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HomeMy WebLinkAboutMinutes - 19980407 APPROVED JUNE 2, 1998 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING April 7, 1998 The Orange County Board of Commissioners met in regular session on Tuesday, April 7, 1998 at 7:30 p.m. in the Judge F. Gordon Battle Superior Courtroom in Hillsborough, North Carolina. COUNTY COMMISSIONERS PRESENT: Chair Margaret W. Brown, and Commissioners Moses Carey, Jr., William L. Crowther, Alice M. Gordon and Stephen H. Halkiotis. COUNTY ATTORNEY PRESENT: Geoffrey Gledhill COUNTY STAFF PRESENT: County Manager John M. Link, Jr., Assistant County Managers Rod Visser and Albert Kittrell and Clerk to the Board Beverly A. Blythe (All other staff members will be identified appropriately below) NOTE: ALL DOCUMENTS REFERRED TO IN THESE MINUTES ARE IN THE PERMANENT AGENDA FILE IN THE CLERK'S OFFICE. ALL RECORDINGS OF THE MEETING WILL BE KEPT FOR 5 YEARS. 1. ADDITIONS OR CHANGES TO THE AGENDA NONE 2. CITIZEN &AUDIENCE COMMENTS a. Matters on the Printed Agenda Chair Brown stated that citizens who have indicated a desire to speak on an item that appears on the printed agenda will be recognized at the appropriate time. b. Matters not on the Printed Agenda Charles Tuck spoke on behalf of the Big Brothers Big Sisters of America program. He has been asked by the local chapter to do a study to see if one could be started in this County. He needs to know what the County can do to help. Commissioner Carey said that he spoke to Mr. Tuck and encouraged him to speak before the Board of County Commissioners. He hopes that the County can do something to help him in this effort. He feels we need to refer this matter to the manager to see what we can do to help this organization. PUBLIC CHARGE The Chair dispensed with the reading of the Public Charge. 3. BOARD COMMENTS Regarding a possible trip to Clark County, GA, Chair Brown asked if anyone wanted to take the trip and the County Commissioners indicated they would all like to do so depending on the date selected. Commissioner Halkiotis made reference to a letter from Jay Bryan about the litter on 1-40 and Geoffrey Gledhill said that DOT has cleaned up all of 1-40 within the last two days. He suggested writing a letter to our legislative delegation with a copy to the State Highway Patrol about this issue. Chair Brown distributed resolutions on Zero Waste and Producer Responsibility. She asked the County Commissioners to let her know if they would like to consider these for adoption. 4. COUNTY MANAGER'S REPORT John Link summarized the information requested by the County Commissioners at their March 31 work session. This included tax, budget and financial data for schools and County government, a copy of which is in the permanent agenda file in the Clerk's Office. 5. RESOLUTIONS/PROCLAMATIONS a. Orange County Senior Games The Board considered proclaiming the week of April 18-26, 1998, as Orange County Senior Games Events Days and encouraged citizens over age 55 to participate. Barbara Fellman, Coordinator of the Senior Games, gave an overview of the events that will take place this year. A motion was made by Commissioner Carey, seconded by Commissioner Gordon to approve the proclamation as stated below: PROCLAMATION Orange County Senior Games Whereas, According to recent population figures, there are more than 15,000 persons over 55 years of age in Orange County; and, Whereas, Orange County is concerned about the health, fitness, and social well-being of its mature adult population; and, Whereas, Orange County Senior Games provides a special opportunity for mature adults to grow positively in the areas of health, fitness and social well-being; and, Whereas, Orange County would like to encourage local businesses and resident support and participation from county residents age 55 and older; NOW, BE IT THEREFORE PROCLAIMED, that the Orange County Board of Commissioners declare April 18 - April 26, 1998 as Orange County Senior Games Events Days and encourages citizens age 55 and over to participate. VOTE: UNANIMOUS b. County Government Week The Board considered proclaiming the week of April 18-25, 1998, as Orange County Government Week and endorsed planned activities. Sharron Siler presented information about Orange County Government Week activities. A motion was made by Commissioner Carey, seconded by Commissioner Halkiotis to approve the proclamation as stated below: ORANGE COUNTY GOVERNMENT WEEK April 19 - 25, 1998 PROCLAMATION WHEREAS, The North Carolina Association of County Commissioners and the National Association of Counties have urged citizens across the state and the nation to learn more about county government's role in our lives; and WHEREAS, Orange County government has served the citizens of the County since 1752 and places its emphasis on addressing citizens' concerns and needs; and WHEREAS, The elected and appointed officials of Orange County take pride in serving the citizens in the County and ensuring that each citizen knows he or she counts; and WHEREAS, County government provides a wide range of services including public safety, community planning, and human services, which have a direct impact on citizens; and WHEREAS, Citizens may learn about county services and resources through outreach efforts provided by County officials. NOW, THEREFORE, We, the Orange County Board of Commissioners do hereby proclaim the week of April 19 - 25, 1998 as Orange County Government Week, and further encourage all citizens to become familiar with the services provided by Orange County Government. VOTE: UNANIMOUS C. Habitat for Humanity - "Celebration 2000" Millennium Event The Board considered adopting a resolution of support of the Celebrate 2000 millennium event, to be sponsored by Habitat for Humanity of Orange County, Inc. John Terrell, President of the Board of Directors, made comments about their organization. A motion was made by Commissioner Halkiotis, seconded by Commissioner Carey to approve the resolution as stated below: Resolution Habitat for Humanity of Orange County, NC "Celebrate 2000" Millennium Event WHEREAS, on April 7, 1998, Habitat for Humanity presented a proposal to the Orange County Board of Commissioners for a community-wide Millennium Celebration focusing on the construction of eleven (11) affordable homes in its Rogers Road Millennium Subdivision; and WHEREAS, Habitat for Humanity intends to create eleven ( 11 ) homeownership opportunities for low-income households; and WHEREAS, Habitat intends to spearhead a celebration that includes the participation of the broadest possible cross-section of the Orange County community; and WHEREAS, the construction of new or substantially rehabilitated housing units that are affordable to families earning below 60% of the area median income is a stated priority in the 1995-2000 Orange County Consolidated Plan for Housing and Community Development Programs; NOW, THEREFORE, BE IT RESOLVED by the Orange County Board of Commissioners that Board endorses Habitat for Humanity's construction of eleven (11) affordable homes through a community-wide Millennium Celebration. VOTE: UNANIMOUS d. Fair Housing Month The Board considered proclaiming April, 1998 as Fair Housing Month. Eileen Kugler presented this proclamation. A motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to approve the proclamation as stated below: PROCLAMATION FAIR HOUSING MONTH WHEREAS, April, 1998 marks the thirtieth anniversary of Title VIII of the Civil Rights Act of 1968, the Federal Fair Housing Act, which provides for equal opportunity for all people in the sale, rental and financing of housing, and prohibits housing discrimination on the bases of race, color, religion, sex, age or national origin; and WHEREAS, the Fair Housing Amendments Act of 1988 added familial status and handicap to those classes protected by Title VIII and added strong new rights, remedies, monetary penalties and judicial enforcement procedures; and WHEREAS, the Orange County Board of Commissioners enacted the Orange County Civil Rights Ordinance on June 6, 1994 which affords to the residents of Orange County the protections guaranteed by Title VIII and additionally encompasses the protected classes of Veteran status and age; and WHEREAS, in spite of the protections afforded by the Orange County Civil Rights Ordinance and Title VIII as amended, illegal housing discrimination still occurs in our nation and in our county; NOW, THEREFORE, do we, the Commissioners of Orange County, proclaim the month of April, 1998, as FAIR HOUSING MONTH and commend this observance to all Orange County citizens. VOTE: UNANIMOUS e. Equal Pay Day The Board considered proclaiming April 3, 1998, as Equal Pay Day. Commissioner Gordon read this proclamation. A motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to approve the proclamation as stated below: PROCLAMATION WHEREAS, April 3, 1998 has been nationally established as Equal Pay Day in commemoration of the continuing efforts to gain full equity for women in pay and in all other privileges of life as guaranteed by the U S Constitution to citizens of this free country; and WHEREAS, the Orange County Commission for Women advocates to improve and promote the status of Women, and supports the County's consideration of a living wage for all of its citizens; and WHEREAS, there remains much work to be done to bring to fruition our promise that all persons are created equal; NOW THEREFORE, the Orange County Board of Commissioners hereby recognizes last Friday, April 3, 1998, as Women's Equity Day in commemoration of the struggle that women continue to advance towards achieving equity in pay, a living wage and equal opportunity for all citizens in Orange County, regardless of gender. VOTE: UNANIMOUS f. Armenian Martyrs Day The Board considered proclaiming April 24, 1998, as Armenian Martyrs Day. Commissioner Halkiotis read this proclamation. A motion was made by Commissioner Halkiotis, seconded by Commissioner Carey to approve the proclamation as stated below: PROCLAMATION FOR ARMENIAN MARTYRS DAY APRIL 24TH, 1998 WHEREAS, between 1915-1923, the extermination of more than one and one-half million Armenians and the deportation of countless other Armenians took place by the Ottoman Turks; and WHEREAS, during this atrocity, Armenians were forced to witness the slaughter of their relatives and the loss of their ancestral homelands; and WHEREAS, Armenians assert that the government of modern day Turkey refuses to recognize the facts of the genocide; and WHEREAS, the denial of the Armenian genocide by the present day Turkish government serves to taint history and disavows Armenians of the right to their homeland and heritage; and serves to taint history and disavows Armenians of the right to their homeland and heritage; and WHEREAS, ancestral Armenian lands taken by the Ottoman Turks have not been returned to the Armenian people, nor have the Armenians received compensation for their losses; and WHEREAS, Armenians have traditionally designated April 24th as ARMENIAN MARTYRS DAY, in recognition and remembrance of those who died during the Armenian genocide; and WHEREAS, it is important to remember history so that mistakes of the past are not repeated in future generations. NOW, THEREFORE, the Orange County Board of Commissioners proclaims April 24, 1998 as ARMENIAN MARTYRS DAY in Orange County, North Carolina this the 7th day of April, 1998. VOTE: UNANIMOUS g, National Drinking Water Week The Board considered proclaiming May 3-9, 1998, as National Drinking Water Week in Orange County. Chair Margaret Brown read this proclamation. A motion was made by Commissioner Halkiotis, seconded by Commissioner Gordon to approve the proclamation as stated below: PROCLAMATION DRINKING WATER WEEK IN ORANGE COUNTY WHEREAS, water is one of the few basic and essential needs of human-kind; and WHEREAS, our health, comfort and standard of living depend upon an abundant supply of safe water; and WHEREAS, the Orange Water and Sewer Authority serving Orange County, North Carolina, has insured that facilities and systems provide our citizens with a safe, dependable quality and quantity of water both now and in the future; and WHEREAS, dedicated men and women have made significant contributions developing, operating and maintaining these systems; NOW, THEREFORE, the Orange County Board of Commissioners do hereby proclaim the third through the ninth of May, nineteen hundred and ninety-eight as DRINKING WATER WEEK in Orange County and urge all citizens to recognize the contributions and service of Orange Water and Sewer Authority Board members and staff to our community. VOTE: UNANIMOUS h. Public Health Month The Board considered proclaiming April as Public Health Month. Interim Health Director Rosie Summers read this proclamation. A motion was made by Commissioner Carey, seconded by Commissioner Halkiotis to approve the proclamation as stated below: PUBLIC HEALTH MONTH PROCLAMATION APRIL 7, 1998 WHEREAS, Governor Hunt has proclaimed April as Public Health Month in North Carolina; and WHEREAS, Promoting the health and well-being of all residents of Orange County is paramount, and WHEREAS, Controlling and eliminating communicable diseases are necessary to ensure that our communities are healthy places in which to live, and WHEREAS, Protecting residents by safeguarding water and food supplies and monitoring waste discharge systems is critical for environmental and personal health; and WHEREAS, Encouraging healthy lifestyle behaviors assures optimal quality of life and improved health status; and WHEREAS, Ensuring the optimal growth and development for all Orange County children is vital for the future of our communities; and WHEREAS, Public Health contributes to the prosperity of Orange County residents by promoting health, preventing disease, and protecting the environment, everyday, every where, And for everybody regardless of religious, ethnic or socioeconomic background, We hereby proclaim April, 1998 as PUBLIC HEALTH MONTH in Orange County. VOTE: UNANIMOUS L Orange County Infant Immunization Week The Board considered proclaiming April 19-25 as Orange County Infant Immunization Week. Alice Pettitt presented this proclamation and told about their activities for infant immunization week. A motion was made by Commissioner Carey, seconded by Commissioner Gordon to approve the proclamation as stated below: PROCLAMATION ORANGE COUNTY INFANT IMMUNIZATION WEEK APRIL 19-25, 1998 WHEREAS, April 19-25 has been proclaimed as National Infant Immunization Week; and WHEREAS, during National Infant Immunization Week all immunization providers are encouraged to work with their communities to vaccinate children by expanding clinic hours, increasing screening, and distributing educational materials; and WHEREAS, more than one-third of North Carolina two year olds are not age-appropriately immunized; and WHEREAS, North Carolina's goal is to achieve complete immunization of at least 90% of all North Carolina children by their second birthday; and WHEREAS, in an effort to increase the immunization rate in Orange County, the Cooperative Extension Service has organized the Orange County Coalition for Immunization, a group comprised of representatives of public and private agencies, civic, community and church groups, and volunteers; and WHEREAS, the mission of the Orange County Coalition for Immunization is to coordinate and promote free immunization clinics through Piedmont Health Services, and Orange County Health Department, by providing financial assistance, outreach, transportation, and educational efforts during National Infant Immunization Week April 19-25, and throughout the month of April; and WHEREAS, the continuing goal of the Orange County Coalition for Immunization is to develop strategies for the year-round promotion of age-appropriate immunizations; and WHEREAS, it is essential to raise public awareness of the importance of age-appropriate immunizations and provide accessibility to immunizations through a collaborative community-based effort. NOW, THEREFORE, We, the ORANGE COUNTY BOARD OF COMMISSIONERS, do hereby proclaim April 19-25 as Orange County Infant Immunization Week, this the 7th day of April, 1998. VOTE: UNANIMOUS 6. SPECIAL PRESENTATIONS - NONE 7. PUBLIC HEARINGS a. 1998-2008 Capital Investment Plan The Board held a public hearing on the County Manager's proposed 1998-2008 Capital Investment Plan. Citizen comments were received as stated below: Mr. Carl Rice said that education is important to him and his family and other parents. He supports the Orange County Charter School. He asked for assistance to purchase three buses, more playground equipment, computers, etc. Mr. Jim Barrick said that he has three children in charter schools. He told about how they got started and how they made it happen. They have a school that is safe, drug free and the kids love it. What they need now is financing for computers, playground equipment and computer software, He is speaking as a believer in the charter system. Mr. Rod Chaney, parent of 4 children, 2 of which are in charter schools said that he feels that charter schools is a way to save money and keep schools smaller. He asked for the County Commissioners support for charter schools. Ms. Bessie Wiggins presented a prepared statement. She summarized the repairs and renovations that are needed at the Northern Center in Cedar Grove. Commissioner Halkiotis asked for a report on all the issues that Ms. Wiggins brought up. He wants to know the status of items that were suppose to be done. Robert Seymour thanked the County Commissioners for their strong support of their senior center in Chapel Hill . He supports the County's decision to build a new senior center and the $1.8 million in this CIP. Ann Johnson said that the major thing to focus on is the partnership to make true what has been tried all over the United States for senior citizens. She noted that nineteen percent of seniors are below the poverty level and expressed a need to coordinate the service delivery system for the older Americans. The senior center is one concept that helps to promote this coordination. She supports the $1.8 million for the senior center. Ida Wright spoke in support of the $1.8 million for the future senior center. She is president of the Chapel Hill Senior Center. Nancy Lau asked that the Board give consideration to financial help for the Village Charter School. They are having trouble locating space and they have no assets. They need space and financial backing. She invited the County Commissioners to visit the school. Bob Lockwood, Executive Director of the Orange County Chapter of the Red Cross, said that the Red Cross has served Orange County for over 80 years. They are located in Chapel Hill . They serve in excess of 30,000 people a year in either services or training. He is asking on behalf of their Board of Directors, their staff and volunteers the County's help with purchasing the facility where they are presently located at an amount of$25,000 a year for the next three years. John Chesman told about the Orange County Charter School. He said that the teachers at that school are extraordinary and extremely dedicated as well as the parents. Dawn Blanchard, representing the Orange County Charter School as chairperson of their school board, said that she has been working with the school since May of last year. They are proud of their principal, teachers and volunteers. They support the school and feel that it will make a difference. They will use any money allocated for items they need like a bus, computers, playground equipment and upfitting costs for their new building. Heidi Allen and Bennie Williams, members of the Board of Association of Quality Schools, said that the School in the Community Charter school has been good for them. They are both juniors and they desperately need a facility. They have 70-80 students and have no additional space for more students. They need funding for a facility. Martha Haswell said that she has children in two charter schools and serves as the President of the Village Charter School PTA. The students get individualized instruction that they were not able to get from the Chapel Hill/Carrboro City Schools. She is concerned that the public money for kids in our schools is being withheld from the Charter Schools. They are underfunded. They need desks, blackboards, a school bus, etc. They cannot expand because they don't have a facility large enough for expansion. She is asking that the money allocated to the students in the Chapel Hill/Carrboro City Schools be allocated to them. She would appreciate the County Commissioners considering a percapita amount for their students. Patrick Mulkey, resident of Bingham Township, said that there is a fourth option for relocating the senior center which is to relocate to the old SaveACenter in the Carrboro Plaza. This is on the busline with ample parking and centrally located. He pointed out the organizational chart for Orange County and at the top of that chart are the people who said no to the bond issue for renovations for County buildings including a senior center. Chair Brown said that this public hearing will be held open for written comments until a decision is made at either their April 21 or May 6 Board meetings. A motion was made by Commissioner Carey, seconded by Commissioner Halkiotis to hold open the public hearing until a decision is made by the County Commissioners. VOTE: UNANIMOUS 8. ITEMS FOR DECISION - CONSENT AGENDA A motion was made by Commissioner Crowther, seconded by Commissioner Carey to approve those items on the Consent Agenda as stated below: a. Appointments This item was moved to the end of the Consent Agenda for separate consideration. b. Minutes The Board approved minutes from the Aug. 4, 1997 regular meeting and Aug. 7, 1997 bimonthly work session. C. Changes in 1998 BOCC Meeting Calendar This item was moved to the end of the Consent Agenda for separate consideration. d. Budget Ordinance Amendment#7 The Board approved proposed budget amendments and grant project ordinances which are incorporated by reference. e. 1998 County Auction This item was moved to the end of the Consent Agenda for separate consideration. VOTE ON THE CONSENT AGENDA: UNANIMOUS ITEMS REMOVED FROM THE CONSENT AGENDA a. Appointments OPC Mental Health Board had requested that Judy Burke be reappointed for a third three year term or at least be allowed to serve through the end of 1998. A motion was made by Commissioner Gordon, seconded by Commissioner Carey to approve the appointment of Judy Burke to the OPC Mental Health Board for a term ending December 31, 1998. VOTE: AYES, 3; NOS, 2 (Commissioners Brown and Halkiotis because this would be an exception to the Board's resolution for "Appointments to County Boards and Commissions". A motion was made by Commissioner Gordon, seconded by Commissioner Carey to approve the appointments as listed below: Orange County Arts Commission Eileen Helton and Joy Javits Stewart for terms ending March 31, 2001 Hvconeechee Regional Library Jeraline Harrelson for a term ending March 31, 2001 Recreation and Parks Advisory Council Patrick Mulkey and Agenette McAdoo for terms ending March 31, 2001 EMS Advisory Council Doris Bynum for a term ending June 30, 2000 Adult Care Home Community Advisory Committee Sue Coppola for a terms ending March 31, 1999 Human Services Advisory Commission Keith Feather, Barbara Rynerson, Sue Russell, Lynette Jeffries and Louise Echols for terms ending March 31, 2001 OPC Mental Health Board J. Gregory 011ey for a term ending December 31, 2001 CH/OC Visitor's Bureau Nancy Davis for a term ending December 31, 2001 VOTE: UNANIMOUS C. Changes in 1998 BOCC Meeting Calendar The Board approved changes in its 1998 meeting schedule. A motion was made by Commissioner Crowther, seconded by Commissioner Carey to approve changes in the Board of County Commissioners regular meeting calendar, incorporated here by reference. VOTE: UNANIMOUS e. 1998 County Auction The Board considered a declaration of surplus property and auction May 16. Commissioner Gordon asked if the County is allowed to give the County's surplus computers to other school systems including the charter schools. County Attorney Geof Gledhill will research this question and report back to the Board. A motion was made by Commissioner Carey, seconded by Commissioner Halkiotis to approve moving ahead with conducting an auction for the vehicles and to hold up on the computers as stated below: RESOLUTION Whereas, Orange County desires to dispose of surplus, confiscated and abandoned property in a manner prescribed by North Carolina State Law, Whereas, Orange County has given its own departments and funded agencies the opportunity to acquire this property prior to its disposal, Whereas, Orange County has determined that public auction would be the most equitable way to dispose of surplus, confiscated and abandoned property and at the same time produce the most revenue for the County NOW, THEREFORE, BE IT RESOLVED THAT: The Orange County Board of Commissioners do authorize the Director of Purchasing and Central Services to conduct a public auction of these surplus and confiscated items as listed in the agenda on May 16, 1998, The auction to be held at 10:00 a.m. at the Orange County Public works Department and to be conducted on an as is, highest bidder basis, The auction will be conducted by Phillip Walker Auctions. FURTHERMORE, BE IT RESOLVED THAT: The Orange County Board of Commissioners do hereby authorize the Director of Purchasing and Central Services to sign over the title of those vehicles being sold at auction so that ownership may pass to the buyer and to direct the clerk to the Board of Commissioners to send notice of such authorization to the North Carolina Division of Motor Vehicles and do hereby authorize, the Director of Purchasing and Central Services to make the necessary adjustments in inventory for items listed and items that have been stolen, salvaged, or destroyed or mistakenly placed in inventory. VOTE: UNANIMOUS 9. ITEMS FOR DECISION - REGULAR AGENDA a. Joint Agreement for Water Quality Improvements and New Position The Board considered entering into an agreement with the N.C. Department of Environment and Natural Resources and the U.S. Natural Resources Conservation Service, and amending the classification and pay plan to establish a new conservation specialist position, salary grade 65 ($25,312- $40.244), to provide water quality technical assistance to farmers in an effort to reduce nitrogen discharged into the Neuse River. Don Cox, member of the Soil and Water Conservation Board, said that this position is funded jointly by the Federal Government and the State. He introduced Mr. Tom Jones from the State Department of Environment and Natural Resources who explained how the funding would be available for five years. A motion was made by was made by Commissioner Halkiotis, seconded by Commissioner Carey to (1) authorize the Board Chair to sign the joint agreement, subject to final review by County staff and the County Attorney, (2) establish a new permanent full-time Conservation Specialist position, subject to continuation of funds from the N.C. Department of environment and Natural Resources and the U.S. Natural Resources Conservation Service, and (3) amend the Orange County Classification and Pay Plan to change the existing class title of conservation Technician to Conservation Specialist and to change the salary grade from Salary Grade 63 to Salary Grade 65. VOTE: UNANIMOUS b. Request for Impact Fee Reimbursement - UCC Living Centers, Inc. The Board considered approval of an impact fee reimbursement in the amount of$120,000, to United Living Centers, Inc. Rod Visser summarized the recommendation. This will be paid out of excess sales tax monies received by Orange County. Housing and Community Development Director Tara Fikes said that this request does meet the requirements of the impact fee reimbursement policy. A motion was made by Commissioner Carey, seconded by Commissioner Crowther to approve the impact fee reimbursement request from UCC Living Centers, Inc. in an amount of$120,000, with funding to come from undesignated fund balance in the School Capital Reserve Fund. VOTE: UNANIMOUS C. Housing Bond Program Administration The Board considered establishing a Housing Bond Policy Committee to administer bond funds authorized by voters in November, 1997. A motion was made by Commissioner Crowther, seconded by Commissioner Carey to approve the establishment of a Housing Bond Policy Committee with the addition of the UCC Living Centers, Inc. and the Orange County Disability Awareness Council to the list of committee members and with changing the name from committee to Task Force. VOTE: UNANIMOUS d. Contract Approval - Professional Services Efland-Cheeks Community Park: Document Preparation/Bidding/Construction Phase The Board considered approving an agreement with Woolpert, LLP, in the amount of $57,520, for professional services related to the Efland-Cheeks Community School Park. Recreation and Parks Director Bob Jones showed on a concept map, the improvements they plan to design for the Efland-Cheeks Community Parks. Commissioner Halkiotis suggested that visits be made to other parks in the area including the park in Rockingham County to see how they are developed and the materials they used. He also asked that irrigation pipes need to be installed in the initial project. A motion was made by Commissioner Carey, seconded by Commissioner Crowther to approve the agreement with Woolpert, LLP for construction document preparation, bidding and construction administration, in an amount not to exceed $57,520 and authorize the Chair to sign on behalf of the Board, contingent upon Attorney and Staff review. VOTE: UNANIMOUS e. Efland-Cheeks Community School Park - Boundary and Topographic Survey The Board considered approving a contract with Callemyn Parker, Inc., in the amount of $5,000, for surveying work at the Efland-Cheeks Community School park site. A motion was made by Commissioner Halkiotis, seconded by Commissioner Carey to authorize the use of Callemyn Parker, pursuant to their March 23, 1998 proposal at a cost not to exceed $5,000; and authorize the Purchasing Director to execute the appropriate paperwork. VOTE: UNANIMOUS f. Intensive Home Visiting Grant and Establishment of New Time-limited Positions The Board considered accepting funding in the amount of$100,000 for fiscal year 1997-98 and $105,000 in fiscal year 1998-99 from the N.C. Department of Health and Human Services Division of Women's and Children's Health, and requesting $41,900 from the Partnership for Young Children, and $15,965 in Medicaid reimbursement during fiscal year 1998-99, for an Intensive Home Visiting Program and to establish 3.5 new temporary positions in the Health Department through June 30, 1999. Interim Health Director Rosemary Summers explained this program. She noted that this was a collaborative effort by many organizations. A motion was made by Commissioner Crowther, seconded by Commissioner Carey to approve (1) accepting the funding from the N.C. Division of Women's and Children's Health, Department of Health and Human Services for the Focus on Families Intensive Home Visiting Demonstration Project and (2) establishing the proposed 3.5 new permanent, time-limited positions through June 30, 1999, contingent on receipt of the funding cited on page 2 of the abstract, and (3) at the end of the time-limited period, evaluating any recommendation to continue these positions based on achievement of the outcomes as cited on page 2 of the abstract. VOTE: UNANIMOUS g, Bid Award -Court Street Annex HVAC Replacement The Board considered awarding a bid to Warren-Hay Mechanical Contractor in the amount of $88,000 for replacement of HVAC equipment in the Court Street Annex. A motion was made by Commissioner Halkiotis, seconded by Commissioner Carey to approve the Facilities Improvements and Energy Retrofitting Capital Project Ordinance, and award the bid for HVAC system replacement at the Court Street Annex to Warren-Hay Mechanical for a price not to exceed $88,000, and authorize the Purchasing Director to execute paperwork incidental to the project. VOTE: UNANIMOUS h. Public Hearing Scheduled by Chapel Hill on Annexation of Two Areas The Board discussed Chapel Hill's annexation of the Horace Williams Trust and other properties located in the County's planning jurisdiction. Chair Margaret Brown noted that Chapel Hill is annexing other property besides the Horace Williams property. She suggested writing a letter emphasizing the fact that it would be desirable for the County and the town to communicate on this annexation and on annexations in general, before the annexations takes place. The Board agreed that Chair Margaret Brown should write a letter for the public hearing scheduled for April 20, outlining the Board's concerns. MEETING EXTENDED BY 10 MINUTES A motion was made by Commissioner Halkiotis, seconded by Commissioner Carey to extend the meeting for 10 minutes. VOTE: UNANIMOUS 10. REPORTS a. Teen Court Report The Board heard a report on the status of the Teen Court Program. This was received for information. 11. APPOINTMENTS - NONE 12. MINUTES - NONE 13. CLOSED SESSION to instruct the County Attorney on negotiating a position regarding the terms of a contract to purchase real property [G.S. § 143-318.11(5)] A motion was made by Commissioner Crowther, seconded by Commissioner Carey to go into closed session for the purpose of instructing the County Attorney on negotiating a position regarding the terms of a contract to purchase real property (G.S. 143-318.11(5). VOTE: UNANIMOUS A motion was made by Commissioner Halkiotis, seconded by Commissioner Crowther to reconvene into regular session. VOTE: UNANIMOUS 14. ADJOURNMENT With no further items for the Board to consider, Chair Margaret Brown adjourned the meeting. The next regular meeting will be held on Tuesday, April 14, 1998 in the Government Services Center in Hillsborough, North Carolina. Margaret W. Brown, Chair Beverly A. Blythe, Clerk