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HomeMy WebLinkAboutRES-2004-083 N C Community Trans Program (CTP) Adm & Capital Grant Application for FY2005-2006E ~~ ~ ,~ ' ,~ FY~005-006 CI' Application'. • ~ ~ Y t , , ~ ~~ .~~; ... ~ ~ r FederaUState,Cernficat~ons ,.e F, r,r.~ ,f If ~COMM[INITY TRANSPORTATION PROGRAI\1 RESOLUTION a ~~ RESOLUTION.' ~ ; I ~ ~ ~ ~' ~ Applicant Seeking Permission to Apply for ConuziunityTrans~ortation Pro~rani Funding, Enter Into Agreement With-The North Carolina Depai-trnenf Of Transportation ~ '' ' ' And to Provide the Necessary Assurances. A motion «as made by (Poard ,~ltember's .game) ~, 1 --~ , I v R and seconded by (Board ,4femher's Name) . ; } . ~~ `~ _,~_ E~ for the adoption of the follo~~~ng resolution, and upon being put to a vote ~~as duly a~iopied ~•~ v ;z ~ ~; t Vv"IIEREAS, Article 2B of Chapter 136 of the North Carolina General Statutes and the Governor of North Carolina have designated the North Carolina Department of Transportation (NCDOT) as the agency responsible for adnunistering federal and state public transportation fiends; and'~_ 1'~~H EREAS, the North Carolina Dcpartrirent of Transportation will apply fora,, ant from the US Department of 'Transportation, Federal Transit Administration and recei~~es funds from the North Carolina General Assembly to prrn~idc ~. assistance for nrral public transportation pmjccts;~and - WIIERLAS, the purpose of these transportation funds is to provide grant monies~to local agencies for•the provisron of •rural _ public transportation sea-rces consrstent with the policy requrrements for planning, comnnmrty and agency mvoh~ement, ' service design, servrce alternah~ es; training and conference participation; reporting and other requirements (dnig and alcoho]'•_ ~~' testin olic and rogran disadvanta red business cote rise ro~ram; and full allocated costsanal psis ; ~. ~ ~P Y` P a, ~ rp P ~ y 5 )~ ~ ~UlIEREAS, (ApplrcmtCs Namc) ._County of Orange ' • •` '' _ `= hereby assures and certifies that it will comply ~~ath the federal and state Statutes, regulatrons, executive orders, Section X333 (b) Warranty, and I all administrative requirements which relates to dte applicationsmade to~and~g-rants received from th~c Federal Transit~~ .Administration, as well as theprm~isions of Section 1001 of Title I b, U:~S. C. }~~ U. ~ NO~~, THEREFORE, bcii resolved that the (Authofi~~zrl Official 's Title)* ~ ~ of (Name ofApplicant's "Governing Bodv) _Board of County _ Commissioners :. s y ed to submit a grant. application for. federal and state funding, make the necessary assurances and hereb authonz certifications and be empowered tci'enter into~an agreement with the NCDOT to provide nrral publietransportationservices. • _, I (Cert~ing,O~ciah's Namej* Q Gd'~ ~ (I'itte)_t'itti do hereby certify that the above is a foie and acct py~.of an excerpt from the~riiinutes of ameeting of • - r, the (I~'ame of~fpplrcant's Governing Bom•d) Board of County ., F{tp Conunissioncrs ~ ~ '~ - ~ ~ ~ ~ ~ ~ ~ - duly the _] 6_ day,of _ wember ~ , 2004_ ~' "~' = _ t - Sr s r of Certifying O a a ~ r, q f a ~ rt `~ ~ ~ ,, ~3 .: ' ~ . , g F 1 .: .,. '~11'ote that the of Icial au Ized to s mit the grant application; certlf}~cng offictal, and !rotary public should be tTcree ~cparate 1»dll'IdllalS. v ~ ~ } ~ >t r Ste" ~n~ 1 r~~~ \';' ~ r,'~ t ~`"-, r, ~ ~ i`~ ~ ~rG,tf i' ~ 4~t { - • SeCt10n II ~ ~' L '' ~~s}:r ~'. ti, '9 ,. . G FY2005-2006 CT Application Subscribed and worn to me d to ` \\o~N P I S! I/~~~'' FederaUState Certifications _~ O• ~•F , NOTARY ~ Notary Pub is = * * * : `/ /t/ G Seal O~;• PUBLIC Address ~y • U~ My comrission expires (date) ~ ~~1'C' • , , • . •' .2'~~~ i~~ijl COUN~`y1~O\ HUMAN SERVICE AGENCY TRANSPORTATION ~~gf~~~TION RESOLUTION Applicant Seeking Permission to Apply for Human Service Transportation Funding, Enter Into Agreement With The North Carolina Department Of Transportation And to Provide The Necessary Assurances. A motion was made by (Board Member's Name) and seconded by (Board Member's Name) for the adoption of the following resolution, and upon being put to a vote was duly adopted. WHEREAS, Article 2B of Chapter 136 of the North Carolina General Statutes and the Governor of North Cazolina have designated the North Cazolina Department of Transportation (NCDOT) as the agency responsible for administering federal and state public transportation funds; and WHEREAS, the North Cazolina Department of Transportation receives funds from the North Cazolina General Assembly to provide assistance for rural public transportation projects; and WHEREAS, the purpose of these transportation funds is to provide grant monies to local agencies for the provision of rural public transportation services; WHEREAS, (Applicant's Name) hereby assures and certifies that it will comply with the, federal and state Statutes, regulations, executive orders, and all administrative requirements related to the applications made to and grants received from the North Carolina Department of Transportation; NOW, THEREFORE, be it resolved that the (Authorized OfjFcial's Title)* of (Name ofApplicant's Governing Body) is hereby authorized to submit a grant application for state funding, make the necessary assurances and certifications and be empowered m enter into an agreement with the NCDOT to provide rural public transportation services. I (Certifying Official's Name)* (Title) do hereby certify that the above is a true and correct copy of an excerpt from the minutes of a meeting of the (Name ofApplicant's Governing duly held on the ~ day of , 20_ Signature of Certifying O~Scial *Note that the oj~cial authorlZed to submlf the grant appllcatlon, certifying o~cia[, and notary public should be three separate indfviduals Subscribed and sworn to me (date) Section II Notary Public * Seal My commission expires (date) FY2005-2006 C7' Application FederaUState Certifications USE LOCAL LETTERHEAD STATIONARY LOCAL SHARE CERTIFICATION FOR FUNDING (ALL APPLICANTS MUST PRESENT AND RETURN THIS SIGNED FORM WITH APPLICATION) I, the undersigned representing County of Orange , do hereby (Applicant's Name) certify to the North Carolina Department of Transportation that the required local funds for the FY2006 Community Transportation Program are available. We are applying for the following amounts: Project Total Amount Local Share Administrative/Emp Dev. $174.293 $26,144 (15°/a) Capital(Vehicles 8 Other) $ $ (10%) Advanced Technology $ 45,000 $ 4.500 (10%) TOTAL $ 219.293 $ 30.644 (Total of Projects) (Total Local Share) The Local Share Is available from the following sources: Source of Funds Amount General Funds $ 30,644 TOTAL $ These funds will be available as of July 1, 2005 for the FY2006, which has a period of performance of July 1, 2005 - June 30, 2006. Signature of orize fficial Section II ' FY2005-2006 CT Application C ~ ~~'~'~ Federa]/State Certifications Title s Printed N ~ d Date PUBLIC INVOLVEMENT Documentation of Public Notice and Involvement Increased involvement of the private sector and the public is an important focus of the CTP. Applicants will be required to submit documentation of private providers and private sector participation; information on Community Transportation Forums held (if requested); and a public notice of the opportunity to request a public hearing in order to comment on the grant application. Upon request, the applicant must hold a public hearing on the proposed project to allow members of the community the opportunity to comment on transportation needs and the grant application. The applicant must publish one public notice in a newspaper(s) having general circulation in the project's proposed service azea. It is recommended that the public notice for the hearing be published at least thirty (30) days prior to the submittal of the application. A sample notice is included in this application. If requested, the public hearing must take place at the date, time and place identified im the Public Hearing Notice. It is recommended that the public notice provide a minimum of seven (7) calendar days of notice and a maximum of fourteen (14) calendar days of notice between the time that the newspaper Public Hearing Notice is actually published and the actual hearing date. By adhering to the thirty (30) seven (7) and fourteen (14) day recommendations, the applicant will assure that there will be at least a two (2) week window to respond effectively to any public issues, ideas, and concerns that may arise. Additionally, public outreach and marketing efforts should be accomplished through Community Transportation Fomms. When requested locally, the community transportation system will hold Community Transportation Fomms (i.e., outreach meetings) within the transportation system's service area. Use this section of the application to briefly describe (list) any Community Transportation Forums held in the last year In the application you will need to provide the following: - an original copy of the public notice affidavit of publication; - a copy of the public notice published in the general circulation newspaper; - minutes of the publtc hearing, if held (regardless of attendance); - a narrative description of how the applicant addressed comments received at the hearing; and - a brief description (list of Community Transportation Forums held and marketing events participation in the last year). FY2005-2006 CT Application FederallSta[e Certifications Affidavit of Publication -ATTACH ORIGINAL AFFH)AVIT AND PUBLISHED PUBLIC HEARING NOTICE HERE- Public Hearing Minutes DATE: PLACE: SUBJECT: BOARD MEMBERS: PUBLIC: Attach copy of hearing minutes OR If no public hearing comments were received, state NONE here and return this form with your electronic application. If no public hearing was requested, state NONE REQUESTED and return this farm with your electronic application. PUBLIC FORMS HELD (Abrief description of outreach meetings held within the transportation service area). Section H 12 Section II 14 FY2005-2006 CT Application FederaUState Certifications Community Transportation Program Application Disadvantaeed Business Enterprise (DBEI All recipients and subrecipients of grant funds from the Federal Transit Administration (FTA) and/or the State of North Carolina must participate in the Disadvantaged Business Enterprise (DBE) program/Minority Business Enterprises (MBE) program The North Carolina Department of Transportation (NCDOT) must ensure that it and its subrecipients provide DBEs the maximum opportunity to compete for purchases and be awarded contracts financed in whole or in part with federal or state funds. NCDOT and subrecipients must not discriminate on the basis of race, color, national origin, orsex in the awazd of contracts or when making purchases. Systems that have contracting opportunities in excess of $250,000 (exclusive of rolling stock) in a given Federal fiscal year must prepaze a DBE program, adopt an annual DBE percentage participation goal, and submit quarterly reports for NCDOT review. Reporting forms and instructions can be obtained from NCDOT. Systems with annual grant awards of less than $250,000 (exclusive of rolling stock) must complete and submit the enclosed "DBE Good Faith Efforts Certification" with this application. All systems may gain technical assistance by contacting Les Twible, at the NCDOT Public Transportation Division (PTD) at (919) 733-4713, ext. 278, or via email at Itwiblela.dot.state.nc.us. FY2005-2006 CT Application Federa]/S[ate Certifications DBE GOOD FAITH EFFORTS CERTIFICATION This is to certify that in all purchase and contact selections -County Of Orange (Applicant Name) is committed to and shall make good faith efforts to purchase from and awazd contracts to Disadvantaged Business Enterprises (DBEs). DBE good faith efforts will include the following Items that are indicated by check mark(s) or narrative: X^ Write a letter to Certified DBEs in our service azea to inform them of purchase or contract opportunities; X^ Document telephone calls, emails and correspondence with or on behalf of DBEs; X^ Advertise purchase and contact opportunities on local TV Community Cable Network; X^ Request purchaselcontact price quotes/bids from DBEs; X^ Monitor newspapers for new businesses that are DBE eligible; X^ Encourage interested eligible films to become NCDOT certified. Interested firms should contact Bob Mathes of the NCDOT Civil Rights Office at (919) 733-2300 for more information X^ Consult NCDOT Certified DBE Directory. A DBE company will be listed in the DBE Directory for each work type or area of specialization that it performs. You may obtain a copy of this Directory at www.ncdot.ore/adrninishation/civilriehts/dbedir/ . ^ Other efforts: Describe: Documentation of all good faith efforts shall be retained for a period of five (5) years. I certify that, to the best of my Imowledge, the above informaton describes the DBE good faith efforts of-County of Orange (Applicant Name) Title of Authorized Official: Typed Name of Authorized Official: Signature of Authorized Official: Date: Section II 15 Section II TITLE VI CERTIFICATION NON-DISCRIMINATION FOR THE PERIOD JULY 1, 2003 -JUNE 30, 2004 FY2005-2006 CT Application FederaUState Certifications Recipients of FTA funds must comply with Title VI of the 1964 Civil Rights Act, Section 601. Title VI states that "No person in the United States shall, on the ground of race, color or national origiq be excluded from participation iq be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance." As the duect recipient of the Section 5311 funds, the Departrnent of Transportation is required to periodically submit information to FTA that includes a description of Title VI complaints that have been filed against the deparhnent and any subrecipient. The legal applicant (subrecipient) must complete the Section 5311 Title VI Proeram Report. Please complete the attached form by providing a concise description of any Title VI complaints or lawsuits alleging discrimination in the service delivery area that have been filed with the legal applicant during the period July 1, 2003 through June 30, 2004. Include a statement or outcome of each complaint or lawsuit. The legal applicant is the agency that the departtnent enters into contract with, not the system name. However, if any complaints have been alleged against the transportation system, they should be included in the foml The appropriate certification should be completed indicating that information has been provided regarding all complaints received, and the form must be sieved by the authorized official. If there have been no allegations or complaints, the legal applicant's authorized official should complete the appropriate certification at the bottom of the form and sign where indicated. Section R 17 o ~ •n o ;~ UU da a~ ~~ o ~ o~ pN O N v ~w tY LL W O !Y tL W J H M Z O H U W a 0 0 N 0 M m c 3 r~ N T 7 0 `~ U .~' p a da z Leo a 0 oa u A A d a° p u , ~ 1 tyo, L b ~v F ~ c e zz T a ~ a a o a U w U .~ q p '~ o q ~ O u 0 U~ ~-, I " O , ~ o ie o N id u v o~ o ~ "' v p 'C °' a ~ °o _~ ~ N a ,5 b qp. ^ .-y U b a 'G ~ A ~,w ~~ ~ q ee 'A ~~ ~b ~ 0 a° ~ U a~ ..1 F Oua b ~ u w a •^ ~ ~ pp b u o y° q p O d z y C w ,~ i"' r ~ da o g ~ u ~ b ~ ~ ~ w ~ y z ~ ~ ~ y ~ .°. u a y p .p FY 2005 - 2006 CTP Application Transportation Memorandum of Understanding FY 2005 - 2006 CTP Application Transportation Memorandum of Understanding WITNESSETH THAT TRANSPORTATION MEMORANDUM OF UNDERSTANDING (TMOU) WHEREAS, Governor James B. Hunt, Jr. issued Executive Order No. 29 in December 1978 which initiated a statewide effort in North Carolina to utilize transportation resources in the most cost effective manner. For North Cazolina Department of Transportation Public Transportation Division Community Transportation Program (CTP) Between ~2t~nJgt? ~Gb~ic T~.RNS(~or~'{~.-ION , Name of Local Community Transportation System ©!L-t9rlgc. County Department of Social Services, ~IZ.RNgC County Health Department, ORANge-C~„n#.y ~e.o~• o., ~qin~ OQ~ f~t.so~.C1-r~Pna~, /rDPG~, Name o Aging Services Name of Area Mengal~He th Program 02ra~~ E~~-e.~.~r~sa Name(s) of Rehabilitative Program Former (Vocational Workshop), County of ~KAngG ,2 (Date) Appendix B Page 1 of 4 WHEREAS, subsequently, the North Cazolina Department of Transportation (NCDOT) adopted a policy requiring a locally endorsed and implemented Community Transportation Services Plan (CTSP) prior to receiving funds under NCDOT administered programs, such as Section 16; Section 18; Elderly and Disabled Transportation Assistance Program (EDTAP) and the Human Services Transportation Management (HSTM) Program. WHEREAS, Administrative, operating, and capital funds are available through the NCDOT Public Transportation Division (PTD) for the coordination of Community Transportation Programs that demonstrate a high level of coordination among a group of core Human Service agencies, other agencies and community organizations that elect to participate in the local transportation system to meet the demands of the Community's transportation needs. Core agencies include: local Department of Social Services, Aging Services, Area Mental Health Program, Area Rehabilitative Program former known as (Vocational Workshop) and Health Department. Section I It is hereby agreed that the ©R-~-n~tic, QJbI;~ j~tSpD,~~l~..~wa Srystem Name ~Wt~ oT ®IGA+Jge~ , County Name ~t+oa A9„w ©~c Core Agency Core Agency rjociaa Se¢,~iucs ©~ ~ ~(~riSGs Core Agency #3 Core Agency #4 ~-c4.1`4~-. , Core Agency #5 Other Agencies, Org., etc. Appendix B Page 2 of 4 FY 2005 - 2006 CTP Application Transportation Memorandum of Understanding in cooperation with the NCDOT Public Transportation Division will participate in the Community Transportation Program (CTP) with the understanding of the following responsibilities and undertakings as related in the following items: 1. All Core agencies must actively coordinated their client transportation needs and resources at the highest level of ridesharing and cost sharing possible through the local community transportation system; 2. Core agencies may have situations when some of their transportation needs will be met outside the coordinated community transportation system because it is more cost effective. However, every effort shall be made by the core agencies to insure that the coordinated system has an opportunity to evaluate the costs of these services outside their system to compare fully allocated costs; 3. Ail other agencies and community organizations in the service area should be encouraged to utilize the community transportation system so as to increase opportunities for more ridesharing and cost sharing; 4. The local Community Transportation Service Plan shall be updated periodically (at a minimum, annually) to reflect changes in agency participation, and these changes will be coordinated with the NCDOT Public Transportation Division and the local community transportation advisory board, Upon completion of by all parties, this Memorandum of Understanding will service as an official addendum to the local CTSP. 5. CTP funds are to be used exclusively to assist in funding administrative, operating, and capital needs of the Community Transportation System, in which the amount of funding will based on the level and(or type of service provided (i.e. Rural General Public, Employment Assistance, etc.) 6. All parties understand that if PTD determines that one o;more core agencies is not participating in the coordinated system when the system could provide it more cost effectively, then CTP funds will be withheld until corrective action has been taken by the core agency (ies). Section II FY 2005 - 2006 CTP Application Transportation Memorandum of Understanding In Witness Whereof, the parties of this Memorandum of Understanding has been authorized by appropriate and proper resolutions to sign the same, Director of local Community Transportation system, Director of the County Department of Social Services, Director of the County Health Department, Director of local Aging Services, Director of Area Mental Health Programs, Director of Rehabilitative Agency former know as (Vocational Workshops), County Manager, and the Chairperson of the local Board of County Commissioners this day of ~ 1 ~.Q.G/ By: Witness ~ o r inate Transporta on System Director CGuU9 ~~ Witness /~ ~ Director of County Department of S cial Services Witness Director of County Health Department By Witness By: Witness Director o I,o 1 Agin Services 4.t..c~- Director of Area Mental Health Program By. ~ t~t~~ 1 Yltil~']~y Director of Rehabilitati e Agency C unty anager Chair, Board Co Co issioners Appendix B Appendix B Page 3 of 4 Page 4 of 4 Clerk