HomeMy WebLinkAboutAgenda - 04-19-2011 - 5ioRD-aoII- o~~-
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: April 19, 2011
Action Agenda
Item No. `j - j
SUBJECT: Fiscal Year 2010-11 Bud et Amendment #9
DEPARTMENT: Financial Services
PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
INFORMATION CONTACT:
Clarence Grier, (919) 245-2453
PURPOSE: To approve budget and capital project ordinance amendments for fiscal year 2010-
11.
BACKGROUND:
Department on Aging
1. The Department on Aging has received additional federal Volunteer Income Tax
Assistance (VITA) funds of $1,138 to cover costs of program supplies and mileage
reimbursement for volunteers. This budget amendment provides for the receipt of these
additional funds. (See Attachment 1, Column 1)
Department of Social Services
2. The Department of Social Services has received revenue for the following programs:
• Crisis Intervention Funds- additional State allocation of $54,772 to pay for crisis
related heating needs for Orange County residents.
• LINKS (Independent Living) Program -additional State funds of $22,471 for the
Independent Living Services program for older foster care children who are
transitioning out of foster care.
This budget amendment provides for the receipt of these funds for the above stated purposes.
(See Attachment 1, Column 2)
3. The Social Services Department has also received additional Adoption Services
donations totaling $600 from residents of Orange County for adoption services. These
funds will be used to help with the initiation of any services for the purpose of adoption.
This budget amendment provides for the receipt of these funds, and is budgeted in a
special Adoption Enhancement Fund outside of the General Fund.
Health Department
4. The Health Department has received notification of the following additional funds:
• Federal Title X Family Planning funds -receipt of additional Federal Title X (Family
Planning) bonus funds totaling $5,071. All local health departments have received
this additional distribution of bonus funds and the method of distribution includes a
base amount to each county and an additional amount based on performance. The
department plans to use these funds to offset the County costs associated with
operating family planning clinics.
• Donation -receipt of donated funds of $2,000 from a local family for meningococcal
vaccine/education in the local high schools. The department plans to use these funds
for educational materials related to meningitis and the importance of meningococcal
vaccination, and will distribute these materials to local high school students during the
month of April.
This budget amendment provides for the receipt of these funds for the above stated purposes.
(See Attachment, Column 3)
Upfit of Link Government Services Center Capital Project
5. The County has been notified by the U.S. Department of Energy of the receipt of
Federal Energy Efficiency Community Development Block Grant funds of $177,675 for
the installation of Geothermal heating and cooling systems within the existing Link
Government Services Center.
The Board of County Commissioners was informed of these funds for use with the
geothermal at its September 21, 2010 regular meeting. At that time, the funds and their
use were contingent on final written approval by the U.S. Department of Energy.
Formal, written approval of these funds for the recommended Geothermal use occurred
on November 15, 2010. Once bids are awarded, staff will bring back to the Board of
Commissioners at a future meeting a revised project ordinance to identify all funding
sources related to the Link Center Geothermal project. This budget amendment
provides for the receipt of these grant funds for the above stated purpose and amends
the Capital Project as stated below:
Link Government Services Center Upfit Project: (Project #30035)
Expenditures: Construction $177,675
Revenues: Federal EECBG Funds $177, 675
Animal Services
6. The Orange County Animal Services Department has received funds totaling $3,020
from the sale of calendars and donations specific for the purchase of a grooming tub for
the Animal Services facility. This budget amendment provides for the receipt of these
funds for the above stated purpose. (See Attachment 1, Column 4)
Library Services
7. Orange County Library Services has received
Community Foundation. The department plans
the Children's Programming and collection at th
1, Column 5)
Sheriff
a donation of $500 from the Triangle
to use these funds to further enhance
e Main branch library. (See Attachment
8. The Sheriff Department has requested to purchase an additional patrol vehicle totaling
$20,746 out of received drug funds, which currently resides in a balance sheet account
within the general ledger system. This budget amendment provides for an appropriation
of $20,746 from the County's fund balance for the transfer of these funds from the drug
fund account to the Sheriff's departmental recurring capital account for the purchase of
this vehicle. (See Attachment 1, Column 6)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board of County Commissioners
approve budget and capital project ordinance amendments for fiscal year 2010-11.
Attachment 1. Orange County Proposed 2010-11 Budget Amendment
The 2010-11 Orange County Budget Ordinance is amended as follows:
noes
reaecn er.„n,oran« rang
krvartls as auflwrizeE try
. eM annual butlget
o^~oa^a #3 Health #5 Library Services
#2 Department of Department receipt of ~ Animal Services recei
t of
$500 #6 A f
d b
#1 Department on
Social Services
additional federal Title p
a un
alance
Aging receipt of
receipt of additional
X Family Planning receipt of $3,020 from donation from the appropriation of
Encumbrance
Bud et as Amended
g
$1,138 in additional
Crisis Intervention
bonus funds ($5,071); gle sale of calendars
d Triangle Community $20,746 from the
'.
Original Budget
Carry Forwards Budget as Amended
th
o
h BOA #8 federal funds for the funds ($54,772) and and donated funds an
donations specific Foundation to be used General Fund to the Budget as Amended
r
ug
Volunteer Income Tax
additional LINKS -
($2,000) from a local for the purchase of a to further enhance the Sheriff Department through BOA #9
~.
Assistance (VITA) Independent Living family for grooming tub for the Children's for the purchase of
program Program funds meningococcal Animal Services Programming and one (1) replacement
($22,471) vaccine/education in facility collection at the Main patrol vehicle
the local high schools library
General Fund
Revenue
Prope Taxes S 132,047,738 $ $ 132,047,738 S 132 047,738 $ S S S S S $ 132,047,738
Sales Taxes S 14,463,000 S S 14,463,000 S 14,463,000 S S S S - S S S 14,463
000
License and Permits S 313,000 S S 313,000 S 313,000 S S S S S S ,
S 313,000
Intergovernmental
C S 16,250,267 S S 16,250,267 S 19,550,160 S 1,138 S 77,243 S 5,071 S S S S 19,633,612
harges for Service S 9,650,631 S - S 9,650,631 S 9,712,531 S S S S 3,020 S S S 9,715,551
Investment Earnings 3 140,000 S S 140,000 S 140,000 S S S S S S S 140,000
Miscellaneous
T S 726,384 S S 726,384 S 838,702 S 2,000 S 500 S 847,202
ransfers from Other Funds S 1,321,227 S - S 1,321,227 S 1,334,427 S S - S S S S 1,334,427
Fund Balance S 401,673 S 1,808,369 S 2,210,042 S 2,634,343 S 20,746 655
089
S 2
Total General Fund Revenues $ 175,313,920 S 1,808,369 S 177,122,289 S 181,033,901 S 1,138 S 77,243 S 7,071 S 3,020 S 500 $ 20,746 ,
,
$ 181,143,619
Expenditures
Governing 8 Management S 13,207,440 S 216,241 S 13,423,681 S 13,477,449 S - S S S 3,020 S S S 13,480,469
General Services S 17,476,335 S 65,366 S 17,541,701 S 17,666,371 S S S S S S S 17,666,371
ommunity & Environment 5,892, 69 99,048 ,991,517 5,880, 51 - 5,880,651
Human Services S 32,405,758 S 185,203 S 32,590,961 S 33,548,64/ S 1,138 S 77,243 $ 7,071 S S S S 33,634,093
Public Safety
C
l S 18,198,110 S 1,214,191 S 19,412,301 S 19,672,499 S S S S - S - S 20,746 S 19,693,245
u
ture & Recreation S 7,896,580 S 26,320 S 1,924,800 S 1,970,498 S S - S S S 500 S S 1,970
998
Education S 82,095,195 S S 82,085,185 S 82,095,195 S - S S S S S ,
S 82,095,195
Transfers Out S 4,142,033 S - S 4,142,033 S 6,722,597 S - S - S - S - S - S - 722
597
S 6
Total General Fund Appropriation $ 175,313,920 S 1,808,369 S 177,722,289 S 181,033,901 S 1,738 S 77,243 S 7,071 S 3,020 S 500 S 20,746 ,
,
S 181,143,619
S $ S S S S S S S S S
A~d.~+a s
Year-To-Date Budget Summary
Fiscal Year 2010-11
General Fund Budget Summary
Ori final General Fund Bud et $175,313,920
Additional Revenue Received Through Budget
Amendment #9 (A nil 19, 2011)
Grant Funds $64,027
Non Grant Funds $3,512,256
General Fund Fund Balance for
Anticipated Appropriations (i.e.
Encumbrances) $1,808,369
General Fund Fund Balance Appropriated
to Cover Unanticipated Expenditures $445,047
Total Amended General Fund Budget $181,143,619
Dollar Change in 2010-11 Approved
General Fund Budget $5,829,699
Change in 2010-11 Approved General
Fund Budget 3.33%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions
773.600
Original Approved Other Funds Full Time
Equivalent Positions
82.600
Position Reductions during Mid-Year (6.000
Additional Positions Approved Mid-Year 5.000
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2010-11
855.200
-' Encumbrance Carry Forwards of
$1,808,369 (as authorized by
the Annual Budget Ordinance)
$26,414 for budget carryforwards
from FY 2009-10; $40,000 for a
public education campaign related to
Article 46 sales tax (BOA #1);
$192,719 to the School Capital
Project Fund to complete the
funding needed to bring project
funding into alignment (BOA #7-B);
$165,168 from drug funds to the
Sheriff Dept for the purchase of 8
replacement vehicles (BOA #8);
$20,746 from drug funds to the
Sheriff Dept for the purchase of 1
Six (6) Cooperative
Extension employees
became State employees
as of January 1, 2011
Time-limited Income
Maintenance position through
September 30, 2011, based on
agreement with MANNA Food
Bank (BOA #7); 3time-limited
CPS Social Workers approved
to begin 3/1/11, as part of
Homelessness Grant