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Home My WebLink AboutORD-2004-107 - Budget Amendment #3ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 5, 2004 Action Agenda Item No. 5- SUBJECT: Budget Amendment #3 DEPARTMENT: Budget PUBLIC HEARING: (Y /N) No ATTACHMENT (S): Attachment 1. Budget as Amended Spreadsheet INFORMATION CONTACT: Attachment 2. Year -To -Date Budget Donna Dean 245 -2151 Summary Attachment 3. Bolin Creek Greenway TELEPHONE NUMBERS: Capital Project Ordinance Hillsborough 732 -8181 Attachment 4. Greenway Development Chapel Hill 968 -4501 Reserve Capital Project Durham 688 -7331 Ordinance Mebane 336- 227 -2031 Attachment 5. Youth Tobacco Prevention Grant Project Ordinance PURPOSE: To approve budget, grant project and capital project ordinance amendments for fiscal year 2004 -05. BACKGROUND: Social Services 1. The Department of Social Services has received Special Child Incentive funds from the State totaling $20,865. These funds will be used for the promotion and support of adoption services, including recruitment, contracts, post- adoption services, and any other need that relates to the promotion of and provision of adoption services. These funds are set -aside in a non - general fund called Adoption Enhancement Fund. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #1) Sheriff Department 2. The Sheriff Department has received notification from the U.S. Department of Justice of funds totaling $28,469 to be used for the operation of a gang prevention program called Gang Resistance Education and Training (G.R.E.A.T.). This program originally started as Project Outreach in 1992. G.R.E.A.T. is a project that uses the skills of federal, state, and local law enforcement personnel to develop a program that educates youth about the dangers associated with joining street gangs and engaging in youth violence. The department will arrange with local middle /junior high schools to schedule 13 one period classes to instruct students on the dangers of gangs in accordance with the G.R.E.A.T. program lesson plans. Classes will be taught in an appropriate education time slot as determined by local school officials. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #2) 3. On September 9, 2004, the Board of County Commissioners accepted an award from the U.S. Justice Department State Criminal Alien Assistance Program (SCAAP) in the amount of $27,614. In June 2000, the Sheriff Department entered into an agreement with Justice Benefits, Inc. (JBI) to secure appropriate Federal financial assistance in recovering federal funds that are due to counties who house federal inmates. Based on their work, Orange County will receive $27,614 from the U.S. Department of Justice. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #3) Environment and Resource Conservation Department 4. On September 9, 2004, the Board of County Commissioners approved an allocation of $75,000 from the 2001 Parks and Open Space Bond funds (Joint Town /County Open Space portion) to cover a portion of the costs of a planned engineering and design study for the extension of the Bolin Creek Greenway. The Town of Chapel Hill has agreed to earmark $100,000 in 2003 Town Parks bonds for this effort, for total anticipated costs of $175,000 in FY 2004 -05. This budget amendment provides for this appropriation from the 2001 Parks and Open Space Bond funds. (See Attachment 3, Bolin Creek Greenway Capital Project Ordinance, and Attachment 4, Greenway Development Reserve Capital Project Ordinance) Health Department 5. The American Lung Association awarded the Orange County Health Department's Health and Wellness program a "Not On Tobacco" (NOT) mini -grant in the amount of $1,500. The grant funds are intended to facilitate the implementation of a NOT program, a ten - session youth smoking cessation program. The NOT program will be administered to 15 Orange County youth through the Health Department's Health and Wellness grant project manager. The North Carolina Health and Wellness Trust Fund has also awarded the Orange County Health Department's Health and Wellness program additional one time grant funds to promote -a 100% Tobacco Free Schools (TFS) campaign. Grant funds in the amount of $4,953 are to be used for teacher and student education and training to promote the goal of TFS. It is expected that through educating the teachers and students, they will become advocates, role models, and leaders in both their schools and community for the TFS campaign. This budget amendment provides for the receipt of $1,500 and $4,953 from the American Lung Association and the NC Health and Wellness Trust fund, respectively, for the above stated purposes. (See Attachment 5, Youth Tobacco Prevention Grant Project Ordinance) Arts Commission 6. The Howard Perry and Walston Foundation has selected the Orange County Arts Commission to receive quarterly donations during FY 2004 -05 to be used for community art projects. The employees will donate a portion of the real estate sales each quarter; the Arts Commission has received $1,275 for the first quarter of this fiscal year. These funds will help support two projects currently underway in collaboration with the Chapel Hill Public Arts Commission at Homestead Aquatics Center and Southern Community Park. The donations will partially offset the County's portion (50 %) of the travel expenses for the seven artists interviewed for these public art projects. This budget amendment provides for the receipt of the first of four quarterly allocations from the Howard Perry and Walston Foundation. (See Attachment 1, column # 6) Human Rights and Relations 7. The County's Human Rights and Relations office was notified of an award of $60,000 in FY 2003 -04 from the Housing and Urban Development (HUD) Partnership Initiative. These funds were not made available to the County until early FY 2004 -05 because of auditing that had to be completed on prior year funding before new funds could be allocated. These funds are now available and will be used to partner with other agencies to coordinate a fair housing education and outreach campaign for the residents of Orange County. This budget amendment provides for the receipt of $60,000 through the HUD Partnership Initiative for the above stated purposes. (See Attachment 1, column #7) Animal Services 8. The Orange County Animal Shelter has recently received a donation in the amount of $10,000 from the estate of a former long -time resident and devoted pet lover in Chapel Hill. This donation will be used to help fund additional spay /neuter programs at the Shelter. This budget amendment provides for the receipt of these donated funds. (See Attachment 1, column #8) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners approve the attached budget ordinance, grant project ordinance, and capital project ordinance amendments. Attachment 1. Orange County Proposed 2004 -05 Budget Amendment The 2004 -05 Orange County Budget Ordinance is amended as follows: a a S f f S f 90,354,242 Sales Taxes S 20,085,648 ti 20,065,845 S f $ $ S- f f - f f 20,065,645 License and Permits S 231,500 f 231,500 S It - S f f 231,500 Inter ovarmmemal S 12807,150 S 12,842,214 f - $ 26.469 S - s r IS _ c _ e ....,,... _ __ ___ _. _ General Services i 12,160,905 f 12,170,234 84 Appropriation of 575,000 from the 2001 lyr Receipt d $1,500 from I S S S f P and Open Space American Lung S 10,000 1 5 6,400,887 Community 6 Erwironme , , 3,30,6 Bon Bond fiords to Dover Association to implement S f f $ ai Receipt d Special 82 Receipt of funds from Portion d englnering and a youth smoking cesaaU program, and receipt d 8S Receipt of donated 88 Receipt of $10,000 Human Services Original Budget Budget As Amended Child Incentive funds by the Department of Soda) the U.S. Department d a3 Recelpt or Federal funds through Justice design study for extension of the Bolin Creek $4,953 from the N.C. funds from the Howard Perry Walston Receipt d HUD Partnership Initiative donaUco to the Orange County Animal Shelter to f Through BOA e2 Services b he used in the Justice to be used by the Shertif Department for Benefits, Inc. due to Greenway (See Health and Wellness and Foundation for [he Arts funds by the Human be used to help cover the Budget As Amended As d Public Safety It Adoption Enhancement Its housing federal Inmates Attachment 3, Boon Creek Trust Fund to promote a Comnisslon to use for •: Rights and Relations costs or medlnl a supplies Through BOA S S Fund G.R.EA.T. program Greenway Capitf Pf*d 100% Tobacco Free eotsrsmlly art projects Department Mr sheltered cats and 30,888,303 Cullum 6 Recreation 1 i 2883,554 S 2 , Ordinance, and Schools (TFS) campaign dogs _ S _ f 1.275 Alta drmsM 4, Greenway (See Attachment 5, Youth Is 1 s 13 859,308 e ,6 Development Capita! Tobacco Proven Proled Ordinance) Grant f�oJed Ordinance) General Fund a a S f f S f 90,354,242 Sales Taxes S 20,085,648 ti 20,065,845 S f $ $ S- f f - f f 20,065,645 License and Permits S 231,500 f 231,500 S It - S f f 231,500 Inter ovarmmemal S 12807,150 S 12,842,214 f - $ 26.469 S - s r IS _ c _ e ....,,... _ __ ___ _. _ General Services i 12,160,905 f 12,170,234 I I S S S f S 10,000 1 5 6,400,887 Community 6 Erwironme , , 3,30,6 S f f $ S Human Services f 30,633,873 37 f $ $ i ,0,234 3370,176 Public Safety It , , , , i S 28,469 f 27614 S S f $ 60,00 0 f f 30,888,303 Cullum 6 Recreation 1 i 2883,554 S 2 , _ S _ f 1.275 S Is 1 s 13 859,308 e ,6 I a 1 a 7,2 Mate Year -To -Date Budget Summary Fiscal Year 2004 -05 General Fund Budget Summary Original General Fund Budget $136,408,768 Additional Revenue ,Received Through Budget Amendment #3 October 5, 2004): Grant Funds $100,978 Non Grant Funds $63,444 Additional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unanticipated Expenditures $0 Total Amended General Fund Budget $136,573,190 Dollar Change in 2004 -05 Approved General Fund Budget $164,422 % Change in 2004 -05 Approved General Fund Budget 1 0.12% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 741.974 Original Approved Other Funds Full Time Equivalent Positions 67.800 Additional Positions Approved Mid -Year 1.000 Total Approved Full- Time - Equivalent Positions for Fiscal Year 2004 -05 810.774 Full -Year County Cost of Mid -Year Positions for Upcoming Fiscal year $19,524 Attachment 2 1. Human Resources Technician ATTACHMENT 3 Bolin Creek Greenway Joint Town /County Open Space /Greenway Development Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to extend the Bolin Creek Trail upstream of Airport Road. The extension of the existing Bolin Creek Trail would be a step towards linking the existing trail with Carrboro, the proposed woodland trail system of southern Orange County, Duke Forest, the proposed Carolina North property, and the northwest areas of Chapel Hill. Proceeds from the 2001 voter approved bond referendum via a transfer from the Greenway Development Reserve Capital Project finance the project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Section 4. The following amount is appropriated for this project: Through FY 2003 -04 FY 2004 -05 Through FY 2004 -05 Sales Tax $0 $0 $0 2001 Bonds $0 $0 $0 2004 Two - thirds Net Debt $0 $0 $0 Fees $0 $0 $0 Transfer from Greenway Development Reserve $0 $75,000 $75,000 Total Funding, $0 $75,000 $75,000 Section 4. The following amount is appropriated for this project: Section 7. This ordinance shall be in effect from the original date of adoption, March 24, 2003 until June 30, 2005. Adopted this 5th day of October 2004. Through FY 2003 -04 FY 2004 -05 Through FY 2004 -05 Land/Building $0 $0 $0 Planning /Architect /E ngmeerin $0 $0 $0 Contribution to Town of Chapel Hill $0 $75,000 $75,000 Other $0 $0 $0 Total Costs $0 $75,000 $75,000 Section 7. This ordinance shall be in effect from the original date of adoption, March 24, 2003 until June 30, 2005. Adopted this 5th day of October 2004. ATTACHMENT 4 Greenway Development Reserve Joint Town /County Open Space / Greenway Development Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to extend un -built portions of the Chapel Hill and Carrboro greenway systems in a fashion to provide future connections to Town and County parks and other open space networks. Funds would be used specifically for trail construction and some land acquisition, as needed. Proceeds from the 2001 voter approved bond referendum finance the project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Section 4. The following amount is appropriated for this project: Through FY 2003 -04 FY 2004 -05 Through FY 2004 -05 Sales Tax $0 $0 $0 2001 Bonds $400,000 $350,000 $750,000 2004 Two- thirds Net Debt $0 $0 $0 Fees $0 $0 $0 Other $0 $0 $0 Total Funding_ $400,000 $350,000 $750,000 Section 4. The following amount is appropriated for this project: Section 7. This ordinance shall be in effect from the original date of adoption, March 24, 2003 until June 30, 2005. Adopted this 5th day of October 2004. Through FY 2003 -04 FY 2004 -05 Through FY 2004 -05 Land/Building $0 $0 $0 Planning/Architect/En ineerin $0 $0 $0 Construction $400,000 $275,000 $675,000 Transfer to Bolin Creek Greenway $0 $75,000 $75,000 Total Costs $400,000 $350,000 $750,000 Section 7. This ordinance shall be in effect from the original date of adoption, March 24, 2003 until June 30, 2005. Adopted this 5th day of October 2004. ATTACHMENTS 5) Youth Tobacco Prevention Project Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1.The project authorized is the Youth Tobacco Prevention Project in the Orange County Health Department. The purpose of this grant program is to prevent youth from beginning tobacco use and assist those that are already users to stop. Section 2.The officers of the County are hereby directed to proceed with the grant project within the grant document and the rules and regulations of the grantors. Section 3.The following revenue is anticipated to be available to complete this project: 2002 -03 Grant Funds - Health & Wellness Trust $81,351 2003 -04 Grant Funds- Health & Wellness Trust $81,351 2004 -05 Grant Funds - Health & Wellness Trust $86,304 2004 -05 Grant Funds - American Lung Association $1,500 Total Grant Funds $250,506 Section 4.The following amount is appropriated for this project: Human Services - Youth Tobacco Prevention Project $250,506 Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 6. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. Positions authorized through this grant project include: 1.0 Full -Time Equivalent Senior Public Health Educator position. Section 9. This ordinance shall remain in effect through June 30, 2005. Adopted this the 5th day of October 2004. OG��J - �?dU /,!:�) % /o- 0J_- awe ';" 54 h. Agreement Between UNC Hospitals and Health Department for Support of Healthy Carolinians Coordinator The Board approved the agreement, accepted the funds in the amount of $10,992 for FY 2004- 2005 from UNC Hospitals, and authorized the Chair to sign the agreement subject to final review by staff and the County Attorney. L Agreement for County and OWASA Co- Holding of Conservation Easements This item was removed and placed at the end of the consent agenda for separate consideration. L Contract Approval: Lighting Consultant for Playing Fields at Smith Middle School and Efland Cheeks Park The Board exempted this project from the qualification -based selection process for architect services as allowed by GS 143 -64.32 and approved a contract with Reece Noland McElrath in the amount of $18,550 for Smith Middle School fields and $19,550 for design of lighting for Efland Cheeks Park — Phase II; and authorized the Purchasing Director to execute paperwork as may be required. k. Bid Award: CCTV System for Jail The Board awarded a bid for a CCTV System for the Jail from Electro Micro Security Systems, Inc. from Durham, NC in the amount of $59,852 and authorized the Purchasing Director to execute the necessary paperwork. I. Budget Amendment #3 The Board approved budget, grant project, and capital project ordinance amendments for fiscal year 2004 -05 for Social Services, Sheriff's Department, Environment and Resource Conservation, Health Department, Arts Commission, Human Rights and Relations, and Animal Services. VOTE ON CONSENT AGENDA: UNANIMOUS ITEMS REMOVED FROM CONSENT AGENDA f. Board of Commissioners Meeting Calendar for Year 2005 The Board considered final approval of the regular meeting schedule for the Board of County Commissioners for calendar year 2005. Chair Jacobs said that the lavender sheet reflects suggested changes since the agenda packets went out. Chair Jacobs said that he would like to leave the November 2, 2005 meeting as is because he has a conflict on November 1St A motion was made by Commissioner Carey, seconded by Commissioner Gordon to approve the regular meeting schedule for the Board of County Commissioners for calendar year 2005, with the change as noted above by Chair Jacobs and the changes reflected on the lavender sheet. VOTE: UNANIMOUS I. Agreement for County and OWASA Co- Holding of Conservation Easements The Board considered an agreement between Orange County and the Orange Water and Sewer Authority ( OWASA) for the co- holding of conservation easements, subject to final review by the County Attorney, and authorizing the Chair and Clerk to sign.