances) $1,808,369
General Fund Fund Balance Appropriated
to Cover Unanticipated Expenditures $445,047
Total Amended General Fund Budget $181,216,439
Dollar Change in 2010-11 Approved
General Fund Budget $5,902,519
Change in 2010-11 Approved General
Fund Budget 3.37%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions
773.600
Original Approved Other Funds Full Time
Equivalent Positions
82.600
Position Reductions during Mid-Year (6.000
Additional Positions Approved Mid-Year 5.000
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2010-11
855.200
~' Encumbrance Carry Forwards of
$1,808,369 (as authorized by
the Annual Budget Ordinance)
$26,414 for budget carryforwards
from FY 2009-10; $40,000 for a
public education campaign related to
Article 46 sales tax (BOA #1);
$192,719 to the School Capital
Project Fund to complete the
funding needed to bring project
funding into alignment (BOA #7-B);
$165,168 from drug funds to the
Sheriff Dept for the purchase of 8
replacement vehicles (BOA #8);
$20,746 from drug funds to the
Sheriff Dept for the purchase of i
Six (6) Cooperative
Extension employees
became State employees
as of January 1, 2011
Time-limited Income
Maintenance position through
September 30, 2011, based on
agreement with MANNA Food
Bank (BOA #7); 3time-limited
CPS Social Workers approved
to begin 3/1/11, as part of
Homelessness Grant