HomeMy WebLinkAboutORD-2004-110 - Budget Amendment #4ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
.Meeting Date: October 19, 2004
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Action Agenda
Item No. S- I
SUBJECT: Budget Amendment #4
DEPARTMENT: ,Budget
PUBLIC HEARING: (Y/N) No
ATTACHMENT (S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
Attachment 3. Conservation Easement
Capital Project Ordinance
INFORMATION CONTACT:
Donna Dean 245-2151
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To approve budget and capital project ordinance amendments for fiscal year 2004-
05.
BACKGROUND:
Social Services
1. On October 5, 2004, the Board of County Commissioners accepted $105,514 in additional
State child protective services monies and established two new permanent full-time child
protective service social worker positions to be funded with the monies. The annual salary
and benefit costs of these positions totals $101,916 with the remaining $3,598 covering
start-up and operational costs associated with the positions. No additional county match is
required. This budget amendment provides for the receipt of the child protective services
State funds and establishes two new permanent full-time child protective service social
worker positions within the Department of Social Services. (See Attachment 1, column #1)
2. Also on October 5, 2004, the Board of County Commissioners established four new Social
Worker positions for the Department of Social Services. Through a contractual arrangement
between the County and the Orange County School district, the newly established positions
would provide social work and case management services in the schools. The cost of the
new positions will be partially offset through Medicaid reimbursements with the remaining
costs being reimbursed to the County from the Orange County School system. Estimated
costs for the remainder of the current fiscal year totals $150,000 including salary, benefits,
operational and one-time start-up costs. Annualized costs for fiscal year 2005-06 are
estimated at $193,552, which includes $188,552 in salary and benefits, and $5,000 in
operational costs. Funds received from Orange County Schools and Medicaid funds would
cover the future annualized costs. This budget amendment provides for the receipt of funds
from Orange County Schools and Medicaid funds for fiscal year 2004-05, and establishes
four additional Department of Social Services Social Worker positions to be contracted to
the Orange County Schools. (See Attachment 1, column #2)
3. The Department of Social Services has received notification from the State of additional
funds for the current fiscal year for the following programs:
a. Child Day Care Subsidies- these additional funds of $419,242 will be used to
continue to provide child -care subsidies to low-income families. Currently, there are
1,076 children and their families who benefit from this program. The average cost of
care per child has increased from $404 per month in fiscal year 2002-03 to $428 per
month in fiscal year 2003-04. This budget amendment provides for the receipt of
these funds, and brings the budget for this program to $3,687,365 for fiscal year
2004-05. (See Attachment 1, column #3)
b. LINKS Program -these additional funds of $1,596 will be used for the department's
independent living program. This program allows the department to offer training to
foster care youth regarding job preparation, daily living skills, and money
management. This budget amendment provides for the receipt of these funds, and
brings the budget for this program to $32,071 for fiscal year 2004-05. (See
Attachment 1, column #3)
c. Adult Home Specialist funds -these additional funds of $3,159 will be used for
temporary personnel to help with the current workload demands. This budget
amendment provides for the receipt of these funds, and brings the budget for this
program to $10,989 for fiscal year 2004-05. (See Attachment 1, column #3)
d. Child-Care CCDF Administration -these additional funds of $21,636 will be used to
help support the administration services of the Day Care program. This budget
amendment provides for the receipt of these funds, and brings the budget for this
program to $149,474 for fiscal year 2004-05. (See Attachment 1, column #3)
Board of Elections
4. The Board of Elections has received "Help America Vote Act" (HAVA) Title I grant funds
totaling $4,400 from the North Carolina State Board of Elections. These grant funds will be
used to offset the cost of laptop computers to be located at the one-stop absentee voting
sites during the Absentee Voting period prior to the 2004 General Election. This budget
amendment provides for the receipt of these grant funds for this purpose. (See Attachment
1, column #4)
Health Department
5. The Health Department has received cone-time grant from the North Carolina Department
of Health and Human Services, Physical Activity and Nutrition branch. These funds, in the
amount of $19,710, will be used to bring together public health educators, land use
planners, and senior services professionals to work with senior citizens and other local
residents to promote physical activity in the neighborhood surrounding the County's
Southern Human Services Center located on Homestead Road in Chapel Hill. The grant
funds would allow the Health Department to contract with Triangle J Council of Governments
to conduct a walking trail assessment, including GIS analysis, and trail use criteria. The
Health Department plans to solicit citizen input, encourage citizen participation through
education, and share results of the assessment with the community at large. This budget
amendment provides for the receipt of these State funds. (See Attachment 1, column #5)
6. A high priority for the Orange County Board of Health is to expand services to include
primary care services for uninsured and underinsured (medically indigent) clients. The
approved current year Health Department budget includes funding to support the initial
phases of the service expansion in Hillsborough beginning January 2005. The Health
Department has received notification of a one-time grant totaling $86,460 from the North
Carolina Office of Research, Demonstrations, and Rural Health Development in the
Department of Health and Human Services. The grant provides sufficient funding to support
temporary personnel, provide non-Medicaid clients with counseling and nutritional services,
and purchase a computer, printer, and software for the pharmacy. There is no County
match for the receipt of these funds. This budget amendment provides for the receipt of
these State funds. (See Attachment 1, column #6)
Environment and Resource Conservation Department
7. On October 5, 2004, the Board of County Commissioners approved the acceptance and
purchase of an agricultural and watershed protection conservation easement from William
McPherson, Jr. and his son, William McPherson III. This easement will be held jointly by
Orange County and the Orange Water and Sewer Authority (OWASA). Orange County's
share of the costs, including closing and other transaction costs, is estimated at $68,000.
The County's share will come from the alternative financing for conservation easements
approved by the Board in fiscal year 2002-03. (See Attachment 3, Conservation Easement
Capital Project Ordinance)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners
approve the attached budget ordinance and capital project ordinance amendments.
Attachment 1. Orange County Proposed 2004-05 Budget Amendment
The 2004-05 Orange County Budgef Ordinance is amended as follows:
#5 Recelpt of grenl funds #7 Acceptance and
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fund needed technology neighborhood surrounding
a planned new Orange Rural Health Development
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the cosh Is estlmaled et
SeMces Medipid funds and Child Care CCDF at the ono-slop absentee County Senior Center, the development of primary 568,000 (See ANachmenf
schod system funds AdmiMSlretlan vo0ng sites exlstlng Southern Hurren are seMces In -3, Conservation
Services Center, and an Hillsborough Easement Cap8a1 Pro/ed
existing wrmtunlty park Ordinance)
General Fund
Revenue
Property Texas f 90,354,242 S 90,354,242 S S S S S S S S 90,354,242
Bales Taxes S 20,085,845 S 20,065,845 S S S E S S S S 20,065,845
Cleanse and Permits S 231,500 S 231,500 S S f S f S f S 231,500
Intergovernmental S 72,807,150 f 12,930,683 S 105,514 S 150,000 S 445,633 i 4,400 S 19,710 S 86,460 S S 13,742,400
Charges for Servcee S 8,244,106 f 8,271,720 S S i S S S S S 8,271,720
nvestrne min s 0 80,000
Miscellaneous S 467,941 f 481,216
s aet,zl6
Transfers from Other Funds S 2,083,533 S 2,063,533
f 2,063,533
Fund Balance S 1,714,451 S 1,714,451
f 1,714,451
ota enere Fund avenues f 136,408,788 S 136,573,190 S 105,514 f 150,000 S 445,833 f 4,400 f 19,710 s 88,480 S S 137,384,907
S 136,573,190
S 137,384,907
Expenditures
Governing 8 Management S 6,790,887 f 8,400,887 f S f E S S S f 6,400,887
General Services S 12,160,805 S 12,170,234 f S S S 4,400 S S S S 12,174,634
Community & Environment f 3,770,178 S 3,370,176 S S S f f S S S 3,370,176
Human Services S 30,833,873 f 30,896,307 S 105,514 S 150,000 f 445,833 f S .19,710 f 88,460 S S 31 703,820
Publle Sate S 13,580,670 S 13,859,308 S s S S S f f f 13,659,308
Culture 8 Recreation S 2,883,554 S 2,867,579 S ; S f f S S S 2,867,579
Eduatian S 63,571,108 S 63,571,108
f 83,571,108
Transfers Out S 3,637,595 S 3,637,595
S 3,837,595
Total General Fund Appropriation f 136,408,768 S 136,573,190 S 105,514 S 150,000 S 445,633 S 4,400 S 19,710 S 86,460 f S 137,784,907
s s s s s s s s s s
Attachment.2
Year-To-Date Budget Summary
Fisca! Year 2004-05
General Fund Budget Summary
Ori final General Fund Bud et $136,408,768
Additional Revenue Received Through Budget
Amendment #4 (October 19, 2004
Grant Funds $211,548
Non Grant Funds $764,591
Additional County Dollars (i.e. County
Fund Balance Appropriated to Date) to
Cover Unanticipated Expenditures
$0
Total Amended General Fund Budget $137,384,907
Dollar Change in 2004-05 Approved
General Fund Bud et
$976,139
Change in 2004-05 Approved General
Fund Budget
0.72%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions 741.974
Original Approved Other Funds Full Time
Equivalent Positions 67.800
Additional Positions Approved Mid-Year 7.000
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2004-05 816.774
Full-Year County Cost of Mid-Year
Positions for Upcoming Fiscal year $19,524
L Human Resources
2. CPS Positions (2) -
totally State funded
3. Social Worker positions
(4) in Orange County
Schools -totally funded
thru Medicaid funds and
ATTACHMENT 3
Conservation Easements
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is
hereby adopted.
Section 1. The project authorized provides funds for the acquisition of conservation
easements to help preserve County farmland with a priority placed on farms with
a strong conservation track record in water supply watersheds. Financing for the
project includes .proceeds from private placement loans and federal grant funds
from the USDA Natural Resource Conservation Service.
Section 2. The officers of the County are hereby directed to proceed with the project within
the budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through FY
2003-04
FY 2004-05 Through FY
2004-05
Sales Tax $0 $0 $0
Bond Funds $0 $0 $0
Private Placement $1,000,000 $500,000 $1,500,000
Gant Funds $784,155 $0 $784,155
Fees $0 $0 $0
Other $0 $0 $0
Total Fhn ' $1,784,155 $500,000 $2,284,155
Section 4. The followin amount is ap ropriated for this project:
Section 5.
Section 6.
Through FY
2003-04
FY 2004-05 Through FY
2004-05
Land/Buil
Walters Easement $0 $725,000 $725,000
Vol a Easement $0 $73,100 $73,100
Cheek Easement $0 $580,000 $580,000
McPherson Easement $0 $68,000 $68,000
Unallocated $1,784,155 ($946,100) $838,055
Total Land/Buildin $1,784,155 $500,000 $2,284,155
Desi $0 0 $0
Construction $0 0 $0
HVAC $0 0 $0
Total Costs $1,784,155 $500,000 $2,284,155
This ordinance supersedes all previous Conservation Easements Capital Project
Ordinances for Orange County.
This ordinance shall remain in effect until June 30, 2005.
Adopted this 19ri day of October 2004.
The Board adopted a resolution, which is incorporated by reference, to release property
values related to six (6) requests for property tax releases in accordance with N.C. General
Statute 105-381.
f. Application for Property Tax Exemption
The Board approved one (1) untimely application for granting exempt status from ad
valorem taxation for the 2004 tax year.
g: Adoption of Schedule of Values for 2005 Revaluation
The Board approved the final schedule of values, standards, and rules to be used in
appraising real property in Orange County effective January 1, 2005, and directed the Assessor
to observe all statutory requirements related to public notice about the schedule of values.
h. Agreement Renewal Between UNC Hospitals and Orange County for the
Senior Wellness Program
The Board approved an agreement renewal to receive $50,000 from the University of
North Carolina (UNC) Hospitals for their co-sponsorship of the Department on Aging's Senior
Wellness Program from July 1, 2004 through June 30, 2005 and authorized the Chair to sign,
subject to final review by staff and the County Attorney.
i. Budget Amendment #4
The Board approved budget and capital project ordinance amendments for fiscal year
2004-05 for Social Services, Board of Elections, Health Department, and Environment and
Resource Conservation.
L Work First County Plan for 2005-2007
The Board approved the proposed Work First Plan for 2005-2007 as developed by the
planning committee appointed by the Board of Commissioners.
VOTE ON CONSENT AGENDA: UNANIMOUS
6. Resolutions or Proclamations
a. Resolution Honorina Chris Moran
The Board considered a resolution honoring Chris Moran and his 20 years with the Inter-
Faith Council
A motion was made by Commissioner Carey, seconded by Commissioner Halkiotis to
approve and authorize the Chair to sign the resolution as stated below honoring Chris Moran
and his 20 years with the Inter-Faith Council.
Resolution of Appreciation Honoring
Chris Moran
WHEREAS, Chris Moran has completed 20 years of loyal service to the Inter-Faith Council
for Social Service; and
WHEREAS, Chris Moran is a friend to and advocate for families and individuals who are
impoverished, homeless or at the risk of being homeless; and
WHEREAS, Chris Moran has given freely and unselfishly of his time and energy and through
his foresight and leadership, helped promote progressive changes and
improvements in the lives of many Orange County residents; and