HomeMy WebLinkAboutORD-2004-115 - Budget Amendment #6ORANGE COUNTY ~j L~ ~~~ , 1
BOARD OF COMMISSIONERS U /"~ ~ ~- ~ ~ r
ACTION AGENDA ITEM ABSTRACT
.Meeting Date: December 14, 2004
Action Agenda
Item No. ~- -
SUBJECT: Budget Amendment #6
DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No
.ATTACHMENT (S):
Attachment 1. Budget as Amended
Spreadsheet INFORMATION CONTACT:
Attachment 2. Year-To-Date Budget Donna Dean 245-2151
Summary
Attachment 3. Senior Citizen Health TELEPHONE NUMBERS:
Promotion Program Grant Hillsborough 732-8181
Project Ordinance Chapel Hill 968-4501
Attachment 4. Conservation Easements Durham 688-7331
Capital Project Ordinance Mebane 336-227-2031
Attachment 5. State Homeland Security
Grant Project Ordinance
PURPOSE: To approve budget, capital and grant project ordinance amendments for fiscal year
2004-05.
BACKGROUND:
Social Services
The Department of Social Services has received notification from the JobLink Regional
Partnership Local Area of JobLink Enhancement funds totaling $10,426. These funds will
be used for JobLink programs at the County's Skills Development Center. There is no
required County match for the receipt of these funds. This budget amendment provides for
the receipt of these funds. (See Attachment 1, column #1)
2. The Department of Social Services has received donations totaling $7,400 from citizens
.helping sponsor a foster care child during the holiday season. These funds are set-aside in
anon-general fund account within the Adoption Enhancement Fund and will be used for the
above stated purpose. This budget amendment provides for the receipt of these donated
funds. (See Attachment 1, column #2)
2
Department on Aging
3. The Department on Aging has received notification of additional funding totaling $621 from
the North Carolina Division on Aging for Health Promotion and Disease Prevention services.
These funds will be used to purchase glucose and cholesterol screening services as well as
additional exercise class weights and stretch bands. These additional funds bring the total
budget for this program to $2,680 for fiscal year 2004-05. There is no County match
required for the receipt of these funds. This budget amendment provides for the receipt of
these funds. (See Attachment 1, column #3)
4. The Department on Aging's Senior Heafth Coordination wellness program has experienced
a more than anticipated increase in participation in their wellness classes, and class fee
revenue is expected to. exceed the current. budget of $24,000 within the first 6 months of this
fiscal year. Staff anticipates an additional $24,000 in revenue from this program for the
remainder of fiscal year 2004-05. This budget amendment provides for the receipt of these
anticipated funds. (See Attachment 3, Senior Citizen Health Promotion Program Grant
Project Ordinance)
Library Services
5. In accordance with the Federal Telecommunications Act of 1996, schools and libraries
receive discounts for telecommunication services,- Internet access, and internal connections.
These discounts are based on economic need (as determined by the National School Lunch
Program) and location, such as rural or urban. This year, the Orange County Library has
received E-Rate discount funds totaling $3,712. The department will use these funds to
cover the cost of library Internet tracking software for its public computers at the
Hillsborough main library. There is no County match required for the receipt of these funds.
This budget amendment provides for the receipt of these funds. (See Attachment 1, column
#5)
Solid Waste/Landfill Enterprise Fund
6. On November 16, 2004, the Board of County Commissioners approved the acceptance of a
$10,000 grant from the North Carolina Division of Pollution Prevention and Environmental
Assistance (NCDPPEA) to conduct public education in recycling and waste reduction. In
conjunction with the National Soft Drink Association (NSDA) advertising campaign, the City
of Raleigh, which was awarded a similar NCDPPEA education grant in the amount of
$25,000, and Orange County will pay for a series of radio advertisements. Together, the
two media outlets will create a common and repeated message, focused primarily on can
and bottle recycling, especially away from home. -This campaign is expected to begin in
April, 2005.
Orange County must provide a 10°l° match to the $10,000 NCDPPEA grant. Sufficient funds
for this $1,000 match are avai{able in the Solid Waste Management budget for fiscal year
2004-05: No additional County funds will be required. Raleigh's match for their $25,000
grant is also 10%, or $2,500. Total value of this radio ad campaign is $38,500. This budget
amendment provides for the receipt of these grant funds for the Soiid Waste/Landfill
Enterprise Fund. (See Attachment 1, column #6)
Environment and Resource Conservation Department
7. On November 16, 2004, the Board of County Commissioners approved the acceptance and
purchase of an agricultural and watershed protection conservation easement from Ira and
Hazel Ward. The total cost of the easement purchase, including closing and other
transaction costs, is approximately $444,750, with $210,750 of this amount to be reimbursed
by federal Farm and Ranch Land Protection Program grant funds. Orange County's share
of the costs (approximately $234,000) would come from the $1,500,000 in alternative
financing approved by the Board of Commissioners in fiscal years 2002-03 and 2004-05.
(See Attachment 4, Conservation Easements Capital Project Ordinance)
Emergency Management
8. On November 16, 2004, the Board of County Commissioners approved the acceptance of a
State pass-through grant allocation of federal Homeland Security funds totaling $236,868 to
reimburse Orange County for the purchase of equipment associated with homeland security
activities of the County, its municipalities, and the University. There is no County match
required for the receipt of these State-administered reimbursable Federal grant funds. This
budget amendment provides for the receipt of these grant funds. (See Attachment 5, State
Homeland Security Grant Project Ordinance)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners
approve the attached budget, capital and grant project ordinance amendments.
Attachment 1. Orange County Proposed 2004-05 Budget Amendment
The 2004-05 Orange County Budget Ordinance is amended as follows:
General Fund
Property Taxes
Sales Taxes
License and Pe
from
Expenditures
#3 Receipt of additional #4 Additional revenue
#1 BOCC approved #2 Receipt of donated funds from the North anticipated for the
appropriation of $20,000 #1 Receipt of JobLink funds from citizens Carolina Division on Aging Department on Aging's
from the Orange Rural Enhancement funds to be sponsoring a foster care for Health Promotlon and Senior Health
Original Budget Budget As Amended Fire Department's fund Budget As Amended used for JobLink child for Christmas; Funds Disease Preven0on Coordination grant
Through BOA #5
balance to help in, the Through BOA #Sa programs at the County's will be set-aside in a non- services to be used to program dudn fiscal ear
8 y
purchase of a Skills Develo ment
P general fund account purchase glucose and 2004-05 (See Attachment
replacement fire truck Center within the Adoption cholesterol screening 3, Senior Citizen Health
Enhancement Fund services as well as Promotlon Program Grant
exercise class equipment Project Ordinance)
S 90,354,242 $ 90,354,242 $ - $ 90,354,242 S $ - $ - $ -
$ 20,065,845 $ 20,065,845 $ $ 20,065,845 $ - $ _ $ - $ -
$ 231,500 $ 231,500 $ - $ 231,500 $ S $ - $ -
$ 12,607,150 $ 13,812,804 $ - $ 13,812,8114 $ 10,426 $ - $ 621 $ -
$ 8,244,106 $ 8,271,720 $ - $ 8,271,720 $ - $ - $ - $ -
6 ,0 60, 0 B 0
$ 487,941 $ 481,216 $ 481,216
$ 2,063,533 $ 2,083,533 $ 2,063,533
$ 1,714,451 $ 1,714,451 $ 1,714,457
$ 736,408,768 $ 137,455,311 $ - $ 137,455,311 S 10,426 $ - S 621 $
w t ,4aa,o l I I y "W /,40b,31 1
Governing 8 Management $ 6,390,887 $ 6,400,887 $ - $ 6,400,887 $ - S - $ - $ -
Generai Services $ 12,160,905 $ 12,197,500 $ - $ 12,187,500 $ - $ - i - $ -
Community & Environment ; 3,370,176 ; 3,370,176 ; - $ 3,370,176 $ - $ - $ E -
Human Services ; 30,833,873 ; 31,729,792 ; - $ 31,729,792 $ 10,426 $ - $ 821 $
Public Safety $ 13,560,670 $ 13,680,674 $ $ 13,660,674 S $ - ; - ;
Cukure & Recreation $ 2,863,554 $ 2,867,579 $ $ 2,867,579 $ - E - $ - $ -
Education $ 63,571,108 $ 63,571,108 $ 113,671,108
Transfers Out $ 3,637,595 $ 3,637,595 $ 3,637,595
Tofa! General Fund Appropriation $ 136,408,768
r $ 137,455,311 $ $ 137,455,311 $ 10,426 $ - $ 621 E -
_ $ $ $ ; -
Solid Waste/Landfil/ Fund
Revenues
Sales & Fees $ 6,426,572 $ 6,426,572 $ 6,426,572
Intergovernmental $ 240,000 ; 240,000 $ 240,000
Miscellaneous $ 1,000 $ 288,178
$ 288,176
Licenses & Permits S 93,875 $ 93,875 $ 93,875
Interest on Investments $ 40,000 j 40,000 $ 40,000
Appropriated Fund Balance ; 1,210,505 j 1,268,452 $ 1,256,452
ota of ast and
Operations Fund Revenue
$ 8,017,952
$ 8,357,077
$ -
$ 8,357,077
$ -
$ -
S -
$ -
Expenditures
Solid Waste/LandFltl Operations ; 8,011,852 $ 8,357,077 $ 6,357,077
D
AttaZhment 2
Year-To-Date Budget Summary
Fiscal Year 2004-05
f~pnpral Fund Budget Summary
Ori final General Fund Bud et $136,408,768
Additional Revenue Received Through Budget
Amendment #6 December 14, 2004):
Grant Funds $281,952
Non Grant Funds $779,350
Additional County Dollars (i.e. County
Fund Balance Appropriated to Date) to
Cover Unanticipated Expenditures
$0
Total Amended General Fund Budget $137,470,070
Dollar Change in 2004-05 Approved
General Fund Bud et
$1,061,302
Change in 2004-05 Approved General
Fund Budget
0.78%
outherized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions 741.974
Original Approved Other Funds Full Time
Equivalent Positions 67.800
Additional Positions Approved Mid-Year 7.000
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2004-05 816.774
Full-Year County Cost of Mid-Year
Positions for Upcoming Fiscal year $19,524
Human Resources
CPS Positions (2) -
311y State funded
Social Worker positions
in Orange County
cools -totally funded
~ Medicaid funds and
ATTACHMENT 3
Senior Citizen Health Promotion Program
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is
hereby adopted.
Section 1. This project authorized is the Senior Citizen Health Promotion Program to develop
a comprehensive and coordinated County health promotion and disease prevention
program for citizens involving a partnership of public agencies, University Health
Affairs and private groups.
Section 2.The officers of the County are hereby directed to proceed with the grant project in
accordance with the mutual cooperation agreement between the County and the
University of North Carolina at Chapel Hill, as approved by the Board of County
Commissioners on June 30, 1997.
Section 3.The following revenue is anticipated to be available to complete this project
Grant Funds (1994-95)
Grant Funds (1995-96)
Grant Funds (1996-97)
Grant Funds (1997-98)
Fees for Service (1997-98)
Grant Funds (1998-99)
Fees for Service (1998-99)
Grant Funds (1999-00)
Fees for Service (2000-01}
Grant Funds (2000-01)
Grant Funds (2001-02)
Grant Funds (2002-03)
Fees for Service (2003-04)
Grant Funds (2003-04)
Fees for Service (2004-OS)
Grant Funds (2004-OS}
Total Revenue
Section 4. The fol{owing amount is appropriated for this project:
Human Services -Senior Citizen Health Promotion
$32,539
$37,498
$33,779
$52,434
$14,835
$57,645
$12,000
$69,250
$24,000
$49,668
$80,364
$142,588
$48,000
$56,956
$48,000
$57,914
$817, 470
$817, 470
Section S.The finance officer is hereby directed to maintain within the Grant Project sufficient
specific detailed accounting records to provide the accounting to the grantor
agency.
ATTACHMENT 3 ~~
Section 6.Funds may be advanced from the General Fund for the purpose of making
payments due. Reimbursement requests should be made to the grantor agency in
an orderly and timely manner.
Section 7.Copies of this grant project ordinance shall be made available to the finance officer
for direction in carrying out this project.
Section 8.Positions authorized through this grant project ordinance include:
1.OFu11 Time Equivalent Senior Public Health Educator
This position is authorized through June 30, 2005. Subsequent funding in future
years is contingent upon the availability of grant funds.
Section 9.This ordinance supersedes all previous "Senior Citizen Health Promotion" Grant
Project Ordinances.
Section 10. This project, originally adopted May 2, 1994 and subsequently amended, is in
effect through June 30, 2005.
Adopted this 14th day of December 2004.
ATTACHMENT 4
Conservation Easements
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is
hereby adopted.
Section 1. The project authorized provides funds for the acquisition of conservation
easements to help preserve County farmland with a priority placed on farms with
a strong conservation track record in water supply watersheds. Financing for the
project includes proceeds from private placement loans and federal grant funds
from the USDA Natural Resource Conservation Service.
Section 2. The officers of..the County are hereby directed to proceed with the project within
the budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through FY 2003-
04
FY 2004-05 Through FY 2004-
05
Sales Tax $0 $0 $0
Band Funds $0 $0 $0
Private Placement $1,000,000 $500,000 $1,500,000
Gant Funds $1,422,995 $0 $1,422,995
Fees $0 $0 $0
Other $0 $0 $0
Total Fin ' $2,422,995 $500,000 $2,922,995
Section 4. The following amount is appropriated for this project:
Through FY 2003-
04
FY 2004-OS Through FY 200
OS
Land/Buil
Walters Easement $725,000 $0 $725,000
Volpe Easement $73,100 $0 $73,100
Cheek Easement $580,000 $0 $580,000
McPherson Easement $0 $68,000 $68,000
Wazd Easement $0 $444,750 $444,750
Unallocated $1,044,895 ($12,750) $1,032,145
Total Land/Buildin $2,422,995 $500,000 $2,922,945
Design $0 0 $0
Construction $0 0 $0
Total Costs $2,422,995 $500,000 $2,922,995
Section 5. This ordinance supersedes all previous Conservation Easements Capital Project
Ordinances for Orange County.
Section 6. This ordinance shall remain in effect until June 30, 2005.
Adopted this .14th day of December 2004.
ATTACHMENT 5
State Homeland Security Grant Program
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted.
Section 1. The project authorized is the State Homeland Security Grant Program as awarded to
Orange County by the North Carolina Department of Crime Control and Public Safety.
These funds are a State pass-through grant allocation of federal funds through the
Department of Homeland Security. This grant program provides funding for the
purchase of equipment, costs of exercises, and training costs associated with
homeland security activities of the County, its municipalities, and the University of North
Carolina at Chapel Hill (Part I), as well as funds to improve domestic terrorism
preparedness through the purchase of equipment for first responders, and to provide
funding to train and exercise for chemical, biological, radiological, nuclear, and
explosive incidents (Part II).
Section 2. Under the terms of the agreement, Orange County will administer the grant as fiscal
agent. The officers of the County are hereby directed to proceed with the grant project
within the grant document, and the rules and regulations of the North Carolina
Department of Crime Control and Public Safety.
Section 3. The following revenue is anticipated to be available to complete this project:
Intergovernmental (2003-04) - Part I Funds $121,625
Intergovernmental (2003-04) -Part II Funds $363,908
Intergovernmental (2004-OS) - Part I Funds $236,868
Total $722,401
Section 4. There is no required County match for this grant.
Section 5. The following .amount is appropriated for this project:
Public Safety -Homeland Security Grant Program $722,401
Section 6. The finance officer is hereby directed to maintain within the grant project sufficient
specific detailed accounting records to provide the accounting to the grantor agency
required by the grant agreement and federal and state regulations.
"Section 7. Funds may be advanced from the general fund for the purpose of making payments due.
Reimbursement requests should be made to the grantor agency in an orderly and timely
manner.
Section 8. Copies of this grant project ordinance shall be made available to the finance officer for
direction in carrying out this project.
Section 9. There are no positions authorized through this grant project ordinance
Section 10. This project ordinance is in effect until April 30, 2005.
Adopted this 14th day of December 2004.
:5'i
budget of $333,000. As of the end of November, they have spent $103,000 of that. Based on
requests from the families, there were 947 families this time last year compared to 1,016
families this year. She projects that they are okay for the next few months. They are
continuing to work with the energy companies and they are continuing the financial counseling.
5. Items for Decision--Consent Agenda
A motion was made by Commissioner Halkiotis, seconded by Commissioner Jacobs to
approve those items on the Consent Agenda as stated below:
a. Minutes
The Board approved the minutes for the November 3, 2004 regular meeting as
submitted by the Clerk to the Board.
b. Appointments -None
c. Property Tax Release
The Board approved a resolution, which is incorporated by reference, to release
property value related to one (1) request for property tax release in accordance with N.C.
General Statute 105-381.
d. Property Value Changes
The Board adopted a resolution, which is incorporated by reference, to approve value
changes made in property values after the 2004 Board of Equalization and Review adjourned.
e. Applications for Property Tax Exemption
The Board approved three (3) untimely applications for granting exempt status from Ad
Val Orem taxation for the 2004 tax year.
f. CJPP Grant Acceptance
The Board accepted Criminal Justice Partnership Program (CJPP) implementation grant
funds totaling $165,221 from the NC Department of Correction and authorized the Chair to sign,
contingent upon final review by staff and the County Attorney:
g, CJPP 2004-2005 Service Continuation Contracts
The Board approved contracts for the continuation of services provided through the NC
Criminal Justice Partnership Program (CJPP) and authorized the Chair to sign, contingent upon
final review by staff and the County Attorney.
h Central Recreation Center Playground Apparatus
The Board received a staff summary of community feedback and consider granting
approval for the purchase and installation of playground apparatus at the Central Recreation
Center located at the Whitted Complex;. and authorized the staff to proceed with solicitation of
bids.
i. Budget Amendment #6
The Board approved budget, capital and grant project ordinance amendments for fiscal
year 2004-05 for Social Services, Department on Aging, Library Services, Solid Waste/Landfill
Enterprise Fund, Environment and Resource Conservation Department, and Emergency
Management.
L Approval of Financing Arrangement for Efland Volunteer Fire Company, Inc.
to Purchase a Replacement Fire Tanker
This item was removed and placed at the end of the consent agenda for separate
consideration.
k. Contract Approval: Coulter, Jewell and Thames for Consulting Engineering
Services Related to the Expansion of Sewer andlor Water Utilities into Areas