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HomeMy WebLinkAboutMinutes - 19970630APPROVED MARCH 4, 1998 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS JUNE 30, 1997 The Orange County Board of Commissioners held a Special Meeting at 5:30 p.m. at the OWASA Operations facility in Carrboro for the purpose of discussing the proposed bond referendum and/or CIP issues. This meeting was followed at 7:30 p.m. by the Board of County Commissioners regular meeting. COUNTY COMMISSIONERS PRESENT: Chair William L. Crowther and Commissioners Margaret W. Brown, Moses Carey, Jr., Alice M. Gordon and Stephen H. Halkiotis. COUNTY ATTORNEY PRESENT: Geoffrey Gledhill COUNTY STAFF PRESENT: County Manager John M. Link, Jr., Assistant County Manager Rod Visser and Albert Kittrell and Clerk to the Board Beverly A. Blythe (All other staff members will be identified appropriately below) NOTE: ALL DOCUMENTS REFERRED TO IN THESE MINUTES ARE IN THE PERMANENT AGENDA FILE IN THE CLERK'S OFFICE. ALL RECORDING TAPES OF THE MEETING WILL BE KEPT FOR FIVE M YEARS. SPECIAL MEETING BOND REFERENDUM DISCUSSION John Link indicated that the purpose of this discussion is to determine the highest amount the County Commissioners want to consider for the bond referendum. He explained the different bond packages as distributed. There are five categories including schools, parks, public buildings and senior centers, Efland sewer and affordable housing. A motion was made by Commissioner Brown, seconded by Commissioner Carey to approve a bond referendum using all five categories as listed above. VOTE: UNANIMOUS Discussion ensued on the highest amount for each category. Commissioner Carey suggested adjusting the costs of new schools using the basic school cost. Commissioner Brown asked about the $3 million dollars for East Chapel Hill High. Superintendent of the Chapel Hill-Carrboro City Schools Neil Pedersen said that the total cost of that school will be $36 million. In answer to a question about the $12.5 million for a new high school for Orange County Schools, Superintendent Harrison said that the total cost of this school would be $25 million with $12.5 million funded from the CIP using pay as your go funds or private placement. This school would be built for 1,000 students and open in 2002 or 2003. Dr. Harrison said that this is a priority right now. The current Hillsborough Elementary School could be used for 7 to 10 years. They plan to build anew Hillsborough Elementary school and use that old building for an alternative school if one is not built by that time. In answer to a question from Commissioner Brown, Budget Director Sally Kost said that the costs of new schools include the cost of land for the elementary schools but not for the middle school. Commissioner Carey noted that the capacity for Orange County High School was 1580 and they expect 1678 students for this fall. Commissioner Halkiotis expressed his concern about advertising that we plan to provide $22 million dollars for a middle school in Chapel Hill/Carrboro City School district, $14 million for an elementary school and $25 million for a high school. For example he feels that proposals should be invited for a 600 student elementary school instead of setting an amount of money available. This would provide some flexibility. Bob Jessup, Bond Counsel, said that the proceedings for the bond notice of intent needs to specify an amount of money. The bond documentation would not spell out the projects. When you sell the bond, the Board would need to decide where the money should go. We are working toward a number but that does not tie the Board into any particular amount or position. A motion was made by Commissioner Carey, seconded by Commissioner Gordon to include in the bond package $1.8 million for affordable housing. VOTE: UNANIMOUS Commissioner Halkiotis spoke in support of a megapark somewhere between Hillsborough and Chapel Hill . This would address the concerns of providing park facilities for Chapel Hill and Carrboro. Commissioner Brown agreed with these comments. She feels that the county needs to purchase and acquire property for a future park. She feels that the County should do phase I of the Efland Park which amounts to $600,000. She supports $1.5 million for parks in Chapel Hill , $3 million for parkland acquisition and $1 million for the northern park project. This bond package would total $6.1 million. Commissioner Carey indicated he would not support $6 million for parks because he feels it would be too much of a tax increase for the citizens of Orange County. He supports the $600,000 for the Efland Park. Commissioner Halkiotis said that the vision is to purchase the land. A motion was made by Commissioner Halkiotis, seconded by Commissioner Brown to include in the bond package $6 million for parks. VOTE: AYES, 4; NOS, 1 (Commissioner Carey) COUNTY BUILDINGS AND SENIOR CENTERS Commissioner Gordon asked about property owned by the Town of Chapel Hill for senior center sites and was told that County Engineer Paul Thames will be working with the Town of Chapel Hill on this possibility. Mr. Thames said that there is enough land at the Community Center site near University Mall to locate an 11,000 square foot senior center. They may need to move some of the park ballcourts around. The cost would be $1.6 million for an 11,000 square foot center. Commissioner Gordon supports building a new Chapel Hill senior center. Also, we may want other bond money for other senior centers. She suggested $2 million for county buildings as specified and $1 million for county buildings or senior centers. Commissioner Brown talked about the need to upgrade our own county facilities. She listed some of those needs for The Whiffed Center. Also, the main recreation and parks facility needs air conditioning A motion was made by Chair Crowther, seconded by Commissioner Halkiotis to include in the bond package $4.6 million for county facilities and senior centers. VOTE: UNANIMOUS EFLAND SEWER EXPANSION Chair Crowther asked that this item be viewed as a public health emergency fund and the amount adjusted to $2.4 million. Commissioner Halkiotis said that the $1.2 million will complete the remaining portion of phase 1 and all of phase 2. Commissioner Brown has no problem with the Efland portion but needs more specifics on what it will accomplish. As for expanding it to other water and sewer needs, we have not talked about this before and she is not aware of what OWASA is talking about. Commissioner Gordon feels we need to stay with the $1.2 million for the Efland Sewer because we have not thought about how to handle other needs. A motion was made by Commissioner Carey, seconded by Commissioner Halkiotis to include in the bond package $1.2 for the Efland Sewer. VOTE: UNANIMOUS SCHOOLS Commissioner Brown asked what can be done about cost overruns and what can be done to stay within the monies allocated for a specific project. Commissioner Halkiotis said that we are at a crossroads - 50% of the County's budget is going to the schools and there are other needs in this county. Ms. Kost distributed information on different bond packages for the two school systems. They showed $24 million for Chapel Hill-Carrboro City Schools and $23 million for Orange County for a total of $47 million. Commissioner Brown has a problem with putting $3 million on the bond for cost overrun for Chapel Hill high and asked that the architect attend our August meeting and let us know why this happened. She also expressed a problem with including site development costs when these are being paid by the developer. A motion was made by Chair Crowther, seconded by Commissioner Halkiotis to approve a bond package of $47 million for schools. proposal. Commissioner Gordon asked that they recess for five minutes to allow her time to consider this NO VOTE WAS TAKEN ON THIS MOTION CHAIR CROWTHER RECESSED THE MEETING UNTIL 7:30 P.M. MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING JUNE 30, 1997 The Orange County Board of Commissioners met in regular session on Monday, June 30, 1997 at 7:30 p.m. in the meeting room of the OWASA Operations Center in Carrboro, North Carolina. COUNTY COMMISSIONERS PRESENT: Chair William L. Crowther and Commissioners Margaret W. Brown, Moses Carey, Jr., Alice M. Gordon and Stephen H. Halkiotis. COUNTY ATTORNEY PRESENT: Geoffrey Gledhill COUNTY STAFF PRESENT: County Manager John M. Link, Jr., Assistant County Manager Rod Visser and Albert Kittrell and Clerk to the Board Beverly A. Blythe (All other staff members will be identified appropriately below) NOTE: ALL DOCUMENTS REFERRED TO IN THESE MINUTES ARE IN THE PERMANENT AGENDA FILE IN THE CLERK'S OFFICE. ALL RECORDING TAPES OF THE MEETING WILL BE KEPT FOR FIVE u YEARS. 1. ADDITIONS OR CHANGES TO THE AGENDA John Link added two items to the consent agenda --item MM for Authorization for Purchasing Director to Award Bid for improvements to the tennis courts at Orange High School and item NN for a Pyrotechnics permit for the Abundant Life Church. A motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to delete item 9-D "Adoption of the 1997-98 Commissioners' Goals" from the agenda and bring back in August. VOTE: UNANIMOUS Item 9-C will be considered as the first item on the Decision Agenda. 2. AUDIENCE COMMENTS a. Matters on the Printed Agenda Chair Crowther stated that citizens who have indicated a desire to speak on an item on the printed agenda will be recognized at the appropriate time. b. Matters not on the Printed Agenda Keith Cook, Chair of the Orange Community Housing Corp. said that the bond referendum amount of $1.8 million was the recommendation from the Capital Needs Task Force. Since that time, a group of people have come together to talk about total needs for affordable housing. They focused on providing affordable housing for people who make a salary of between $16,000 to $24,000. They have determined that the total amount they need is a little over $4 million dollars. These groups want to provide housing for those who work in Orange County and live outside of the County because they can't afford to live in Orange County. He asked the Board to consider the $4 million amount for the bond referendum. PUBLIC CHARGE Chair Crowther dispensed with the reading of the public charge. 3. BOARD COMMENTS Commissioner Halkiotis said that he attended Hillsborough's Hog Day and is totally convinced that without the Orange County Recreation and Parks Department, Public Works and Health Department, that thi: event could not happen. What he did not like was the total disregard for recycling can containers. He does not feel that the County needs to be involved with any group that does not practice recycling. He asked that the County Commissioners send a message that we are committed to recycling and ask that the Chamber follow our lead. John Link will draft a letter to be sent to the Hillsborough Chamber of Commerce. Commissioner Brown asked for a report from OWASA (County representatives on the OWASA Board) about the negotiations with Chatham County and the reservoir study for Cane Creek - recommendations from the study that was done on Cane Creek. She also asked that the Health Department clarify their role whenever there are street festivals where they serve food. Commissioner Brown asked that John Link come back in September with a list of school issues. These could include facilities construction coordinator, high school standards, ground rules for operation and capital needs expenditures, etc. John Link said that he will come back at the August 4 meeting with this information. Chair Crowther is preparing a list of Orange County sites for a visit from UNC Chancellor Hooker. the visit will depend on the time he has for this visit. He will let the Commissioners know the date of this visit. 4. COUNTY MANAGER'S REPORT John Link shared with the Board a letter he received today about the Distinguished Budget Presentation award. He expressed his appreciation to Budget Director Sally Kost and her staff for their dedication and hard work. It is with great regret that Sally is leaving her position after seven years on July 18. He thanked Sally for her skill, dedication and very high work ethics and asked that the County Commissioners join him in wishing her the best for the future. 5. RESOLUTIONSIPROCLAMATIONS A. PROCLAMATION FOR STAND FOR HEALTHY CHILDREN DAY A motion was made by Commissioner Carey, seconded by Commissioner Gordon to approve the resolution as stated below: P R O C L A M A T I O N STAND FOR HEALTHY CHILDREN DAY WHEREAS, on June 1, 1997, Americans from all backgrounds come together in their communities throughout the country to Take a Stand for Healthy Children and renew their community's commitment to improving the lives of children; and WHEREAS, on Stand for Healthy Children Day and beyond, citizens, families, religious congregations, schools, community organizations, businesses and political and cultural groups join together as a local and national community to recognize the health needs of our children and rededicate ourselves to addressing them; and WHEREAS, caring for the health of our children must be a top priority for our families, our communities and our nation; and WHEREAS, this commitment must begin at the local level, where children and families live and work, and have the potential to thrive, and where all citizens working together can make a difference in our children's lives. NOW THEREFORE DO I, William Crowther, chair of the Board of County Commissioners of Orange County, North Carolina, do proclaim June 1, 1997 STAND FOR HEALTHY CHILDREN DAY in Orange County, and urge all citizens to support this day by taking part in local Stand for Healthy Children activities and by dedicating ourselves to the task of improving the health and quality of life from this day forward. VOTE: UNANIMOUS 6. SPECIAL PRESENTATIONS -NONE 7. PUBLIC HEARINGS A. WHITTED FOREST HOUSING DEVELOPMENT PROGRAM This item was presented to receive citizen comments prior to official closeout of the Whitted Forest Housing Development Program and to authorize execution of the Certificate of completion and Public Hearing Certification by the Chair of the County Commissioners. Housing and Community Development Director Tara Fikes made this presentation. Chair Crowther closed the public hearing. A motion was made by Commissioner Carey, seconded by Commissioner Halkiotis to approve and authorize the Chair to sign the Certificate of Completion and Public Hearing Certification which will contain minutes of the public hearing. VOTE: UNANIMOUS 8. ITEMS FOR DECISION - CONSENT AGENDA A motion was made by Commissioner Halkiotis, seconded by Commissioner Carey to approve the Consent Agenda as stated below: A. APPOINTMENTS The following appointments were approved: Personnel Advisory Board Barbara Delon, new appointment for a term ending June 30, 2000. Workplace Development Board Marti Pryor-Cook, reappointed for a term ending June 30, 2000 Jake Rijdes, reappointed for a term ending June 30, 2000 Advisory Board on Aging Mary Bacon, reappointed for a term ending June 30, 2000 Commission for Women Deborah Van Dyken, reappointed for a term ending June 30, 2000 Human Relations Commission Mary D. Rogers, unexpired term ending December 31, 1998 Human Services Transportation Board Linda Oldham, new appointment for an unspecified term Nursing Home Community Advisory Committee Rebecca H. Bradley, reappointed for a term ending June 30, 2000 Brian Schulten, reappointed for a term ending June 30, 2000 B. MINUTES The County Commissioners approved the minutes as presented for June 3, 1997. C. PUBLIC SCHOOL BUILDING FUND APPLICATION The Board approved and authorized the Chair to sign two applications to the State to draw down Public School Building Capital Fund appropriations for school capital projects. D. RENEWAL OF EMS TRANSPORTATION AGREEMENT WITH SOUTH ORANGE RESCUE SQUAD This item was moved to the end of the Consent Agenda for separate consideration. E. PERSONNEL ORDINANCE REVISION -WORKPLACE VIOLENCE The Board approved amending the Orange County Personnel Ordinance to add a policy on Workplace Violence. F. EMPLOYEE ASSISTANCE PROGRAM CONTRACT RENEWAL The Board approved and authorized the Chair to sign the continuation contract with Human Affairs International for the period July 1, 1997 through June 30, 1998. G. WRITING AND PRESENTATION TRAINING AGREEMENT The Board approved and authorized the Chair to sign a contract with Dr. Catherine Smith for training in improving the quality of written materials and oral information provided to elected officials and citizens. H. CONTRACT RENEWAL - JAIL MEDICAL SERVICES The Board approved and authorized the Chair to sign a contract renewal with Orange Family Medical Center for Jail medical services through June 30, 1998. 1. PROPERTY TAX REFUNDS The Board considered 22 requests for property tax refunds as listed below: NAME ACCOUNT# AMOUNT Rachael T. Best 196193 $ 340.62 Rachael T. Best 195456 406.63 Rachael T. Best 196192 299.58 Dan Murphy 52095 Disapproved Eric & Joleen Rasmussen 197502 Disapproved William Copeland 110800 Disapproved Daniel Coleman 87303 Disapproved Charles M. Rucker 193395 Disapproved Frederick Michael Dixon D94914 29.14 MMCA C5802 227.57 Nationsbanc Dealer Leasing D79869 417.90 Nissan Motor Acceptance Corp. D102724 94.51 Mercedes Benz Credit D97070 361.54 County Motor Co., Inc. E3063 72.08 Randall Ames Brown C67152 19.59 MAZDA American Credit D79381 401.48 MAZDA American Credit D79382 401.48 MAZDA American Credit D79398 191.99 MAZDA American Credit D79380 401.48 MAZDA American Credit D79393 401.48 MAZDA American Credit D79387 225.37 MAZDA American Credit D79376 401.48 J. PROPERTY TAX RELEASES The County Commissioners approved tax releases as attached to these minutes on pages K. BUDGET AMENDMENT #14 This item will be discussed with item 9-B - 1997-98 Budget, Capital and Grant Project Ordinances. L. AMENDMENT TO FIRE PROTECTION AGREEMENT WITH NORTH CHATHAM VOLUNTEER FIRE DEPARTMENT The Board approved and authorized the Chair to sign an amendment to the existing agreement between Orange County and North Chatham Volunteer Fire Department for the provision of fire protection services to the Southern Triangle and Damascus Fire Districts. M. CONTRACT RENEWAL - PROPERTY MANAGEMENT SERVICES1501 WEST FRANKLIN STREET The Board approved and authorized the Chair to sign a renewal for a contract with ESM Associates, Chapel Hill for property management services at 501 W. Franklin Street through June 30, 1998. N. LEASE APPROVAL - 501 WEST FRANKLIN STREET, SUITE 201 The Board approved and authorized the Chair to sign a lease with Queue Corporation for space owned by the County at 501 West Franklin Street, Suite 201. 0. ARCHITECTURAL SERVICES REGARDING SKILLS DEVELOPMENT CENTER The Board approved and authorized the manager to sign an agreement with the architectural firm of Dixon/Weinstein Architects for design services associated with the Skills Development Center at a fee not to exceed $45,075, contingent upon Attorney and Staff review. P. LEASE RENEWAL - CARRBORO SENIOR CENTER SPACE AT THE ARTSCENTER The Board approved and authorized the Chair to sign a renewal lease for Senior Center space at the ArtsCenter. Q. AMENDMENTS TO ORANGE REGIONAL LANDFILL TIPPING FEE SCHEDULE This item was moved to the end of the Consent Agenda for separate consideration. R. MCCORMICK VS. BOARD OF ADJUSTMENT SETTLEMENT AGREEMENT The Board approved and authorized the Chair and the Clerk to sign the Settlement Agreement with John G. McCormick in substantially the form of the agreement as presented in the agenda, superior Court Civil Action No. 96-CVS-841. S. PYROTECHNICS PERMIT - ORANGE COUNTY SPEEDWAY The County Commissioners approved the pyrotechnics permit for Orange Speedway for their fireworks display to occur July 3, 1997 (or rain date, July 5, 1997) and authorized staff to sign off on the permit form as indicated. T. AGREEMENT BETWEEN UNC HOSPITALS AND ORANGE COUNTY FOR THE CONTINUATION OF THE WELLNESS PROGRAM The Board approved and authorized the Chair to sign an agreement between UNC Hospitals and Orange County for the continuation of the Wellness program. U. AGREEMENT WITH MAXIM HEALTHCARE SERVICES, INC. FOR PROVISION OF IN-HOME AIDE SERVICE The Board approved and authorized the Chair to sign an agreement with Maxim Healthcare Suppliers for the provision of in-home aide services funded with Home and Community Care Block Grant supplemental funds. V. CONTRACT - ORANGE COUNTY SPEEDWAY The Board approved and authorized the Chair to sign a contract for the second year between Orange County Speedway and Orange County, Department of Emergency Management, to provide medical coverage for events and races held at the Speedway. W. CONTRACT - ORANGE COUNTY KARTWAY The Board approved and authorized the Chair to sign a contract between Orange County Kartway and Orange County, Department of Emergency Management to provide medical coverage for events and races held at the Kartway. X. EMS MEDICAL DIRECTOR AGREEMENT The Board approved and authorized the Chair to sign an agreement between Orange County and UNC Hospitals concerning medical direction of Orange County's Emergency Medical Services program. Y. DEDICATION OF SOUTHERN HUMAN SERVICES CENTER WATERISEWER LINES TO OWASA This item was moved to the end of the Consent Agenda for separate consideration. Z. AGREEMENT BETWEEN ORANGE COUNTY AND UNIVERSITY OF NORTH CAROLINA HOSPITALS FOR SOCIAL WORKER 1 The Board approved and authorized the Chair to sign an agreement between Orange County and the University of North Carolina Hospitals for a Social Worker 1 to provide referral and counseling services eight (8) hours per week at the Obstetrics and Gynecology Clinic. AA. AGREEMENT BETWEEN ORANGE COUNTY AND NORTHEN, BLUE, ROOKS, THIBAUT, ANDERSON AND WOODS, L.L.P. FOR LEGAL SERVICES This item was moved to the end of the Consent Agenda for separate consideration. BB. AGREEMENT BETWEEN ORANGE COUNTY AND UNC HOSPITALS FOR MEDICAID CASEWORKERS The Board approved and authorized the Chair to sign a contract between Orange County and UNC Hospitals for three hospital based DSS Medicaid Intake Caseworkers. CC. SUBGRANT BETWEEN NORTH CAROLINA AGRICULTURAL & TECHNICAL STATE UNIVERSITY AND COMMUNITY BASED PUBLIC HEALTH INITIATIVE The County Commissioners approved a subgrant agreement between the North Carolina Agricultural and Technical State University and the Community-Based Public Health Initiative and authorized the Health Director to sign the subgrant agreement. DD. SECTION ONE BEAVER VALLEY - PRELIMINARY PLAN This item was moved to the end of the Consent Agenda for separate consideration. EE. AGREEMENT BETWEEN THE ORANGE COUNTY HEALTH DEPARTMENT AND THE UNC SCHOOL OF DENTISTRY FOR THE SMART START PROGRAM The Board approved and authorized the Chair to sign a contract acquiring the services of the UNC School of Dentistry to provide students and faculty to conduct oral health screening, examinations, education and preventive treatment for 0-5 year old children in Orange County day care, home care and clinical settings. FF. AMENDMENTS TO AGREEMENT FOR HILLSBOROUGH FIRE INSPECTIONS The Board approved and authorized the Chair to sign the renewal agreement between Orange County and the Town of Hillsborough whereby County personnel perform State mandated fire inspections on behalf of the Town. GG. GRANT AWARD FOR EMERGENCY MANAGEMENT SERVICES The County Commissioners approved accepting by signature the grant award for Emergency Management services to purchase a computer and software so the county's Emergency Management Agency can manage chemical information for planning purposes. HH. LEASE RENEWAL APPROVAL - STATE OF NORTH CAROLINA COMMUNICATION TOWER SITE The Board approved and authorized the Chair to sign the renewal for a lease with the State of North Carolina for .26 acres on Eno Mountain. 11. BID AWARD - EFLAND ESTATES The Board approved (1) awarding the bid for site improvements for the Efland Estates CDBG Program to Carl Norris Construction Company of Burlington, North Carolina for an amount of $127,377, (2) approving construction contracts, contingent upon staff and attorney review and (3) authorizing the Chair to sign on behalf of the Board. Two other bids were received: Billings and Garret Utility Contractors for $151,650 and J. F. Wilkerson Contracting Company for $138,727.98. JJ. HOUSING REHABILITATION CONTRACT AWARDS The County Commissioners approved two housing rehabilitation contracts: Dwelling Unit Bid Amount Contractor Stone $15,150 Taylor Home Improvements Pendergrass $22,895 Taylor Home Improvements KK. TRIANGLE COMMUNITY GRANT PROPOSAL This item was moved to the end of the Consent Agenda for separate consideration. LL. CONTRACTS BETWEEN THE ORANGE COUNTY HEALTH DEPARTMENT AND THE UNC SCHOOL OF PHARMACY The Board approved and authorized the Chair to sign professional contracts between Orange County Health Department and the UNC School of Pharmacy to provide consultant pharmacy services which are required by law in order for the Health Department to dispense prescription medications to its patients. MM. AUTHORIZATION FOR PURCHASING DIRECTOR TO AWARD BID The County Commissioners authorized the Purchasing Director to award a bid for tennis court improvements at Orange High School in an amount not to exceed $45,000 in County funds. NN. PYROTECHNICS PERMIT FOR THE ABUNDANT LIFE CHURCH The County Commissioners approved the pyrotechnics permit for Abundant Life church for their fireworks display to occur July 4, 1997 contingent upon receipt of appropriate proof of insurance and authorized the staff to sign off on the permit form as required. VOTE ON THE CONSENT AGENDA: UNANIMOUS ITEMS REMOVED FROM THE CONSENT AGENDA D. RENEWAL OF EMS TRANSPORTATION AGREEMENT WITH SOUTH ORANGE RESCUE SQUAD A motion was made by Commissioner Halkiotis, seconded by Commissioner Brown to approve and authorize the Chair to sign the renewal agreement between Orange County and South Orange EMS and Rescue Squad, Inc. in regard to transportation by them. VOTE: UNANIMOUS Q. AMENDMENTS TO ORANGE REGIONAL LANDFILL TIPPING FEE SCHEDULE A motion was made by Commissioner Brown, seconded by Commissioner Halkiotis to approve tipping fees of $35.00 per ton for mixed solid waste, $35.00 per ton for construction and demolition materials, and $12.00 per ton for yard waste and clean wood waste, with all fee changes to take effect July 1, 1997. VOTE: UNANIMOUS Y. DEDICATION OF SOUTHERN HUMAN SERVICES CENTER WATERISEWER LINES TO OWASA A motion was made by Commissioner Carey, seconded by Commissioner Halkiotis to approve the dedication of water and sewer lines at the Southern Human Services Center site to OWASA. VOTE: UNANIMOUS AA. AGREEMENT BETWEEN ORANGE COUNTY AND NORTHEN, BLUE, ROOKS, THIBAUT, ANDERSON AND WOODS, L.L.P. FOR LEGAL SERVICES A motion was made by Commissioner Brown, seconded by Commissioner Halkiotis to approve an agreement between Orange County and Northen, Blue, Rooks, Thibaut, Anderson and Woods, L.L.P. for DSS Legal Services for Fiscal Year 1997-98. VOTE: UNANIMOUS DD. SECTION ONE BEAVER VALLEY - PRELIMINARY PLAN A motion was made by Commissioner Brown, seconded by Commissioner Halkiotis to approve the Preliminary Plan for Section One Beaver Valley cluster subdivision per the Planning Board recommendation. VOTE: UNANIMOUS KK. TRIANGLE COMMUNITY GRANT PROPOSAL A motion was made by Commissioner Brown, seconded by Commissioner Halkiotis to approve this request to apply for a Triangle Community Foundation grant to carry out two current initiatives of the Agricultural Districts Advisory Board. VOTE: UNANIMOUS 9. ITEMS FOR DECISION -REGULAR AGENDA NOTE: The County Commissioners did not discuss these items in the order listed in the agenda. They are listed below in the order they were discussed. C. NOTICE OF INTENT TO FILE APPLICATION WITH THE LOCAL GOVERNMENT COMMISSION FOR NOVEMBER, 1997 BOND REFERENDUM AND DISCUSSION OF BOND REFERENDUM Discussion ensued on the bond issue. Commissioner Gordon made reference to the elementary school for Orange County Schools. Based on the statement by Superintendent Harrison, she feels that this system needs a high school more than an elementary school right now. She said that one possibility is to take money going for the elementary school, and use it for the high school so that the high school would be fully funded. Private placement could be used later for the elementary school, as the commissioners previously agreed, so that it would be built when it is needed. The bond referendum would include $12.5 million for the high school and also money for renovations. Other funds including impact fees, state monies and state bond money could be used. The total bond referendum for Orange County Schools would be $18,295,983. Commissioner Halkiotis said that this is saying that it is okay to put children in a school that is 45 years old. This plan would penalize the Orange County Schools' superintendent because he had a vision to use an old school for a year round school. He is against this proposal because it shortchanges the kids in the northern end of the County. He supports the original proposal. Commissioner Gordon clarified that this was a suggestion to maximize the use of facilities and financial resources. She understands that the elementary school does need to be replaced, and it would be when needed. The year round school is a good use of this facility and a good use of funds. However, since Dr. Harrison had stated that the current elementary school could be used for 7 to 10 years, it was better financial planning to fully fund the high school rather than to provide only one half the funds. Commissioner Carey thanked Commissioner Gordon for putting this proposal on the table. The high school is the highest priority. The enrollment figures for the high school proves this out. We all recognize that the County School system should not be penalized because of the County Schools vision to use this older school for a year round school but we need to take into consideration the impact this bond will have on the public. We have to keep in mind those people who cannot bear a rise in taxes. A motion was made by Commissioner Brown, seconded by Commissioner Halkiotis to include in the bond package the amount of $47 million for schools. VOTE: AYES, 3; NOS, 2 (Commissioners Carey and Gordon) A motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to approve the Notice of Intent as attached to these minutes on pages VOTE: UNANIMOUS For information purposes the bond "not to exceed" amounts are listed below. The total is $60,600,000 which would have a tax impact of an additional 3.85 cents per $100 of valuation, rather than around 11 cents, since the rest of the increase would be absorbed in the county budget. Schools Public Buildings Parks Housing Sewer $ 47,000,000 $ 4,600,000 $ 6,000,000 $ 1,800,000 $ 1,200,000 The bond order will be introduced on August 4 and a public hearing will take place on August 20 with the final bond order adoption on August 20 or September 2. A. INTEGRATED SOLID WASTE MANAGEMENT PLAN CONCEPTUAL FRAMEWORK The County Commissioners discussed on June 5, 1997 a framework for implementation of an integrated solid waste management plan involving the County, and the Towns of Carrboro, Chapel Hill and Hillsborough. At their meeting on May 28, 1997, the Landfill owners' Group (LOG) adopted a resolution that endorses a framework for an integrated solid waste management plan, which includes elements for waste prevention, collection, and processing. The resolution, framework, and background material from the LOG are included in the agenda. Orange County citizen Roger Barr asked where the County is in this plan. He feels the plan does not include some of the items required by the State. He would like to know if the whole plan will be presented at a later date and if it will be written by the staff and not discussed publicly. He presented a list of the items as required by the State. Chair Crowther said that this plan is just a framework. There are many questions to be answered. The comprehensive plan will be done at a later time and there will be a time for public input. A motion was made by Commissioner Carey, seconded by Commissioner Halkiotis to approve the resolution as stated below: ORANGE COUNTY BOARD OF COMMISSIONERS A RESOLUTION ADOPTING A FRAMEWORK FOR A COUNTY-WIDE SOLID WASTE PLAN SPECIFYING PERCENTAGES IN PER CAPITA WASTE REDUCTION GOALS WHICH CONFORM TO THE STATE STANDARD, ESTABLISHING A TIMETABLE BY WHICH TO MEET THE GOALS, CHANGING THE PREVIOUSLY ADOPTED 50% WASTE REDUCTION GOAL TO CONFORM TO THIS STANDARD AND AUTHORIZING THE COUNTY MANAGER TO SUBMIT THE SOLID WASTE PLAN TO THE STATE WHEREAS, Orange County has previously adopted a general waste reduction goal as part of its overall solid waste goals and has also adopted a specific 50% per capita waste reduction goal for mixed solid waste; and WHEREAS, the Orange Regional Landfill Owners Group has adopted goals for solid waste reduction of 45% by 2001 and 61% by 2006 when compared to 1991-92; and WHEREAS, the State of North Carolina requires a solid waste management plan with specific solid waste reduction goals for 2001 and 2006; and WHEREAS, the Owners Group and its member governments, including Orange County, have conducted an integrated solid waste plan study to develop options for reducing and managing solid waste in Orange County and Chapel Hill ; and WHEREAS, the County has previously considered a solid waste management plan that includes waste prevention measures, collection programs and processing methods described in attachment A to this resolution; and WHEREAS, successful implementation of a solid waste plan that meets the waste reduction goals would also require cooperation and coordination with all the local governments and waste generators throughout Orange County; and WHEREAS, Orange County may need to further regulate and control solid waste in order to fully accomplish the waste diversion goals; and WHEREAS, the Town of Chapel Hill Solid Waste Staff has been authorized as the lead agency representing the governing boards of Carrboro, Chapel Hill , Hillsborough and Orange County in the matter of the solid waste management plan required by the state, NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Orange County that the Board hereby adopts a framework for a solid waste management plan as described in Attachment A. BE IT FURTHER RESOLVED that Orange County adopts a base year of 1991-92 to calculate waste reduction against, and County-wide goals of 45% solid waste reduction per capita by 2001 and 61 % reduction per capita by 2006. VOTE: UNANIMOUS B. ADOPTION OF THE 1997-98 BUDGET, CAPITAL AND GRANT PROJECT ORDINANCES BUDGET AMENDMENT #10 (CARRYOVER ITEM FROM THE CONSENT AGENDA) Commissioner Carey clarified that the money for the loan pool and the Strategic Automation Plan is in a reserve account. Motion 1 - A motion was made by Commissioner Carey, seconded by Commissioner Halkiotis to adopt the 1997-98 Orange County Budget Ordinance as presented in the agenda. VOTE: AYES, 4; NO, 1 (Chair Crowther) Motion 1 b - A motion was made by Chair Crowther, seconded by Commissioner Carey to approve the budget ordinance amendment, the grant project ordinances, and the capital project ordinances as presented and as attached on pages (Item 8-K on the Consent Agenda) VOTE: UNANIMOUS Motion 2 - A motion was made by Commissioner Halkiotis, seconded by Commissioner Brown to adopt the County Capital and School Capital Project Ordinances. VOTE: UNANIMOUS Motion 3 - A motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to adopt the 1997-98 grant Project Ordinances as presented. VOTE: UNANIMOUS Motion 4 -A motion was made by Commissioner Halkiotis, seconded by Commissioner Brown to adopt the 1997-98 Salary Schedule to be effective July 14, 1997. VOTE: UNANIMOUS Motion 5 -A motion was made by Commissioner Halkiotis, seconded by Commissioner Carey to adopt revisions to the Orange County Classification Plan effective July 1, 1997. VOTE: UNANIMOUS Motion 6 - A motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to adopt the revisions to the Personnel Ordinance. VOTE: UNANIMOUS Motion 7 -A motion was made by Commissioner Halkiotis, seconded by Commissioner Brown to adopt the County Fee Schedule with the understanding that this schedule will be reviewed for updating. VOTE: UNANIMOUS C. NOTICE OF INTENT TO FILE APPLICATION WITH THE LOCAL GOVERNMENT COMMISSION FOR NOVEMBER, 1997 BOND REFERENDUM This item was handled as the first item on the decision agenda. D ADOPTION OF THE 1997-98 COMMISSIONERS' GOALS This item was deleted and will be considered at the County Commissioners' August 4 meeting. 10. REPORTS A. REPORT ON THE YOUTH COUNCIL Sharron Siler presented this report. Two youth forums were held last year and their recommendation was presented in a report at an Assembly of Governments' meeting held last fall. Cameron Clark, student from Orange High School said that he joined the planning committee in February. They have been meeting on Tuesday with 15 students from Orange High School and Chapel Hill high school. The formal committee has not been determined.. Cameron said that they don't want to be told what to do. They don't mind having someone to advise them and support their activities. Chair Crowther asked about the turnover in participation because of graduating members. Cameron said that they have tried to continually get younger high school students involved. Commissioner Gordon is interested in supporting this. She would like to work with Ms. Siler and be involved in developing this Council. A motion was made by Commissioner Gordon, seconded by Commissioner Carey to approve the plan to establish an Orange County Youth Council. VOTE: UNANIMOUS 11. APPOINTMENTS -NONE 12. MINUTES - NONE 13. CLOSED SESSION - NONE 14. ADJOURNMENT With no further items to consider, Chair Crowther adjourned the meeting at 9:15 p.m. The next regular meeting will be held on Monday, August 4, 1997 at the Old County Courthouse in Hillsborough, North Carolina. William L. Crowther, Chair Beverly A. Blythe, Clerk