HomeMy WebLinkAboutORD-2011-014 Fiscal Year 2010-11 Budget and Capital Project Ordinance Amendment #9oRD-a01I -014
ORANGE COUNTY -
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: April 19, 2011
Action Agenda
Item No.
SUBJECT: Fiscal Year 2010 -11 Budget Amendment #9
DEPARTMENT: Financial Services PUBLIC HEARING: (Y /N) No
ATTACHMENT(S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year -To -Date Budget
Summary
INFORMATION CONTACT.
Clarence Grier, (919) 245 -2453
PURPOSE: To approve budget and capital project ordinance amendments for fiscal year 2010-
11.
BACKGROUND:
Department on Aging
1. The Department on Aging has received additional federal Volunteer Income Tax
Assistance (VITA) funds of $1,138 to cover costs of program supplies and mileage
reimbursement for volunteers. This budget amendment provides for the receipt of these
additional funds. (See Attachment 1, Column 1)
Department of Social Services
2. The Department of Social Services has received revenue for the following programs:
• Crisis Intervention Funds— additional State allocation of $54,772 to pay for crisis
related heating needs for Orange County residents.
• LINKS (Independent Living) Program — additional State funds of $22,471 for the
Independent Living Services program for older foster care children who are
transitioning out of foster care.
This budget amendment provides for the receipt of these funds for the above stated purposes.
(See Attachment 1, Column 2)
3. The Social Services Department has also received additional Adoption Services
donations totaling $600 from residents of Orange County for adoption services. These
funds will be used to help with the initiation of any services for the purpose of adoption.
This budget amendment provides for the receipt of these funds, and is budgeted in a
special Adoption Enhancement Fund outside of the General Fund.
Health Department
4. The Health Department has received notification of the following additional funds:
Federal Title X Family Planning funds - receipt of additional Federal Title X (Family
Planning) bonus funds totaling $5,071. All local health departments have received
this additional distribution of bonus funds and the method of distribution includes a
base amount to each county and an additional amount based on performance. The
department plans to use these funds to offset the County costs associated with
operating family planning clinics.
• Donation — receipt of donated funds of $2,000 from a local family for meningococcal
vaccine /education in the local high schools. The department plans to use these funds
for educational materials related to meningitis and the importance of meningococcal
vaccination, and will distribute these materials to local high school students during the
month of April.
This budget amendment provides for the receipt of these funds for the above stated purposes.
(See Attachment, Column 3)
Upfit of Link Government Services Center Capital Project
5. The County has been notified by the U.S. Department of Energy of the receipt of
Federal Energy Efficiency Community Development Block Grant funds of $177,675 for
the installation of Geothermal heating and cooling systems within the existing Link
Government Services Center.
The Board of County Commissioners was informed of these funds for use with the
geothermal at its September 21, 2010 regular meeting. At that time, the funds and their
use were contingent on final written approval by the U.S. Department of Energy.
Formal, written approval of these funds for the recommended Geothermal use occurred
on November 15, 2010. Once bids are awarded, staff will bring back to the Board of
Commissioners at a future meeting a revised project ordinance to identify all funding
sources related to the Link Center Geothermal project. This budget amendment
provides for the receipt of these grant funds for the above stated purpose and amends
the Capital Project as stated below:
Link Government Services Center Upfit Project: (Project #30035)
Expenditures: Construction $177,675
Revenues: Federal EECBG Funds $177,675
Animal Services
6. The Orange County Animal Services Department has received funds totaling $3,020
from the sale of calendars and donations specific for the purchase of a grooming tub for
the Animal Services facility. This budget amendment provides for the receipt of these
funds for the above stated purpose. (See Attachment 1, Column 4)
Library Services
7. Orange County Library Services has received a donation of $500 from the Triangle
Community Foundation. The department plans to use these funds to further enhance
the Children's Programming and collection at the Main branch library. (See Attachment
1, Column 5)
Sheriff
8. The Sheriff Department has requested to purchase an additional patrol vehicle totaling
$20,746 out of received drug funds, which currently resides in a balance sheet account
within the general ledger system. This budget amendment provides for an appropriation
of $20,746 from the County's fund balance for the transfer of these funds from the drug
fund account to the Sheriffs departmental recurring capital account for the purchase of
this vehicle. (See Attachment 1, Column 6)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board of County Commissioners
approve budget and capital project ordinance amendments for fiscal year 2010 -11.
Attachment 1. Orange County Proposed 2010 -11 Budget Amendment
The 2010 -11 Orange County Budget Ordinance is amended as follows:
General Fund
- ®,ry
u.ww zw Or
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a
132,047,738
$ 132047,738
;
$
#3 Health
#1 Department on
#2 Department of
Social Services
Department receipt of
additional federal Title
Animal Services
#5 Library Services
receipt of a $500
#B A fund balance
Original Budget
Encumbrance
Carry Forwards
Budget as Amended
Budget as Amended
Aging receipt of
$1,138 In additional
receipt of additional
Crisis Intervention
X Family Planning
bonus funds $5,071 ;
( )
receipt of $3,020 from
the sale of calendars
donation from the
Triangle Community
y
appropriation of
$20,746 from the
3300
3
$ 31
j
S
through BOA #8
federal funds for the
Volunteer Income
funds $54,772 and
( )
and donated funds
and donations specific
Foundation to be used
General Fund to the
Budget as Amended
13
j 1
S
16,250,87
9 631
Tax
Assistance (VITA)
additional LINKS -
independent Living
($2,000) from a local
family for
for the purchase of a
grooming tub for the
to further enhance the
Children's
Sheriff Department
for
through BOA #9
$
;
program
Program funds
meningococcal
Animal Services
Programming and
the purchase of
one (1) replacement
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$
3.020
$
($22,471)
vaccineteducatlon In
facdd7
collection at the Main
patrol vehicle
S
726,364
S 838,702
S
S -
the local high schools
library
$
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132,047,738
$ 132047,738
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$
S
14,463 000
S 14 463,000
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$
$
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S
3300
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$ 31
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16,250,87
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$ 19,550,160
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$
$
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$
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140,000
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$
3.020
$
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726,364
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$
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$
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1,321,227
S 1,334 427
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S 2 000
$
500
S
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$
2,210,042
j 2,634,343
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177,122,289
S 181,033 901
$ 1,138
S
77,243
j 7,071
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20,746
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3,020
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500
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20,746
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241
$
13,423,681
$ 13,477,449
$
$
366
$
17,541,701
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$
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1,924,900
19,672
; 1,970,498
$
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$
82,09595
82,095,1
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20,746
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A�oe�-,a
Year -To -Date Budget Summary
Fiscal Year 2010 -11
General Fund Budget Summary
Original General Fund Budget
1 $175,313,920
Additional Revenue Received Through Budget
Amendment #9 April 19, 2011)
Grant Funds
$64,027
Non Grant Funds
$3,512,256
General Fund Fund Balance for
855.200
Anticipated Appropriations (i.e.
Encumbrances)
$1,808,369
General Fund Fund Balance Appropriated
to Cover Unanticipated Expenditures
$445,047
Total Amended General Fund Budget
$181,143,619
Dollar Change in 2010 -11 Approved
General Fund Budget
$5,829,699
% Change in 2010 -11 Approved General
Fund Budget
3.33%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions
773.600
Original Approved Other Funds Full Time
Equivalent Positions
82.600
Position Reductions during Mid -Year
(6.000)
Additional Positions Approved Mid -Year
5.000
Total Approved Full- Time - Equivalent
Positions for Fiscal Year 2010 -11
855.200
Encumbrance Cary Forwards of
$1,808,369 (as authorized by
the Annual Budget Ordinance)
$26,414 for budget carryforwards
from FY 2009 -10; $40,000 fora
public education campaign related to
Article 46 sales tax (BOA #1);
$192,719 to the School Capital
Project Fund to complete the
funding needed to bring project
funding into alignment (BOA #7 -B);
$165,168 from drug funds to the
Sheriff Dept for the purchase of 8
replacement vehicles (BOA #8);
$20,746 from drug funds to the
Sheriff Dept for the purchase of 1
/Six (6) Cooperative
Extension employees
► became State employees
as of January 1, 2011
Time- limited Income
Maintenance position through
September 30, 2011, based on
agreement with MANNA Food
Bank (BOA #7); 3time- limited
CPS Social Workers approved
to begin 3/1/11, as part of
Homelessness Grant
e. Applications for Property Tax Exemption /Exclusion --Si
The Board approved two (2) untimely applications for exemption /exclusion from ad valorem
taxation for the 2010 tax year.
f. Tax Collector's Settlement Due to Retirement
The Board approved a resolution, which is incorporated by reference, to accept the tax
collector's settlement on current and delinquent tax and approve the resolution with the
account thereof due to the retirement of Jo Roberson.
q: Renewal of Consolidated Agreement Between Health Department and NC Department
of Health and Human Services
The Board approved the consolidated agreement with the NC Department of Health and
Human Services Division of Public Health and authorized the Chair to sign the agreement.
h. Technology Purchases
This item was removed and placed at the end of the consent agenda for separate
consideration.
i. Fiscal Year 2010 -11 Budget Amendment #9
The Board approved budget and capital project ordinance amendments for fiscal year 2010-
11 for Department on Aging, Department of Social Services, Health Department, Upfit of
Link Government Services Center Capital Project, Animal Services, Library Services, and
Sheriff.
L Approval to Extend the East Orange Fire Insurance District Boundary
The Board approved the revised East Orange Fire Insurance District Boundary Map for
insurance purposes only.
k. Community Development Block Grant Awards — Economic Recovery Grant and
Scattered Site Housing Rehabilitation Grant
The Board approved the execution of the Grant Agreements of the FY 2010 Community
Development Block Grant Economic Recovery Grant and the FY 2010 Community
Development Block Grant Award for the Scattered Site Housing Rehabilitation Program and
the associated Funding Approval Forms; and approved the Resolutions, which are
incorporated by reference, for each program giving signatory authority to the Chair of the
Board of County Commissioners.
I. HOME Investment Partnership Program— Deed of Trust Modification —Substitution of
Collateral
The Board approved the execution of three (3) Deed of Trust Modification — Substitution of
Collateral documents to secure funding provided to a homeownership project sponsored by
Habitat for Humanity and authorized the Chair to sign.
VOTE ON CONSENT AGENDA: UNANIMOUS
6. Items Removed From Consent Agenda
h. Technology Purchases
The Board considered approving 1) the purchase of 350 computers to replace aging
inventory; 2) the upgrade of another 350 computers with current operating systems and office
software; and 3) the purchase of a Storage Area Network device and authorizing the Financial
Services Department to execute the necessary paperwork.
Commissioner Jacobs said that he understands the need to keep technology updated
and he understands the purpose of this item. He said that this large of an expenditure of
money should not be on the consent agenda. He does not know how this relates to the
placeholder in the CIP and the overall strategy for improving technology in county government.
He said that this is a large ad hoc proposal and it makes him uncomfortable to be voting on