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Home My WebLink AboutORD-2004-102 - Budget Amendment #1DDQk 0204 I/-1 4 Z� ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: August 17, 2004 Action Agenda Item No. �" p -SUBJECT: Budget Amendment #1 DEPARTMENT: Budget PUBLIC HEARING: (YIN) No ATTACHMENT (S): INFORMATION CONTACT: Attachment 1. Budget as Amended Donna Dean 245 -2151 Spreadsheet Attachment 2. Scattered Site Housing TELEPHONE NUMBERS: Rehabilitation Program Hillsborough 732 -8181 Grant Project Ordinance Chapel Hill 968 -4501 Durham 688 -7331 Mebane 336- 227 -2031 PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2004- 05. BACKGROUND: Board of Elections 1. The Board of Elections has received notification from the North Carolina State Board of Elections of receipt of Help America Vote Act (HAVA) Title 1 grant funds totaling $9,328.50. These funds will be used to: (1) Make all polling places accessible to voters with the full range disabilities (e.g., impairments involving visual, hearing, mobility, dexterity, or elderly) by establishing or improving parking, paths of travel, door hardware, entrances, exits, and voting areas through the use of varied accessibility tools (e.g., ramps, handrails, magnifying lenses, devices to alert curbside voters). (2) Provide the same opportunity for access and participation for individuals with the full range of disabilities (e.g., privacy and independence) by implementing solutions that will create equal service and improved sensitivity. These improved provisions of accessibility will be in place by the November 2004 General Election. This budget amendment provides for the receipt of these grant funds. (See Attachment 1, column #1) Solid Waste Enterprise Fund 2. In January 2003, Orange County condemned four parcels of land, totaling 18.34 acres, along Eubanks Road in Chapel Hill Township. The land is being used primarily as the site for the County's new construction & demolition landfill and associated buffers and uses. As required by State law, Orange County at that time filed with the Clerk of Court a payment of $216,000, which, based on a May 2002 appraisal obtained by Orange County, represented fair market value for the property acquired. In late June 2004, County representatives reached agreement with the former property owner on the total price to be paid for the property, $272,500. The attached budget amendment will appropriate $57,947 in fund balance from the Solid Waste Enterprise Fund to cover the additional cost for land and the County's share of property taxes due. (See Attachment 1, column #2) Orange County Animal Shelter Fees 3. On June 30, 2004, Orange County assumed the operations of the Animal Shelter from the Animal Protection Society. When the Board of County Commissioners approved the County Fee Schedule for FY 2004 -05, the pet adoption fees were not included in the fee schedule. Pet adoption fees include an animal deposit, as well as the cost of the following services: microchip insertion, vaccination, disease testing, and spay /neuter. This budget amendment provides for a technical correction of the County Fee Schedule for FY 2004 -05 to include the following pet adoption fees: Service Total Fee Cat Adoption $ 89.00 Kitten Adoption 5 months and under $ 80.00 Dog Adoption $113.00 Puppy Adoption 5 months and under $104.00 Department on Aging 4. The Department on Aging has received funds from the Triangle J Council of Government for Orange County's share of the Duke Energy program to purchase fans for low- income elderly Orange County residents. Duke Energy donates funds annually to this program. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #4) Scattered Site Housing Rehabilitation Program Grant Project 5. On May 18, 2004, the Board of County Commissioners approved acceptance of a FY 2004 Community Development Block Grant (CDBG) totaling $400,000 from the N.C. Department of Commerce for a Scattered Site Housing Rehabilitation Program. Funds from this grant will be used to repair approximately 15 substandard houses occupied by low - income families in the Towns of Carrboro and Hillsborough, as well as unincorporated areas of Orange County. Program participants will be selected from the existing Housing Rehabilitation Program waiting list according to date and time of waiting list placement. There were approximately 45 families on the waiting list as of May 2004. In selecting participants, priority will be given to owners that lack indoor plumbing or have plumbing deficiencies, or are elderly or disabled. This budget amendment provides for the receipt of these 3 Community Development Block Grant (CDBG) funds. (See Attachment 2, Scattered Site Housing Rehabilitation Program Grant Project Ordinance) Emergency Telephone System Fund 6. On April 13, 2004, the Board of County Commissioners approved an appropriation of fund balance in the amount of $208,000 from the Emergency Telephone System Fund to enter into a contract for field verification of addresses in the countywide GIS system. The address field verification to be accomplished through this contract will be particularly helpful to law enforcement, emergency management (medical and rescue) services, and fire departments being dispatched to any area of Orange County. Verification by persons visiting each physical address in the County will ensure that the information contained in the common electronic computer database accurately reflects the physical location of each address on the ground. - Due to contract issues regarding the scope of the work, the contract was not executed by June 30, 2004. This budget amendment provides for the re- appropriation of $208,000 in fund balance from the Emergency Telephone System Fund for FY 2004 -05. (See Attachment 1, column # 6) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners approve the attached budget ordinance and grant project ordinance amendments. Attachment 1. Orange County Proposed 2004 -05 Budget Amendment The 2004 -05 Orange County Budget Ordinance is amended as follows: i Solid Waste/Landrill Fund Revenues i i i i i Sales & Fees $ 6,426,572 #2 Appropriation of fund #5 Receipt of $400,000 $ 6,426,572 Intergovernmental $ 240,000 balance from the Solid #4 Receipt of funds from Community Development $ 240,000 Miscellaneous $ 1,000 #1 Receipt of Help Waste Enterprise Fund to the Triangle J Council of Block Grant (CDBG) from $ 1,000 Licenses erm is $ 93,875 America Vote Act (HAVA) cover the additional cost #3 To approve the Governments for Orange N.C. Department of #6 Appropriation of $ 93,875 Interest on Investments $ 40,000 grant tends from the N.C. for land, the County's amending of the FY 2004- County's share of the Commerce for Scattered $208,000 in fund balance Budget As Amended Appropriated Fund Balance Original Budget State Board of Elections share of property taxes 05 County Fee Schedule Duke Energy program to Site Housing from the Emergency Through BOA #1 Total o as an Operations Fund Revenue $ 8,011,952 for use by the Board of dues, and associated to include pet adoption purchase fans for low - Rehabilitation Program Telephone System Fund $ 8,069,899 Elections legal costs related to the fees at the Animal Shelter income elderly Orange (See Attachment 2, for field verification project purchase of 18.34 acres, County residents Scattered Site Housing along Eubanks Road in Rehabilitation Program Chapel Hill Township Grant Project Ordinance) General Fund Revenue Property Taxes $ 90,354,242 $ $ $ $ $ $ $ 80,354,242 Sales Taxes $ 20,065,845 $ - $ $ $ $ $ $ 20,065,845 License and Permits $ 231,500 $ S $ $ - $ $ $ 231,500 Intergovernmental $ 12,807,150 $ 9,329 $ $ - $ 1,125 $ $ $ 12,817,604 Charges for Service $ 8,244,106 $ - $ $ $ - $ $ $ 8,244,106 Investment am ngs ,0 0 46 , Miscellaneous $ 467,941 $ 467,941 Transfers from Other Funds $ 2,063,533 $ 2,063,533 Fund Balance $ 1,714,451 $ 1,714,451 Total General Fund Revenues $ 136,408,768 $ 9,329 $ $ S 1,125 $ $ $ 136,419,222 $ 136,419,222 Expenditures Governing & Management $ 6,390,887 $ - $ $ $ - $ $ - $ 6,390,887 General Services $ 12,160,905 $ 9,329 $ $ $ $ $ $ 12,170,234 Community & Environment $ 3,370,176 $ $ $ $ $ $ $ 3,370,176 Human Services $ 30,833,873 $ S $ $ 1,125 $ $ $ 30,834,998 Public Safety $ 13,580,670 $ S $ $ - $ $ - $ 13,580,670 Culture & Recreation $ 2,863,554 $ $ $ $ - $ $ $ 2,863,554 Education $ 63,571,108 $ 63,571,108 Transfers Out $ 3,637,595 $ 3,637,595 Total General Fund Appropriation $ 136,408,768 $ 9,329 1 $ $ $ 1,125 § $ $ 136,419,222 i Solid Waste/Landrill Fund Revenues i i i i i Sales & Fees $ 6,426,572 $ 6,426,572 Intergovernmental $ 240,000 $ 240,000 Miscellaneous $ 1,000 $ 1,000 Licenses erm is $ 93,875 $ 93,875 Interest on Investments $ 40,000 $ $ S S $ $ $ 40,000 Appropriated Fund Balance $ 1,210,505 57947 $ 1,268,452 Total o as an Operations Fund Revenue $ 8,011,952 $ $ 57,947 ; $ $ $ $ 8,069,899 Expenditures Solid Wastelt-andfill Operations $ 8,011,952 $ 57,947 $ 6,068,889 Fire District Funds Revenues Property Tax $ 2,223,288 S 2,223,288 Intergovernmental $ - $ Investment Earnings $ 5,819 $ 5,819 Appropriated Fund Balance $ 26,675 $ 26,675 Total Fre Districts Fund Revenue $ 2,255,782 $ $ S S $ $ $ 2,255,782 Attachment 1. Orange County Proposed 2004 -05 Budget Amendment The 2004 -05 Orange County Budget Ordinance is amended as follows: Expenditures Remittance to Fire Districts $ 2,255,782 $ $ $ $ $ - $ S 2,255,782 Section 8 Housing Fund Revenues Intergovemmental $ 4,350,046 $ 4,350,046 Total Housing fund Revenues $ 4,350,046 1 $ ; ; $ ; - $ $ 4,350,046 Expenditures Housing Fund ; 4,350,046 01 01 01 01 01 01 4,350,046 Community Development Fund (Affordable Housing Program) Revenues Transfers from Other Funds ---T$ 208,311 $ 208,311 Total Revenues ; 208,311 $ $ ; S $ $ $ 208,311 Expenditures Affordable Housing Program $ 208,311 0 0 0 0 0 01 $ 208,311 Community Development Fund (HOME Program) Intergovemmental $ 892,968 #2 Appropriation of fund 1 #5 Receipt of $400,000 $ 892,966 Transfer from General Fund balance from the Solid 1 #4 Receipt of funds from Community Development #1 Receipt of Help Waste Enterprise Fund to cover the additional cost #3 To approve the the Triangle J Council of Block Grant (CDBG) from N.C. Department of #8 Appropriation of $ $ America Vote Act (HAVA) N.C. for land, the County's amending of the FY 2004- Governments for Orange County's share of the Commerce for Scattered in tend balance $2from Bud 9 et As Amended Original Budget grant funds from the State Board of Elections share of property taxes dues, and associated 05 County Fee Schedule to include pet adoption Duke Energy program to Site Housing Rehabilitation Program from the Emergency the Telephone System Fund Through h BOA #1 for use by the Board of legal costs related to the fees at the Animal Shelter purchase fans for low- income elderly Orange (See Attachment 2, for field verification project Elections purchase of 18.34 acres, County residents Scattered Site Housing along Eubanks Road in Rehabilitation Program Chapel Hill Township Grant Project Ordinance) Expenditures Remittance to Fire Districts $ 2,255,782 $ $ $ $ $ - $ S 2,255,782 Section 8 Housing Fund Revenues Intergovemmental $ 4,350,046 $ 4,350,046 Total Housing fund Revenues $ 4,350,046 1 $ ; ; $ ; - $ $ 4,350,046 Expenditures Housing Fund ; 4,350,046 01 01 01 01 01 01 4,350,046 Community Development Fund (Affordable Housing Program) Revenues Transfers from Other Funds ---T$ 208,311 $ 208,311 Total Revenues ; 208,311 $ $ ; S $ $ $ 208,311 Expenditures Affordable Housing Program $ 208,311 0 0 0 0 0 01 $ 208,311 Community Development Fund (HOME Program) Intergovemmental $ 892,968 1 1 $ 892,966 Transfer from General Fund $ 66,515 1 1 $ 56,515 Total Revenues $ 959,481 1 $ - 1 $ - $ $ $ $ $ 959,481 Expenditures HOME Program ; 959,481 0 0 0 0 0 01 $ 959,481 Revaluation Fund o_ Transfers From General Fund $ 155,611 1 $ 155,611 Approprprlated Fund Balance $ - I $ Total Revaluation Fund Revenues $ 155,611 1 $ - $ - S $ $ $ $ 155,611 Expenditures Revaluation Fund $ 155,611 0 0 0 0 0 01 $ 155,611 G Attachment 1. Orange County Proposed 2004 -05 Budget Amendment The 2004 -05 Orange County Budget Ordinance is amended as follows: Visitors Bureau Fund Emergency Telephone System Fund Revenues 90 Efland Sewer Operating Fund Revenues $ 440,000 #2 Appropriation of fund $ 88,090 #5 Receipt of $400,000 $ 196,928 $ $ 730,016 balance from the Solid Waste Enterprise Fund to p #4 Receipt of funds from Community Development #1 Receipt of Help America Vote Act (HAVA) cover the additional cost #3 To approve the the Triangle J Council of Block Grant (CDBG) from N.C. Department of #6 Appropriation of Original Budget grant funds from the N.C. for land, the County's share of roe taxes property � amending of the FY 2004- f t 05 County Fee Schedule h' Govemments for Orange County's share of the Commerce for Scattered $208,000 in fund balance Budget As Amended State Board of Elections for use by the Board of dues, and associated to include pet adoption Duke Energy program to Site Housing Rehabilitation Program g from the Emergency Telephone System Fund p y Through BOA #1 Elections legal costs related to the fees at the Animal Shelter purchase fans for low- income elderiy Orange (See Attachment 2, for field verification project p ) purchase of 18.34 acres, along Eubanks Road In County residents Scattered Site Housing Rehabilitation Program Chapel Hill Township Grant Project Ordinance) Emergency Telephone System Fund Revenues 90 Efland Sewer Operating Fund Revenues 7E 0 $ 440,000 $ 88,090 $ 5,000 $ 196,928 $ $ 730,016 7E 0 Attachment 2 Scattered Site Housing Rehabilitation Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Scattered Site Housing Rehabilitation Program as awarded to Orange County Housing /Community Development by the North Carolina Department of Commerce through the Community Development Block Grant (CDBG) Program. The project will provide repairs to substandard dwelling units occupied by low- income families in the Towns of Carrboro and Hillsborough, as well as the unincorporated areas of Orange County. Section 2.The officers of the County are hereby directed to proceed with the grant project within the grant document, and the rules and regulations of the North Carolina Department of Commerce. Section 3.The following revenue is anticipated to be available to complete this project: Intergovernmental (2001 -02) $400,000 Intergovernmental (2004 -05) $400,000 Section 4. The following amount is appropriated for this project: Housing /Community Development - Housing Rehabilitation $800,000 Section 5.The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency. Section 6. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7.Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8.This project ordinance is in effect through June 30, 2005. Adopted this 17th day of August 2004. 7 n. Little River Regional Park: Relocate Access Easement to Durham; Dedicate Public Road Right of Way: Accept Without Maintenance Responsibility Public Right of Way This item was removed and placed at the end of the consent agenda for separate consideration. o. Change in BOCC Regular Meeting Schedule This item was removed and placed at the end of the consent agenda for separate consideration. o Budget Amendment #1 The Board approved budget and grant project ordinance amendments for fiscal year 2004 -05 for Board of Elections, Solid Waste Enterprise Fund, Orange County Animal Shelter Fees, DLaserfiche: 'S Contract - ERCD - Assignment of the Adams Tract Purchase Contract to the Town of Carrboro 08 -17- 2004- 5m'Department on Aging, Scattered Site Housing Rehabilitation Program Grant Project, and Emergency Telephone System Fund. g Refinancing BB &T Installment Purchase Agreement The Board adopted a resolution, which is incorporated by reference, and approved a modification agreement with BB &T and authorized the Chair and Finance Director to sign. r. Minutes Preparer Agreement The Board approved and authorized the Chair to sign a two -year agreement between the County of Orange and Becky Butler for the preparation of BOCC meeting minutes. s. Renewal Agreement with Chapel Hill Training and Outreach Inc and Health Department for Dental Services for Head Start The Board approved and authorized the Chair to sign a renewal agreement for Health Department provision of dental services for the Head Start Program children offered by Chapel Hill Training and Outreach, Inc., subject to final review by staff and the County Attorney. t. Contract Between CHCCS, OCS, and Health Department for School Nurses The Board approved and authorized the Chair to sign the contracts between CHCCS, OCS and the Health Department for School Nurse Funding subject to final review by staff and the County Attorney. M. Agreement Renewal with Respite Care Providers and the Department on Aging The Board authorized the Manager to sign agreements for respite care providers, subject to final review by staff and the County Attorney. Such authorization shall not exceed the amount budgeted for this function in the operating budget for the Department on Aging. v. Continuation Agreement with the Town of Chapel Hill for Senior Recreation Services The Board approved a continuation Agreement with the Town of Chapel Hill to provide funding in the amount of $46,697 for senior recreation programs on behalf of the Town's Parks and Recreation Department and authorized the Manager to sign. w. Purchase of Two Trucks for Rural Curbside Recycling Program The Board authorized the purchase of two additional units from bid number 248 that was awarded to Carolina Environmental Systems of Kernersville, North Carolina at a delivered cost of $287,178 for two units; and authorized the Purchasing Director and Finance Director to execute all necessary paperwork associated with the acquisition and financing of the two trucks. VOTE ON CONSENT AGENDA: UNANIMOUS ITEMS REMOVED FROM CONSENT AGENDA k. County Work First Designation and Establishment of Planning Committee The Board considered approving plans to continue operating a Standard Work First program in Orange County and to appoint a committee to update the two -year plan.