HomeMy WebLinkAboutORD-2011-011 Fiscal Year 2010-11 Budget Amendment #81
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ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 15, 2011
Action Agenda
Item No. ~{h
SUBJECT: Fiscal Year 2010-11 Bud et Amendment #8
DEPARTMENT: Financial Services PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
Attachment 3. Letter of Request from
New Hope Volunteer Fire
Department of Orange
County, Inc.
INFORMATION CONTACT:
Clarence Grier, 245-2453
PURPOSE: To approve budget and capital project ordinance amendments for fiscal year 2010-
11.
BACKGROUND:
Department on Aging
1. The Department on Aging has received the following additional funds:
• Retired Senior Volunteer Program (RSVP) -receipt of $1,776 in additjonal federal
funds awarded by the Corporation for National and Community Service to pay for
additional hours worked by the administrative assistant (.50 FTE) position during the
grant preparation process; and receipt of $8,900 from individuals and business
sponsor tables to help offset the costs of the annual RSVP Recognition Luncheon.
• Volunteer Income Tax Assistance (VITA) Program - $800 in VITA tax services
fees and donations to cover costs for office supplies and mileage reimbursements
for volunteers.
This budget amendment provides for the receipt of these funds for the above mentioned
purposes. (See Attachment 1, Column 1)
i
2
Planning & Orange Public Transportation
2. Orange Public Transportation has received additional funds of $41,986 from the North
Carolina Department of Transportation related to the Elderly/Disabled Transportation
Assistance Program (EDTAP), as well as $42,350 in Rural General Public (RGP)
funding awarded to Orange County through a formula allocation to support the
temporary personnel and operational expenses incurred in providing door-to-door
medical transportation and rural public ridership. This budget amendment provides for
the receipt of these additional funds. (See Attachment 1, Column 2)
Department of Social Services
3. The Department of Social Services has received revenue for the following programs:
• Wheels-to-Work Program -funds totaling $26,620 to offset operational costs of
administering the Wheels-to-Work vehicle procurement and repair program. This
program was previously operated by Orange Public Transportation until FY 2009-10.
• Smart Start Enhancement Program -the department has received notification
from the Orange County Partnership for Young Children (OCPYC) of the receipt of
$160,000 in Smart Start funds for the department to begin administering the Smart
Start Subsidized Child Care program, effective February 1, 2011. These
enhancement funds will be paid directly to child care providers.
This budget amendment provides for the receipt of these funds for the above stated purposes.
(See Attachment 1, Column 3)
Library Services
4. Library Services has received additional State Aid funds of $9,569 through the
Hyconeechee Regional Library System, as well as the receipt of $146 for Orange
County's portion of the proceeds from the sale of the Regional Library's 1988 model
vehicle. These funds will offset departmental expenses and allow for the purchase of
additional books. This budget amendment provides for the receipt of these additional
funds. (See Attachment 1, Column 4)
Emergency Services
5. At its May 18, 2010 meeting, the Board of County Commissioners approved the
upgrade of all current Automatic External Defibrillators (AEDs) that are more than 6
years old or not functioning properly to current specifications. Funds for the purchase of
6 AEDs, totaling $13,200, will come from the remaining $68,000 within the Emergency
Services Reserve Capital Project. With this allocation, $54,800 remains reserved in this
project for future equipment and capital needs. This budget amendment provides for
the transfer of $13,200 from the Emergency Services Reserve Capital Project to the
Emergency Services Department for the purchase of the AEDs (See Attachment 7,
Column 5), and amends the Capital -Project as stated below:
Emergency Services Reserve Project: (Project #10045)
Revenues for this proiect:
FY 2010-11
Current Bud et FY 2010-11
Amendment FY 2010-11
Revised
From E911 Funds $1,200,000 $0 $1,200,000
Total Project Fundin $1,200,000 $0 $1,200,000
Appropriated for this proiect:
FY 2010-11
Current Budget FY 2010-11
Amendment FY 2010-11
Revised
Reserve $68,000 $13,200 $54,800
Transfer to General Fund $1,132,000 $13,200 $1,145,200
Total Costs $1,200,000 $0 $1,200,000
New Hope Fire District
6. The New Hope Volunteer Fire Department of Orange County, Inc. has requested a
portion of their district's available fund balance ($20,000) to cover the costs of
unanticipated vehicle maintenance expenses that the district has incurred over the past
few months. With this appropriation, approximately $5,000 remains in the district's
available fund balance. This budget amendment provides for the appropriation from the
district's fund balance for the above stated purpose. (See Attachment 1, Column 6 and
Attachment 3)
Spay/Neuter Fund
7. The Spay/Neuter Fund was established as a Special Revenue Fund during FY 2009-10
in order to improve accountability and management of these funds. Currently, the fund
has an available fund balance of approximately $55,000. This budget amendment
provides for a fund balance appropriation of $10,000 from the Spay/Neuter Fund to
cover expenses associated with the spay or neuter of pets for citizens that qualify based
on the low cost spay neuter program. This will apply to the $5,000 match that is
required in the current contract with Animal Kind. The other $5,000 needed is based on
the current contract with POPNC and a new initiative known as "litter patrol" to cover
expenses associated with spay or neuter who qualify for the NC Spay Neuter
Reimbursement Program. (See Attachment 7, Column 7)
Miscellaneous
8. During the current fiscal year, in an effort to consolidate, restructure, and realign staff as
a result of vacant positions, there have been some personnel changes among County
departments that necessitate the need to amend the current budgets due to moving
positions between functions. This budget amendment provides for the adjustment of
budgeted funds between these functions. (See Attachment 1, Column 8) See the table
below for changes between functions and their budgeted impacts:
Position Previous Function New Function Effective Date Budget Impact
GIS Project Community and General 12/6/2010 $49,706
Coordinator II Environment Services
GIS Project Community and General 10/25/2010 $39,160
Coordinator I Environment Services
Plans Examiner Community and General 8/23/2010 $35,804
Environment Services
Sheriff
9. The Sheriff Department has requested to purchase eight (8) replacement patrol vehicles
totaling $165,168 out of received drug funds, which currently resides in a balance sheet
account within the general ledger system. This budget amendment provides for an
appropriation of $165,168 from the County's fund balance for the transfer of these funds
from the drug fund account to the Sheriffs departmental recurring capital account for
the purchase of these vehicles. (See Attachment 1, Column 9)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board of County Commissioners
approve budget and capital project ordinance amendments for fiscal year 2010-11.
Attachment 1. Orange County Proposed 2010-11 BudgetAmendment
The 2010-11 Orange County Budget Ordinance is amended as follows:
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Year-To-Date Budget Summary
Fiscal Year 2010-11
General Fund Budget Summary
Ori final General Fund Bud et $175,313,920
Additional Revenue Received Through Budget
Amendment #8 March 15, 2011)
Grant Funds $64,027
Non Grant Funds $3,423,284
General Fund Fund Balance for
Anticipated Appropriations (i.e.
Encumbrances $1,808,369
General Fund Fund Balance Appropriated
to Cover Unanticipated Expenditures $424,301
Total Amended General Fund Budget $181,033,901
Dollar Change in 2010-11 Approved
General Fund Bud et $5,719,981
Change in 2010-11 Approved General
Fund Budget 3.26%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions
773.600
Original Approved Other Funds Full Time
Equivalent Positions
82.600
Position Reductions durin Mid-Year (6.000)
Additional Positions Approved Mid-Year 1.000
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2010-11
851.200
Encumbrance Carry Forwards of
$1,808,369 (as authorized by
the Annual Budget Ordinance)
($26,414 for budget carryfonwards
,from FY 2009-30; $40,000 for a
public education campaign related to
Article 46 sales tax (BOA #1);
$192,719 to the School Capital
Project Fund to complete the
funding needed to bring project
funding into alignment (BOA #7-B);
$165,168 from drug funds to the
Sheriff Dept for the purchase of 8
Six (6) Cooperative
Extension employees
became State employees
as of January 1, 2011
Time-limited Income
Maintenance position through
September 30, 2011, based on
agreement with MANNA Food
Bank (BOA #7)
"""` Striret Address (Station 1): Mailing Address:
40421Ntiitfiekl Road P.O. Box 16464.
Chapel Mill, NC 27514 Chapel HiII; NC 2Z'S16
TiRlephone: (91 $} 493.1007
FaiC (919} 419-0241
New Hope Val:iuntieer"Firms 1Depaitment bf grange Gaunty, Inc.
February..22, .2011
via e-rrmailr blaughton(a7co,orange.nc.us
Paul Laughton.
Budget and Management Analyst
Qrange County,.lVodh Carolina
Dear Paul:.
On 6ehaif~cif 1Vew#-1ape Valunteer i=ire Department of Orange County; lnc. ("NHVFD"j, LHereby request
paymenf #o NHVFD .in ttte amount.of $ZO,UOO.Op from NHVFD's unappropriated fund account. balance. I
understand that Chief Tapp: tias re~entiy spoken v-%-th you regarding the unanticipated~~ veFiicie maintenance,
expenses that. we have:incun'ed over the past few months. These. expenses substantially exceed the arrioutlt
vye had tiudget~d for~veliicie tx~alitenance during the current.fiscal year.
7
1f you have questions or require' additional infotination you may .contact me .by e-mail at_ ._,
wbernard~brgwnandbunch:com or at 619.1408. Ghief'Tapp wlli.also t~ available to answer any questions you
may have;
5irrcerely,
INilliarri. D; Bernard, President
New Hope Volunteer Fire. Department of
Orange County,; Inc:
cc:. Ghief~MlchaelTepp
a'~'~'~p~'~~O I /
3- ~S~/ /
amount requested or in amount which would be modified in direct proportion to the am~~
actually received, and authorized the Manager to sign the Agreement.
~ h. Fiscal Year 2010-11 Budqet Amendment #8
The Board approved budget and capital project ordinance amendments for fiscal year 2010-
11 for Department on Aging, Planning and Orange Public Transportation, Department of
Social Services, Library Services, Emergency Services, New Hope Fire District,
Spay/Neuter Fund, Miscellaneous, and Sherriff.
i. 911 Computer Aided Dispatch Enhancement and Approval of Budaet Amendment #8
A .
This item was removed.
i Chanaes in BOCC Reqular Meetinq Schedule for 2011 for Dav Time Meetinqs
The Board amended its regular meeting calendar for 2011 by: changing the time of the
Board of Commissioners' Work Session, on Thursday, June 16, 2011 from 7:00 p.m. to
1:30 p.m. until 4:30 p.m. at the Link Government Services Center, 200 South Cameron
Street, Hillsborough, North Carolina; and changing the time of the Board of Commissioners'
Work Session, on Thursday, October 6, 2011 from 7:00 p.m. to 1:30 p.m. at the Southern
Human Services Center, 2501 Homestead Road, Chapel Hill, North Carolina.
k. Process Reqardinq the Board Addressinq a Request from the Public to Place an Item
on a Reqular Board Meetinq Aqenda
The Board approved adding "Request from the Public to Place an Item on a Regular Board
Meeting Agenda," to the Board agenda procedures to address incorporation of this new
section into the agenda facesheet for regular Board meetings and into the Board's Rules of
Procedure as appropriate.
I. Process for a Member of the Board of Commissioners to Place an Item on a Meetinq
A enda
The Board approved the process for a member of the Board of Commissioners to place an
item on a Board meeting agenda indicating a petition could be either stated orally or in
written form and there is not a vote but it goes through the process of review by the
Chair/Vice Chair/Manager. Each Board member will then be given three minutes total for
petitions. The Board then directed staff to incorporate the necessary changes into the
Board's Rules of Procedure and the agenda facesheets for regular Board meetings.
VOTE ON CONSENT AGENDA: UNANIMOUS
5. Items Removed From Consent Aqenda
Item 4-i was removed at the beginning of the meeting.
6. Public Hearinqs
a. Public Hearinq on Possible November 8, 2011 Special Advisorv
Referendum Concerninq the Lew of a One-Quarter Cent (1/4~) Countv Sales and Use Tax
The Board considered:
1) Conducting a public hearing to solicit comments from the public on a possible November
8, 2011 Special Advisory Referendum Concerning the Levy of a One-Quarter Cent
(1/4¢) County Sales Use Tax; 2) Directing Staff to place the attached Draft Resolution
Scheduling a Special Advisory Referendum Concerning the Levy of a One-Quarter Cent
(1/4¢) County Sales Use Tax on the April 5, 2011 regular meeting agenda for Board
action; and 3) In preparation for possible Board approval of the referendum resolution at
the April 5, 2011 regular Board meeting, scheduling and directing staff to move forward
with public notices for a public hearing at the same April 5, 2011 meeting in the possible
uses for the potential proceeds from the additional sales tax if approved by the voters.