The URL can be used to link to this page

Home My WebLink AboutORD-2011-007 Fiscal Year 2010-11 Budget Ordinance Amendment #7Opp - cq o� `- Do-7 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 15, 2011 Action Agenda , Item No. 4-- 1 SUBJECT: Fiscal Year 2010 -11 Budget Amendment #7 DEPARTMENT: Financial Services ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year -To -Date Budget Summary PUBLIC HEARING: (YIN) No INFORMATION CONTACT: Clarence Grier, (919) 245 -2453 PURPOSE: To approve budget, grant, and capital project ordinance amendments for fiscal year 2010 -11. BACKGROUND: Department on Aging 1. The Department on Aging has received the following additional funds: • Volunteer Income Tax Assistance (VITA) Program — receipt of $12,071 to provide free tax services for low- to moderate - income citizens who cannot prepare their own tax returns. The United Way of the Greater Triangle, through the Orange County Women's Center, has provided $4,000 for a nonpermanent, VITA coordinator; the federal government has provided $8,071 for enhancements to existing services (e.g. increased seasonal personnel, mileage reimbursement, additional program supplies, volunteer appreciation event, and technology purchases). • Eldercare Community Outreach Program funds — receipt of $11,000 in North Carolina Division of Aging and Adult Services pass through funds from the Chatham County Council on Aging to purchase supplies and incentives for the Medicare Improvements for Patients and Providers Act. Chatham County will reimburse the Orange County Department on Aging for expenses incurred in community outreach programs held at public locations, such as Wal -Mart and University Mall. This budget amendment provides for the receipt of these funds for the above stated purposes. (See Attachment 1, Column 1) 2 Health Department 2. The Health Department has received additional funds of $1,000 from the North Carolina Department of Health and Human Services, Division of Public Health, for outreach and education activities related to the department's Diabetes Education Grant Program. These funds must be expended by May 31, 2011. This budget amendment provides for the receipt of these additional funds and amends the Diabetes Education Program Grant Project as follows: (See Attachment 1, Column 2) Diabetes Education Program: Revenues for this project: Appropriated for this project: FY 2010 -11 Current Budget FY 2010 -11 Amendment FY 2010 -11 Revised Kate B. Reynolds Funds $202,532 $0 $204,532 NC Public Health Foundation $1,750 $0 $1,750 NC Division of Public Health $0 $1,000 $1,000 Total Project Funding $204,282 $1,000 $205,282 Appropriated for this project: Department of Social Services 3. At its September 2, 2010 meeting, the Board of Commissioners approved entering into an agreement with MANNA Food Bank, as well as the acceptance of reimbursement funds from MANNA Food Bank and Inter -Faith Shuttle, and the creation of one time - limited income maintenance position for the period of November 1, 2010 through September 30, 2011. This position will help low- income individuals and families apply and receive Food and Nutrition Services in Orange County. Estimated costs for salary, benefits, and overhead costs for the remainder of the FY 2010 -11 are $28,371. This budget amendment provides for the receipt of these funds for the above stated purpose. (See Attachment 1, Column 3) Library Services 4. Library Services has received revenue for the following General Fund programs: Public Internet Access - E -Rate discount funds totaling $3,533 to purchase library cards and replace the PC Reservation station and one public internet desktop. In accordance with the Federal Telecommunications Act of 1996, the Orange County Library receives discounts for telecommunication services offered by Centuryl-ink. There is no County match required for the receipt of these funds. FY 2010 -11 Current Budget FY 2010 -11 Amendment FY 2010 -11 Revised Diabetes Education Program $204,282 $1,000 $205,282 Total Costs $60,916 $1,000 $205,282 Department of Social Services 3. At its September 2, 2010 meeting, the Board of Commissioners approved entering into an agreement with MANNA Food Bank, as well as the acceptance of reimbursement funds from MANNA Food Bank and Inter -Faith Shuttle, and the creation of one time - limited income maintenance position for the period of November 1, 2010 through September 30, 2011. This position will help low- income individuals and families apply and receive Food and Nutrition Services in Orange County. Estimated costs for salary, benefits, and overhead costs for the remainder of the FY 2010 -11 are $28,371. This budget amendment provides for the receipt of these funds for the above stated purpose. (See Attachment 1, Column 3) Library Services 4. Library Services has received revenue for the following General Fund programs: Public Internet Access - E -Rate discount funds totaling $3,533 to purchase library cards and replace the PC Reservation station and one public internet desktop. In accordance with the Federal Telecommunications Act of 1996, the Orange County Library receives discounts for telecommunication services offered by Centuryl-ink. There is no County match required for the receipt of these funds. Children's Summer Reading Program - grant funds totaling $250 from the Wal -Mart Foundation to fund children's programming at the Main branch Library. There is no County match required for the receipt of these funds. This budget amendment provides for the receipt of these funds for the above stated purposes. (See Attachment 1, Column 4) Sportsplex Enterprise Fund 5. To approve a budget amendment appropriating $24,890 from the Sportsplex Fund Balance and the receipt of $24,890 from the Federal Energy Efficiency Community Development Block Grant funds for the installation of energy saving Low Emissivity Ceiling within the Sportsplex ice rink. Orange County received a $48,000 grant from the Federal Energy Efficiency Community Block Grant ( "EECBG ") energy Efficiency for County & Municipal Buildings (Recovery Fund) program in April, 2010 to invest in proven energy efficient building systems within the Triangle Sportsplex. The grant funds are available through December 31, 2011 to provide a 50% match to County funds in providing for energy efficient systems to significantly reduce energy use and carbon emissions while enhancing energy cost savings. The Board approved the appropriation of $16,590 of grant funds at its November 4, 2010 meeting for the installation of high efficiency lighting within the ice rink leaving $31,410 available for low emissivity celings within the ice rink, and solar hot water delivery systems for the public restrooms throughout the facility. The County has solicited bids for the energy saving Low Emissivity Ceiling system in the Sportsplex Ice Rink. Energie Innovation is the qualified low bidder for this installation, submitting a bid of $49,780. Based in the pricing for the Low Emissivity Ceiling the County will begin the process to received bids for a solar hot water system for the facility as well. The Sportsplex is a self- supporting County Enterprise Fund and will receive the direct benefit of the reduced energy costs and therefore should share the cost of the improvements. The approval of this Budget Amendment will not have a financial impact on the County, and will account for all capital improvements in the Sportsplex Fund. Sportsplex Fund: Expenditures: Building Improvements $ 49,780 Revenues: EECBG Funds . $ 24,890 Sportsplex Fund Balance Applied $ 24,890 4 Twin Creeks (Moniese Nomp) Park (Phase 1) 6. On December 7, 2009, the Board of County Commissioners approved a resolution required by the North Carolina Department of Transportation ( NCDOT) in order for the County to receive reimbursement funds up to $429,457 in American Recovery and Reinvestment Act of 2009 funds for Orange County's eligible expenses for construction of the Twin Creeks Greenway project. To date, the County has received $161,333 in reimbursement funds from the NCDOT related to this project. This budget amendment provides for the budgeting and receipt of up to $429,457 in American Recovery and Reinvestment Act of 2009 funds, and amends the Twin Creek Capital Project as follows: Twin Creeks Project: (Project #20003) Revenues for this nroiect: Annronriated for this Droiect: FY 2010 -11 Current Budget FY 2010 -11 Amendment FY 2010 -11 Revised Alternative Financing $100,000 $0 $100,000 2001 Bonds $550,000 $0 $550,000 NCDOT Funds $0 $429,457 $429,457 Other 1 $900,000 $0 $900,000 Total Project Funding $1,550,000 $429,457 $1,979,457 Annronriated for this Droiect: FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board of County Commissioners approve budget, grant, and capital project ordinance amendments for fiscal year 2010 -11. FY 2010 -11 Current Budget FY 2010 -11 Amendment FY 2010 -11 Revised Twin Creeks Project $1,550,000 $429,457 $1,979,457 Total Costs $1,550,000 $429,457 $1,979,457 FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board of County Commissioners approve budget, grant, and capital project ordinance amendments for fiscal year 2010 -11. Attachment 1. Orange County Proposed 2010 -11 Budget Amendment The 2010 -11 Orange County Budget Ordinance Is amended as follows: CJ7 aoc.r rcnm...,v,ronn #1 Department on #5 Sportsplex raw.,as.. weml�.d rW t of receipt Aging gg p in United #3 Department of #4 Library Services Enterprise Fund m. amva nud Way a1 Way and Federal Federal Social Services receipt of E -Rate receipt of Federal funds for use in the #2 Health receipt of discount funds Energy Efficiency VITA Program, and Department receipt of reimbursement funds ($3,533) to purohse community Block receipt p of $1,000 from the NC ($28,371) from ca rds and replace the Development reimbursement funds Department of Health MANNA Food Bank to PC Reservation Grant funds ($24,890), Original Budget Encumbrance Budget as Amended Budget as Amended of from and Human Services create time - limited station and one public and a fund balance Budget as Amended Carty Forwards through BOA #6 ham Co Chatham County for related to the n PO to help low- Internet desktop, and appropriation of through BOA #7 expenses Incurred in department's income individuals the receipt of grant $24,890 from the community outreach Diabetes Education and families apply and funds ($250) from the Sporisplex Enterprise programs related to Program within the receive Food and WelMart Foundation to Fund for the the Medicare Grant Projects Fund Nutrition Services in fund children's Installation of energy Improvements for Orange County programming at the saving Low Emissivity Patients and Main Library Ceiling within the Providers Act Sportsplex ice rink General Fund Revenue Property Taxes $ 132,047,738 $ $ 132,047,738 $ 132,047,738 $ $ ; $ S S 132,047,738 Sales Taxes S 14,463,000 $ $ 14,463,000 $ 14,463,000 $ S $ $ ; $ 14,463,000 License and Permits $ 313,000 $ $ 313,000 S 313,000 $ $ $ $ $ $ 313,000 Intergovernmental $ 16,250,267 $ $ 16,250,267 $ 18 248,788 $ 23,071 S S $ $ $ 19,271,859 Charges for Service ; 9 850,631 ; $ 9,650,631 $ 9,702,831 $ $ $ $ $ S 9,702,831 Investment Earnings $ 140,000 $ $ 140,000 $ 140,000 $ S $ $ $ $ 140,000 Miscellaneous $ 726,384 S ; 726,384 $ 802,402 S 28,371 It 3,783 $ 834,556 Transfers from Other Funds $ 1,321,227 $ S 1,321,227 $ 1,321,227 $ $ S S S $ 1,321,227 Fund Balance $ 401,673 $ 1,808,369 $ 2,210,042 $ 2,276,456 S 2,276,456 ota Genera Fun Revenues $ 175,313,920 $ 1,808,369 $ 177,122,289 $ 180,315,442 S 23,071 $ ; 28,371 $ 3,783 $ S 180,370,667 Expenditures Governing & Management S 13,207,440 1 $ 216,241 $ 13,423,681 $ 13,477,449 $ S $ $ $ $ 13,477,449 General Services $ 17,476,335 1 $ 65,366 $ 17,541,701 ; 17,541,701 S S $ $ $ 17,541,701 Community & Environment 5,892,469 99,048 ,99 ,517 6,005,321 6,005,321 Human Services S 32,405,758 $ 185,203 $ 32,590,961 $ 33,214767 $ 23,071 $ $ 28,371 $ $ $ 33,266,209 Public Safety S 18,198,110 $ 1,214,191 $ 19,412,301 $ 19,494,131 $ $ $ S $ $ 19,494,131 Culture & Recreation $ 11896,580 $ 28,320 $ 1,924,900 S S $ $ $ 3,783 $ $ 1,960,783 Education $ 82,095,195 $ , , $ 2,057000 8 1 $ $ S 82,095,195 Transfers Out $ 4,142,033 $ $ 4,142,033 $ 6,529,878 $ $ 5 $ $ $ 6,529,878 Total Genera Fund Appropriation ; 175 313,920 $ 1,808,369 $ 177,122289 $ 180,315 442 $ 23,071 $ $ 28,371 S 3,783 $ $ 180,370,667 s s $ s s s s S orfsPlex Enterprise Fund Program Fees $ 2,400,000 S 2,400,000 $ 2,400,000 $ 2,400,000 Transfer from General Fund $ 725,000 $ 725,000 $ 725,000 $ 725,000 Transfer from County Capital Projects $ $ $ Appropriated Fund Balance $ $ $ 24,890 $ 24,890 Grant Funds $ $ $ 241890 $ 24,890 75-teFs-poRiP ex Enterprise Fund Revenues $ 3125,000 $ - $ 3,125,000 $ 3,125,000 $ - $ It - $ - $ 49,780 $ 3174,780 Ex endltures S ortsPlexOperations $ 3,125,000 $ 3,125,000 $ 3,125,000 1 $ 49,780 1 $ 3,174,780 CJ7 The 2010 -11 6,n 9 a ae'ounty proposed 2010.11 Budget Amendment County Budget Ordinance is amended as follows: era rorya all rd..r #1 Department on .uswnx.d i a.qe Aging receipt of «�ei $12,071 In United Way end Federal #3 Department of #4 Library Services #5 Sportsplex Iunda for use fi the #2 Health Social Services receipt of E- ta Enterprise Fund Original Budget Encumbrance VITA Program, and 0pa1IM8 receipt of receipt of raceipt of $1,000 from the NC rermbwsement funds discount funds ($3,533) to purohse receipt of Federal Energy Efficiency Carry Fwwarda Budget as Amended Budget as Amended reimbursement funds DepadmeM of 7ie¢Ith ($T8,371) from cards and replace the community through BOA #6 01511,000 tm and Human Services Fooq Bank to PC Recerva8on Development Block Chatham Counfy for expenses related to the department's time-If create a 6 sfa0on and one public Internet Grant funds ($24,690 ) and a fund balance incurred community Diabetes Position to help low- Income desk(op, and appropriation Budget as 9 tl outreach Programs related to Education Individuals the receipt of grant of ST4,8� from Bra Program within the and famlllea apply and funds ($250) from through BOA #7 BOA #7 the Medicare Grant Projects Fund receive Food and the WafMart Foundation to S POrtaplex Enterprise Greet Project Fund Improvements for Patients Nukition Services in Orange fund ",of 's Fund for the Installation of energy Revenues ",far o vemmentat and Providers Act Coun ty Programmin of 8 the Maln Library saving Low Emissivity .nar es for Services 'rensfer $ 463,828 Ceili ng within the Sportsplex Ice from General Fund +tscellanoous $ 24,000 S 69,689 $ $ 453,828 $ 584 532 rink ransferfrom Other of S 24,000 $ 69,689 $ 70 000 $ 1,000 ro dated Fund Balance - $ 69,689 ore Revenue, $ $ 64.164 $ 1,115 $ $ 585,$32 'Poll res $47,517 $ 64,164 $ 64,184 ; 611,881 ; 64,164 S 70,000 69,689 =ACC Em fo ee Wellness Grant )vsrnin $ 788,500 ; - ; $ 1 115 antl Mana ement DES Grant $ $ - _ $ $ Immunit and Environment i!d Care Health - Smart $ $ $ $ - $ 50,182 $ 50,182 $ - S - $ 64,164 790,500 Start altered Site Housin Grant $ 75 99D 50;182 $ $ 50,182 ; 130,882 $ $ '-T Growin Health Kids Grant tlth Carolinians $ $ 75 990 $ +30.882 $ 78491 $ _ $ _ $ $ - $ dth & Wellness Trust Grant $ - $ - $ $ - ; - $ - $ $ 130,882 for Citizen Health Promotion wive $ 9Y 700 $ $ $ - $ _- $ 130,682 Home Visitin ran RI hts 8 Relations HUD Grarl 97 079 S 60 301 10 553 $ 91 700 $ ip7 832 $ 81 700 $ $ 7B 491 or Citizen Health Promotion Multi-Yr --Pro ram $ - $ $ 888 60 3o1 $ 159 632 58218 $ $ 1- ounrldservicea-- -.d -SS It $ 686 $ $ 686 $ - 91 700 ales Education Pro ram Multi -Year ial Cro a Grant $ $ Food Initiatives Grant $ 2,543 $ 2,-'- $ - $ 218 109 Recove Act HPRP $ $ $ 2,543 $ 886 an Services $ $ $ $ 1,000 $ - iel Justice Padnersh7 Pr d Miti a6on Generator pro $ 325,070 ; $ 222 447 $ 1J,982 $ $ 339,052 $ - $ ectm Zone Protecti on Pro ram $ 222 447 ; 391,470 $ $ $ Hz COmmunfcatfana Transition $ _ $ 24 &997 1,000 $ $ 1 Our Schools - OCS Grant $ $ $ - $ $ cil Grant 2008 s Technolo Coun $ $ $ $ $ 392,470 Pro ram 2009 TechnolO PrO ram $ $ $ $ $ 243 997 Ss a ty, Act JAG $ afeety Pro ram ; $ $ $ _ $ $ rPend fora, $ 222,447 $ $ $ - a $ 547,$17 ; - S 64,164 $ 222,44 7 ; 23151 267,148 $ $ $ - 611,681 S 789,600 $ -s $ - +,000 $ $ - s - $ �c3;s1 Year -To -Date Budget Summary Fiscal Year 2090 -11 General Fund Budqet Summary Original General Fund Budget $175,313,920 Additional Revenue Received Through Budget Amendment #7 (February 15, 2011) Grant Funds $64,027 Non Grant Funds $3,117,937 General Fund Fund Balance for 1.000 Anticipated Appropriations (i.e. Encumbrances $1,808,369 General Fund Fund Balance Appropriated to Cover Unanticipated Expenditures $66,414 Total Amended General Fund Budget $180,370,667 Dollar Change in 2010 -11 Approved General Fund Budget $5,056,747 % Change in 2010 -11 Approved General Fund Budget --2.88%1 Authorized Full Time Eauivalent Positions Original Approved General Fund Full Time Equivalent Positions 773.600 Original Approved Other Funds Full Time Equivalent Positions 82.600 Additional Positions Approved Mid -Year 1.000 Total Approved Full- Time - Equivalent Positions for Fiscal Year 2010 -11 857.200 0 1. Fiscal Year 2010 -11 Budget Amendment #7 The Board approved budget, grant, and capital project ordinance amendments for fiscal year 2010 -11 for Department on Aging, Health Department, Department of Social Services, Library Services, Sportsplex Enterprise Fund, Twin Creeks Park (Phase 1). L Approval of Capital Project Ordinance for the Qualified School Construction Bond Proiects of the Chapel Hill - Carrboro City Schools and Orange Countv Schools The Board approved a Capital Projects Ordinance for the Qualified School construction bond projects of the Chapel Hill — Carrboro City Schools and Orange County Schools. k. Interlocal Agreement with the Town of Hillsborough for Plan Review, Inspection, Building Official and Related Services The Board established a formal agreement between Orange County and the Town of Hillsborough to provide enforcement of the North Carolina Building codes including plan review, building official and related services pertaining to the North Carolina State Building Codes and authorized the Chair to sign. I. Proposal to Operate Smart Start Subsidy at Social Services The Board approved a request by Social Services to submit a proposal to the Orange County Partnership for Young Children for operation of the Smart Start subsidy program. m. Bid Award: Whitted Health and Dental Renovations The Board awarded a general construction contract to H.M. Kern, Greensboro, NC in the amount of $763,800 for the Health and Dental renovations, including the structural repairs to Building A and authorized the Chair to sign; and authorized the installation of a sprinkler system in Building A; and authorized the Manager to sign the change order. VOTE ON CONSENT AGENDA: UNANIMOUS 5. Items Removed From Consent Agenda NONE 6. Public Hearings a. Unified Development Ordinance (UDO) — Report on Planning Board Recommendation The Board considered a report on the Planning Board's recommendation regarding adoption of the entire Unified Development Ordinance (UDO). Planning Director Craig Benedict said that this item is a report on the Planning Board recommendation. On November 22, 2010 there was a public hearing on the Unified Development Ordinance. At that meeting, the County Commissioners asked the Planning Board to come up with a new schedule on how to address some of the comments that came from the public hearing. In early December, the Planning Board came up with a new schedule of how to address the changes and comments. This schedule was brought back to the County Commissioners on December 14th. At that meeting, the County Commissioners approved a schedule of events that the Planning Board has followed. The schedule included having a report on the progress on February 15th. The continuation of the public hearing will be February 28'h. He said that the Planning Board reviewed two primary issues of concern from the November 22nd public hearing. One had to do with conditional districts and one had to do with stream buffers. The County Commissioners also asked that letters be sent to the local governments. These letters have been sent and presentations have been made to local governments. This item is a public hearing of accepting this written material from the Planning Board. It is not a public hearing for the LIDO, only to accept this information.