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Home My WebLink AboutAgenda - 04-19-2011 - 5hORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 19, 2011 Action Agenda Item No. ~ ~ h SUBJECT• Technology Purchases DEPARTMENT: Information Technologies PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Lenovo Quote Software House International Quote e-Plus Storage Area Network Quote INFORMATION CONTACT: Todd Jones, (919) 245-2285 PURPOSE: To approve 1) the purchase of 350 computers to replace aging inventory; 2) the upgrade of another 350 computers with current operating systems and office software; and 3) the purchase of a Storage Area Network device. BACKGROUND: Orange County has been operating on a four year computer replacement cycle since 2002. However, budget priorities have diverted some of these funds toward other critical technology needs over the past few years. Consequently, the oldest computers in service in the County are up to 8 years old. These older machines' ability to efficiently run modern operating systems and applications has approached their reasonable limit. Information Technologies seeks to replace the oldest 200 desktops and 150 laptops with modern equipment from Lenovo. These replacements will supplant the oldest equipment in the County to provide increased performance and compatibili#y with modern software. This equipment will also feature up to date operating systems and office software. Information Technologies also seeks to upgrade 350 computers not being upgraded this fiscal year with Windows? Operating Systems and Microsoft Office 2010 software. This upgrade will maximize the useful life of the upgraded computers and ensure greater compatibility with public and staff documents and files. Information Technologies will offer to donate retired equipment to organizations such as the school systems, the Kramden Institute or any other non-profit agency as the Board directs. Information Technologies also needs to implement a replacement Storage Area Network (SAN) device. The SAN will allow efficient management of data storage needs for the County. The County's existing SAN, purchased in 2005, has allowed the County to: • Have high availability of data for staff and public (99.7% +) • Provide increased availability of modern software services Consolidate data management with redundancy, improving backup operations to 99% effectiveness Efficiently add servers Accommodate data growth The SAN purchased in 2005 has reached capacity and will not support additional servers (such as those needed for on-line facilities reservations, automated timekeeping and further automation projects) or accommodate the rapid growth of data in the County. By implementing a new SAN, the County will continue to have a reliable centralized means of managing data with high availability, efficient data retention and lower energy demand over traditional server-based storage. FINANCIAL IMPACT: The overall cost for replacement computers and software upgrades totals $732,042.95. The Board approved funding for the Information Technologies Capital Project was $500,000 with $500,000 carry over from FY 2009-2010. Included in these allocations were funds to replace older computers. RECOMMENDATION(S): The Manager recommends that the Board approve the purchase of the Lenovo computers, the Storage Area Network and software as indicated; and authorize the Financial Services Department to execute the necessary paperwork. ~`iertv~r DATE: 3/24/2011 Lenovo US Direct Sales Sales Rep Name: Jason Black Area: Phone Number: 919-804-6835 Email Address: iblack(dlenovo.com Customer Name: Orange County Street Address: City, State & Zip: Contact Name: Eric Taylor Phone Number: Email Address: REFERENCE: T520, X220, M91 PART NUMBER DESCRIPTION QTY UNIT PRICE TOTAL 4243-CTO* T520, 42434VVU , 128GB SSD, Image Load, Image Creation, Image Verification, 3YR Onsite 150 $ 1 185.00 $ 177 750.00 45K6038 4YR Onsite Up rade (T520) 150 $ 99.00 $ 14,850.00 4337-10U Lenovo Mini Dock including power supply for T Series 150 $ 176.00 $ 26 400.00 06P4069 Optical Scroll Wheel mouse 100 $ 12.00 $ 1200.00 73P5220 USB Keyboard 100 $ 24.00 $ 2 400.00 4518-CTO* M91p, 4518D6U, Image Laad, Ima a Creation, Image Verification 200 $ 700.00 $ 140 000.00 41C9194 M91 4YR Warranty Up rade 200 $ 60.00 $ 12 000.00 * CTO is a placeholder, will be replaced with custom part # Quote is subject to the terms of the State of NC 204A contract uote Total $ 374 600.00 PART NUMBER DESCRIPTION QTY UNIT PRICE TOTAL PLEASE READ CAREFULLY: This quotation supersedes any previous written or verbal quotations from Lenovo and this quote is valid for (30) days from the date of this letter. All sales are subject to the terms of an assigned, Lenovo Customer Agreement or an equivalent agreement in place between us. This price quote is for planning purposes only. Prices are subject to change without notice. Please note that the quote is valid at time of issue. The product pricing does not include tax. IBM Quote Page 1 SHI Quote # 4404122 Page 1 of 1 4 SHI NC COUNTY OF ORANGE Jim Northrup Phone: Fax: Email: jnorthrup@co.orange.nc.us All Prices are in US Dollar (USD) Product 1 Microsoft Office Professional Plus 2010 -License - 1 PC -Select, Select Plus -Win - Single Language Microsoft Select License Only Apps, D - Part: 79P-03586 Note: covered under 208M 2 Microsoft Windows 7 Professional -Upgrade license - 1 PC -Select, Select Plus - Single Language Microsoft Select License Only Systems, D -Part: FQC-02452 Note: covered under 208M Pricing Proposal Quotation #: 4404122 Created On: Mar-24-2011 Valid Until: Mar-31-2011 Account Representative Caroline Rex 33 Knightsbridge Road Piscataway, NJ 08854 Phone: 800-211-0831 Fax: 800-211-7954 Email: Caroline_Rex@shi.com Qty Your Price Total 700 $323.07 $226,149.00 350 $119.03 $41,660.50 Total $267,809.50 Additional Comments For any additional pricing, order status, customer service issues, or if you need to place an order, please feel free to contact the dedicated account team and someone will be happy to assist you: 800-211-0831 phone 800-211-7954 fax carolinateam@shi.com The Products offered under this proposal are subject to the SHI Retum Policy posted at www.shi.com/retumpolicv. unless there is an existing agreement between SHI and the Customer. file://C:\Documents and Settings\mallison\Local Settings\Temporary Internet Files\OLK108... 4/1/2011 Bill To Ship To Quotation Page 1 of 1 ORANGE COUNTY NORTH CAROLINA ORANGE COUNTY NORTH CAROLINA Quotation #: 21211077 123 MARGRET STREET 123 MARGARET STREET Quotation Date: 03/23/11 HILLSBOROUGH NC 27278 HILLSBOROUGH NC 27278 Expiration Date: 04/22/11 ePlus Cli t R f ATTN ACCOUNTS PAYABLE en e erence: uotation : Account Rep: Matt Morrell Qty Part Number MFG Name Description Unit Price Extended Price 2 SW-3210A-COMP-BNDL-C NETAPP SW,COMPLETE BNDL,3210A,-C 21,903.20 43,806.40 Includes iSCSI, FCP, CIFS, NFS, SnapRestore, SnapVault, SnapMirror, FlexClone, SnapDrive for Windows, SnapDrive for Unix, and SnapManager (filer-based) for: Exchange, SQL Server, SharePoint, Oracle, SAP, Virtualized Infrastructure and Hyper-V 1 DS4243-1514-24S-R5-C NETAPP DSKSHLF,24X600GB,15K,3GBSAS,IOM3,-C,R5 26,612.57 26,612.57 2 FAS3210A-IB-BASE-R6 NETAPP FAS3210 HA SYSTEM WITH DUAL CNTRLR 3,668.00 7,336.00 2 X2065A-R6-C NETAPP HBA,SAS,4-PORT,3GB,PCIE,QSFP, C,R6 698.67 1,397.34 4 X6559-R6-C NETAPP CABLE,SAS,QSFP-QSFP,CU,5M,-C,R6 59.39 237.56 4 X6536-R6-C NETAPP CABLE OPTIONAL 50U 2GHZ 52.40 209.60 4 X6558-R6-C NETAPP CABLE,SAS,QSFP-QSFP,CU,2M,-C,R6 43.67 174.68 1 X5515A-R6-C NETAPP KIT,4N2 POST RACKMOUNT DS14-MID -C, R6 34.93 34.93 1 DOC-32XX-C NETAPP DOCUMENTS,32XX,-C 0.00 0.00 1 FAS-V32XX-CHASSIS-R6-C NETAPP FASN32XX,CHASSIS,AC PS,-C,R6 0.00 0.00 2 SW-3210A-ONTAPB-C NETAPP SW,DATA ONTAP ESSENTIALS,3210A,-C 0.00 0.00 Includes HTTP, one protocol, Dedup (ASIS), NearStore, SyncMirror, Cluster Failover, MetroCluster, DSM/MPIO , MultiStore, FlexCache, System Mgr, Ops Mgr -add node, Prov Mgr -add node, Prot Mgr -add node, and Prot Mgr DR- add node. 1 SW-DFM-MGMTSVR-S NETAPP SW DFM MANAGEMENT SERVER SPECIAL 0.00 0.00 2 X5526A-R6-C NETAPP RACKMOUNT KIT,4-POST,UNIVERSAL,-C,R6 0.00 0.00 1 X6561-R6-C NETAPP CABLE,ETHERNET,RJ45,CAT6,2M,-C,R6 0.00 0.00 4 X6562-R6-C NETAPP CABLE,ETHERNET,RJ45,CAT6,5M,-C,R6 0.00 0.00 8 X800E-R6-C NETAPP POWER CABLE NORTH AMERICA C R6 0.00 0.00 1 CS-O2-4HR NETAPP SUPPORTEDGE PREMIUM 4HR ONSITE 9,824.37 9,824.37 Mths: 12 Service Address: Hillsborough USA 27278 1 SW-SSP-DFM-MGMTSVR-S NETAPP SW SUBS DFM MANAGEMENT SERVER SPECIAL 36MONTHS 0.00 0.00 SSP for: SW-DFM-MGMTSVR-S Mths:36 ePlus offers flexible and easy leasing options' for yourlT equipment; lJse leasing to increase your IT acquisition capability; overcome limited budgets, and manage the lifecycie of your assets. Contact an ePlus Leasinia Coordinator at 1-888-482-1122 dr leasin ~eplus.com to receive a lease quote today. Thank you for your inquiry. Please note the following about this quotation: It will expire on the date stated above. Unless freight amount is indicated, or is zero, freight will be added to the invoice: Unless Bill-To company is exempt from Sales Tax, it will be added to the invoice. Extended Warranties and Professional Services are available. Customer Acceptance To Place An Order , Please Contact: Signature: Date: Sales: Matt Morrell SubTotal: $89,633.45 Name: PO #: Phone: 910-332-2965 Ext 2965 Tax: TBD if Applicable Title: Ship VIA: Fax: Freight: TBD This quotation is confidential for your internal use only. This is a solicitation for an offer and is subject to credit approval. No contract is formed unless a email: mmonell@eplus.com purchase order or other offer is received and accepted by our office. If you accept this quotation Address: 511 Davis Dr. Suite 350 Total: $89,633.45 with the intent to have your chosen leasing company to pay the costs directly, please note that if the Lessor does not pay ePlus for any reason, you will be responsible for payment to ePlus.