Loading...
HomeMy WebLinkAboutAgenda - 09-09-2004 - 5if ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 9, 2004 Action Agenda Item No. -1 SUBJECT: Contract for Orange County Branch Library at McDougle School DEPARTMENT:. Library PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Proposed Contract Brenda W. Stephens, ext 2528 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To consider approval of a contractual agreement with the Chapel Hill-Carrboro City Schools to continue public library services at the Charles and Lucille McDougle Middle and Elementary Schools. BACKGROUND: In November 1994, the Orange County Board of Commissioners (BOCC) approved a contract, which included a partnership between the Chapel Hiil-Carrboro City Schools (CHCCS), the Hyconeechee Regional Library, and Orange County, to establish a branch library in Carrboro. The library has been operational since May 1, 1995. The contract was renewed in 1996 with atwo-year renewal period. The BOCC established a Carrboro Library Workgroup during 2004 to examine issues relative to the operation of the McDougle branch as well as the proposed Carrboro Cybrary, and to report its findings and recommendations to the BOCC in time for the FY 2004-2005 budget process. The Workgroup made its report to the BOCC on April 20, 2004 and recommended approval of a revised library services contract, consistent with the provisions of the attached proposed contract. That contract has been scheduled for consideration by the Chapel Hill-Carrboro Board of Education at their September 2, 2004 meeting. FINANCIAL IMPACT: The proposed contract provides for an increase of $17,000 in the Carrboro Library budget for FY 2004-05 to cover extended operating hours for the McDougle library ($6,500), additional compensation to CHCCS for technology support ($500), additional janitorial services ($5,250) and related library materials ($4,750). Funding to support these service changes in the contract was approved as part of the FY 2004-05 budget adopted by the BOCC. RECOMMENDATION(S): The Manager recommends that the Board approve the contract and authorize the Chair to sign it, subject to final review by staff and the County Attorney. a DRAFT CONTRACT This contract is made and entered into this 1St day of July, 2004, by Orange County, North Carolina, a body politic and corporate, a political subdivision of the State of North Carolina (hereafter "the County'), and the Chapel Hill-Carrboro City Board of Education, a body corporate (hereafter "the Board of Education"). WITNESSETH Whereas, the County is member county of the Hyconeechee Regional Library, Incorporated, and the operator of the Orange County Public Library (hereafter "the Library"), which operates under Art. 14, Chapter 153A, of the North Carolina General Statues to give library services to the residents of Orange County; .and Whereas, the Library operates to give library service to the residents throughout the county and by this contract provides additional library service in southern Orange County. THEREFORE, IT IS AGREED THAT: 1. Term. The County and the Board of Education agree to enter into this Contract for a period of one year beginning July 1, 2004. 2. Organization. The library located in the McDougle Middle/Elementary Schools is a Branch of the Library (hereafter "the Carrboro Branch of the Library") and the Library employees working there are employees of the County and report to the Library Director. The Board of Education provides office space and utilities for the Carrboro Branch of the Library. 3. Operation. The Carrboro Branch of the Library will be open to the general public throughout the year for a maximum of twenty-six hours per week, said hours being 3:30 pm to 8:00 pm Monday through Thursday, 10:00 am to 2:00 pm on Saturday and 1:00 pm to 5:00 pm on Sunday. In no case will the Carrboro Branch of the Library operate during school hours. Patrons of the Carrboro Branch of the Library will enter and exit only through the main entrance of McDougle Middle School. When open to the public, the policies and procedures of the Carrboro Branch of the Library, including selection of materials, Internet use, and material challenges, will conform to the policies of the Hyconeechee Regional Library, Incorporated. To supplement materials already owned, the Carrboro Branch of the Library may borrow materials upon special request. The County in its operation of the Carrboro Branch of the Library, agrees to undertake the following responsibilities: (a) The Carrboro Branch of the Library will assume all duties associated with overdue materials from public patrons, including sending overdue notices. ~• 3 (b) The County shall furnish books, periodicals and other library materials to the Carrboro Branch of the Library in such quantities as the Library Director may determine in consultation with the Carrboro Branch of the Library Librarian. (c) The Library provides borrower cards for all patrons of the Library, and such cards will be honored in the Carrboro Branch of the Library according to established policies and procedures. (d) The County shall provide weekly delivery service to the Carrboro Branch of the Library and emergency delivery as soon as possible following a special request. 4. Revenue and Expenses. (a) Revenue collected for lost or damaged materials is the property of the County or the Board of Education, whichever purchased the materials lost or damaged. (b) The County shall maintain, repair, and insure all furnishings and equipment belonging to or purchased by the County for the Canboro Branch of the Library. (c) The School Board shall maintain and repair so much of McDougle Middle/Elementary Schools and its furnishings as is associated with the Carrboro Branch of the Library except as otherwise provided for in this Contract. (d) The County shall appropriate $1500 to the Board of Education for media and technical support related to the function of the Carrboro Branch of the Library and $1500 per year each and every year this Contract is renewed. (e) The County will fund one hour of custodial support for every five hours the Carrboro Branch of the Library is open. The Board of Education agrees to hire and supervise the person providing this support and to invoice the County, based on the County's share of the expense for this service. The County's responsibility for custodial services will not exceed $5250 for the term of this Contract. This cap will increase 5% per year each and every year this Contract is renewed. 5. Liability. The Board of Education is responsible for repairing or replacing the Board of Education equipment damaged or stolen. The County is responsible for repairing or replacing the County equipment damaged or stolen. 6. Breach. The failure of either party to fulfill any of its herein listed obligations shall constitute a material breach if not cured within thirty days of written notice. 7. Amendment and Renewal. This Contract will be reviewed at any point at the request of either party. As needed, policies and procedures maybe changed by written agreement between the Board of Education Director of Instructional Technology and Media and the Library Director. This Contract shall automatically renew for successive one year periods unless the Library Director or the Board of Education Director of r Instructional Technology and Media provides written notice of intent not to renew this Contract within thirty days of the expiration of the then current contract term. ORANGE COUNTY, NORTH CAROLINA By: Chair Date: CHAPEL HILL-CARRBORO CITY BOARD OF EDUCATION By: Chair Date: