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HomeMy WebLinkAboutAgenda - 03-15-2011- 4hoRD- fall- 011 ORANGE COUNTY BOARD ~F CoMMISSI~NERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 15, 2011 Action Agenda Item No. -- SUBJECT: Fiscal Year 2010-11 Bud et Amendment #S DEPARTMENT: Financial Services PUBLIC HEARING: (Y/N) No ATTACHMENT~S~: Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year-To-Date Budget Summary Attachment 3. Letter of Request from New Hope Volunteer Fire Department of Orange County, Inc. INFCRMATI~N C~NTAGT: Clarence Grier, 245-2453 PURPOSE: To approve budget and capital project ordinance amendments for fiscal year 2010- 11. BACKGROUND: Department on Aging 1. The Department on Aging has received the following additional funds: • Retired Senior Volunteer Program ~RSVP~ -~ receipt of $1,7?'6 in additional federal funds awarded by the Corporation for National and Community Service to pay for additional hours worked by the administrative assistant ~.5o FTE} position during the grant preparation process; and receipt of $S,9oo from individuals and business sponsortables to help offset the costs of the annual RSVP Recognition Luncheon,. • Volunteer Income Tax Assistance ~VITA~ Program - $80o in VITA tax services fees and donations to cover costs for office supplies and mileage reimbursements for volunteers. This budget amendment provides for the receipt of these funds for the above mentioned purposes. (See Attachment 1, Column 1) 2 Planning & grange Public Transportation 2. Orange Public Transportation has received additional funds of $41,986 from the North Carolina Department of Transportation related to the Elderly/Disabled Transportation Assistance Program (EDTAP), as well as $42,350 in Rural General Public (RGP) funding awarded to Orange County through a formula allocation to support the temporary personnel and operational expenses incurred in providing door-to-door medical transportation and rural public ridership. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, Column 2) Department of Social Services 3. The Department of Social Services has received revenue for the following programs: • ''heels-to-lNork Program -funds totaling $26,620 to offset operational costs of administering the 'Wheels-to-Work vehicle procurement and repair program. This program was previously operated by grange Public Transportation until FY 2009-10. • Smart Start Enhancement Program -the department has received notification from the Orange County Partnership for Young Children ~~CPYC} of the receipt of $160,000 in Smart Start funds for the department to begin administering the Smart Starfi Subsidized Child Care program, effective February 1, 2011. These enhancement funds will be paid directly to child care providers. This budget amendment provides for the receipt of these funds for the above stated purposes. (See Attachment 1, Column 3) Library Services 4. Library Services has received additional State Aid funds of $9,569 through the Hyconeechee Regional Library System, as well as the receipt of $146 for grange County's portion of the proceeds from the sale of the Regional Library's 1988 model vehicle. These funds will offset departmental expenses and allow for the purchase of additional books. This budget amendment provides for the receipt of these additional funds. (See Atfachmen~ ~, Column 4~ Emergency Services 5. At its May 18, 2010 meeting, the Board of County Commissioners approved the upgrade of all current Automatic External Defibrillators ~AEDs} that are mare than 6 years old or not functioning properly to current specifications. Funds for the purchase of 6 AEDs, totaling $13,200, will come from the remaining $68,000 within the Emergency Services Reserve Capital Project. With this allocation, $54,800 remains reserved in this project for future equipment and capital needs. This budget amendment provides for the transfer of $13,200 from the Emergency Services Reserve Capital Project to the Emergency Services Department for the purchase of the AEDs (See Attachment 1, Column 5), and amends the Capital 'Project as stated below: Emergency Services Reserve Project: ~Projecf #10045 Revenues for this ro'ect: FY 2010-11 Current Bud et FY 2010-11 Amendment FY 2010-11 Revised From E911 Funds $1,200,000 $0 $1,200,000 Total Pro'ect Fundin $1,200,000 ~o $1,200,000 A ro riated for this ro'ect: FY 2010-11 Current Budget FY 2010-11 Amendment FY 2010-11 Revised Reserve $68, 000 $13,200 $54, 800 Transfer to General Fund $1,132,000 $13,200 $1,145,200 Total Costs $1,200,000 $0 $1,200,000 New Hope Fire District 6. The New Hope Volunteer Fire Department of grange County, Inc. has requested a portion of their district's available fund balance ~$20,000~ to cover the costs of unanticipated vehicle maintenance expenses that the district has incurred over the past few months. With this appropriation, approximately $5,000 remains in the district's available fund balance. This budget amendment provides for the appropriation from the district's fund balance for the above stated purpose. See ,4~~achmen~ ~, Column 6 and A~tacf~men~ 3} SpaylNeuter Fund ?. The SpaylNeuter Fund was established as a Special Revenue Fund during FY X009-~ 0 in order to improve accountability and management of these funds. Currently, the fund has an available fund balance of approximately $55,000. This budget amendment provides for a fund balance appropriation of $10,000 from the SpaylNeuter Fund to cover expenses associated with the spay or neuter of pets for citizens that qualify based on the low cost spay neuter program, This will apply to the $5,000 match that is required in the current contract with Animal Kind, The other $5,000 needed is based on the current contract with P~PNC and a new initiative known as "litter patrol" to cover expenses associated with spay or neuter who qualify for the NC Spay Neuter Reimbursement Program. (See A~~achmenf ~, Column l} Miscellaneous 8. During the current fiscal year, in an effort to consolidate, restructure, and realign staff as a result of vacant positions, there have been some personnel changes among County departments that necessitate the need to amend the current budgets due to moving 4 positions between functions. This budget amendment provides for the adjustment of budgeted funds between these functions. (See Attachment 1, Column 8) See the table below for changes between functions and their budgeted impacts: Position Previous Function New Function Effective Date Budget Impact GIS Project Gommunity and General 1 ~161Z010 $49,106 Coordinator ll Environment Services GIS Project Community and General 10/25/010 $39,160 Coordinator I Environment Services Plans Examiner Community and General 8/2312010 $35,804 Environment Services Sheriff 9. The Sheriff Department has requested to purchase eight ~S} replacement patrol vehicles totaling $165,168 out of received drug funds, which currently resides in a balance sheet account within the general ledger system. This budget amendment provides for an appropriation of $165,168 from the County's fund balance for the transfer of these funds from the drug fund account to the Sheriffs departmental recurring capital account for the purchase of these vehicles. See A~fachment ~, Column 9) FINANCIAL IMPAGT: Financial impacts are included in the background information above. RECO~IMENDATIQN~S~: The Manager recommends the Board of County Commissioners approve budget and capital project ordinance amendments for fiscal year 201 oW 11. ~v ~~ Q i r a pl I ~Q ~N r ~ a~ m '~ N! am r ~~ n ~~ eF tl N Q fL h ~ ~ lG Q~ ppdrflNh m p b ('I D O N gpwmflnv M ~l O N C m ~f IP rI[1 rrTNl7 ar7 lefnrmn Y W dl ~^ r w l7r a7 ~ O 'C' r~m •f a n N l7h ). md v, N r 17 m r r rrryam h K/ 4 Pi m ntGb7~ !D C W N p (C [gyhn mwulmm FM {f/ h iA '= r- n w b m w m m e N [p F-r m p 47b N 1"1 N n n d IC r m r ' r7 O r' O w n h r 47 ta r m D c 4 N Y Y7 r+ N d r} h •P of rf N d ~ {'i m o o A N d fl v Y d O ul N p p e C 'r d p n M ~ p p u~ t`7 Y ' tl p ~ c7 Y v tl ~ ~ a~ m N N N N N N N N N N N N N N N N N N H N y N ? N N N N N N N V aLw L7lb C~« "' C 'm a ! 11 ' m m r r Ip ! 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QI ; y y a ~ ~ m" N y y E m ~ W C ~ "m °.'t7 " v " Q d ~ a a o ' y E ~ ` ~ ~ ~ ti 'c m ° m ~ w d v ~ d o ~ a > n c m' + a t o m ~ ~ a v ~ ~ ~ ° ~ W ~ " ` ~ .~ t] _vaabaucc,~ acEEa_a m ~ ~ mu..~a!_^i7a xoao~ttv C~tYa~n:a ~gS~HU.ti U.I[7(7U20.UW ~ c:: m ~ ~o ~ a HF. w aw ° a p y « ~ a ~ ~ a a ¢ ~ ~ ~ a o x ti w, E a tt Y, ma 0.a v,~ `m t o a w ~ 4 u " ~ ` a~ ~ w ° w a O N c F w ti A+a-G~.,e~+ a 6 Year-To-Date Budget Summary Fiscal Year 2070-11 General Fund Budget Summary Original General Fund Budget $175,313,920 Additional Revenue Received Through Budget Amendment #S March 15, 2011 } Grant Funds $64,027 Non Grant Funds $3,423,284 General Fund Fund Balance for Anticipated Appropriations ~i.e. Encumbrances} $1,808,369 General Fund Fund Balance Appropriated to Cover Unanticipated Expenditures $424,301 Total Amended General Fund Budget $~ 51,033,901 Dollar Change in 2010-11 Approved General Fund Budget $5,119,951 °/o Change in 2010-11 Approved General Fund Budget 3.26% Authorized Full Time Equivalent Positions original Approved General Fund Full Time Equivalent Positions 773.600 Griginal Approved Other Funds Full Time Equivalent Positions ~ 82.600 Position Reductions during Mid~Year X6.000} Additional Positions Approved Mid-Year 1.000 Total Approved Full-TimeWEquivalent Positions for Fiscal Year 2010-1 ~ 551.200 -~ Encumbrance Carry Forwards of $1,868,369 (as authorized by the Annual Budget Ordinance $26,414 far budget carryforwards Pram FY 2069-16; $46,006 far a public education campaign related to Article 46 sales tax tBOA #1~; $192,719 to the Schaal Capital Project Fund to complete the funding needed to bring project funding into alignment (BOA #7-B); $165,168 from drug funds to the Sheriff Dept for the purchase of 8 Six (6) Cooperative Extension employees became State employees as of January 1, 2011 Time-limited Income Maintenance position through September 30, 2011, based on agreement with MANNA Foad Bank (BOA #7) . ~~" ~'~~ Str~~t ~~dre~s (station ~ }: Mailing A~dres~; ~0~2 Wi~itfi~l~ Road~~ P.~?. Bax ~ ~~. ,..-~ Chapel Millt~hlC 276~~4 C~ape1 Heil; NC ~751~6 >yax: ~ ~ (~~ 9~~ ~19-0~~1 F~br~iary.2~,.~.~~ ~ Via e~m~ail. ~Qlau~ht~~n~:ol"~,ria~.r~~,u~~ peal ~ L~u~h~at~, Budget ~1Z~. ~anage~[er~t Ar~ai~~~ ~rar~~~ ~aun~y.,. ~a~ ~a~alii7a dear ~'eul:. q~~ b~l~elf~af :~~~~~~p~ 1loiian~eel~ ~i~~ a~~~~~~t c~ C~rang~ ~oun~y;.Inc. ~"~HVFD''y, I~~her~by ,~~que~t ~p~yln~t~t ~to ~I~H~fF~ .ire .~he~ ~m~u,n~.~v~ $~a,~~~.~~ ~ram~ NI~I'~i~~'s ~lnappr~pr~a~e~ fu.l~d~ ~c~a~ir~~. b~lar~~~, I ~1~~~~~a~~ ghat ~(~~e.~ Tapp: ~ias~ re~e~~ly~.~pvken ~~ you r~g~rding~ ~~he :unar~~icipafed°~ veh'~cl~ m~~in~e~n~nc~~: ~e~cp~l~ses ~I~a~.~~ laav~.~neurr~d ever ~I~e past dew mori~hs, These. expense's subs~ah~ially ~xc~~# ~e ~n~oui~~~. ~v~ b~ ~~~~g~d ~~r`.~i~l"r~~l~ ~~i~tter~anc~ dui~in~ the ct~~rerit.~is~l y~eer,. ~1~, you hav:~ ~~ueivns~ cr~~ re~u~re~ ~dditiar~el `irrfarrna~an~ yep ~~y .corit~~t~ me..by ~WmeiC ~t ~ ._.. .. w~ernar~br~wr~~rid~~irtcl~,cam or e~ +~~~,~~a~, ~hie~T'a~p will.a~l~a~~~~ available ~~o ~~ns~ver ~n~ qu~~~°or~s you , Bey ~ai~e: Sine rely, ~~~.~ ~. Iliam~ ~; Serriard, ~resi~d~r~t ~ev~ H~}~ llalunteer F~r~. C~epar~men~ a~ ~~ran~ge Caur'#~y;:l'~~.~ ~c ~.~l~~E~iicha~l~T~~~