HomeMy WebLinkAboutORD-2004-105 - Budget Amendment #2ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 9, 2004
SUBJECT: Budget Amendment #2
DEPARTMENT: Budget
ATTACHMENT (S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year -To -Date Budget
Summary
9 off
Action Agenda
Item No.
PUBLIC HEARING: (Y /N) No
INFORMATION CONTACT:
Donna Dean 245 -2151
TELEPHONE NUMBERS:
Hillsborough
732 -8181
Chapel Hill
968 -4501
Durham
688 -7331
Mebane
336- 227 -2031
PURPOSE: To approve budget ordinance amendments for fiscal year 2004 -05.
BACKGROUND:
Department on Aging
The Department on Aging has received funds totaling $1,305 from Triangle J Council of
Government for an Elder Mistreatment Prevention Education project aimed at educating
service providers to recognize signs of abuse and neglect. These funds will be expended at
the direction of the Orange County Elder Mistreatment Coalition, which is co- sponsored with
the Triangle J Ombudsman program. This budget amendment provides for the receipt of
these funds. (See Attachment 1, column #1)
Library Services
2. In a June 2004 meeting, the Board of County Commissioners approved a County
appropriation of $2,000 to cover half the cost of consultant services to determine the space
requirements and estimated cost of a new library headquarters facility which will adequately
address community needs and priorities for library services and meet accepted public library
standards, using a 15 -20 year planning time frame. Consulting services will also include an
analysis of issues raised by the possibility of combining the library headquarters with a
community college library, with recommendations regarding a joint use library facility, and
identification of potential needs for other library facilities in the county within the same
planning time frame. This appropriation was contingent on the library receiving matching
funds of $2,000 from other sources to pay for the remaining costs. The Library has received
donations in the amount of $2,000 from the Friends of the Library to cover the 50% match
for the consultant fees. This budget amendment provides for the receipt of these donated
funds for this purpose. (See Attachment 1, column #2)
2
Arts Commission
3. The Orange County Arts Commission and Chatham Arts co- sponsored a one -day workshop
on Studio Tourism for visual arts on August 29, 2004. This workshop focused on ways
artists can make their studios /studio tours more "tourist" friendly, how artists can market their
studios /studio tours more effectively, and offer new ways to maximize studio /studio tour
benefits for artists. A $25 admission fee was charged. The North Carolina Arts Council, via
a FY 2004 -05 Management Technical Assistance Grant, has agreed to contribute half the
presenter's $1,500 fee, or $750 to this event. This budget amendment provides for the
receipt of $750 from the North Carolina Arts Council to be used for the above stated
purpose. (See Attachment 1, column #3)
Sheriff Department
4. The Orange County Sheriff Department has received additional funds from the ABC Board
over and beyond the annual budgeted contract amount for FY 2004 -05. These funds,
totaling $22,555, will be used to purchase a vehicle and radio for the department. Since the
beginning of the ABC contract in 1982, the department has asked the ABC Board every 3-4
years to purchase a vehicle for the department. The last vehicle purchased with additional
ABC Board funds was in FY 2000 -01. This fiscal year, they have agreed to provide funds
for a vehicle and radio. This budget amendment provides for the receipt of these funds.
(See Attachment 1, column #4)
Solid Waste Enterprise Fund
5. On August 17, 2004, the Board of County Commissioners approved vehicle financing of two
recycling trucks totaling $287,178 for the Solid Waste Enterprise Fund's rural curbside
recycling program. These trucks will be purchased through 59 -month installment financing,
which spreads the cost of the equipment over its useful life, reduces the amount of cash
needed upfront for the purchase, and takes advantage of the low interest rates available
because of the County's excellent credit ratings. Sufficient funds are allocated in the Solid
Waste Management Department's FY 2004 -05 operating budget to cover the first annual
principal and interest payments. This technical amendment provides for the receipt of the
proceeds from the loan as revenues, as well as the offsetting expenditures for these
vehicles. (See Attachment 1, column #5)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners
approve the attached budget ordinance amendments.
Attachment 1. Orange County Proposed 2004 -05 Budget Amendment
The 2004 -05 Orange County Budget Ordinance is amended as follows:
Sales & Fees
$ 6,426,572
$ 6,426,572
#3 Receipt of contribution
$ 6,426,572
Intergovernmental
$ 240,000
$ 240,000
#1 Receipt of funds by
from the North Carolina
#4 Receipt of ABC Board
#5 Receipt of loan
$ 240,000
$ 288,178
Miscellaneous
$ 1,000
$ 1,000
the Department on Aging
#2 Receipt of donations
Arts Council to cover half
funds totaling $22,555 for
proceeds for the financing
Budget As Amended
Licenses & Permits
Original Budget
Budget As Amended
for an Elder Mistreatment
from the Friends of the
,
the presenter's fee fora
the purchase of a vehicle
of two recycling trucks in
Through BOA 02
Interest on Investments
$ 40,000
Through BOA #1
Prevention Education
Library to cover 50
one -day workshop on
and radio for the Sheriffs
the Solid Waste
$ 40,000
Appropriated Fund Balance
$ 1,210,505
$ 1,268,452
project
a es
match for consultant fees
Studio Tourism for visual
Department
Enterprise Fund
$ 1,268,452
Total Solid as an r
Operations Fund Revenue
$ 8,011,952
$ 8,069,899
$
$
arts
$
$ 267,178
$ 8,357,077
General Fund
Revenue
Property Taxes
$ 90,354,242
$ 90,354,242
$ -
S
$
$ -
$ -
$ 90,354,242
Sales Taxes
$ 20,065,845
$ 20,065,845
$
;
$
$ -
$ -
$ 20,065,645
License and Permits
$ 231,500
$ 231,500
$ -
$ -
$ -
$ -
$
$ 231,500
S 12,842,214
Intergovernmental
$ 12,807,150
$ 12,817,604
$ 1,305
$ -
$ 750
$ 22,555
$ -
Charges for Service
$ 8,244,106
$ 8,244,106
$ -
$
$ -
$ -
$ -
$ 8,244,106
4 ,000
am ngs
0,
0,0
469,941
Miscellaneous
$ 467,941
$ 467,941
$ 2,000
$
$ 2,063,533
Transfers from Other Funds $ 2,063,533 $ 2,063,533
$ 1,714,451
Fund Balance $ 1,714,451 $ 1,714,451
Total General Fund Revenues $ 136,408,768 $ 136,419,222
$ 1,305 $ 2,000 $ 750 $ 22,555 $ $ 136,445,832
$ 136,419,222
$ 136,445,832
Expenditures
Governing & Management $ 6,390,887 $ 6,390,887
$ $ - $ - $ - $ $ 6,390,887
General Services $ 12,160,905 $ 12,170,234
$ - $ $ $ $ $ 12,170,234
Community & Environment $ 3,370,176 $ 3,370,176
$ $ $ $ $ - $ 3,370,176
Human Services $ 30,833,873 $ 30,834,998
$ 1,305 $ $ $ $ $ 30,836,303
Public Safety
$ 13,580,670
$ 13,580,670
$ -
$
$
$ 22,555
$
$ 13,603,225
Culture & Recreation
$ 2,863,554
$ 2,863,554
$
$ 2,000
$ 750
$
$
$ 2,866,304
Education
$ 63,571,108
$ 63,571,108
; 63,571,108
Transfers Out
$ 3,637,595
$ 3,637,595
$ 3,637,595
Total General Fund Appropriation
$ 136,408,768
$ 136,419,222
$ 1,305
$ 2,000
$ 750
; 22,555
$
E 136,445,832
Solid Waste/Landfill Fund
Sales & Fees
$ 6,426,572
$ 6,426,572
$ 6,426,572
Intergovernmental
$ 240,000
$ 240,000
287,178
$ 240,000
$ 288,178
Miscellaneous
$ 1,000
$ 1,000
$ 93,875
Licenses & Permits
$ 93,875
$ 93,875
$ 2,255,782
Interest on Investments
$ 40,000
$ 40,000
$
$
$
$
$
$ 40,000
Appropriated Fund Balance
$ 1,210,505
$ 1,268,452
$ 1,268,452
Total Solid as an r
Operations Fund Revenue
$ 8,011,952
$ 8,069,899
$
$
$
$
$ 267,178
$ 8,357,077
Expenditures 287,178 $ 8,357,077
Solid Wastell-andfill Operations $ 8,011,952 $ 8,069,899
Fire District Funds
Property Tax
$ 2,223,288
$ 2,223,288
$ 2,223,288
Intergovernmental
$
$
$
$ 5,819
Investment Earnings
$ 5,819
$ 5,819
$ 26,675
Appropriated Fund Balance
$ 26,675
$ 26,675
$ 2,255,782
Total Fire Districts Fund Revenue
$ 2,255,782
$ 2,255,782
$
$
$
$
$
Attachment 1. Orange County Proposed 2004 -05 Budget Amendment
The 2004 -05 Orange County Budget Ordinance is amended as follows:
Section 8 Housing Fund
Revenues
Expenditures
Housing Fund $ 4,350,046 1 $ 4,350,046 01 01 01 0 $ 4,350,046
Community Development Fund (Affordable Housing Program)
Revenues
Expenditures
Affordable Housing Program $ 208,311 f $ 208,311 1 01 01 01 01 0 $ 208,311
Community Development Fund (HOME Program)
Revenues
Intergovernmental
Transfer from General Fund
Total Revenues
$ 892,966
§ 66,515
§ 959,481
$ 892,966
$ 66,515
$ 959,481
$ -
#3 Receipt of contribution
$ -
$
$
§ 892,966
$ 66,515
$ 959,481
#1 Receipt of funds by
#2 Receipt of donations
from the North Carolina
#4 Receipt of ABC Board
#5 Receipt of ban
Original Budget
Budget As Amended
the Department on Aging
for Elder Mistreatment
the Friends of the
Arts Council to cover half
funds totaling $22,555 for
proceeds for the financing
Budget As Amended
Through BOA #1
re
Prevention Education
Library to cover 50%
the presenters fee fora
one -day workshop on
the purchase of a vehicle
and radio for the Shedfrs
of two recycling trucks in
the Solid Waste
Through BOA #2
project
match for consultant fees
Studio Tourism for visual
Department
.Enterprise Fund
arts
Section 8 Housing Fund
Revenues
Expenditures
Housing Fund $ 4,350,046 1 $ 4,350,046 01 01 01 0 $ 4,350,046
Community Development Fund (Affordable Housing Program)
Revenues
Expenditures
Affordable Housing Program $ 208,311 f $ 208,311 1 01 01 01 01 0 $ 208,311
Community Development Fund (HOME Program)
Revenues
Intergovernmental
Transfer from General Fund
Total Revenues
$ 892,966
§ 66,515
§ 959,481
$ 892,966
$ 66,515
$ 959,481
$ -
$ -
$ -
$
$
§ 892,966
$ 66,515
$ 959,481
Expenditures
HOME Program $ 959,481 Fs 959,481 1 01 0 OF 01 0 $ 959,481
Revaluation Fund
Revenues
Transfers From General Fund
Appropriated Fund Balance
Total Revaluation Fund Revenues
$ 155,611
§ -
$ 155,611
$ 155,611
$
$ 155,611
$
$ -
$ -
$
$ -
$ 155,611
$
$ 155,611
Expenditures
Revaluation Fund $ 155,611 1 $ 155,611 01
01 01 01 0 $ 155,611
Attachment 1. Orange County Proposed 2004 -05 Budget Amendment
The 2004 -05 Orange County Budget Ordinance is amended as follows:
Visitors Bureau Fund
Occupancy Tax
$ 440,000
; 440,000
#3 Receipt of contribution
1 $ 440,000
Intergovernmental
#1 Receipt of funds by
#2 Receipt of donations
from the North Carolina
#4 Receipt of ABC Board
#5 Receipt of loan
Budget As Amended
the Department on Aging
from the Friends of the
Arts Council to cover half
funds totaling $22,555 for
proceeds for the financing
Budget As Amended
Original Budget
Through BOA #1
for an Elder Mistreatment
/o Library to cover 50
the presenters fee for a
the purchase of a vehicle
of two recycling trucks in
Through BOA #2
$
;
Prevention Education
match for consultant fees
one -day workshop on
and radio for the Sheriffs
the Solid Waste
$
$
$
project
$ -
Studio Tourism for visual
Department
Enterprise Fund
arts
Visitors Bureau Fund
Occupancy Tax
$ 440,000
; 440,000
1
1 $ 440,000
Intergovernmental
$ 88,090
$ 88,090
$ 88,090
Investment Earnings
$ 5,000
$ 5,000
$ 5,000
Appropriated Fund Balance
$ 196,926
$ 196,926
$ -
$ -
$
;
$
$ 196,926
Tote Revenues
$ 730,016
$ 730,016
$
$
$
$
$ -
$ 730,016
Expenditures
Visitors Bureau Fund ; 730,016 $ 730,016 01 01 01 01 0 ; 730,016
Emergency Telephone System Fund
D..
Charges for Services
$ 449,123
9,
1
449,123
Grant Funds
$ 40,000
$
$ -
Appropriated Fund Balance
$ 62,067
$ 270,067
$ 270,067
TotafRevenues
$ 511,190
$ 719,190
$ -
$ -
$
;
$
$ 719,190
Expenditures
Emergency Telephone System Fund 1 $ 511,190 1 $ 719,190 1 01 01 01 01 0 $ 719,190
Efland Sewer Operating Fund
Charges for Services
$ 45,000
$ 45,000
$ 45,000
Transfer from General Fund
$ 40,000
$ 40,000
$ 40,000
Appropriated Fund Balance
$ -
$ -
$
Total Revenues
$ 85,000
$ 85,000
$ -
$
$
;
$
$ 85,000
Expenditures
Operating $ 85,000 ; 85,000 $ $ $ $ $ $ 851000
l"J
Year -To -Date Budget Summary
rY
Fiscal Year 2004 -05
General Fund Budget Summary
Original General Fund Budget
1 $136,408,768
Additional Revenue Received Through Budget
Amendment #2 September 9, 2004):
Grant Funds
$12,509
Other
$24,555
Additional Fund Balance Appropriated to
Date to Cover Unanticipated Expenditures
$0
Total Amended General Fund Budget
$136,445,832
Dollar Change in 2004 -05 Approved
General Fund Budget
$37,064
% Change in 2004 -05 Approved General
Fund Budget 1
0.03%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions
741.974
Original Approved Other Funds Full Time
Equivalent Positions
67.800
Additional Positions Approved Mid -Year
1.000
Total Approved Full- Time - Equivalent
Positions for Fiscal Year 2004 -05
810.774
Full -Year County Cost of Mid -Year
Positions for Upcoming Fiscal year 1
$19,524
Attachment 2
kC11. Human Resources
Technician
®/W P - - Re 6 4 /,-/g:: 1 7-: 5 r
work session on Thursday, October 7, 2004 at 7:30, p,m. at the Southern Human Services
Center and a dinner meeting with the Board of the Department of Social Services on Tuesday,
October 19, 2004 at 5:30 p.m. in Room D at the Southern Human Services Center (prior to the
7:30 BOCC meeting).
m. Amendment #2
The Board approved budget ordinance amendments for fiscal year 2004-05 for the Department
on Aging, Library Services, Arts Commission, Sheriff's Department, and Solid Waste Enterprise
Fund.
The Board approved and authorized the Chair to sign a Cooperative Agreement between
Orange County and the United States Department of Housing and Urban Development (HUD)
for services performed during the Federal Fiscal Year 2004, subject to the approval of the
County Attorney.
VOTE ON CONSENT AGENDA: UNANIMOUS
ITEMS REMOVED FROM CONSENT AGENDA:
NONE
6.
a.
The Board considered a resolution to declare Saturday, September 11, 2004 as a Day of
Remembrance in Orange County and to authorize the Chair to sign.
A motion was made by Commissioner Gordon, seconded Commissioner Halkiotis, to
approve the resolution as stated below to declare Saturday, September 11, 2004 as a Day of
Remembrance in Orange County and authorize the Chair to sign.
RESOLUTION
TO DECLARE SATURDAY, SEPTEMBER 11, 2004 AS A DAY OF REMEMBRANCE
IN ORANGE COUNTY
WHEREAS, the attacks of September 11, 2001 were a grievous blow struck against
individuals, the people of the United States, and against life, freedom, and religious
tolerance; and
WHEREAS, no words or deeds can bring back the people who were killed or
hurt that day, or restore them to their families and friends; and
WHEREAS, the events of September 11, 2001 tested the resolve of all people
and nations who believe in the sanctity of life and in the peaceful resolution of conflicts;
and
WHEREAS, in the intervening days, amid threats of further terrorist
violence, a threat hardly new to modern experience, and despite heightened