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HomeMy WebLinkAboutAgenda - 05-03-2011 - 5eGRANGE COUNTY BOARD OF C~MMISSI4NERS ACTIGN AGENDA ITEM ABSTRACT Meeting Date: May 3, 2011 Action Agenda Item Nor ~~- ~ SUBJECT: Community Development Block Grant Program -Adoption of Section 3 Plan and Equal Em to ment and Procurement Plan DEPARTMENT: Housing, Human Rights, and PUBLIC HEARING: ~Y1N~ No Community Development ATTACHMENT~S~: Section 3 Plan Equal Employment and Procurement INFORMATION CONTACT: Plan Tara L. Fikes, 245-2490 PURPOSE: To adopt the Section 3 Plan and Equal Employment and Procurement Plan for two FY 2010 Community Development Block Grant Awards. BACKGROUND: Orange County was awarded one $400,000 Community Development Block ~CDBG} Grant and another Community Development Block Grant ~CDBG-R} from the N.C. Department of Commerce for scattered site housing rehabilitation. Grant funds will be used to provide housing repair for approximately 17 deteriarated dwelling units throughout the County. The Board of County Commissioners ~BGCC} approved acceptance of this grant on April 19, 2011. ~http:llwww.co.orange.nc.uslGCCLERKS11104195k.pdf} Among the requirements to receive these funds is the formal adoption of a Section 3 Plan that outlines efforts to be undertaken to employ low income residents in the service area. Additionally, an Equal Employment and Procurement Plan must be adopted that confirms efforks that will be made to make employment opportunities available to ail race, color, religion, sex, national origin, handicap, age, and political affiliation as well as ensure that underrepresented groups such as minorities and women have equal opportunity to provide goods and services necessary for grant implementation. Both documents have been prepared for grange County according to templates provided by the N.C. Department of Commerce -Division of Community Assistance. FINANCIAL IMPACT: The two grants provide $900,000 in this community for the repair of approximately 17 deteriorated owner-occupied houses with incomes below 50% of the area median income. RECOMMENDATIONS}: The- Manager recommends that the Board adopt and authorize the Chair to sign Section 3 Plan and Equal Employment and Procurement Plan for two FY 2010 Community Development Block GrantAwards. Local Economic Benefit for Low- and Very Low-Income Persons Plan Grant number: Grant Numbers 10-D-155 and 10-C-215 To ensure that, to the greatest extent possible, contracts for work are awarded to business concerns located or owned in substantial part by persons residing In the Section 3 covered area, as required, by Section 3 of the Housing and Urban Development Act of 1968, Orange County has developed and hereby adopts the following Plan: This Section 3 Plan shall apply to services needed in connection with the grant Including, but not limited to, businesses in the f ells of planning, consulting, design, building constructionfrenovation, maintenance and repair, etc. This Section ~ covered project area for the purposes of this grant program shall include Orange County and portions of the immediately adjacent area. When in need of a service, Orange County will identify suppliers, contractors or subcontractors located in the Section 3 area. Resources for this identification shall include the Minority Business Directory published through the State Department of Commerce, local directories and Small Business Administration local offices. Word of mouth recommendation shall also be used as a source. Orange County will include this Section 3 clause in all contracts executed under this CDBG Program. Where deemed necessary, listings from any agency Hated above shall be included as well as sources of subcontractors and suppliers. The prime contractor selected for maj or public works facility or public construction work will be required to submit a Section 3 Plan which will outline hislher work needs in connection with the project. Should a need exist to hire any additional personnel, the Orange County Employment Security Commission shall be notified and referred to the contractor. Each contract for housing rehabilitation under the program, as applicable, for jobs having contracts In excess of $100,000 shall be required to submit a Section 3 Plan. This Plan will be maintained on file In the grant office and shall be updated from time to time or as the grant staff may deem necessary. Early in our prof ect, prior to any contracting, maj or purchases or hiring, we will develop a listing of jobs, supplies and contracts likely to be utilized during the project. We will then advertise in our local newspaper an advertisement, prominently located as a display advertisement, the pertinent information regarding the proj ect including all Section 3 required Information. Adopted this day of _ , 2011. Chair, Board of County Commissioners Oran e Count Grant Numbers 10-D-ZI 55 and 10-C-215 Equal Employment and Procurement Plan Orange County maintains the policy of providing equal employment opportunities for all persons regardless of race, color, religion, sex, national origin, handicap, age, political affiliation, or any other non-merit factor, except where religion, sex, national origin, or age are bona fide occupation qualifications for employment. ~n furtherance of this policy, the County prohibits any retaliatory action of any kind taken by any employee of the locality against any other employee or applicant for employment because that person made a charge, testified, assisted ar participated in any manner in a hearing, proceeding or investigation of employment discrimination. The County shall strive for greater utilization of all persons by identifying previously underutilized groups in the workforce, such as minorities, women, and the handicapped, and making special efforts toward their recruitment, selection, development and upward mobility and any other term, condition, or privilege of employment. Responsibility for implementing equal opportunities and affirmative action measures is hereby assigned to the Chair of the County Commission to assist in the implementation of this policy statement. The County shall development a self evaluation mechanism to provide for periodic examination and evaluation. Periodic reports as requested on the progress of Equal Employment Opportunity and Affirmative Action will be presented to the Chair of the County Commission. The County is committed to this policy and is aware that with its implementation, the County will receive positive benefits through the greater utilization and development of all its human resources. Adopted this ~ day of __ , 20I l . Chair, Board of Commissioners ATTEST: Donna Baker, Clerk