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Home My WebLink AboutAgenda - 02-15-2011 - 4io~P - ~~I I- v~~ ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 15, 2011 Action Agenda , Item No. ~-- SUBJECT: Fiscal Year 2010-11 Budget Amendment #7 DEPARTMENT: Financial Services PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year-To-Date Budget Summary INFORMATION CONTACT: Clarence Grier, (919) 245-2453 PURPOSE: To approve budget, grant, and capital project ordinance amendments for fiscal year 2010-11. BACKGROUND: Department on Aging 1. The Department on Aging has received the following additional funds: Volunteer Income Tax Assistance (VITA) Program -receipt of $12,071 to provide free tax services for low- to moderate-income citizens who cannot prepare their own tax returns. The United Way of the Greater Triangle, through the Orange County Women's Center, has provided $4,000 for a nonpermanent, VITA coordinator; the federal government has provided $8,071 for enhancements to existing services (e.g. increased seasonal personnel, mileage reimbursement, additional program supplies, volunteer appreciation event, and technology purchases). Eldercare Community Outreach Program funds -receipt of $11,000 in North Carolina Division of Aging and Adult Services pass through funds from the Chatham County Council on Aging to purchase supplies and incentives for the Medicare Improvements for Patients and Providers Act. Chatham County will reimburse the Orange County Department on Aging for expenses incurred in community outreach programs held at public locations, such as Wal-Mart and University Mall. This budget amendment provides for the receipt of these funds for the above stated purposes. (See Attachment 1, Column 1) Health Department 2. The Health Department has received additional funds of $1,000 from the North Carolina Department of Health and Human Services, Division of Public Health, for outreach and education activities related to the department's Diabetes Education Grant Program. These funds must be expended by May 31, 2011. This budget amendment provides for the receipt of these additional funds and amends the Diabetes Education Program Grant Project as follows: (See Attachment 1, Column 2) Diabetes Education Program: Revenues for this project: FY 2010-11 Current Bud et FY 2010-11 Amendment FY 2010-11 Revised Kate B. Re Holds Funds $202,532 $0 $204,532 NC Public Health Foundation $1,750 $0 $1,750 NC Division of Public Health $0 $1,000 $1,000 Total Project Fundin $204,282 $1,000 $205,282 Appropriated for this project: FY 2010-11 Current Budget FY 2010-11 Amendment FY 2010-11 Revised Diabetes Education Pro ram $204,282 $1,000 $205,282 Total Costs $60,916 $1,000 $205,282 Department of Social Services 3. At its September 2, 2010 meeting, the Board of Commissioners approved entering into an agreement with MANNA Food Bank, as well as the acceptance of reimbursement funds from MANNA Food Bank and Inter-Faith Shuttle, and the creation of one time- limited income maintenance position for the period of November 1, 2010 through September 30, 2011. This position will help low-income individuals and families apply and receive Food and Nutrition Services in Orange County. Estimated costs for salary, benefits, and overhead costs for the remainder of the FY 2010-11 are $28,371. This budget amendment provides for the receipt of these funds for the above stated purpose. (See Attachment 1, Column 3) Library Services 4. Library Services has received revenue for the following General Fund programs: Public Internet Access - E-Rate discount funds totaling $3,533 to purchase library cards and replace the PC Reservation station and one public Internet desktop. In accordance with the Federal Telecommunications Act of 1996, the Orange County Library receives discounts for telecommunication services offered by CenturyLink. There is no County match required for the receipt of these funds. • Children's Summer Reading Program -grant funds totaling $250 from the Wal-Mart Foundation to fund children's programming at the Main branch Library. There is no County match required for the receipt of these funds. This budget amendment provides for the receipt of these funds for the above stated purposes. (See Attachment 1, Column 4) Sportsplex Enterprise Fund 5. To approve a budget amendment appropriating $24,890 from the Sportsplex Fund Balance and the receipt of $24,890 from the Federal Energy Efficiency Community Development Block Grant funds for the installation of energy saving Low Emissivity Ceiling within the Sportsplex ice rink. Orange County received a $48,000 grant from the Federal Energy Efficiency Community Block Grant ("EECBG") energy Efficiency for County & Municipal Buildings (Recovery Fund) program in April, 2010 to invest in proven energy efficient building systems within the Triangle Sportsplex. The grant funds are available through December 31, 2011 to provide a 50% match to County funds in providing for energy efficient systems to significantly reduce energy use and carbon emissions while enhancing energy cost savings. The Board approved the appropriation of $16,590 of grant funds at its November 4, 2010 meeting for the installation of high efficiency lighting within the ice rink leaving $31,410 available for low emissivity celings within the ice rink, and solar hot water delivery systems for the public restrooms throughout the facility. The County has solicited bids for the energy saving Low Emissivity Ceiling system in the Sportsplex Ice Rink. Energie Innovation is the qualified low bidder for this installation, submitting a bid of $49,780. Based in the pricing for the Low Emissivity Ceiling the County will begin the process to received bids for a solar hot water system for the facility as well. The Sportsplex is aself-supporting County Enterprise Fund and will receive the direct benefit of the reduced energy costs and therefore should share the cost of the improvements. The approval of this Budget Amendment will not have a financial impact on the County, and will account for all capital improvements in the Sportsplex Fund. Sportsplex Fund: Expenditures: Building Improvements $ 49,780 Revenues: EECBG Funds $ 24,890 Sportsplex Fund Balance Applied $ 24,890 Twin Creeks (Moniese Nomp) Park (Phase 1) 6. On December 7, 2009, the Board of County Commissioners approved a resolution required by the North Carolina Department of Transportation (NCDOT) in order for the County to receive reimbursement funds up to $429,457 in American Recovery and Reinvestment Act of 2009 funds for Orange County's eligible expenses for construction of the Twin Creeks Greenway project. To date, the County has received $161,333 in reimbursement funds from the NCDOT related to this project. This budget amendment provides for the budgeting and receipt of up to $429,457 in American Recovery and Reinvestment Act of 2009 funds, and amends the Twin Creek Capital Project as follows: Twin Creeks Project: (Project #20003) Revenues for this project: FY 2010-11 Current Bud et FY 2010-11 Amendment FY 2010-11 Revised Alternative Financin $100,000 $0 $100,000 2001 Bonds $550,000 $0 $550,000 NCDOT Funds $0 $429,457 $429,457 Other $900,000 $0 $900,000 Total Project Fundin $1,550,000 $429,457 $1,979,457 Appropriated for this project: FY 2010-11 Current Budget FY 2010-11 Amendment FY 2010-11 Revised Twin Creeks Pro'ect $1,550,000 $429,457 $1,979,457 Total Costs $1,550,000 $429,457 $1,979,457 FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board of County Commissioners approve budget, grant, and capital project ordinance amendments for fiscal year 2010-11. Attachment 1. Orange County Proposed 2010-11 Budget Amendment The 2010-71 Orange County Budget Ordinance is amended as follows: aO'a' #1 Department on em`u` encini°0 lawaas u awwn:~ a Aging receipt of #5 Sportsplex me amwi b„av,t 812,071 in United #3 Department of #4 Libra Services ~' Enter prise Fund ^^~~ Way and Federal #2 Health Social Services receipt of E-Rate receipt of Federal funds for use in the De an t i t receipt of discount funds Ener Efficienc 9Y Y VITA Program, and p men rece p o 31 000 from the NC f reimbursement funds ss t p mmunity O i l Encumbrance Budget as Amended receipt of reimbursement funds , Depanment of Health (528,371) from MANNA Food Bank to c ds end re lace the P PC Reservation Develo pment Block Grant funds 824,890 ( ) ~ r ana Bud et g 9 Carry Forwards Bud et as Amended 9 throw h BOA #8 0 of 511,000 from end Human Services create a 5me-limited station and one ublic p and a fund balance Budget as Amended Chatham Coun for ty related to the ' position to help low• intemel desktop, and appropriation of throw h BOA #7 9 expenses incurred in department s income individuals the reui t of re p 9 rat 524,890 from the community outreach Diabetes Education and families apply and funds (E250) from the Sponsplex Enterprise rams related to ~g Progrem within the ' receive Food and Wa1Man Foundation to Fund for the the Medicare Grant Pro eets Fund I . Nutrition Services in fund children's installation of energy Improvements for Orange County progremming at the saving Low Emissivity PaOents end Main Library Ceiling within the Providers Acl Sponsplex ice rink Generel Fund Revenue Pro a Taxes S 132,047,738 S - 5 132,047,738 S 132,047,738 S S S Sales Taxes S 14,463,000 S - S 14,463,000 S 14,483,000 S S S 132,047,738 S S S License and Permits S 313,000 S S 311,000 S 313,000 S S S 1d,463,000 S 3 S Intergovernmental S 16,250,267 S S 16,250,267 S 19,248,788 S S 5 313,000 5 23 071 S S Cha es for Service S 9,650,631 S S 9,650,631 S 9 702 831 , S S 5 19,271,859 S S , , Investment Eamin s S 140,000 S S 140,000 S 140,000 S S S S 9,702,831 S S S Miscellaneous S 726,384 S S 726,384 S 802,402 Transfers from Other Funds S 1 321 227 S - S 1 321 S - S S 140,000 S 28,371 5 3,781 E 834 556 , , , ,227 S 1,321,227 Fund Balance S 401 673 S 1 8 , S S - S S 5 S 1 321 227 , , 08,369 S 2,210,042 S 2,276,458 otal General Fund Revenues ; 175,313,920 S 1,908,369 S 177,122,289 S 180,315,442 S 2,276,456 S 23,071 S S 28 371 S 3 763 S , , S 180,370,667 Ex enditures Govemin 8 Management 5 13,207,440 S 218,241 S 13,423,681 5 13,477,449 S S - S General Services 17,476,335 S 65,366 S 17,541,701 S 17,541 701 S S S 13,477,449 S S , Commun t 8 Environment 5,89 ,469 99,048 5,991,51 6 00 321 S S S 17,541,701 , , Human Services S 32,405,758 S 185,203 S 32,590,961 S 33,214,767 P bli S S 6,005,321 S 23,071 S f 28 371 S u c afe S 18,188,110 S 1,214,191 S 18,412,301 S 18,494,131 , S - S 33,266,209 S S - S - Culture 8 Recreation S 1,896,580 S 28,320 S 1,924,900 S 1,857,000 - S S - S 19,494,131 5 S - S Education S 82,095,195 S S 82,095,195 S 82,095,195 S 3,783 S 5 1,960,78) S S S Transfers Out S 4,142,033 S - S 4,142,033 S 6,529,878 T G 5 - S S 82,095,195 S - S S ote eneral Fun Appropriehon S 175,313,920 S 1,808,369 S 177,122,289 S 180,313,442 - S - f S 6,528,878 S 23 071 S S 28 371 5 j S _ S - , , S 3,783 S - S 180,370,667 S S S S S S S ortsPlex Enter rise Fund Program Fees S 2,400,000 S 2,400,000 S 2 400 000 , , Transfer from General Fund S 725,000 S 725,000 S 725,000 T f S 2,400,000 rans er from Coun Capital Pro acts S S 5 725,000 Appro hated Fund Balance S Grant Funds s s 5 24,890 S 24,890 ota Sports lax nferp se Fun 5 24,890 S 24,890 Revenues S 3,125,000 S - ; 3,125,000 S 3,125,000 S - S - S S - - S d9,780 5 3,174,780 Ex enditures S onsPlex O rations S 3,125,000 S 3,125,000 S 3,125 000 , 5 49,780 S 3,174,780 G7 Attachment 1. Orange County proposetl 2010 -11 Budget Amendment The 2010-i i Orange County t3ud f ge Ordinance is amended as follows: nets: .rcur~t,.°v c«,y #1 Department on rOrrxtl"` °1"FO^+m W ~em,mr hdce Aging receipt of ~~°~C° 512,071 in United Way and Federal #3 De anmenl of P ~ Library Services #5 Sponsp(ex Enterprise Funtl funds for use in the #2 Health Social Services receipt of E-Rate disc t receipt of Fetlera! E VITA Program, and recal t of Department receipt of $1,000 from the NC receipt of reimbursement funds oun funds (53,533) to purchse Energy Efficiency commu i ncumbrance Original Bud of g Buda Carry Forwards 9 t as Amended p Bud et reimbursement funds 9 as Amended De ailment of Health P (528,371) Trom cards and replace the n ty Develo meM Block p of 511 000 tram through 80q #8 anq Human Services Ab4NtJA Food Bank to PC Reservation Grant funds (524 890) Chatham County for expenses incurred i related to the departmenCs create etime-limiteq posi0on to help low- station and one public inlemet deskto P. and , , and a fund balance Budget as Amentleq appro i ti n community outreach Diabetes EducaBon ~nCOme individuals the receipt of grent pr a on of throw 524,890 from the 9h BOA #7 programs related to Program within the G antl families apply and recei F funds (5250) from the WalMan Foundati Sportsplex Enterprise the Medicare Improvements for rant Pro)egs Fund ve ood and Nutrition Services in on to fund children's Fund for the installation of energ Grant project Fund Patients and P Orange County - Programming al the Main Library y saving Low Emissivhy Revenues roviders Act Ceiling within the Intemn~...,...e..._, _ Sportspfex ice rink 7,517 S 64 164 S S 64,164 5 84,184 ~ 68,6 , 611,681 5 789,500 S S 1,1 - S 1,000 S _ S - S S - 64,11 S S _ S - S 790,5( - 5 50,182 S - S 50 182 S - - S S - S 990 50,18T S , 50,182 S 130,882 - ; S - S S 5 75 990 $ 130,882 S 78491 - S _ S - S 5 S S -; - S 130,88 5 S - S 130,88; 700 S $ _ S - 5 5 78 49' 079 S 30 10 553 5 91 700 S 107 832 5 91 700 $ _ 1 - 5 5 886 5 60 301 g 159 632 58 218 $ 5 - 5 886 886 5 91 700 _ 5 159,632 S _ S - S 58218 - S S 2,543 ; _ 8 5 886 S 2543 S 2,543 5 S S S 1,000 S 70 S S 13 982 S S 5 - 5 S 3,543 47 , S 339,052 5 391,470 S S - S 222 447 S 243 997 - S 1,000 S _ S g _ a _ a - 5 - 5 392,470 5 5 $ 243 997 S S _ 5 5 5 - 5 5 5 5 - s 5 - 7 s 5 - 5 - 5 222 447 S z3 Est 5 5 - _ r S 64,164 S , 611 681 S 267 1d8 S - S 5 , 789,500 S - S - S 1 000 S - S E 23151 , - S _ S S 287,148 - 780,500 /~ Year-To-Date Budget Summary Fiscal Year 201 D-11 General Fund Budget Summary Original General Fund Bud et $175,313,920 Additional Revenue Received Through Budget Amendment #7 Februa 15, 2011 Grant Funds $64,027 Non Grant Funds $3,117,937 General Fund Fund Balance for Anticipated Appropriations (i.e. Encumbrances) $1,808,369 General Fund Fund Balance Appropriated to Cover Unanticipated Expenditures $66,414 Total Amended General Fund Budget $180,370,667 Dollar Change in 2010-11 Approved General Fund Bud et $5,056,747 Change in 2010-11 Approved General Fund Budget 2.88% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 773.600 Original Approved Other Funds Full Time Equivalent Positions 82.600 Additional Positions Approved Mid-Year 1.000 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2010-11 857.200