HomeMy WebLinkAboutAgenda - 09-09-2004 - 5mORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 9, 2004
Action Agenda
Item No. 5 _ /1r~,
SUBJECT• Budget Amendment #2
DEPARTMENT: Budget PUBLIC HEARING: (YIN) No
ATTACHMENT (S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
INFORMATION CONTACT:
Donna Dean 245-2151
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To approve budget ordinance amendments for fiscal year 2004-05.
BACKGROUND:
Department on Aging
1. The Department on Aging has received funds totaling $1,305 from Triangle J Council of
Government for an Elder Mistreatment Prevention Education project aimed at educating
service providers to recognize signs of abuse and neglect. These funds will be expended at
the direction of the Orange County Elder Mistreatment Coalition, which is co-sponsored with
the Triangle J Ombudsman program. This budget amendment provides for the receipt of
these funds. (See Attachment 1, column #1)
Library Services
2. In a June 2004 meeting, the Board of County Commissioners approved a County
appropriation of $2,000 to cover half the cost of consultant services to determine the space
requirements and estimated cost of a new library headquarters facility which will adequately
address community needs and priorities for library services and meet accepted public library
standards, using a 15-20 year planning time frame. Consulting services will also include an
analysis of issues raised by the possibility of combining the library headquarters with a
community college library, with recommendations regarding a joint use library facility, and
identification of potential needs for other library facilities in the county within the same
planning time frame. This appropriation was contingent on the library receiving matching
funds of $2,000 from other sources to pay for the remaining costs. The Library has received
donations in the amount of $2,000 from the Friends of the Library to cover the 50% match
for the consultant fees. This budget amendment. provides for the receipt of these donated
funds for this purpose. (See Attachment 1, column #2)
Arts Commission
3. The Orange County Arts Commission and Chatham Arts co-sponsored aone-day workshop
on Studio Tourism for visual arts on August 29, 2004. This workshop focused on ways
artists can make their studios/studio tours more "tourist" friendly, how artists can market their
studios/studio tours more effectively, and offer new ways to maximize studio/studio tour
benefits for artists. A $25 admission fee was charged. The North Carolina Arts Council, via
a FY 2004-05 Management Technical Assistance Grant, has agreed to contribute half the
presenter's $1,500 fee, or $750 to this event. This budget amendment provides for the
receipt of $750 from the North Carolina Arts Council to be used for the above stated
purpose. (See Attachment 1, column #3)
Sheriff Department
4. The Orange County Sheriff Department has received additional funds from the ABC Board
over and beyond the annual budgeted contract amount for FY 2004-05. These funds,
totaling $22,555, will be used to purchase a vehicle and radio for the department. Since the
beginning of the ABC contract in 1982, the department has asked the ABC Board every 3-4
years to purchase a vehicle for the department. The last vehicle purchased with additional
ABC Board funds was in FY 2000-01. This fiscal year, they have agreed to provide funds
for a vehicle and radio. This budget amendment provides for the receipt of these funds.
(See Attachment 1, column #4)
Solid Waste Enterprise Fund
5. On August 17, 2004, the Board of County Commissioners approved vehicle financing of two
recycling trucks totaling $287,178 for the Solid Waste Enterprise Fund's rural curbside
recycling program. These trucks will be purchased through 59-month installment financing,
which spreads the cost of the equipment over its useful life, reduces the amount of cash
needed upfront for the purchase, and takes advantage of the low interest rates available
because of the County's excellent credit ratings. Sufficient funds are allocated in the Solid
Waste Management Department's FY 2004-05 operating budget to cover the first annual
principal and interest payments. This technical amendment provides for the receipt of the
proceeds from the loan as revenues, as well as the offsetting expenditures for these
vehicles. (See Attachment 1, column #5)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners
approve the attached budget ordinance amendments.
Attachment 1. Orange County Proposed 2004-05 Budget Amendment
The 2004-05 Orange County Budget Ordinance is amended as follows:
#3 Receipt of contribution
#1 Receipt of funds by
#2 Receipt of donations from the North Carolina tt4 Receipt of ABC Board #5 Receipt of ban
Budget As Amended the Department on Aging
from the Friends of the Arts Council to cover half funds totaling $22,555 for proceeds for the financing
Budget As Amended
Original Budget
Through BOA #1 for an Elder Mistreatment
Library to cover 5090 the presenters fee fora the purchase of a vehicle of two recycling trucks in
Through BOA #2
Prevention Education
match for consultant fees one-day workshop on and radio for the Sherifrs the Solid Waste
project Studio Tourism for visual Department Enterprise Fund
arts
General Fund
Revenue
Property Taxes S 90,354,242 S 90,354,242 ; - S - S - S - S - E 90,354,242
Sales Taxes S 20,065,845 S 20,065,845 S - S - S - S - S - S 20,065,845
License and Permits S 231,500 S 231,500 S - S S S - S S 231,500
Intergovernmental S 12,807,150 S 12,817,604 S 1,305 S - S 750 S 22,555 S - S 12,842,214
Charges for Service S 8,244,106 E 8,244,106 S - E - S - S - S - S 8,244,106
Investment Earn ngs ,000 0, 00
Miscellaneous S 467,941 S 467,941 S 2,000 S 469,941
Transfers from Other Funds S 2,063,533 S 2,063,533 S 2,063,533
Fund Balance S 1,714,451 S 1,714,451 S 1,714,451
Total General Fund Revenues S 136,408,768 S 136,419,222 S 1,305 S 2,000 ; 750 S 22,555 S - S 136,445,832
$ 136,419,222 $ 136,445,832
Expenditures
Governing 8 Management S 6,390,887 S 6,390,887 S - S - S - S - S - S 6,390,887
General Services S 12,160,905 S 12,170,234 S - S - S - S - S - S 12,170,234
Community & Environment S 3,370,176 S 3,370,176 ; - S - S - S - S - S 3,370,176
Human Services S 30,833,873 ; 30,834,998 S 1,305 ; - S - S - S - S 30,836,303
Public Safety S 13,580,670 ; 13,580,670 S - S - S - S 22,555 S - S 13,603,225
Culture & Recreation S 2,863,554 S 2,863,554 S - S 2,000 S 750 $ - S - S 2,866,304
Education S 63,571,108 5 63,571,108 S 63,571,108
Transfers Out S 3,637,595 S 3,637,595 S 3,637,595
ToW/General Fund Appropriation S 136,408,768 S 136,419,222 S 1,305 S 2,000 S 750 S 22,555 S - $ 136,445,832
S S S S S S S S
Solid Waste/Landfill Fund
Gnv
Sales 8 Fees $ 6,426,572 S 6,428,572 S 6,426,572
Intergovernmental ; 240,000 S 240,000 S 240,000
Miscellaneous S 1,000 S 1,000 287,178 S 288,178
Licenses 8 Permits ; 93,875 S 93,875 E 93,875
Interest on Investments S 40,000 S 40,000 E 40,000
Appropriated Fund Balance S 1,210,505 S 1,268,452 S 1,268,452
ota o 1 as an r
Operations Fund Revenue
j 8,011,952
E 8,069,899
S -
S -
S
S -
S 287,178
S 8,357,077
Expenditures
Solid Waste/Landfill Operations S 8,011,952 S 8,069,899 287,178 S 8,357,077
Fire District Funds
d
Property Tax ; 2,223,288 S 2,223.288 S 2,223,266
Intergovernmental S - S - $ -
Investment Earnings 5 5,819 S 5.819 S 5,819
Appropriated Fund Balance S 26,675 5 26,675 S 26,675
Total Fire Districts Fund Revenue S 2,255,782 S 2,255,782 S S - S - S - S - S 2,255,782
Attachment 1. Orange County Proposed 2004-05 Budget Amendment
The 2004-05 Orange County Budgef Ordinance is amended as follows:
#3 Receipt of contribution
#1 Receipt of funds by
#2 Receipt of donations from the North Carolina #4 Receipt of ABC Board #5 Receipt of loan
Budget As Amended the Oepartment on Aging
from the Friends of the Arts Council to cover half funds totaling $22,555 for proceeds for the financing Budget As Amended
Original Budget
Through BOA#1 for an Ekter Mistreatment
Library to cover 50°/, the presenters fee fora the purchase of a vehicle of two recycling trucks in Throu h BOA #2
g
Prevention Education
match for consultant fees one~ay workshop on and radio for the Sheriffs the Solid Waste
project Studio Tourism for visual Department Enterprise Fund
arts
Expenditures
Remittance to Fire Distracts $ 2,255,782 $ 2,255,782 S - S - S - S - S - S 2,255,782
Section 8 Housing Fund
Revenues
Intergovernmental $ 4,350,046 S 4,350,046 $ 4,350,046
Total Housing and Revenues $ 4,350,046 S 4,350,046 S - S - S - S - S - S 4,350,046
Expenditures
Housing Fund S 4,350,048 $ 4,350,048 0 0 0 0 O S 4,350,046
Community Development Fund (Affordable Housing Program)
Revenues
Transfers from Other Funds S 208,311 $ 208,311 $ 208,311
Total Revenues $ 208,311 S 208,311 S - S - S - S - S - S 208,311
Expenditures
Affordable Housing Program ; 208,311 S 208,311 0 0 0 0 0 $ 208,311
Community Development Fund (HOME Program)
Revenues
Expenditures
HOME Program ; 959,481 S 959,481 0 0 0 0 0 E 959,481
Revaluation Fund
Revenues
Transfers From General Fund $ 155,611 $ 155,611 $ 155,611
Appropriated Fund Balance S - ; - S
Total Revaluation Fund Revenues S 155,611 S 155,611 S - S - S - S - $ - E 155,611
Expenditures
Revaluation Fund E 155,611 $ 155,611 0 0 0 0 0$ 155,611
D
Attachment 1. Orange County Proposed 2004-05 Budget Amendment
The 2004-05 Orange County Budget Ordinance is amended as follows:
#3 Receipt of contribufron
#1 Receipt of funds by
#2 Receipt of donations from the North Carolina ff4 Receipt of ABC Board #5 Receipt of loan
Budget As Amended the Department on Aging
for an Elder Mistreatment
from the Friends of the Arts Council to cover half
the presenters fee fora funds totaling $22,555 for
the purohase of a vehicle proceeds for the financing
of two recycling trucks in Budget As Amended
Original Budget
Through BOA #1
prevention Education
Library to cover 50%
one-day workshop on
and radio for the Sherifrs
the Solid Waste Throu h BOA#2
g
project match for consultant fees Studio Tourism for visual Department Enterprise Fund
arts
Visitors Bureau Fund
Revenues
Occupancy Tax
; 440,000
; 440,000
S 440,000
Intergovernmental ; 88,090 S 88,090 ; 88,090
InvestmentEamings S 5,000 ; 5,000 E 5,000
; 196
926
Appropriated Fund Balance ; 196,926 ; 196,926 ; - ,
016
; 730
Tote Revenues ; 730,016 ; 730,016 S - ; - ; - ; - ,
Expenditures
Visitors Bureau Fund ; 730,016 ; 730,016 0 0 0 0 0 S 730,016
Emergency Telephone System Fund
Revenues
Charges for Services
; 449,123
; 449,123
; 449,123
Grent Funds ; - S
; 270,067
Appropriated Fund Balance ; 62,067 S 270,067 - ; 190
; 719
Total Revenues ; 511,190 ; 719,190 ; ; - ; S ,
Expenditures
Emergency Telephone System Fund ; 511,190 ; 719,190 0 0 0 0 0 ; 719,190
Efland Sewer Operating Fund
rcevenuns
Charges for Services
; 45,000
; 45,000
; 45,000
Transfer from General Fund ; 40,000 ; 40,000 ; 40,000
Appropriated Fund Balance ; - S -
-
; - s -
000
; 85
Tota/ Revenues ; 85,000 ; 85,000 ; - E - 5 - ; ,
Expenditures
Operating ; 85,000 S 85,000 ; ; - ; - ; - E - ; 85,000
l"J
Attachment 2
B umma
Year-To-Date udget S ry
Fiscal Year 2004-05
General Fund Budget Summary
Ori final General Fund Bud et $136,408,768
Additional Revenue Received Through Budget
Amendment #2 (September 9, 2004
Grant Funds $12,509
Other $24,555
Additional Fund Balance Appropriated to
Date to Cover Unanticipated Expenditures
$0
Total Amended General Fund Budget $136,445,832
Dollar Change in 2004-05 Approved
General Fund Bud et
$37,064
Change in 2004-05 Approved General
Fund Budget
0.03%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions 741.974
Original Approved Other Funds Full Time
Equivalent Positions 67.800
Additional Positions A proved Mid-Year 1.000
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2004-05 810.774
Full-Year County Cost of Mid-Year
Positions for Upcoming Fiscal year $19,524
1. Human Resources
Technician