HomeMy WebLinkAboutAgenda - 03-03-2011 - 6bORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 3, 2011
Action Agenda
Item No. (~ - ~j
SUBJECT: CDBG Scattered Site Housing Rehabilitation Program
DEPARTMENT: Housing, Human Rights and
Community Development
ATTACHMENT(S):
Program Summary
Certificate of Completion
PUBLIC HEARING: (Y/N) Yes
INFORMATION CONTACT:
Tara L. Fikes, 245-2490
PURPOSE: To conduct a public hearing to receive public comments prior to official close-out
of the County's FY 2007 Community Development (CDBG) Scattered Site Housing
Rehabilitation Program and. authorize execution of the Certificate of Completion by the Chair of
the Board of County Commissioners.
BACKGROUND: In November 2007, Orange County was awarded a Community Development
Block Grant (CDBG) in the amount of $400,000 for a Scattered Site Housing Rehabilitation
Program.
These funds were used to repair seven (7) substandard dwellings occupied by low-income
families in the Towns of Carrboro and Hillsborough and unincorporated Orange County.
All planned CDBG activities have been completed and all grant funds have been expended. A
summary of the program beneficiaries is attached to this abstract.
In order to complete the grant close-out process, the N.C. Department of Commerce requires
that a public hearing be held prior to the official closeout of the Scattered Site Housing
Rehabilitation Program to assess the performance of the County in administering the grant
program. In addition, the County is required to execute a Certificate of Completion form that is
included with this abstract.
All comments received during the hearing should be reviewed to determine the level of
consistency with program goals.
FINANCIAL IMPACT: None.
RECOMMENDATION(S): The Manager recommends that the Board conduct the public
hearing, receive public comments as information and authorize execution of the Certificate of
Completion by the Chair of the Board of Commissioners.
Orange County FY 2009
Scattered Site CDBG Program Summary
Street Address Location Ann. Hshld HH Occupant Income Cate o Households with Household Racial Project
Dwellin Unit Income Size Tenure Special Needs Composition Costs ($)
$ Own Rent <30 < 50 < 60 < 80 Eld Dsb Hml Lrg Oth An Bk As Hs Wt Oth
1 36 S. Circle Dr. Chapel Hill 12,480 1 x x x x $ 55,019
2 1709 Rusch Rd. Chapel Hill 7,668 2 x x x x $ 51,600
3 521 Spruce St. Hillsborough 9,000 1 x x x $ 45,859
4 225 W. Oran a St. Hillsborou h 25,116 1 x x x x $ 49,863
5 104 Starlite Dr. Carrboro 21,309 6 x x x x $ 63,203
6 109 Starlite Dr. Carrboro 22,266 3 x x x x $ 53,386
7 207 Broad Street Carrboro 25,000 3 x x x x $ 41,070
$ 360,000
$ 40,000
Administration
$ 400,000
October 2009
N
C.~iv.I\.~~e.~i~ i.S...<1i.1,.1:. U[~ C... i.1~1.C ~.l.i.:'.'r.~r ~.L.J<.\
1. Grantee: Orange County 2. Grant Number:
3. Project Name: Scattered Site Housing Rehabilitation 4. Project Number:
07-C-1668
C-1
5.'` Final Statementof Costs'
To Be Completed by Recipient • '
Program Activity Categories
(a) Paid Costs
(b) Unpaid Costs
(c) Total Costs
(Col. b + c)
(d) Approved
Total Costs
(e)
a. Acquisition $0.00 $0.00
b. Disposition
c
Public facilities and im
rovements $0.00 $0.00
.
p
(1) Senior and handicapped centers $0.00 $0.00
(2) Parks, playgrounds and recreation facilities $0.00 $0.00
(3) Neighborhood facilities $0.00 $0.00
(4) Solid waste disposal facilities $0.00 $0.00
(5) Fire protection facilities and equipment $0.00 $0.00
(6) Parking facilities $0.00 $0.00
(7) Street improvements $0.00 $0.00
(8) Flood and drainage improvements $0.00 $0.00
(9) Pedestrian improvements $U.00 $0.00
(10) Other public facilities $0.4(} $0.00
(11) Sewer improvements $0.00 $0.00
(12) Water improvements $0.00 $0.00
d. Clearance activities $0.00 $0.00
e. Public services $0.00 $0.00
f. Relocation assistance
Construction
rehab
and
reservation activiti $0.00 $0.00
g.
,
.
p
es
(1) Construction or rehab. of com. & Indust. bldgs.
$0.00
$0.00
(2) Rehabilitation of privately owned buildings $360.000.00 $360,000.00
(3) Rehabilitation of publicly owned buildings $0.00 $0.00
(4) Code enforcement $0.00 $0.00
(5) Historic preservation
Develo
h
ment fmancin $0.40 $0.00
.
p
g
(1) Working capital
$0.00
$0.00
(2) Machinery and equipment $0.00 $0.00
i. Removal of architectural barriers $O.OU $0.00
j. Other activities .00 $0.00
k Subtotal $360,000.00 $360,000.00
1. Planning $0.00 $0.00
m. Administration 40,000.0 40,000.00
n. Total $400,000.00 $400,000.00
o. Less: Program Income Applied to Program Costs $0.00
. E ual: Grant Amount A lied to Program Cost $400,000.00 $400,000.00
6. Com uta tion'of Grant Balance
Description To Be
Completed By
Recipient
(a) Amount
(b Approved Amount
(c
(1) Grant Amount Applied To Program Costs (From Line p) $400,000.00
(2) Estimated Amount For Unsettled Third -Party Claims
(3) Subtotal $400,000.00
(4) Grant Amount Per Grant Agreement $ 400,000.00
(5) Unutilized Grant To Be Canceled (Line 4 Minus Line 3)
(6) Grant Funds Received $ 400,000.00
(7) Balance of Grant Payable (Line 3 Minus Line 6)*
* If Line 6 exceeds Line 3, enter the amount of the excess on Line 7 as a negative amount. This amount shall be repaid to DOC by
check, unless DOC has reviously approved use of these funds.
4
7.' Program Income
a) Amount of existing program income:
b) Amount of anticipated program income:
If program income exists or is anticipated, describe the
c,0.()0
~t1A()
&. Un aid Costs and Unsettled Third Pa Claims
Are there any unpaid costs or unsettled third party claims against the recipient's grant? Type "yes" or "no."
If yes, in the box below describe the circumstances and amounts involved.
^ Please note that all financial records, supporting documents and other records pertinent to the community development progra
must be retained for a minimum of five (5) years from the date of this letter.
^This grant is closed pending the Division of Community Assistance receipt and approval of your final audit. Any findings noted
in that audit will be the responsibility of the
Town
City ^
County ^
10, Certification of Recipient
It is hereby certified that all activities undertaken by the Recipient with funds provided under the grant agreement identified on
page 1 hereof, have, to the best of my knowledge, been carried out in accordance with the grant agreement; that proper provisions
have been made by the Recipient for the payment of all unpaid costs and unsettled third party claims identified on page 1 hereof;
that the State of North Carolina is under no obligation to make any further payment to the Recipient under the grant agreement in
excess of the amount identified on Line 7 hereof; and that every other statement and amount set forth in this instrument is, to the
best of my knowledge, true and correct as of this date.
Date Typed Name and Title of Recipient's Signature of Recipient's
Authorized Representative Authorized Representative
Bernadette; Pelissier
ame
Chair, Oranee Count ~ Board of Commissioners
~
~e
This Certification of Completion is hereby approved. Therefore, I authorize cancellation of the unutilized contract commitment and
related funds reservation and obligation of $ ,less $ previously authorized for cancellation
(from Section 6, line 6, page 1).
Date Typed Name and Title of DOC Signature of DOC's
Authorized Representative Authorized Representative
Gloria Nance-Sims
Director ~